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Home My WebLink AboutA122004 BOARD OF COMMISSIONERS AGENDA Regular Meeting - December 20, 2004 MONDAY 8:00 a.m. Meeting Called to Order by Chairman 8:01-8:29 a.m. COMMISSIONERS BRIEFING SESSION 8:25 a.m. Discussion re: Planning Commission Alteration of Term Expiration Date; Philip Flynn (District #2) and Allen Panasuk (District #3) (Approved) 8:30 a.m. Planning Commission Interview (District #2): Kathy McKenna 8:45 a.m. Housing Authority of Jefferson County Interview: Kathy McKenna 9:00-9:24 a.m. COUNTY ADMINISTRATOR BRIEFING SESSION 9:25-9:29 a.m. Michelle McConnell re: Marine Resource Committee Presentation 9:30-9:59 a.m. PUBLIC COMMENT PERIOD 10:00-10:04 a.m. APPROVAL AND ADOPTION OF THE CONSENT AGENDA: (Items listed below have been distributed to the Commissioners in advance for study and will be enacted by one motion. If separate discussion is desired on an item, that item may be removed from the Consent Agenda and placed on the Regular Agenda, at a specific time, at the request of any of the Commissioners. ) 1. RESOLUTION NO. 81-04 re: HEARING NOTICE; Proposed Budget Appropriations/Extensions; Affordable Housing; Hearing Scheduled for Monday, January 3,2004 at 10:05 a.m. in the Commissioners Chamber THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request PAGE 1 AGENDA: Week of December 20, 2004 APPROVAL AND ADOPTION OF CONSENT AGENDA - CONTINUED: 2. DELETED: RESOLUTION NO. 82-04 re: Adding Representatives from the Irondale and Port Hadlock Urban Growth Area as Voting Members of the Growth Management Steering Committee (Approved Later in Minutes) 3. HEARING NOTICE re: Community Development Block Grant; Housing Enhancement for South Seven Senior Village, Port Hadlock; Hearing Scheduled for Monday, December 20,2004 at 2:00 p.m. in the Commissioners Chamber 4. AGREEMENT re: Public Defender Services for 2005-2007; Jefferson Associated Counsel 5. AGREEMENT re: Emergency Road Repair Services; Jefferson County Public Works; Bruch & Bruch Construction Inc. 6. AGREEMENTS (2) re: Community Wildfire Protection Plan Rapid Assessment Web Services; Secure Rural Schools Act Reauthorization (National Forest Counties); Association of O&C Counties 7. AGREEMENT re: Professional Services for Central Financial Systems Replacement! Financial Consulting; Project Management for GEMS; Jefferson County Central Services; Anne Sears & Associates 8. AGREEMENT, Amendment No.1 re: Professional Consulting Services for the Review of Permitting and Plat Issues of Ludlow Bay Village in Port Ludlow; Jefferson County Department of Community Development; The Latimore Company, LLC 9. AGREEMENT re: Professional Consulting Services for 2004 for the Review of Permitting and Plat Issues of Ludlow Bay Village in Port Ludlow; Jefferson County Department of Community Development; Lumsden International, Inc. 10. DELE TED: AGREEMENT re: Professional Consulting Services for 2005 for the Review of Permitting and Plat Issues of Ludlow Bay Village in Port Ludlow; Jefferson County Department of Community Development; Lumsden International, Inc. 11. AGREEMENT, Amendment No. 14 re: Consolidated Contract for 2003-2004; Jefferson County Health and Human Services; Washington State Department of Health 12. AGREEMENT re: Provision of Surface Water Management Activities; Jefferson County Public Works; Jefferson County Conservation District THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request PAGE 2 AGENDA: Week of December 20, 2004 APPROVAL AND ADOPTION OF CONSENT AGENDA - CONTINUED: 