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Home My WebLink About018 04 Œ ' Ai\,{,f .J ~, 'LCL~-, ,f ,Ii (2.:> " ï 'CL 7,°'1 Y íJ. H,D. JEFFERSON COUNTY State of Washington ORDER: BUDGET APPROPRIATIONS/EXTENSIONS: } VARIOUS COUNTY DEPARTMENTS AND } SPECIFIC OTHER FUNDS } RESOLUTION NO. 18-04 WHEREAS, the Jefferson County Board of Commissioners did on the 12th day of April, 2004, declare that an emergency existed to provide the listed amounts from the unencumbered balance of other funds and to set a hearing on said emergency for the 26th day of April, 2004, at the hour of 10:05 a.m.; and WHEREAS, this being the time and place set for said hearing and no objection or objection interposed; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient funds in the unencumbered balance of other funds, that the County Auditor be, and she is hereby authorized to extend the budget of the following funds by the amounts listed below and per the attached requests. FUND # FUND NAME REVENUE EXPENDITURE AMOUNT FROM UNENCUMBERED FUND BALANCE CURRENT EXPENSE FUNDS 001-261-000 Operating Transfers Out 50,919.00 (to Construction Fund) OTHER FUNDS 127-000-010 Health & Human Services 42,152.00 36,559.00 0 128-000-010 Natural Resources 16,000.00 3,166.00 0 187-000-010 Quilcene Flood Cntl Subzone 130,217.00 130,217.00 301-000-010 Construction Fund 50,919.00 418,691.00 367,772.00 302-000-010 Capital Improvement Fund 152,510.00 152,510.00 504-000-010 Industrial Insurance Reserve 28,144.00 28,144.00 506-000-010 Information Services 40,000.00 40,000.00 ./.1:1. v1_A A - .-- ,.., APPRÇJVED this ,# day of ('--rf" IÆ-~ ,2004. ~\ . 't ", '4, ~. /)~'~.;ç,: ... /. \'t' "~~" ~ · ! -.. . . ~ y SEAL: i.; , ¿. I, ;' ATTES~.to. \ I ~ Ç:dÆ " ør~-êrk'> ¿fuJi. Mat CMC"" Deputy Clerk of the Board i TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: March 31, 2004 Central Services/General Fund DepartmenVFund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that-my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $50,919 001-261-000 Fund Number [K] For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [KJVes DNo o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 597.00.00,0019 Description Transfer Out to Construction Fund BUDGET CURRENT REVISION AMENDED $0 $50919 $50919 $0 $0 $0 $0 $0 $50,919 $50,919 Reason for A ro riation/Extension $10,919 for Sheriff's new Building. Moving the E911 staff to the Sheriffs new facility has created an unforeseen need. There is a need to continue to provide visual oversight of the jail facility that will now require "remote viewing" equipment. $40,000 for Sheriffs new Building. The project budget for the Sheirff's new facility did not include sufficient fudning for appropriate furniture and fixtures in the new facility. Both items use 2003 closing savings, rl;fb~Rt,ed\, ,.~ ~ Central Services Director +} d/ 04- TO: BOARD OF COUNTY COMMISSIONERS Date: 04/05/04 RE: Request For Emergency Budget Appropriation/Extension and Amendment Health & Human Services Department/Fund Name 127 -000-010 Fund Number Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes It2(Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ 42.152.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue 334.04.60.0312 333.92.83.0310 333.10.57.0000 Description Real Choices Grant Bioterrorism (Focus A - Con Con) WICIWIC Breastfeeding BARS # Expenditure 568.00.31.0020 568.00.35.0000 568.00.41.0260 568.00.43.0000 562.20.35.0000 562.20.31.0020 562.00.10.0600 562.00.20.0000 562.20.10.0050 562.20.20.0000 562.20.41.0100 562.20.41.0165 Description Operating Expenses (DD) Equipment (DD) Real Choices Activities (DD) Travel (DD) Equipment (CH) Operating Expenses (CH) Clerk Hire (Admin) Clerk Hire Benefits (Admin) Medical Records Clerk Thnm (CH) Medical Rec. Clerk Temp Benefits (CH) Health Officer Services (CH) Web Design Services (CH) Current Revision New Budget Bud et 0.00 9,512.00 9,512.00 15,000.00 23,000.00 38,000.00 52,951.00 9,640.00 62,591.00 67,951.00 42,152.00 110,103.00 Current Revision New Budget Bud et 500.00 400,00 900.00 2,700.00 1,500.00 4,200.00 0.00 7,212.00 7,212.00 1,500.00 400.00 1,900.00 300.00 7,840.00 8,140.00 16,133.00 1,800.00 17,933.00 0.00 1,020.00 1,020.00 93,581.99 102.00 93,683.99 23,289,00 2,579.00 25,868.00 265,942.75 226.00 266,168.75 27,336.00 12,480.00 39,816.00 2,000.00 1,000,00 3,000.00 433,282.74 36,559.00 469,841.74 Reason for Appropriation/Extension: The revenue identified above was not included in the 2004 budget and this revenue covers the expenses listed. The new revenue is due to a new