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Home My WebLink About019 04 ~ ~ '7 . J ~__)s'J().~tf ~.G-.- STATE OF WASHINGTON County of Jefferson In the Matter of: } Providing a Positive Cash Balance } For the Watershed Fund } RESOLUTION NO. 19-04 WHEREAS, Jefferson County received a grant from the Washington State Department of Ecology to provide funds for WRIA 17 Watershed planning; and, WHEREAS, the Watershed Fund is short of cash due to the retainage condition on the last $25,000.00 of grant funding. NOW THEREFORE BE IT RESOL VED that the County Treasurer be and is hereby authorized to transfer funds from the General Fund in the amount of $25,000.00 to the Watershed Fund (124-000-010) to be held as a Restricted Fund Balance. BE IT FURTHER RESOL VED, that the Restricted Fund Balance shall be used to provide funding to maintain a positive cash balance for said fund. IT IS FURTHER RESOL VED, that the disclosure for transfer of such funds shall be made as an Equity Transfer on the County's Annual Financial Statements. APPROVED AND ADOPTED this J.t!!day of ~ 2004, SEAL: ,.,.-" >.-..., ..~ /'-'-., . 1 "v ". . t1 ~ /" ',J....' ~l:-.···,i , , .. (). .. ""' ., ". /;..(f "04!',-;,' , ~ . \ I . jlt . '. \ '.. ~", '. \ \. '#, " - -.. ' "..J... " JEFFERSON COUNTY BOARD OF COMMISSIONERS I .' ; . ~ , ~." : ~ : " ~'.. .. f ) ) '\ -:.. \ .~. "'- --~ '''''A. ,...,."",.>- ~ ATtEST: ,l!\ ( . r;Y()v'2Nt ct~' . ~l.k)(a1-~ Julie Matthes, CMC ð Deputy Clerk of the Board ~ /~~.iè&ÕN-è>Ò(,;\ PUBLIC HEALTH I:; . ~\ \~ " ~,-<,I Always Working for a Safer and \~lfL~9~()~ HEALTHIER JEFFERSON 6/5 Sheridan Street, Port Townsend, Washington 98368 ATTN: Board of County Co FROM: DATE: May 5,2004 SUBJ: WATERSHED FUND CASH BALANCE The Watershed Fund (124-000-010) is nearly out of cash. I have one invoice waiting to be processed and $25,000 that will be received from Department of Ecology once the project is completed. i All the deliverables for the WRIA 17 Watershed Planning Grant G9800290 have been completed, with the exception of completing the final public hearing and printing the plan. At that point, we will be in full compliance with the requirements of the grant agreement, and eligible to receive the $25,000 retainage. In order to continue the final phase ofthis agreement, I am requesting a transfer in the amount of $25,000 as a restricted reserve. I have attached a copy of the agreement between Jefferson County Health & Human Services and Department of Ecology to provide you with more detail regarding the $25,000 retainage. I have also attached an email from Cathy Hubbard, who is the Watershed Grants Administrator from Department of Ecology. Let me know if you need additional information. Cc: Dave Christensen COMMUNITY HEALTH (360) 385-9400 ENVIRONMENTAL HEALTH (360) 385-9444 DEVELOPMENTAL DISABILITIES (360) 385-9400 SUBSTANCE ABUSE & PREVENTION (360) 385-9400 .. >\~% ,1 '" ,.~~\ t~Þ ~O..y FORMAL AMENDMENT NO.4 TO ECOLOGY GRANT NO. G9800290 ~ ~ \? v '? 0: ~~~ PURPOSE: To amend that agreement between the Department of Ecology, hereinafter referred to as 'Ecology' and, Jefferson County, hereinafter ~ferred to as 'Recipient'. IT IS MUTUALL Y AGREED that the agreement is amended as follows: The projects cost and grant amount is increased by $113,889 for Phase 3. The total projects cost and.grant amount under the original agreement and all subsequent amendments thereto shall not exceed $500,000. Ecoiogy will pay the recipient $ 102,500 (90%) upon receipt of a properly completed invoice voucher. 'JIJliWl.mm,lgl;; . ' ""tt1p,tÎl.~'~.~¡ ~ttim.91..~~~1¥~~!:";x,.... All other tenns and conditions of the original agreement and any subsequent amendments thereto remain in full force and effect. The EFFECTIVE DATE of this grant amendment is when signed by both the RECIPIENT and ECOLOGY. IN WITNESS WHEREOF: the parties have executed this amendment. JEFFERSON COUNTY STATE OF WASHINGTON EPARTMENT OF ECOLOGY Date Board of Cmmt Commissioners (p /l'rlOl Dan Ti tterness Richard Wöjt . ~ .tv££ t&<'Þ( GOT on White, Program Manager Date Shorelands Environmental Assistance Program Approved as to Fonn Only Assistant Attorney General 'P' INCREASING THE GRANT DOLLAR AMOUNT FOR AN EXISTING ECOLOGY GRANT TO: Larry Fay, Project Coordinator - Jefferson County QuilcenelSnow Watershed Plan FROM: Ann Holleman, Watersheds - Grants Administrator, DOE RE: Amendment No: 4¿ Grant Agreement No: G9800290 Effective: When signed by both Ecology and the Recipient. Ecology Watershed Lead: Phil Wiatrak Phone: (360) 407-6652 Watershed Resource Inventory Area No: 17 This Amends the Amount of Grant Dollars Awarded to Recipient in the Amount of remaining Phase 3 funding: $ 113,889. To date, the recipient has been awarded full funding for Phases 1 and 2, and partial funding for Phase 3. Fiscal Year (FY) Funding is outlined as follows: FY 99 Phases 1 and 2 FY 00 Phases 1 and 2 FY 01 Phase-3, partial 10% withheld: $13,611 FY 01 Phase 3, remaining 10% withheld: $11,389 $242,603 $7,397 $122,500 $102,500 The total 10% withheld ($25,000) to be distributed upon completion of Phase 3 performance measures. The attached amendment is only effective when signed by Ecology's Program Manager. CC: Phil Wiatrak ·WRIA 17 Grant G9800290 Page 1 of 1 Dave Christensen -.....-..-" -.. From: Hubbard, Catherine M. [cahu461@ECY.WA.GOV] Sent: Thursday, April 29, 2004 2:54 PM To: Dave Christensen Cc: Wiatrak, Phil (ECY) Subject: WRIA 17 Grant G9800290 - -. -... ...-,.-...--.-.. . ..- ._.,.__._____.._._____-".._... m.__ ..-"..-.-......--.-. .- ........_._______ .n...... .._,_ Good Afternoon Dave- This confirms that Ecology has a grant, G9800290, with Jefferson County for Watershed Planning. To date, we have awarded $500,000 and have disbursed $475,000 to Jefferson County. Ecology has retained $25,000 pending satisfactory completion of performance measures as outlined in the agreement. Upon completion of the performance measures and receipt of deliverables, Ecology will release the retainage. Phil Wiatrak, Watershed lead, will need to approve the release of the retainage. To access the retainage, we will need a completed and signed A-19 and a summary expenditure sheet completed. I have attached the summary expenditure sheet. I hope this helps. Please give me call if you have questions. «Summary Expenditure Sheet for requesting retained funds.xls» Phil, anymore to add? Thanks, Cathy Hubbard Watershed Grants Administrator Shorelands and Environmental Assistance Program 360-407-6491 cahu461@ecy.wa.gov 5/5/2004