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Home My WebLink About074 89 "..,.- te: alld ¡ -rreQ:>j g/~'ðq RESOLUTION NO. 74-89 ORDER ESTABLISHMENT OF THE AUDITOR'S OPERATION AND MAINTENANCE (0 & M) FUND AND AUDITOR'S CENTENNIAL DOCUMENT PRESERVATION AND MODERNIZATION AGENCY FUND WHEREAS, The State of Washington passed a law titled the Centennial Document Preservation Act of 1989 (1989 Session Laws Chapter 204) which requires the establishment of a special revenue fund called the "Auditor's Operation a.nd Maintenance Fund" for deposi ting surcharges collected on instruments recorded by the , County Auditor. These monies shall be used by the County Auditor as a revolving fund to be used solely for the installation and thereafter for the maintenance of an improved system for copying, preserving, and inãexing documents recorde~ in the county; and WHEREAS, the Centennial Document Preservation Action Act of 1989 (1989 Session Laws ~ Chapter 204) also requires the establishment of the "Auditor's Centennia.l 'Document Preservation anã Modernization Agency Fund" for depositing surcharges collected on instruments recorded by the Coun~y Auditor; and WHEREAS, surcharges will be collected on recorded instruments by the Jefferson County Auditor beginning July 24, 1969. The revenue received by the auditor's Operation and Maintenance Fund is a two dollar surcharge. This is in addition to any other charge authorized by law for documents recorded in the County Auditor's Off ice. The first dollar of this revenue shall be deposited directly into the Auditor's Operation and Maintenance Fund. The second dollar of this revenue will be transmitted monthly to the State Treasurer who shall distribute such funds to each County Treasurer in July of each year in accordance wi th the formula described in section 5 of Chapter 204, Laws of 1989. The County Trea.surer shall then place the funds received into the Auditor's Operation á-nd Maintenance Fund; WHEREAS, the establishment of said fund may be accomplished wi thout a pu.blic hearing pursuant to state and county budget laws; NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF JEFFERSON COUNTY, that the following funds are hereby created and establ ished: AUDITOR'S OPERATION AND MAINTENANCE (0 & M) FUND AND AUDITOR'S CENTENNIAL DOCUMENT PRESERVATION AND MODERNIZATION AGENCY FUND. of August, 1989. " (\. ¡"VQl 1µ ,tAŒ OQ_ 4033 I- ',,m, ,i£ ,~ J, OFFICE OF THE , JEFFERSON COUNTY AUDITOR p.o. JiIoxIS63, COURTHOUSE, PORT TOWNSEND, WA 9s;I68 ! (206) 3135-9118 ¡MARY E.QABOURY, COUNTY AUDITOR Date: August 18, 1989 re.,Þ·-', f'·:,~,.J""t'F'"'.,,~'¡··''''~jV.l,,.,.~~' ¡-'~,~'~a.':,' Ib ~1£, '" [ill, b" '- ' . -' ~' , <.{ ,~ AUG '18 1989 Attn: Jefferson County, COmmissic)11ers From: &ry I. Gaboury, Auditor JEFFERSON COUNTY BOARD OF. COMMISSIONERS Subj: Resolution Draft Gen tle1llen: ' Pursuant to our meeting of August 7,1989, please findenc:losed herewith the drlJ,fted "resolu.tion for you.r,reviewandapproval re- garding theCentennia:L DocwnentPreservationAct of 1989. Itv£! also enc:losedcopies of the State Auditorts letter of August 1, 1989 and guidelineSJ also a copy,of C:!u1pteJ::' 204. Iwillbeout ofmY' 'office on Mondàyj when I return on Tuesday, Itllbe glad to answer any questionsyoumtght have., As you know, thefuµ.ds have been set up and we håve beencollec:ting the surcharge since July 24, 1989. I will 'subm:Lta'pr-eliminary budget request regarding these funds, along with my other bv.d.gets. ' I am also schedul:tnga committee meeting to discu.ss the new law and establish priorities. I hope to meet witht~e comm~ttee next week. Than-k you. for your, attention to this matter. MaryE. ' Gaboury Jeffersdn County Auditor MEG: Enc. L ~ \ œffirr of Itatr Aubitor ,IC"''''O "G - ~ ~\~ß9 ~u LEGISLATIVE BUILDING AS-21 danl\Ø-~" W~HlNGJ.Q~ 98504-0421 ~ ~H.P~ (206) 753-5277 ~ ROBERT V, GRAHAM STATE AUDITOR ' JACK HEINRICHER ASSISTANT STATE AUDITOR August 1, 1989 Dear County AUditors and Treasurers, Attached is a copy of the guidance that will be included in the BUdgeting, Accounting and Reportinq system (BARS) Manual update on the new historical document filinq fee. Chapter 204, Laws of 1989 established this fee and the requirements that are reflected in our guidance. There are a few items that you should specifically noté in the attached document. The AUditor's Operation and Maintenance (0 &'M) Fund is a new fund and therefore, needs to be established by your