grant and amendments to existing grants. The current training schedule for GE nd the time frame of the live parallel systems requires the department to have the new Financial Support Specialist train as oon as possible. The current workload for the finance team and time frame for the implementation of GEMS c stitutes using the former Financial Support Specialist as Clerk Hire to assist in training the new Financial Support Specialist The Medical Records Clerk is temporary position in order to cover the responsibilities for an extensive leave of a regul loyee. at s ----' TO: BOARD OF COUNTY COMMISSI01\.JD) fF (~ IF JI WI f~ , ,:.., '~ RE: Request For Emergency Budget A;~1J;\1tioÌ1lExtensl0nar1<A\~~þ'dment APR 0 1 2004 128-000-010 JEFFERSON COUNTY Fund Number BOARD OF COMMISSIONERS Date: 03/23/04 Natural Resources Department/Fund Name Commissioners: (check all that apply) o Please be advised that after a thorough examination of,' my curr~nt budget it appears that the amount allocated is insufficient to pay necessary expenses of this deparbnent for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropri!ltion and budget extension in the amount for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ill Please be advised that a revenue source (i.e. grant, new fee)"has been received by this deparbnent which was not '\ included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ 16.000.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Hood Canal Coord. Council Current Bud et 0.00 Revision New Budget 338.31.00.0320 16,000.00 16,000.00 0.00 16,000.00 16,000.00 BARS # Expenditure Description Current Revision New Budget Bud et 531.11.92.0010 Telephone System 1,950.00 440.00 2,390.00 531.11.95.0050 Computers 3,958.00 2,726.00 6,684.00 5,908.00 3,166.00 9,074.00 Reason for Appropriation/Extension After the preparation of the 2004 Budget, Jefferson County contracted with the Hood Canal Coordinating Council to provide staff support in the development of a Preliminary Action Plan to address low dissolved oxygen in Hood Canal. The $16,000 contract is for staff, benefits, and direct and indirect costs. Expenses, primarily for staff costs of the Natural Resources Division Manager, Dave Christensen, will offset the revenue equally. The budgeted expense figures listed above were an estimate based on the previous year. With formation Services new allocation, these amounts have changed and are reflected a cordingly. Y.fh~~ TO: BOARD OF COUNTY COMMISS1fjJIfë: ((ù ....', n nr fE .,,'. Date: 3/29/2004 RE: Request For Emergency Budget [f1]~~¡~ti¡:¡g ffiyuendment Quilcene Flood Control Subzone APR 0 6 '2004 187-000-010 Department/Fund Name Fund Number JEFFERSON COUNTY Commissioners: (check all that apply)BOARD OF COMMISSIONERS .1'81 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful exa~nation of all the expenditures within the department budget with respect to present and future ueeds, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $130.217 _ for this current year for the reason(s) outlined below. 181. For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes_X_ No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget BARS # Expenditure Description Current Revision New Budget Bud et 531.30.10 Salaries $13,811 $1,648 $15,459 531.30.20 Benefits $6,906 $1,069 $7,975 531.30.41 Professional Services $85,000 $1,000 $86,000 594.31.61 Land $72,000 $141,000 $213,000 594.31.65 Construction Projects $29,000 ($14,500) $14,500 $206,717 $130,217 $336,934 Reason for AppropriationÆxtension . The fund received $150,000 from the USDA Forest Service Secure Rural Schools and Community Self Detennination Act Title 3 program in November 2003. This money will be used as a match with other grants for additional property acquisitions in the Quilcene floodplain from willing sellers. . The original budget for Construction Projects was reduced. The cost to demolish structures was re- estimated using bids received late in 2003. Respectfully submitted, dí IJ I. Frank: Gifford, Public orks Director TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: March 31, 2004 Central Services/Construction & Renovation Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $4,200 I 301-000-010 Fund Number [K] For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Ves DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 594,10.62.0000 Description CAPITAL PROJECTS BUDGET CURRENT REVISION AMENDED $3 059,567 $4 200 $3 063 767 $0 $0 $0 $0 $3,059,567 $4,200 $3,063,767 Reason for A ro riation/Extension The Quilcene Community Center Advisory Board