13. AGREEMENT, Amendment re: To Extend Public Defense Contract for 2004 to January 31,2005; Clallam-Jefferson Public Defender 14. AGREEMENT re: 2005 Hotel- Motel Grant Funding for the Gateway Visitor Center; Port Ludlow Chamber of Commerce 15. AGREEMENTS (3) re: 2005 Hotel- Motel Grant Funding; 1) Jefferson County Historical Society; 2) QuilcenelBrinnon Chamber of Commerce; and 3) Port Ludlow Chamber of Commerce 16. AGREEMENTS (3) re: 2005 Community Services Grant Funding; 1) Economic Development Council; 2) Jefferson County Conservation District; and 3) Jefferson County Fair Association 17. Concurrence and Authorization to Proceed with the Real Property Negotiation and Right- of-Way Acquisition for the Larry Scott Memorial Trail, Segment 3, Project No. CRI069 18. Request for Pre-payment of 2005 Conference ExpenseslDues from 2004 Budget; Various Departments 19. Advisory Board Reappointments; Jefferson County Ferry Advisory Committee; Albert M. Abrams, Fred Beck and Michael Cavett 20. Advisory Board Reappointment: Jefferson County Solid Waste Advisory Board Representing Port Townsend Paper Corporation; Two (2) Year Term Expiring November 7,2006; Kirstin Marshall and V. Alice McConaughy as Alternate 21. Advisory Board Appointment: Gardiner Community Center Board of Directors; Three (3) Year Term Expiring December 20,2007; Tom Colvin ADDITIONAL BUSINESS: 1. Advisory Board Appointment: Housing Authority of Jefferson County; Unexpired Five (5) Year Term Expiring July 7,2007; Kathy McKenna 2. Advisory Board Appointment: Housing Authority of Jefferson County as Resident Member; Two (2) Year Term Expiring December 20, 2006; Pat Teal THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request PAGE 3 AGENDA: Week of December 20, 2004 ADDITIONAL BUSINESS - Continued: 3. Authorization to Approve Minutes for December, 2004 REGULAR AGENDA: 10:05 a.m. Discussion and Possible Appointment re: Jefferson County Planning Commission District #2 (Linda Swisher Appointed to an Unexpired Term Expiring March 17,2005) 10:15 a.m. HEARING re: Proposed Budget Appropriations and Extensions; County Funds (RESOLUTION NO. 83-04) 10:30 a.m. HEARING re: Proposed Ordinance: Establishing a Formal Policy regarding the Use of Prior Years Unlevied Portions of the Maximum Property Tax Levy (known as Banked Capacity) when Setting the Ad Valorem Property Tax Levies (ORDINANCE NO. 18-1220-04) 11 :00 a.m. HEARING re: Proposed Ordinance: Establishing a Formal Policy Designating a Portion of the Community Investment Fund Revenue to the Design and Construction of the Tri Area Sewer System (ORDINANCE NO. 19-1220-04) 11 :30 a.m. HEARING re: Proposed Ordinance; Establishing a Formal Policy That Will Limit the Use of Conservation Futures Fund Monies to the Acquisition of Easements (ORDINANCE NO. 20-1220-04) 12:00-1:59 p.m. LUNCH THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request PAGE 4 AGENDA: Week of December 20, 2004 1 :45 a.m. Judi Morris, Treasurer re: Accepting the Use of Debit Cards and Credit Cards at the Jefferson County Solid Waste Transfer Station 2:00 p.m. HEARING re: Community Development Block Grant; Housing Enhancement for South Seven Senior Village, Port Hadlock CORRESPONDENCE FROM COUNTY DEPARTMENTS: Auditor: Selection of Election Management System Vendor; DFM Community Development: E-Mail from Josh Peters with Response from Commissioner Titterness re: Manual References for Possible Changes in Jefferson County Comprehensive Plan Submitted by Ed O'Brien Community Development Fee Increase Schedule (CPI Ordinance 