legislative body. This two dollar fee needs to be accounted for as two 'separate one dollar fees. Our example highlights the necessary accounting for the fee. The Auditor's 0 & M Fund is a fund subject to budqet laws. There is no budqetary exclusion in Chapter 204, Laws of 1989, therefore, it must be appropriated. This may dif£er from information you ha~ereceived from other sources. If you have any questions about the attached information, please call Jan, Jutte in, systems Research and Development at (206) 7 3-3540 or SCAN 234-3540. Sine r ~.. l ~i{ Ví Lee Reaves, Chief Examiner Division of Municipal Corporations LR:JJ':map ,Enclosure " 110___·... ~ 33 1AO__IZO(Irf,_ __ ~ 1 County Auditor's ODeration and Maintenance Fund (SDecial Revenue Fund) Chapter 204, Laws of 1989, which becomes effective on July 23, 1989, requires an Auditors Operation and Maintenance Fund. A surcharge charged for each instrument recorded by the County Auditor or Recorder must be deposited into this fund. These moneys shall be used by the County AUditor or Recorder as a revolving fund to be used solely for the installation and thereafter for the maintenance of an improved system for copying, preserving, and indexing documents recorded in the county. . Allowable expenditure include (1) the acquisition, installation, operation,' and main,tenance of the equipment provided for above and (2) the establishment of procedures, indexing, and filing of all instruments and records that will after the effective installation date, constitute a part of the improved system. When disbursements are made, the County AUditor or Recorder will prepare a voucher in the regular manner, supported by detail documenting the expenditures. The Auditor or Recorder will place his/her certification on the face of the voucher and then draw a warrant against the Auditor's Operation and Maintenance Fund, in the same manner as is done for any other County fund. The revenue received by the AUditor's Operation and Maintenance Fund is a two dollar surcharge. This is in addition to any other charge authorized by law for documents recorded in the County AUditor's or Recorder"'s Office. The first dollar of this revenue shall be deposited directly into the Auditor's Operation and Maintenance Fund. The second dollar of this revenue will be transmitted monthly to the state Treasurer who shall distribute such funds to each County Treasurer in July of each year in accordance with the formula described in section 5 9f Chapter 204, Laws of 1989. The County Treasurer shall then place the funds received into the AUditor's Operation and Maintenance Fund. An example of a 4 page document recorded in the AUditor's or Recorders Office is 'as follows: $8.,00 CUrrent Expense Fund (001); AUditor's filing and recordings (341.21) AUditor's 0 « M Fund (Special Revenue fund, those numbered 100-199) Auditor's recording su~charqe for the preservations of historical documents (341.36) $1.00 ~ I ! 0' ~ I I I I I I i ! ! ¡ " · i', ~ .' -', . .. 336.04.11 341.36 386.89 PROPOSED NOMINAL ACCOUNTS AUDITOR'S CENTENNIAL DOCUMENT PRESERVATION AND MODERNIZATION ACCOUNT - State distribution of income from surcharge on instruments recorded by the County AUditor or Recorder. Distribution is based upon section 5 of Chapter 204, Laws of 1989. The entire amount distributed to County's must be deposited into the AUditor's Operation and Maintenance Fund, and must be used only for copying, preserving, and indexing documents recorded in the County. AUDITOR'S RECORDING SURCHARGE FOR THE PRESERVATION OF HISTORICAL DOCUMENTS - The first dollar of two (2) dollar surcharge authorized by Chapter 204, Laws of 1989. This charge is in addition to any other charge authorized by law for documents recorded in the County AUditor's or Recorder's Office. The entire amount must be deposited into the AUditor's Operation and Maintenance Fund, and must be used solely for copying, preserving, and indexing documents recorded in the County. ' AUDITOR'S CENTENNIAL DOCUMENT PRESERVATION AND MODERNIZATION AGENCY DEPOSIT ACCOUNT - The second dollar of Two (2) dollar surcharge. This surcharge, authorized by Chapter 204, Laws of 1989, should be remitted by the County Treasurer, on a monthly basis, to the State Treasurer. The State 'Treasurer, in July of each year, shall distribute to the County Treasurer the County's share of said moneys. The distribution shall be in accordance with the formula described in section 5 of Chapter 204, Laws of 1989. The entire amount must be deposited into the AUditor's Operation and Maintenance Fund, (See 336.04.11) and must be used solely for copying, preserving, and indexing documents recorded in the County. NOTE: May also use liability account 237 for age,ncy deposits. .... 