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HomeMy WebLinkAboutRFP Affordable and Supportive Housing Funds 5-6-22 (002)Page 1 of 8 Funding for Affordable And Supportive Housing In Accordance With House Bill 1590 and RCW 82. 14. 530. Request for Proposals Page 2 of 8 BACKGROUND Permissible Uses of Funding Funding must be distributed in accordance with (RCW 82.14.530. Eligible uses are: (INSERT ELIGIBLE USES) This is a threshold requirement. Any project not meeting these requirements will not be evaluated. The funding priorities of this RFP in priority order are: 1. 2. 3. Selection Criteria We will rank responses according to the criteria described below. All responsive proposals received by the time and date specified in this RFP shall be evaluated by the RFP Evaluation Panel based on the following criteria and weights: Evaluation Criteria Max. Points A. Capacity - Experience Providing Similar Program Services or Developing Similar Projects B. Alignment - Meets Priorities and Aligns with Housing First C. Approach – Completeness of Proposal and Readiness D. Impact – Leverage of Funding E. Budget – Feasible Financial Plan TOTAL 100 Submission Requirements All proposals must include the following elements. We reserve the right to disqualify any incomplete proposals. (a) Capacity - Experience Providing Similar Services (XX Points) – If a Responder has previously received funding through RFPs for Fund 148 or Fund 149 or 1590 they should provide a brief update on their experience in providing similar program services or development initiatives. Please identify staff that will be assigned to this program or project and their qualifications to undertake the proposed scope of work. If a Responder Commented [B1]: Assumes an annual process. Edit if otherwise. Also identify name of evaluators Page 3 of 8 has not previously received funding it should provide a more detailed description of capacity Financial Capacity – Please include prior year tax returns or audited financial statements and the Annual report for the previous year (b) Alignment - Meets Housing Fund Board Priorities and aligns with principles of Housing First (XX Points) [Describe Priorities] Housing First is a policy that offers permanent housing as quickly as possible to homeless people, and other supportive services afterward. Housing First is an alternative to a system of emergency shelter/transitional housing progressions. Rather than moving homeless individuals through different "levels" of housing, whereby each level moves them closer to "independent housing" (for example: from the streets to a public shelter, and from a public shelter to a transitional housing program, and from there to their own apartment in the community), Housing First moves the homeless individual or household immediately from the streets or homeless shelters into their own accommodation. Housing First approaches are based on the concept that a homeless individual or household's first and primary need is to obtain stable housing, and that other issues that may affect the household can and should be addressed once housing is obtained. In contrast, many other programs operate from a model of "housing readiness" — that is, that an individual or household must address other issues that may have led to the episode of homelessness prior to entering housing. (c) Approach – Completeness of Proposal and Readiness (XX Points) Please provide a well-developed and thoughtful plan describing how you will approach this assignment and complete the purpose of the proposal. The proposal will be evaluated based on the clarity of proposal, completeness of the submission including required certifications and documentation and readiness to begin the Program or Project if funding is awarded. In order to assist with a determination of readiness identify whether: ✓ The requested funds will fully fund the Project or Program ✓ The Project or Program could be scaled (include the per unit cost of the Program or Project) ✓ Additional funds have been requested or will be requested. Identify the sources for those requests and the status of the requests. Commented [B2]: Helps to ensure no issues in financials Commented [B3]: Policy decision Page 4 of 8 (d) Impact – Leverage of Funding (XX Points) Identify other sources of funds that would be leveraged with the requested funds and/or how these funds will be used to leverage other funds (e) Budget – A Feasible Financial Plan (XX Points) Identify whether you are a 501(c) (3), for-profit, PHA or government agency. Please provide the following if applicable: • Program or Project Budget which includes a complete breakdown of all funding sources already received or committed for this Program or Project • Current operating budget for the organization requesting the funding PROPOSAL EVALUATION AND SELECTION PROCESS General The following procedure will be used to evaluate the proposals and select finalists. All proposals received within the established deadline will be evaluated by the RFP Screening Panel. RFP Screening Panel A Screening Panel consisting of number (X) or more voting members will be established. The Screening Panel shall consist of members of the Housing Fund Board (“HFB”). Proposal Evaluation Applicants whose proposal is being considered for an award may be invited to make an oral presentation of their proposal to the HFB. The HFB reserves the right to recommend funding for multiple contracts under this RFP or recommend funding for a portion of the requested amount at their discretion. FUNDING PERIOD Jefferson County Homelessness Program Funding Instructions HTF is requesting proposals for Affordable and Supportive Housing Funds for the period (Dates). Funding must be requested and used within each funding cycle. There is no carryover of unused funds into the next funding year. Each proposal requires the annual budget for the project. Commented [B4]: Perhaps narrow this? Commented [B5]: This assumes a subset but it could be entire HFB Commented [B6]: Assuming a periodic RFP Page 5 of 8 Grantees will be required to submit project progress and evaluation reports on a quarterly basis (every 3 months). Proposal Deadline: (DATE) by 4pm Sealed proposals must be clearly marked on the outside of the envelope, “PROPOSAL – Affordable and Supportive Housing Funds.” Mailing address for proposal