12-1209-96) County Administrator: Memo to Elected Officials and Department Heads re: Employee Identification Badges Emergency Management: E-Mail from Bob Hamlin re: Storm Impact Update Operations Center Situation Report No.2 and 3 Prosecuting Attorney: Letter to Government E-Management Solutions (GEMS) re: Contract with Jefferson County Signed January 13,2003 Public Works: E-Mail from Monte Reinders re: Pictures of Flood Damage Upper Hoh Road Treasurer: Copy of Letter to Department of Revenue re: Notice of Increase in Sales and Use Tax for Jefferson County per Ordinance No. 14-1213-04 CORRESPONDENCE: Hearing Comments on Proposed Ordinance; Proposed Ordinance: Establishing a Formal Policy Designating a Portion of the Community Investment Fund Revenue to the Design and Construction of the Tri Area Sewer System (See Above Hearing at 11:00 a.m): David Timmons, City of Port Townsend; Public Utility District #1 (PUD) THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request PAGE 5 AGENDA: Week of December 20, 2004 CORRESPONDENCE - Continued: Hearing Comments on Proposed Ordinance; Establishing a Formal Policy That Will Limit the Use of Conservation Futures Fund Monies to the Acquisition of Easements (See Above Hearing at 11:30 a.m): Jefferson Land Trust Request to Remove Consent Agenda Items #8, #9 and #10 from Consent Agenda (See Above): Bernard Super; Richard Rozzell; Leslie Powers; Robert Azen; Raydean Patterson Jack Caldwell re: Suggested Use of Tidal "Flat" Adjacent to Old Railroad "Y" Hynson Law Offices re: No Objection to Transfer of Interest in Lots 5 - 14 Block 29 Phillips Bayview Addition (J.D. Rook) Rod Fleck, City of Forks re: Upper Hoh River Road Washout Don McDaniels, Puget Sound Energy (3) re: Storm Reporting Update Olympic Peninsula Gateway Visitor Center re: Request for Hotel-Motel Grant Funding Emergency Medical Services and Trauma Care Council of Eastern Jefferson County re: Meeting Minutes of December 7, 2004 Washington State Association of Counties (WSAC) re: 1) Notice of Vacancy on State Board of Health; and 2) 2005 Assessments for Timber Counties Washington State Department of Natural Resources re: 1) Transfer of Trust Properties to San Juan County; 2) Financial Health ofDNR State Trust Land Management "Newsletters" Sound Waves, Puget Sound Action Team Wetland Ventures, Washington Wildlife Federation At Work, Puget Sound Regional Council Building Insight, Building Industry Association of Washington TsuInfo Alert, Washington State Department of Natural Resources THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request PAGE 6 AGENDA: Week of December 20, 2004 COMMISSIONERS' MEETING SCHEDULE Week of December 20, 2004 Monday - December 20. 2004 Noon Pat See Agenda Port Townsend Chamber Fort Worden Tuesday - December 21. 2004 10:00 a.m. Board 1: 15 p.m. Board County Administrator Meeting Transit Meeting Chambers First Federal Bank Wednesday - December 22. 2004 7 :30 a.m. Dan Rotary 8:00 a.m. Board Management Team Meeting Noon Pat Kiwanis 3:00 p.m. Glen Appointment Hwy. 20 Roadhouse Cafe First Floor Conf. Rm. Elk's Lodge Port Townsend Thursdav - December 23. 2004 Noon Glen Rotary Noon Pat/Dan Law & Justice Meeting 1 :30 p.m. Dan Sign Transit Vouchers 3:00 p.m. Pat Solid Waste Advisory Board Tri Area Community Center Superior Court Transit Bldg. Health Department Friday - December 24. 2004 Holiday - Courthouse Closed THE COMMISSIONERS MAY ADD AND TAKE ACTION ON OTHER ITEMS NOT LISTED ON THIS AGENDA. Americans with Disabilities Act (ADA) Accommodations Provided Upon Request PAGE 7