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Home My WebLink About087 88 (ìtJ~ )!;¡ tlcl¿'&~ .0/0 ..ç;- "rt" RESOLUTION NO. 87-88 ORDER BUDGET APPROPRIATIONS VARIOUS COUNTY DEPARTMENTS WHEREAS, the Jefferson County Board of Commissioners did, on the 22nd day of August, 1988, declare that an emergency existed to provide the total sum of $519,725.00 for the Planning/Building Department, Public Works Department and the Sheriff's Department Budgets and set a hearing on said emergency for the 6th day of August, 1988, at the hour of 10:00a.m.; and WHEREAS, this being the time and place set for said hearing and no objection or objection interposed; now, therefore, I TIS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient funds in the unencumbered fund balance of the Current Expense Fund, and sufficient revenues within the Equipment Rental « Revolving Fund balance for the Equipment Rental budget extension for the Public Works Department, that the County Auditor be, and she is hereby authorized to extend the Planning/Building Department budget by the amount of $14,200.00, the Public Works Department budgets by the total amount of $500,000.00, and the Sheriff's Department budget by the amount of $5,525.00, all as per the attached requests. APPROVED this -¿ 6 ~ day of September, 1988. JEFFERSON COUNTY BOARD OF OUNTY COMMISSIONERS ) / Jot 1 A 1'- Lf f,'~t" O 311S \. . TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION 08/11/88 Date ~ Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. of $ of the Clerk HLre Aquaculture category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request-an emergency appropriation in the amount of $ 3,000 for this current year for the following reason(s} as outlined below: BARS Acct. No. Cateqory 10.0601 Clerk HLre Aquaculture Reason for Appropriation Add Clerk HLre Aquaculture Ln order to facLlLtLes and complete update to the ShorelLne Management Master Program. Revenue from RTA Loan Fund establLshed for that purpose. PLANNING AND BUILDING Department YQ.l 14 rA(,f l\ 3'111 c III ~. ......~,~} "'·:_'_'___'~".·"""'__··."'_""_"n..-.'~"'__"'." .. TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION 08/11/88 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. of $ of the HCCC category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request -an emergency appropriation in the amount of $ 9,600.00 for this current year for the following reason(s) as outlined below: BARS Acct. No. 20.0100 31.0100 41.0150 43.0100 Cateqory HCCC MedLcal Insurance HCCC SupplLes HCCC CoordLna+Lon HCCC Travel 1,200.00 400.00 7,200.00 800.00 Reason for Appropriation Add Hood Canal CoordLna+Lng CounCLl (HCCC) s+aff dU+Les +0 program responsLbLlL+Les. Revenue from HCCC under Lnterlocal agreement. ~~ PLANNING AND BUILDING Department ,VùL 14 rAGE (J 3117 ~'-~'''', ;'-~~''''''''''''''''.-'''_____ ··.·.,·..._'R......·.'.-.__...., _ .... ..' TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION 08/11/88 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. of $ of the PIE category is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request 'an emergency appropriation in the amount of $ 1,600 for this current year for the following reason(s) as outlined below: BARS Acct. No. Cateqory 31.0070 PIE Suppli.es 400.00 41.0140 PIE Educati.on 1,100.00 43.0070 PIE Travel 100.00 Reason for Appropriation Add Publi.c Involvement and Educati.on Project (PIE) to Water Quali.ty Program. Revenue from Puget Sound Water Quali.ty Authori.ty. ~ PLANNING AND BUILDING Department ,,'ùt 14 \.\Ç,' (} 311.8 ~. ......,-....,......,.....,-.,--..-.......-...-......".-.--.....".... >. TO: Board of Jefferson County co~~issioners NB: Request for Emergency Appropriation August 12. 