'f' $1.00 County Trea~urèr'sAgencY'Fund(those,numbered 631-699J, Auditors' Centennial Document , Preservation and MOdernizationA,genCy,Deposit Account (386.89) 'rhe moneys in thlsfund are transmitted:Q1onthlYby the County Treasurer..to the state" Treasurer, as toll~ws: $~.xx County Treasure;r'sAqency Fund (thosenumbereâ ,631-699), AgencyDlsbursementS(586.XX) In July of each year, the state Treasurer shall distributetø the County Treasurer theCoUnty's share of the surcharge previously remitted to the state Treasurer on a monthly basis. 'rhe distribution shall be lnaccordance wlththeformula described in section 5 of Chapter 204, Laws of 1989. The County Treasurer shallpla'ce the,moheys received.as follows: ' $xxx.xx AÙdltorsO & M Fund (those nwnbered100-199), AUdltor'$centennial Docum.entpreservatlon and :Q1odernizatiQn account (336.04.11) . " WASHINGTON LAWS, 1989 Ch. 204 CHAPTER 204 [Substitute Senate Bill No. 5144] COUNTY AUDITORS-PRESERVATION. RECORDING. AND INDEXING OF DOCUMENTS AN ACT Relating to the preservation of documents recorded or filed with county audi- tors; amending RCW 36.18.010; adding new sections to chapter 36.18 RCW; and creating a new seCtion. Be it enacted by the Legislature of the State of Washington: NEW SECTION. Sec. 1. The legislature, finding in this centennial year that many old documents recorded or filed with county officials are deteriorating due to age and environmental degradation and that such doc- uments require preservation in the public interest before they are irrepara- bly damaged, enacts the centennial document preservation act of 1989. NEW SECTION. Sec. 2. Each county auditor is hereby authorized to provide' for the installation and thereafter for the maintenance of an im- proved system for copying, preserving, and indexing documents recorded in the county. Sµch a system may utilize the latest technology including, but not limited to, photomicrographic and computerized electronic digital stor- age methodolog)'. The initial installation of the improved system shall in- clude the following: ' , (1) The acquisition, installation, operation, and maintenance of the ·equipment provided for in the definition above; and (2) The establishment of procedures for the continued preservation, in- dexing, and filing of all instruments and records that will, after the effective installation date, constitute a part of the improved system. NEW SECTION. Sec. 3. A surcharge of two dollars per instrument shall be charged by the county ~uditor for each document recorded, which will be in addition to any other charge authorized by law. Fifty percent of the revenue generated through this surcharge shall be transmitted monthly to the state treasurer who shall distribute such funds to each county, trea- su.rer within' the state in July of each year in accordance with the formula ':iescribed in section 5 of this act. The county treasurer shall place the funds received in a special account titled the auditor's centennial document pres- ervation and modernization account to be ~sed solely for the' purpose auth- orized by this chapter and shall not be added to the county current expense [ 1023 J Ch.204 WASHINGTON LAWS, 1989 fund. Fifty percent of the revenue generated by this surcharge shall be re- tained by the county and deposited in the auditor's operation and mainte- nance fund for ongoing preservation of historical documents. The portion of the surc~arge transmitted to the state treasurer shall expire January 1, 1995, at which time the surcharge authorized in this section shall be re- duced to one dollar per instrument. The centennial document preservation and modernization account is hereby created in the custody of the state treasurer and shall be classified as a treasury trust account. State distributions from the centennial document preservation and modernization accounts~al1 be made without appropriation. NEW SECTION. Sec. 4. The state trèasurer may charge the fund for the actual costs of collecting, administering, and disbursing the funds but the charge shall not exceed onè percent of the funds collected. The state , treasurer shall invest funds while in the department's