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Home My WebLink About014 04 {I. (ALc& 7 j/~ý-J" I./. /). ,¿ll I-f.D I jJ. ¿Iv: / C·5, ' . JEFFERSON COUNTY STATEOFWASmNGTON IN THE MATTER OF } HEARING NOTICE: PROPOSED } BUDGET APPROPRIATIONS/EXTENSIONS } VARIOUS COUNTY FUNDS } RESOLUTION NO. 14...D4 WHEREAS, requests have been made on behalf of various Jefferson County Funds for budget appropriations and extensions for their 2004 budgets due to additional revenues and expenditures, which were not anticipated at the time of preparing said budgets, and budget extensions to allow expenditures of unanticipated reimbursements received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds; and WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2004. The following identified revenue and expenditure amounts are to be added to the funds. Expenditure amounts over any revenues listed are needed for appropriation from the unencumbered balances and extension of the fund budgets listed: FUND # FUND NAME REVENUE EXPENDITURE CURRENT EXPENSE FUNDS 001-261-000 Operating Transfers Out 50,919.00 (to Construction Fund) OTHER FUNDS 127-000-010 Health & Human Services 42,152.00 36,559.00 128-000-010 Natural Resources 16,000.00 3.166.00 187-000-010 Quilcene Flood Control Subzone 130,217.00 301-000-010 Construction Fund 50,919.00 418,691.00 302-000-010 Capital Improvement Fund 152,510.00 504-000-010 Industrial Insurance Reserve 28,144.00 506-000-010 Infonnation Services 40,000.00 NOW, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that extensions be made for the above noted funds. , 2004 Budget Appropriations - RESOLUTION NO. 14-04 Page: 2 BE IT FURTHER RESOL VED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 26th day of April, 2004, at the hour of 10:05 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. J t/.4 /J .~ APP~?VE.I? ~s ~day of rr¡2/?L{ , 2004. ,..,. ~ ~ r ...,.~,.~ /'" ?....!,,:, '. ,. ! . " t·. fJ', <.. , ~~\ .,., ; þ ,.,. \\ i ~ ; I .' , ! J.! I ;;., .. i, ~: " ~ .:. í SEAL: ,I': : \t ~, .' 1\ ' . ~ . \ R . ) '. '. ATTEST: C ~7'"?~C/Î1 ¿;1úlie Matthes, CMC I Clerk of the Board RS ."'-. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: March 31, 2004 Central Services/General Fund DepartmenUFund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $50,919 001-261-000 Fund Number [[] For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? !XJVes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 597.00.00,0019 Description Transfer Out to Construction Fund BUDGET CURRENT REVISION AMENDED $0 $50919 $50919 $0 $0 $0 $0 $0 $50,919 $50,919 Reason for A ro riationlExtension $10,919 for Sheriff's new Building. Moving the E911 staff to the Sheriff's new facility has created an unforeseen need. There is a need to continue to provide visual oversight of the jail facility that will now require "remote viewing" equipment. $40,000 for Sheriff's new Building. The project budget for the Sheirffs new facility did not include sufficient fudning for appropriate furniture and fixtures in the new facility, Both items use 2003 closing savings. .ir'UI~l>fJ1itted" . ~ ~ Central Services Director +) d/ 04- TO: BOARD OF COUNTY COMMISSIONERS Date: 04/05/04 RE: Request For Emergency Budget AppropriationÆxtension and Amendment Health & Human Services Department/Fund Name 127-000-010 Fund Number Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount for this current year for the reason(s) outlined below. o For funds other than Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ~Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ 42.152.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue 334.04.60.0312 333.92.83.0310 333.10.57.0000 Description Real Choices Grant Bioterrorism (Focus A - Con Con) WIC/WIC Breastfeeding BARS # Expenditure 568.00.31.0020 568.00.35.0000 568.00.41.0260 568.00.43.0000 562.20.35.0000 562.20.31.0020 562.00.10.0600 562.00.20.0000 562.20.10.0050 562.20.20.0000 562.20.41.0100 562.20.41.0165 Description Operating Expenses (DD) Equipment (DD) Real Choices Activities (DD) Travel (DD) Equipment (CH) Operating Expenses (CH) Clerk Hire (Admin) Clerk Hire Benefits (Admin) Medical Records Clerk ThmP. (CH) Medical Rec. Clerk Temp Benefits (CH) Health Officer Services (CH) Web Design Services (CH) Current Revision New Budget Bud et 0.00 9,512.00 9,512.00 15,000.00 23,000.00 38,000.00 52,951.00 9,640.00 62,591.00 67,951.00 42,152.00 110,103.00 Current Revision New Budget Bud et 500.00 400.00 900.00 2,700.00 1,500.00 4,200.00 0.00 7,212.00 7,212.00 1,500.00 400.00 1,900.00 300.00 7,840.00 8,140.00 16,133.00 1,800.00 17,933.00 0.00 1,020.00 1,020.00 93,581.99 102.00 93,683.99 23,289.00 2,579.00 25,868.00 265,942.75 226.00 266,168.75 27,336.00 12,480.00 39,816.00 2,000.00 