1988 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the budgeted amount in BARS Account Number 548 of $ 1,093,000 of the Equipment Rental Fund is· insufficient to pay necessary expenses of this department for this year. After a careful examination of the expenditures under this fund in previous years, and a thorough examination of the present needs of this department under the current. year, I estimate that it will be necessary to have an additional appropriation in the form of an emergency appropriation in the approxi- mate amount of $ 425,000.00 for this current year for the following reasons: SEE ATTACHED Accordingly, I request permission from the Board of County Commissioners for an emergency appropriation in the sum of $ 425,000..00 for the cur- rent year. ' Respectfully submitted, ~a¡aí2~ Head of Public Works Department - - - - - - - - - - - - - - - - - - - - - - ------ ACTION TAKEN ON REQUEST: Approved Disapproved If ãisapproved, the reason for the disapproval is as follows: ,VJL n fM,Ç ~O 3119 JEFFERSON COUNTY DEPARTMENT OF PUBLIC WORKS 1820 Jefferson Street P.O. Box 1220 PortTownsend, WA 98368 (206) 385-9160 Gary A. Rowe, P.E., Director Robert G, Nesbitt, P.E., County Engineer MEMORAlIDUM TO: Board of County Commissioners FROM: Gary A. Rowe .,/;)~ Q Q~ DATE: August 12, 1988 SUB3ECT: Budget Extension for ER&R Attached is a budget extension request for ER&R. The increase is based on several factors. Primarily, I didn't take into account several costs in preparing the budget; secondarily, we made some accounting changes which in effect runs costs through ER&R that were not done last year. The budget increase of $425,000 is based on the following: 548.10 Salaries and benefits increase: $10,000.00. Approximately $10,000 is due to union increases. 548.41 Rock crushing increase: $100,000.00. We initially estimated $70,000 for crushed rock. We decided to do two years worth of material with a higher-than-anticipated quantity. We paid $170,000 for crushed rock. 548.10 Screened rock increase: $20,000.00. We did rock screening this year and did not do so last year. This amount represents payroll increase for road crew employees working in ER&R. 548.34 Asphalt for oiling roads: $190,000.00. Previously, this had been charged to roads directly. Because of our computer system, we have to run it through ER&R stores in order to charge it off to the various projects. The expense is offset with income from Roads. 548.48 Repair and maintenance: $70,000.00. This amount is due to increases in major repairs 100%R~cled pl~ rM,f o - 3120 (engine replacements, work done on Cat D-7) along with increases due to repairs on various office equipment (copiers, computers, etc.). The budget was underestimated. 548.42 Phone system: $35,000.00. v All the phone service costs go through ER&R and then are billed to the various departments. This cost was not budgeted. The ER&R fund is a revolving fund. All the expenses outlined above are offset by revenues. Unfortunately, I failed to take into account several factors that had a dramatic effect on the budget expense. The 1989 budget should have these problems cleared up. ~ùL 14 fACt ó- 3.121 TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR BUDGET EXTENSION August 16, 1988 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account Numbers 518 + 576 of $208,544~76 of the Facilities and Parks fund is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $75,000.00 for this current year for the following reason(s) as outlined below: BARS Acct. No. SEE ATTACHED Accordingly, I request permission from the Board of County Commissioners for an emergency appropriation in the sum of $ 75,000.00 for this current year. Respectfully submitted, ?z2_~lØr ~~/P{ é/U Public Works --,-_.~,-~.,,-_._~,.~,-_.._-..-~._._~~,..._.,._-~.._.~----.... Department _,_~~_"~.~_~_,,_",___~._..'_~~'~'_ _,...·w.·..~.·,.._·_·__.___·._·,;"..~_·,___.·__.·~...__'.........._..__._" ~..__,_~,___~.-._.___.__...w_____ _'___._.~,___._ :AC"fiOÑ""TAKEÑ' 'OÑ"REQUEST~'--'~''"-~--------'--- - ~---- -. - - _I' ____.0' '--~--'.--'---'--'--- _.____ APPROVED __ DISAPPROVED If disapproved, the reason for disapproval is as follows: __,.a.~.___,__~~·___.~~,·.,._~__W__ ._~ ..'____"'_r_·w'__ .,..,..,..~.." ,..,.,.. . .' .-. . .__ __ '_._ .",",'_-,,·w ._...'. _._,_ ___~'._ ."~~.~....... ",""'_~...____.".,__.., ~_w_·¥_._,_~__._._.__.._,___.·_,____ ---.-.-.---.--, .. ...~"'_,_",__,~,~,_,~"_,_______,_.__,___,__~_,,,___,___.__'.~~._~_'_·~____~o··~·_________'__ vaL 14 fM,~ o l..· 31?','" ¡¡ . p.jF.