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Home My WebLink About036 04 f. . jJ1,<.Æ[. '\ :J'ú?1- ) ~ t~ . ( '7 d & 01 !-l 'r H'5 1 -r;. '4, {:c'", ,! 'kit;, ! .S, (!:. JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A } HEARING NOTICE: PROPOSED } BUDGET APPROPRIATIONS/EXTENSIONS } COUNTY FUNDS } RESOLUTION NO. 36-04 WHEREAS, requests have been made on behalf of various Jefferson County Funds for budget appropriations and extensions for their 2004 budgets due to additional revenues and expenditures, which were not anticipated at the time of preparing said budgets, and budget extensions to allow expenditures of unanticipated reimbursements received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds; and WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2004. The following identified revenue and expenditure amounts are to be added to the funds. Expenditure amounts over any revenues listed are needed for appropriation from the unencumbered balances and extension ofthe fund budgets listed: FUND # FUND NAME REVENUE EXPENDITURE CURRENT EXPENSE FUNDS 001-067 -000 Safety & Security 4,000.00 4,000.00 001-261-000 Operating Transfers Out (See Health 16,555.48 Department Request) TOTAL 20,555.48 OTHER FUNDS 112-000-010 Community Services 7,176.00 122-000-010 JeffCom 157,000.00 157,000.00 125-000-010 Hotel/Motel 11,825.00 127-000-010 Health & Human Services 4,055.48 4,055.48 155-000-010 Veterans' Relief 6,000.00 183-000-010 Central Services/Facilities 32,028.00 39,444.00 301-000-010 Central Services/Construction 144,200.00 307-000-020 Rural County Assistance 2,500.00 401-000-010 Public Works/Solid Waste 121,052.00 144,634.00 501-000-010 Central ServicesÆR&R 157,000.00 NOW, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that extensions be made for the above noted funds. . 2004 Budget Appropriations - RESOLUTION NO. ~h-04 Page: 2 BE IT FURTHER RESOL VED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port T ownsend Washington, on the 9th day of August, 2004, at the hour of 10:30 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. SEAL: APPROVED this J({, ~ay O[(¡lei¡ ~..~...-. /}'j'. ~ ;~'.. . . \'1 .". .', ó'f" !, · :. '\. '-J,..,) i '.' .' .' ~ -j. .- \ III .' ~, .,: ~ ... . ,~... \. "",r . t......-- ~ - · /í -I ,,' ,2004. JEFFERSON COUNTY BOARD OF CO I S S . . '. ATTEST: " ~j,)~:' '" ·'c.·,.,,·..···.. . Dan . emess, Member ~ i:!:1!: ~ Deputy Clerk of the Board TO: BOARD OF COUNfY COMMISSIONERS Date: '-.)¿J¡f13 ~oo1 I J RE: Request For Emergency Budget Appropriation/Extension and Amendment Sof0J ani SeU1~?ie Department/Fund N e 00) - 0 b 7 - OOD Fund Number Commissioners: (check all that apply) 't8( Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of $ 4) ()fJl) for this current year for the reason(s) outlined below. o For funds other than Cun-ent Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No )á Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ 1) ó1JtJ to include this new revenue in the budget this year as outlined below. Current. Budget Revision Ne,! Budget rLt!12 BARS # Expenditure Description Current ~ud~et Amt, Revision New Budget Amount !k/-J OOÓ 5:;?ó. /0.1/8.0100 Ife¡.o; r~ ~PJ~()+ ø $4 000 .J Reason for Appropriation/Ext~nsion: ¡.Jom º L Q t7. (j; dtu.Alry &a n+ m cr-nr¡J O{)h~k£L. æee j vec{ ~af- ~S ro-J- Re7ic:J;:t~, J2 : TO: BOARD OF COUNTY COMMISSIONERS Date: 7/9/04 RE: Request For Emergency Budget AppropriationÆxtension and Amendment OPERATING TRANSFERS OUT Department/Fund Name 001-261-000 Fund Number Commissioners: (check all that apply) IZJ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all tbe expenditures witbin tbe department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $16,555.48 for this current year for the reason(s) outlined below. o For funds other than Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) bas been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description 597.00,00.0160 Transfer to H&HS Current Bud et $450,000.00 Revision New Budget $450,000.00 $16,555.48 $466,555.48 $0.00 $0.00 $0.00 $0.00 $16,555.48 $466,555.48 Reason for AppropriationÆxtension , ¡Agreement with P.T. to share the cost of a MCH nurse for 6 months, $12,500.00 I I ¡Retro pay for some UFCW employees for 2003/04, $4,055.48. ! ---, I I ¡ I ¡ I I I I I I ! ! ~_--1 l______ Respeçt lly SUb~i~~ ',_ {?