custody in accordance with existing laws and the interest earned will be added to the fund. NEW SECTION. Sec. 5. After deduction of those costs of the state treasurer that are described under section 4 of this act, the balance of the funds will be distributed to the counties according to the following formula: One-half of the funds available shall be equally distributed among the thir- ty-nine counties; and the balance will be distributed among the counties in direct proportion to their population as it relates to the total state's popula- tion b,ased on the most recent population statistics. Sec. 6. Section 36.18.010, chapter 4, Laws of 1963 as last amended by section 1, chapter 230, Laws of 1987 and RCW 36.18.010 are each amend- , ed to read as follows:' ,County auditors shall collect the following' fees for their official' . ' servIces: For recording instruments, for the first page, legal size (eight and one- half by thirteen inches or less), five dollars; for each additional legal size page, one dollar; For preparing and certifying copies, .for the first legal size 'page, three dollars; for each additional legal size page, one dollar; , For preparing noncertified copies, for each legal size page, one dollar; For administering a,n oath or taking an affidavit, with or without seal, two dollars; For issuing a marriage license, eight dollars, (this fee ,includes taking necessary affidavits, filing returns, indexing, añd transmittal of a record of the marriage to the state registrar of vital statistics) plus an additional five- dollar fee to be transmitted monthly to the state treasurer and deposited in the state general fund, which five-dollar fee shall expire June 30, 1988, plus an a~ditional ten-dollar fee to be transmitted monthly to the state treasurer [ 1014} :¡ i 1'. ~! . ,i}, WASHINGTON LAWS, 1989 Ch. 205 I and deposited in the state general fuild. The legislature intends to appropri- ate an amount at,least equal to the revenue generated by this fee for the purposes of the displaced homemaker act, chapter 28B.04 RCW; For searching records per hour, eight dollars; For recording plats, fifty cents for each lot except cemetery plats for which the charge shall be twenty-five cents per lot; also one dollar for each acknowledgment, dedication, and description: PROVIDED, That' there shall be a minimum fee of twenty-five dollars per plat; For recording of miscellaneous records, not listed above, for first legal size page, five dollars; for each additional legal size page, one dollari For modernization and improvement of the recording and indexing 'system, a surcharge as provided in section 3 of this act. NEW SECTION. Sec. 7. Sections 2' through 5 of this act are each addeq to chapter 36.18 RCW. Passed the Senate April 17, 1989. Passed the House April 12, 1989. Approved by the Governor May,3, 1989. Filed in Office' of Secretary of State May 3, 1989. l I ¡ ¡ i \ I CHAPTER 205 [Second Substitute Senate Bill No. 5400] COUNTY-BASED MENTAL HEALTH SERVICES AN ACT Relating to mental health systems; amending RCW 7L24.015, 71.24.025, 71- .24.035, 71.24,045, 71.24.160, 71.05.020, and 71.05,170; reenacting and amending RCW 42- .17.310; adding new sections to chapter 71.24 RCW; adding new sections to chapter 71.05 RCW; adding a new section to chapter 72.23 RCW; creating new sections; repealing RCW 71.24.039 and 71.05.540; prescribing penalties; providing an effective date; and declaring an emergency. Be it enacted by the Legislature of the State of Washington:, Sec. 1. Section 2, chapter 204, Laws of 1982 as amended by section 1, chapter 274, Laws of 1986 and RCW 71.24.015 are each amended to read as follows: It is the intent of the legislature to establish a community mental health program which shall help people experiencìng mental illness to retain a respected and productive position in the community. This will be accom- plished through programs which provide«s» for: (1) Access to mental health services for adults and children of the state who are acutely mentally ill, seriously disturbed, or chronically mentally ill, which services recognize the special needs of underserved populations, in- cluding minorities, children, the elderly, disabled, and low-income persons. It is also the purpose of this chapter to ensure that children in need of mental health care and treatment receive the care and treatment appropri- ate to their developmental level, and to ena~le treatment decisions to be ( 1025 ]