did not expend its $4,200 budget in 2003 and wishes to combine those unused monies with their 2004 allocation so that they can accomplish a larger project this year, Resf?"C!lUIIYlbD: ilPkt Å4\ Central Services Director 1/~Jot TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: March 31, 2004 Central Services/Construction Fund Department/Fund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $363,572 301-000-010 Fund Number [K] For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [XIVes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 594.10.62.0000 Description BUDGET CURRENT REVISION AMENDED $3 114686 $363572 $3478258 $0 $0 $0 $0 $3,114,686 $363,572 $3,478,258 Reason for A ro riation/Extension The monies budgeted for the Sheriff's Building project in 2003 were not entirely expended in 2003, but will be expended in 2004 to complete the project. Central Services Director TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: March 31, 2004 Central Services/Construction & Renovation Fund DepartmentlFund Name Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find thatmy budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $50,919 301-000-010 Fund Number o For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo []] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and bUdget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # 397.00.00.0010 Description Transfer In from General Fund BUDGET CURRENT REVISION AMENDED $0 $50919 $50919 $0 $0 $0 $0 $50,919 $50,919 BARS Expenditure # 594.10.62.0000 Description BUDGET CURRENT REVISION AMENDED $3,063 767 $50,919 $3,114 686 $0 $0 $0 $0 $3,063,767 $50,919 $3,114,686 Reason for A ro riation/Extension $10,919 for Sheriffs new Building, Moving the E911 staff to the Sheriffs new facility has created an unforeseen need. There is a need to continue to provide visual oversight of the jail facility that will now require "remote viewing" equipment. $40,000 for Sheriffs new Building. The project budget for the Sheirffs new facility did not include sufficient fudning for appropriate furniture and fixtures in the new facility. Respectfully SUbm¡ , , ~4\ i ' ~ Central Services Director 4/o/~~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Central Services/Capital Improvement 302-000-010 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find tha! my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $152,510 Date: March 31, 2004 []] For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [X]Ves DNo o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 $0 AMENDED $0 $0 $0 $0 $0 BARS Expenditure # 592.73.83.0010 592,73.89.0000 BUDGET CURRENT REVISION AMENDED $0 $151510 $151 510 $0 $1 000 $1 000 $0 $0 $0 $0 $152,510 $152,510 Reason for A ro riation/Extension Although this expense was anticipated and planned for during the 2004 budget preparation process, it was omitted from the final budget due to a data entry error. Res~ully ~Ht:t. ' ., t1if0 l 'l~ Central Services Director 4/ J/()4 . . TO: BOARD OF COUNTY COMMISSIONERS Date: April 6, 2004 RE: Request For Emergency Budget AppropriationÆxtension and Amendment Industrial Insurance Reserve DepartmentJFund Name 504-000-010 Fund Number Commissioners: (check all that apply) I:a Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount 528,144.00 for this current year for the reason(s) outlined below. I:a For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes '" No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Bud et Revision New Budget $0.00 $0.00 $28,144.00 $28,144.00 $0.00 $0.00 $0.00 $28,144.00 $28,144.00 517.61.41 L&I Administration Costs $0.00 ~ason for Appropriation/Extension IL&I Retrospective Plan Assessment 04/01-3/02 IL&I Retrospective Plan Assessment 04/02-3/03 ¡ , ! , ì ì $11,730 $16,414 ---,-,.._--~_._-------~_._-----~--- I --------~----_.- Respectfully submitted, /! II/tL.J a--4~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: March 31, 2004 Central Servicesllnformation Services Department/Fund Name Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that.my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $40,000 I 506-000-010 Fund Number m For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [KjVes DNO D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 594.18.64.0020 BUDGET CURRENT REVISION AMENDED $340 525 $40 000 $380 525 $0 $0 $0 $0 $340,525 $40,000 $380,525 Reason for A ro riation/Extension The monies budgeted for the Gems project in 2003 were not entirely expended in 2003, but will be expended in 2004 to complete the project. Central Services Director