~~, TO: BOARD OF COUNTY COMMISSIONERS Date: 7/6/04 RE: Request For Emergency Budget AppropriationÆxtension and Amendment Community Services Department/Fund Name 112-000-010 Fund Number Commissioners: (check all that apply) a Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $7 ,176.00 for this current year for the reason(s) outlined below, a For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes '" No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Current Bud et $0.00 Description $0.00 BARS # Expenditure 519.90.44.0000 519.90.49.0200 555.00.49.0030 Current Bud et $0.00 $0,00 $10,100.00 Description Advertising Contingency PT Senior Assoc $10,100.00 ~n for W.PIQp'riationÆxtension_ i 1. Notice of hearing for CDBG grant, $55. I 12. Earth Day landfill charges, $186. i I 13. PT Senior Assoc. 4th Quarter 2003 request for payment not received until Feb. 2004. , ¡There is enough cash to cover these expenditures. i ~__,_~^. ._.'~'>""__._.'__"~'._.._".""____~'~___'.__"'._._~,__·_M·~_ ~tfullY submitted, æ~~~~ Revision $0.00 Revision $55.00 $186.00 $6,935.00 $7,176.00 New Budget $0.00 $0.00 $0.00 $0.00 $0.00 New Budget $55.00 $186.00 $17,035.00 $0.00 $0.00 $17,276.00 --, i I ¡ I i I I ! I I I _ ________.1 TO: BOARD OF COUNTY COMMISSIONERS Date: July 21, 2004 RE: Request For Emergency Budget AppropriationlExtension and Amendment JeffCom 9-1-1 Communications Department/Fund Name 122-000-010 Fund Number Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropnation and budget extension in the amount for this current year for the reason(s) outlined below. I::a For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No X ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below, BARS # Revenue Description Current Revision New Budget Bud et *397.00,00.0020 Transfer In (Loan) $0.00 $157,000,00 $157,000.00 $0,00 $0,00 $0.00 $0.00 $157,000,00 $157,000.00 BARS # Expenditure Description Current Revision New Budget Bud et *594,28,64.0010 New Radio Communication Consoles $0.00 $157,000.00 $157,000,00 $0,00 $0,00 $0.00 $0.00 $0.00 $157,000.00 $157,000,00 R~ªªº.I!fQ!:ð1œrop1iª!iº,I!@~!~!!ªiº!l.." ,'..._........." '. Moving the 911 Dispatch Center out of Jail Control Room. New radio communication consoles for new area, Repayment will be made by: 1. Revenues received from the l/lOth of 1 % County Sales Tax initiative that will appear on the November 2004 General Election, if approved, or 2, Payment by JetTCom 9-1-1 users per the repayment schedule provided by the Jefferson County Treasurer, MODs with all users ~ave been accepted and approved, TO: BOARD OF COUNTY COMMISSIONERS Date: 07/06/04 RE: Request For Emergency Budget AppropriationÆxtension and Amendment Hotel-Motel DepartmentlFund Name 125-000-010 Fund Number Commissioners: (check all that apply) EI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount 511,825.00 for this current year for the reason(s) outlined below, EI For funds other than Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes II' No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description 519.90.41.0040 IC Historical Society Current Bud et $48,246.00 Revision New Budget $48,246.00 $11,825,00 $60,071.00 $0.00 $0.00 $0.00 $0.00 $11,825.00 $60,071.00 ~<;:-ª~º!lfoLA1?QrQQriatiº!¥"pxtens!~__._____,___ ¡IC Historical Society's 4th quarter, 2003 request for allocation not received until March 2004. ¡There is enough cash balance to cover this expenditure, ¡ ¡ , L.~_..___.._.__.__..___.___._,.___",~.,.o~__~_..~___..