~ JEFFERSON COUNTY DEPARTMENT OF PUBLIC WORKS 1820 Jefferson Street PO. Box 1220 Port Townsend, WA 98368 (206) 385-9160 Gary A. Rowe, PE., Director Robert G. Nesbitt, PE., County Engineer MEMORANDUM TO: Board of County Commissioners FROM: Carter Breskin, Property Manager SUBJECT: Budget Extension for Facilities Management DATE: August 16, 1988 Attached is a budget extension request for Facilities. There are several reasons for the increases. Line items for Office and Operating Supplies, Telephone, Public Utility Service, Repair and Maintenance (under facilities), and Operating Supplies, Public Utility Service, Repair and Maintenance, Machinery and Equipment (under parks) were all budgeted under the 1987 actual expendi- tures. Extraordinary expenditures at the Corrections Center also have necessitated the need for increased funds. 518.30.31 Office and Operating Supplies: Increase $4,000.00. Underbudgeted item based on 1987 expenditures. Some extraordinary expenses were incurred in equipment costs for moving the Prosecutor to the Courthouse. Shelving was also purchased for the Auditor and County Clerk for better space utilization. Final shelving purchases remain for additional offices. 518.30.41 Professional Services: Increase $5,000.00. Based on projections for Property Manager for remaining months of year; item initially underbudgeted. 518.30.42 Telephone: Increase $800.00 518.30.48 Repair and Maintenance: Increase $60,000.00. Item initially underbudgeted. This increase includes the $30,000.00 Window Grouting and Caulking at the Corrections Center, and the $10,000.00 Structural Engineers fee for investigations at the center. This 100% Recycleçj Paper vùL 14: í Þ\,· Of - 312:1 amount also reflects the $8,500.00 spent as part of the installation of thermostats in the courthouse (a loan from the Energy Office),maintenance contracts and repair of equipment at the jail, installation of blinds at the Multi-Service Building, installation of an awning at the Multi-Service Building (one-half to be paid by the Hospital), new entry doors at the Port Townsend Community Center (to replace old, non-func- tional doors), providing materials for constructing a porch at the Gardiner Community Center. 516.10.31 Parks Operating Supplies: Increase $2,000.00. Item underbudgeted compared to 1987 budget. 576.10.47 Parks Public Utility Service: Increase $2,000.00. Item underbudgeted. 576.10.48 Parks Repair and Maintenance: Increase $1,500.00. Item underbudgeted. 576.10.64 Parks Machinery and Equipment: Increase $500.00. Item underbudgeted. As previously noted, there are several items that were initially underbudgeted from the 1987 budget. For several years prior to 1988,Facility management was at a minimum, and some items that would normally have been spread over the past few years have begun to be accomplished in 1988. In particular, the Corrections Center has required maintenance contracts on it's heavy equip- ment, and remedial action on window grouting. We are also engaging a structural engineer and developing a monitoring system for the center. 1988 was the first year in which parks was separated from the recreation department, and accounts for the lack of a historical perspective on what parks actually cost to run. , Vûl_ 14 fAGE o~· ~ 3;124 TO: Board of Jefferson County Co~~issioners HB: Request for Emergency Appropriation August 17, 1988 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the budgeted amount in BARS Account Number See Below of $ of the Fund is· insufficient to pay necessary expenses of this department for this year. After a careful examination of the expenditures under this fund in previous years, and a thorough examination of the present needs of this department under the current. year, I estimate that it will be necessary to have an additional appropriation in the form of an emergency appropriation in the approxi- mate amount of $ 5,525.00 for this current year for the following reasons: Increase in Medical Insurance Payments 1810.20.00 1820.20.00 1823.20.00 1840..20.00 1900.20.00 2100.20.00 $ 895.00 1,580.00 230.00 680.00 1,345.00 895.00 $5,525.00 Accordingly, I request permission from the Board of County Commissioners for an emergency appropriation in the sum of $ 5,525.00 for the cur- rent year. . ..., Department - - - - - - - - - - - - - ----- ------- ~f - - - - - ----- ACTION TAKEN ON REQUEST: Approved Disapproved If ãisapproved, the reason for the disapproval is as follows: VßC 1"1 fAf,f tí. 31Z~J