is, Board of Jefferson County Commissioners: PO BOX 1220 Port Townsend, WA 98368. Hand-delivered packets can be delivered to the Board of Jefferson County Commissioners at the Jefferson County Courthouse office located at 1820 Jefferson St., Port Townsend, WA 98368. Proposals MUST be received by 4pm on (DATE) if hand delivered. Mailed proposals must be postmarked no later than(DATE) . Late proposals will not be accepted. Submittals made in an incorrect format will not be considered. All responses to this Request for Proposal should be submitted on the provided application form. One (1) completed hard copy application is required to be submitted and an electronic PDF version of the proposal should be e-mailed to (NAME) at (EMAIL). The following should be in the subject line: “Proposal –Affordable and Supportive Housing Funds.” It is very important that your application is complete, signed, is for an eligible activity, and conforms to all program requirements. Applications not meeting all the requirements will not receive consideration for funding. REQUEST FOR PROPOSAL (RFP) TIMELINE FOR 1590 FUNDS Date Activity RFP to be posted on the County website 3pm Call-in for questions Proposals must be submitted by 4:00 pm Proposals opened and reviewed by HFB Technical questions for applicants will be sent once with a return date of 4 days. Presentation of RFP to HFB HFB Recommendation to BOCC BOCC regular meeting/ BOCC acts on recommendations Commented [B7]: Policy decision Page 6 of 8 Contracts to County Prosecutor and Risk Manager for approval Contracts to Providers and returned to BOCC for signatures Note – All dates are subject to change Definitions Definition of Area Median Income for Jefferson County: Affordable housing program eligibility is always determined by one's income. Each household's income is compared to the income of all other households in the area. This is accomplished through a statistic established by the government called the Area Median Income, most often referred to as AMI. The AMI is calculated and published each year by HUD. In Jefferson County, HUD calculates the Area Median Income (“AMI”) for a family of four as $XXXXX. Sixty Percent (60%) AMI for an individual is $ XXXX.. Any other definitions Needed?? Period of Performance: Funding under this grant program is allocated for a 12-month period. The period of performance for services solicited under this RFP begins (DATE) and ends (DATE). Carryover of unspent funds into the next program year is not permissible. In addition, initial funding is not an assurance or guarantee of ongoing operational funding after the contract period. Proposers are cautioned not to assume a commitment of future funding based on the receipt of funds in prior years. Guiding Principles for all Applicants: • Be as specific as possible in stating goals, objectives, expected results, deliverables, etc. It is expected that there will be considerably more requests for funds than there are funds available. Therefore, conciseness and clarity of description are essential. • Projects will be judged in part on whether goals are realistic within the timeframe of the grant, whether they have concise quantitative (measurable) outcomes, and whether there is a good method for evaluating those outcomes. • The organization must have the capacity to operate the proposed program. Commented [B8]: Any others? Commented [B9]: Policy Decision Page 7 of 8 • Data involving services delivered to individuals must be submitted to the Homeless Management Information System (HMIS). If you are not using the HMIS, a mechanism must be devised to ensure that data is collected for input into the system. • The program must provide services only within Jefferson County boundaries. • Applicants that have received prior Affordable Housing and/or Homeless Housing and Assistance Funds must be current on all required reporting to be eligible to receivefunds. • Grantees will be required to submit quantitative progress data reports on a quarterly basis (every 3 months) and a closeout report at the end of the funding period will be required no later than (DATE). Failure to submit timely reports/progress data will result in holding or non-payment of funds. These reports should include a comparison of outcomes to date with those initially proposed, and the total number of individuals served in the contract period. A fiscal and programmatic monitoring visit may be conducted by the County during any project year. Provider will make all documents and required files available for review. • Funding in previous years does not assure additional awards in this funding cycle. Insurance Requirement: Awardees will be required to meet all the County’s insurance requirements, which are included as Attachment A to this RFP. APPLICATION REQUIREMENTS Complete all parts of the application form and answer all questions on the application. Incomplete applications will not be accepted and will not receive funding consideration. Application submittals are limited to the number of pages allowed. Applicants shall use Times New Roman 12-point font. Smaller font applications will not receive consideration for funding. All responses to this Request for Proposal should be submitted on the provided application form. One (1) completed hard copy applications are required to be submitted and an electronic PDF version of the proposal should be e-mailed to Name, at Email. Sealed proposals must be clearly marked on the outside of the envelope, “PROPOSAL – Affordable and Supportive Housing Funds.” Mailing address for proposal is: Board of Jefferson County Commissioners PO BOX 1220 Port Townsend, WA 98368 Commented [B10]: Is this the case for 1590 Funds? Commented [B11]: Policy Decision Page 8 of 8 It is very important that your application is complete, signed, is for an eligible activity, and conforms to all program requirements. Applications not meeting all the requirements will not receive consideration for funding. Proposal Deadline: Date by 4pm Hand-delivered packets can be delivered to the Commissioners’ Office at the Jefferson County Courthouse; 1820 Jefferson St. Port Townsend, WA 98368. Proposals MUST be received by 4pm on DATE if hand-delivered and post marked DATE if mailed. Late proposals will not be accepted. Submittals made in an incorrect format will not be considered.