__~~.~___,^___ _._-- ¡ .,.,.___...,.___.__....,l Respectfully submitted, /~~ ~------------------ --------------- ~ ~4~ / r ")\ . ,__ , /_~ . L.J" f < j'lJ ¡¡::: n [1 .... ,_ r ö'" À.t . í CO' ~/1.?jl''''' í í ,! /! i.~:-' ';:':::',,' l.íQ.Lp.~ i~31}!~;j 1/; .'.~.:, ! i j' ... t.t .........! I.J h~/ f C '., J J i· -- I ¡ IUI Z 4 f LJ Health & Human Services 127-000-010 '-' ..... 2004 '--. ,JEFF-f-I°"r.", ' DepartmenVFund Name Fund Numbe!30ARD Oè:r"\vVi'! ~OUNn' Commissioners: (check all that apply) t COMMiSSIONER.S ~ Please ?e advised that after a thorough exa~tion of my curre.nt budget it appears that the a~o~t allocated is ~ insufficIent to pay necessary expenses of this department for this year. After a careful exammation of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $4.055.48 for this current year for the reason(s) outlined below. o For fUllds other thall Currellt Expellse -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ ~ 739.99 to include this new revenue in the budget this year as outlined below. o TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget AppropriationÆxtension and Amendment BARS # Revenue 397.00.00.0160 338.62.10.0300 349.24.20.0300 333.65.40.0300 Description Operating Transfer In (PH) City of Port Townsend-MSS Code Enforcement - DCD Federal OJJDP - MCHP BARS # Expenditure 562.00.10.0221 562.20.10.0055 562.20.10.0090 562.20.10.0025 562.20.10.0640 562.20.10.0030 562.20.10.0035 562.20.10.0627 562.20.10.0075 562.20.10.0100 Description Administration Program Support PHN II PHN III PHN II FNP Medical Records Supprt PHN II PNP PHNI Current Revision New Budget Bud et 450,000.00 16,555.48 466,555.48 0.00 17,500.00 17,500.00 0.00 8,750.00 8,750.00 76,678.00 -30,000.00 36,678.00 450,000.00 12,805.48 529,483.48 Current Revision New Budget Bud et 2,079.36 197.45 2,276.81 25,375.31 330.49 25,705.80 40,674.81 550.53 41,225.34 40,210.43 212.94 40,423.37 46,929.44 424.52 47,353.96 32,986.05 454.08 33,440.13 23,256.00 297.44 23,553.44 32,959002 454.23 33,413.25 45,540.84 607.12 46,147.96 40,536.58 526.68 41,063.26 330,547.84 4,055.48 334,603.32 Reason for Appropriation/Extension JCHHS is requesting an operating transfer in the amount of$16,555.48. $12,500.00 of this amount is from the agreement between the city and county to replace the loss of a federal grant. This is not new revenue but is a new revenue source for this program and will cover what was budgeted for 1 FfE in the nursing division through December 2004. The remainder, $4,055.48, is being requested to cover the unexpected costs from the UFCW retro adjustments. This portion of the transfer will maintain a positive cash balance. ' Revenue listed from the city, $17,500.00, is a portion of the FfE in the nursing division through December 2004 and is not ew revenue but a new revenue source for this program. e code enforcement amount, $8,750.00, is fÌ"om an agreement with DCD for code enforcement activities. The expenses are eflected in the 2004 budget. TO: BOARD OF COUNTY COMMISSIONERS Date: 1- ftJ ~1J'1 RE: Request For Emergency Budget Appropriation/Extension and Amendment Vek rq n5 IW./ief- Department/Fund Name 156' -000-- 010 Fund Number Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of $ 6 ð'D'ð . DO for this current year for the reason(s) outlined J below. o For funds other than CUn'ent Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes y. No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE BARS # Expenditure Description Current Revision New Budget Budget Amt. Amount 55B,~.1<J.OOOO Genera. l ólO)OOO.OO "J 000. 00 ~JððO. 00 Reason for ApproPriatiOn/Extensio~ éa~ ~ +- J.,Ci Ve. ~ ~ t ~__fJ!"! 1~~tr~~;"~ {JunefiJs ($500). 7hiJ.:/1JftJrf.