1,000.00 3,000.00 433,282.74 36,559.00 469,841.74 Reason for AppropriationÆxtension: The revenue identified above was not included in the 2004 budget and this revenue covers the expenses listed. The new revenue is due to a new grant and amendments to existing grants. The current training schedule for GE d the time frame of the live parallel systems requires the department to have the new Financial Support Specialist train as oon as possible. The current workload for the finance team and timeframe for the implementation of GEMS c titutes using the former Financial Support Specialist as Clerk Hire to assist in training the new Financial Support Specialist The Medical Records Clerk is temporary position in order to cover the responsibilities for an extensive leave of a regul loyee. · , TO: BOARD OF COlJJ'ITY COMMISSIO~JD) f (~ IF II IV/IF Ill; Date: 03/23/04 RE: Request For Emergency Budget A;~~1tiOnlExtei1SiOrian~ðment Natural Resources APR 0 1 2004 128-000-010 Department/Fund Name JEFFERSON COUNTY Fund Number BOARD OF COMMISSIONERS Commissioners: (check all that apply) o Please be advised that after a thorough examination of, my curr~t budget it appears that the amount allocated is insufficient to pay necessary expenses of this deparbnent for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount for this current year for the reason( s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ill Please be advised that a revenue source (i.e. grant, new fee) "has been received by this department which was not '\ included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ 16.000.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Hood Canal Coord. Council Current Bud et 0.00 Revision New Budget 338.31.00.0320 16,000.00 16,000.00 0.00 16,000.00 16,000.00 BARS # Expenditure Description Current Revision New Budget Bud et 531.11.92.0010 Telephone System 1,950.00 440.00 2,390.00 531.11.95.0050 Computers 3,958.00 2,726.00 6,684.00 5,908.00 3,166.00 9,074.00 Reason for AppropriationlExtension After the preparation of the 2004 Budget, Jefferson County contracted with the Hood Canal Coordinating Council to provide staff support in the development of a Preliminary Action Plan to address low dissolved oxygen in Hood Canal. The $16,000 contract is for staff, benefits, and direct and indirect costs. Expenses, primarily for staff costs of the Natural Resources Division Manager, Dave Christensen, will offset the revenue equally. The budgeted expense figures listed above were an estimate based on the previous year. With formation Services new allocation, these amounts have changed and are reflected a cordingly. i:i; ~~~ ~~rc=;;=~fR1I{¡:~aWMi tf)rendment Date: 3/29/2004 Ouilcene Flood Control Subzone APR 0 6 '2004 187-000-010 Department/Fund Name Fund Number JEFFERSON COUNTY Commissioners: (check all that apply)BOARD OF COMMISSIONERS ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I fmd that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $130.217 _ for this current year for the reason(s) outlined below. ø For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes_X_ No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ to include this new revenue in the budget this year as outlined below. BARS # Revenue Current Bud et Description BARS # Expenditure 531.30.10 531.30.20 531.30.41 594.31.61 594.31.65 Current Bud et $13,811 $6,906 $85,000 $72,000 $29,000 $206,717 Description Salaries Benefits Professional Services Land Construction Projects Reason for AppropriationÆxtension Revision Revision $1,648 $1,069 $1,000 $141,000 ($14,500) $130,217 New Budget New Budget $15,459 $7,975 $86,000 $213,000 $14,500 $336,934 · The fund received $150,000 from the USDA Forest Service Secure Rural Schools and Community Self Determination Act Title 3 program in November 2003. This money will be used as a match with other grants for additional property acquisitions in the Quilcene floodplain from willing sellers. · The original budget for Construction Projects was reduced. The cost to demolish structures was re- estimated using bids received late in 2003. Respectfully submitted, dl ill. Frank Gifford, Public orks Director TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Central Services/Construction & Renovation Department/Fund Name Commissioners: (mark all that apply with an "X") Date: March 31, 2004 301-000-010 Fund Number ŒJ Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s} outlined below, I request an emergency appropriation and budget extension in the amount of: ' I $4,200 I ŒJ For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? WVes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 594.10.62.0000 Description CAPITAL PROJECTS BUDGET CURRENT REVISION AMENDED $3 059 567 $4 200 $3 063 767 $0 $0 $0 $0 $3,059,567 $4,200 $3,063,767 Reason for A ro riationlExtension The Quilcene Community Center Advisory Board did not expend its $4,200 budget in 2003 and wishes to combine those unused monies with their 2004 allocation so that they can accomplish a larger project this year. ¡;;tlU Central Services Director 1/ ~/ 0t TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Central Services/Construction Fund 301-000-010 DepartmenVFund Name Fund Number Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $363,572 I Date: March 31, 2004 m For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Ves DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 $0 AMENDED $0 $0 $0 $0 $0 BARS Expenditure # 594.10.62.0000 Description BUDGET CURRENT REVISION AMENDED $3 114 686 $363 572 $3478258 $0 $0 $0 $0 $3,114,686 $363,572 $3,478,258 Reason for A ro riation/Extension The monies budgeted for the Sheriffs Building project in 2003 were not entirely expended in 2003, but will be expended in 2004 to complete the project. Central Services Director TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: March 31, 2004 Central Services/Construction & Renovation Fund Department/Fund Name Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s} outlined below, I request an emergency appropriation and bud et extension in the amount of: $50,919 301-000-010 Fund Number D For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo m Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # 397,00,00,0010 Description Transfer In from General Fund BUDGET CURRENT REVISION AMENDED $0 $50919 $50919 $0 $0 $0 $0 $50,919 $50,919 BARS Expenditure # 594,10,62.0000 Description BUDGET CURRENT REVISION AMENDED $3 063 767 $50 919 $3,114 686 $0 $0 $0 $0 $3,063,767 $50,919 $3,114,686 Reason for A ro riation/Extension $10,919 for Sheriff's new Building, Moving the E911 staff to the Sheriff's new facility has created an unforeseen need. There is a need to continue to provide visual oversight of the jail facility that will now require "remote viewing" equipment. $40,000 for Sheriff's new Building. The project budget for the Sheirff's new facility did not include sufficient fudning for appropriate furniture and fixtures in the new facility. Respectfully SUbm!, ~41 i I .~ Central Services Director 4/o/~~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: March 31, 2004 Central Services/Capital Improvement Department/Fund Name Commissioners: (mark all that apply with an "X") 00 Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $152,510 I 302-000-010 Fund Number m For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [X]Ves DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 592.73.83.0010 592.73.89.0000 BUDGET CURRENT REVISION AMENDED $0 $151 510 $151 510 $0 $1 000 $1,000 $0 $0 $0 $0 $152,510 $152,510 Reason for A pro riation/Extension Although this expense was anticipated and planned for during the 2004 budget preparation process, it was omitted from the final budget due to a data entry error. Res~lo/ ~nt:t. ",", äl I 'L~ Central Services Director 4/ J./()4 , . ~', . . TO: BOARD OF COUNTY COMMISSIONERS Date: April 6, 2004 RE: Request For Emergency Budget AppropriationlExtension and Amendment Industrial Insurance Reserve Department/Fund Name 504-000..010 Fund Number Commissioners: (check all that apply) IZ] Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all tbe expenditures witbin tbe department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $28,144.00 for this current year for the reason(s) outlined below. IZ] For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ~ No CJ Please be advised that a revenue source (i.e. grant, new fee) bas been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Bud et Revision New Budget 517.61.41 L&I Administration Costs $0.00 $0.00 $28,144.00 $28,144.00 $0,00 $0.00 $0.00 $28,144.00 $28,144.00 $0.00 ~ason for AppropriationlExtension IL&I Retrospective Plan Assessment 04/01-3/02 !L&I Retrospective Pion "'''''''>en' 04102-3/03 $11,730 $16,414 , ..........._"_.._",'".~__"."'~~______·~__M~._______~____" ! ¡ i I ¡ i ____.___0'"'_-1 Respectfully submitted, /!~ G--~~ ~ --'. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: March 31, 2004 Central Services/Information Services Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $40,000 I 506-000-010 Fund Number [K] For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ~~~s o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 594,18,64,0020 BUDGET CURRENT REVISION AMENDED $340525 $40000 $380,525 $0 $0 $0 $0 $340,525 $40,000 $380,525 Reason for A ro riation/Extension The monies budgeted for the Gems project in 2003 were not entirely expended in 2003, but will be expended in 2004 to complete the project. Central Services Director