- Þ U -h Cbn-h ~wJJ ðht ~ 00- ~~ J {}(j(J ~ {)JCW f'()Jt,~ . .' wnd1A Ji.J... C~ ~ tL V...t:T Respectfully subuutted, ~ ~ ~~ . (JAiú 14 J/N--) rf' · TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: July 11, 2004 Central Services, Facilities DepartmenVFund Name Commissioners: (mark all that apply with an "X") 00 Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $39,444 I 183-000-010 Fund Number []] For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? WYes 1$7,416 DNo 00 Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $32,028 I BARS Revenue # 395,20,00,0000 Description Insurance recoveries BUDGET CURRENT REVISION AMENDED $0 $32,028 $32,028 $0 $0 $0 $0 $32,028 $32,028 BUDGET CURRENT REVISION AMENDED $135,000 $39444 $174444 $0 $0 $0 $0 $135,000 $39,444 $174,444 BARS Expenditure # 518.30.48.0000 Description Re air & Maintenance, Buildin s Reason for A ro riation/Extension For 2004 Dortion of the reDair & maintenance cost associated to the water line break and mold remediation project at the Brinnon Community Center (note project started in November of 2003 and is now complete), 7JI1~Sl~À1 11. Central Services Director 7/JJ/M- 'TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationÆxtension and Amendment Date: July 11, 2004 Central Services, Construction DepartmenUFund Name Commissioners: (mark all that apply with an "X") 00 Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $144,200 301-000-010 Fund Number 00 For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [KYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 594,10.62,1000 Buildin s Description BUDGET CURRENT REVISION AMENDED $3478,258 $144,200 $3,622,458 $0 $0 $0 $0 $3,478,258 $144,200 $3,622,458 Courthouse Door Upgrade Courthouse Site Master Plan Total Reason for A ropriation/Extension CURR BUDGET $85,000 $662,000 $747,000 REVISION $55,000 $89,200 $144,200 AMENDED $140,000 $751,200 $891,200 The original estimates used for the 2004 budget were preliminary estimates, Additionally, efforts to fully define the scope of the projects, produced corrections, changes and additions to the scope of the projects, TO: BOARD OF COUNTY COMMISSIONERS Date: 7/6/04 RE: Request For Emergency Budget AppropriationÆxtension and Amendment Rural County Assistance Reserve Department/Fund Name 307-000-020 Fund Number Commissioners: (check all that apply) IZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $2,500.00 for this current year for the reason(s) outlined below. IZI For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes '" No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below, BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et $0,00 519.90.51.0000 Intergovernmental Professional Services $0.00 $2,500.00 $2,500,00 $0.00 $0.00 $0.00 $0.00 $2,500.00 $2,500.00 ß.eª-ª.º-º-Jor_t\-P.P..r..opriatiQnlExte.nsion_..___.,..,__....___.. . ---.--¡ ¡Clallam County EDC received a Targeted Timber Strategy CTED grant. $2,500 is Jefferson County's portion of match. I ¡ ¡ ! ¡ ¡Nothing has been budgeted to be spent from this fund this year, but there is enough fund balance to cover this expenditure. I I I ! ! i L.., "...,...,......" '.."",.',..""""..'..-.-.-.-.....--..--..-----,--.---...- Reb5ctfully submitted, &~~~ i ì ¡ í I ! ¡ ¡ I __.1 . TO: BOARD OF COUNTY COMMISSIONERS Date: June 30, 2004 RE: Request For Emergency Budget AppropriationÆxtension and Amendment . r---. , '''''''1 " r;;,..":) (:=:0 r..".::! 'i I '\ ;', ".....,.., ,,' í _.J i ;';~ ,! . ¡ L... (, \.: i ,¡ ¡O~.." PublIc Works/SolId Waste Fund ! ¡O-·¡i U~; \.~~!) i£~ U \\:'i if1û~t,: -010 Department/Fund Name U b. ..., -:P1q.~/i umber "'I 1 ,.." .....-'''.. vl;·~ J J 200,1 Commissioners: (check all that apply) _' r !E"'~ERsr.,.. (. '... 'J 1"\0 '"RQ '0 ' VI" ~A.)0!\; J ! 2("Please be advised that after a thorough lJefanun~~igR~ft1i§.YI~ budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of $144.634.00 for this current year for the reason(s) outlined below. I2Í For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes;./ No Jd.3 53~ ) Gr' Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $121.052.00 o to include this new revenue in the budget this year as outlined below. BARS # REVENUE Descri tion Current Bud et Revision New Bud et 334.03.13.0000 De t. of Ecolo 48,000.00 15,450.00 63,450.00 338.31.00.0000 Environmental and 0.00 4,133.00 4,133.00 Conservation Services 395.20.00.0000 Insurance Payment, Transfer 0.00 101,469.00 101,469.00 Station Re air TOTAL REVENUE 48,000.00 121,052.00 169,052.00 BARS # Expenditure Description Current Revision New Budget Bud et Amt. Amount 537.30.41.0006 Professional Services 43,000.00 19,131.00 62,131.00 537.00.48. 0000 Repair & Maintenance 26,000.00 118,461.00 144,461.00 537.60.41.0000 Professional Services 144,000.00 7,042.00 151,042.00 TOTAL Expenditure 213,000.00 144,634.00 357,634.00 Reason for AppropriationÆxtension (See next page) · (1) REVENUE (334.03) - ADept. of Ecology grant will pay $15,450 to fund a one-time cleanup of laboratory chemicals in the School Districts. REVENUE (338.31) - The School Districts are paying Public Works the required $4,133 Ecology grant match. EXPENDITURE (537.30) - An expenditure appropriation of $19,131 for Contractor's costs associated with the cleanup of laboratory chemicals. Net gain of $452 grant revenue offsets a part of the in-house project costs built into the 2004 Moderate Risk Waste budget (537.30). (2) REVENUE (395.20) - Insurance payment of $101,469 for claim on the Transfer Station fire damage repair contract that has been approved by the insurance conpany. EXPENDITURE (537.00) - An appropriation of $118,461 to pay for all Contractor's costs for the repairs to the tip wall and the Transfer Station resulting from the 2002 fire damage. This includes: Original Contract Sum $101,469 (claim approved) Change Order #1 $ 14,516 (work not covered by insurance) Change Order #2 $ 2,476 (work with claim pending) (3) EXPENDITURE (537.60) - An appropriation of $7,042 for recycling professional services, to fund increased payments to Skookum as specified in the new Contract effective April 1, 2004. There is no revenue offset. Respectfully submitted, ~~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: July 21 ~ 2004 Central Services/ER&R Department/Fund Name Commissioners: (mark all that apply with an "X") [K Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $157,000 I 501-00-010 Fund Number [K For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [X]Ves DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 597.00.00.0170 Transfers Out Description BUDGET CURRENT REVISION AMENDED $0 $157,000 $157,000 $0 $0 $0 $0 $0 $157,000 $157,000 Reason for A ro riation/Extension The E911 Fund needs a loan to be able to buy new console equipment and they do not have sufficient current revenue to pay for the console. The loan is to be repaid during County fiscal year 2005. Re~~u: S~bZ1,·tte~~_ ~~ ~ r _ ~ ZL ~ 7/;0/01- Central Services Director .. Consent Agenda Commissioners Office Item # JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners John Fischbach, County Administrator FROM: Julie Matthes, Deputy Clerk of the Board DATE: July 22, 2004 SUBJECT: HEARING NOTICE; Proposed Budget Appropriations/Extensions; County Funds; Hearing Scheduled for Monday, August 9, 2004 at 10:30 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: The Clerk of the Board sent out a 2nd quarter budget call on July 1. The call specified that the department must have an unbudgeted cash balance or revenue to correspond with the spending authority. ANALYSIS: As required by RCW, a hearing notice listing the requests will be published in The Leader on July 28 and August 4. The hearing is scheduled for Monday, August 9, 2004 at 10:30 a.m. in the Commissioners Chambers. FISCAL IMPACT: See attached resolution and requests. RECOMMENDATION: That the Board sign the hearing notice (resolution) on the budget appropriations and extensions. REVIEWED BY: ~,1..ø-4 John Fisc ach, County Adrmmstrator Date 7/Z2J04 f