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Home My WebLink About054 04irerk-5 1()l �I �Su N� C JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE: PROPOSED BUDGET APPROPRIATIONS/EXTENSIONS VARIOUS COUNTY FUNDS RESOLUTION NO. 54-04 WHEREAS, requests have been made on behalf of various Jefferson County Funds for budget appropriations and extensions for their 2004 budgets due to additional revenues and expenditures, which were not anticipated at the time of preparing said budgets, and budget extensions to allow expenditures of unanticipated reimbursements received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds; and WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could .not have been foreseen or contemplated at the time of preparing the budgets for 2004. The following identified revenue and expenditure amounts are to be added to the funds. Expenditure amounts over any revenues listed are needed for appropriation from the unencumbered balances and extension of the find hudgetc Iictarj- FUND # FUND NAME REVENUE EXPENDITURE ~ CURRENT EXPENSE FUNDS 001-021-000 Auditor/Elections 14,395.56 001-059-000 County Administrator 31,219.00 TOTAL 45,614.56 OTHER FUNDS 108-000-010 WSU/Extension 10,000.00 10,000.00 123-000-010 Grant Management 200,000.00 200,000.00 127-000-010 Health & Human Services 28,733.00 8,488.00 506-000-010 Central Services/Information Services 61,201.00 NOW, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 1st day of November, 2004, at the hour of 10:05 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. �A-PPR0VED this 18th Y"� �aw •..�� 4r rr1 � �k Ae ATTEST: � ' CML lie Matth s, CMC Deputy Clerk of the Board day of October , 2004. JEFFERSON COUNTY G ember COMMISSIONERS TO: BOARD OF COUNTY COMMISSIONERS Date: October 12, 2004 RE: Request For Emergency Budget Appropriation/Extension and Amendment Auditor/Elections 001-021-000 Department/Fund Name Fund Number Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $14,395.56 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Budget New Budget 511.70.49.0020 PRINTING AND BINDING $0.00 $14,395.56 $0.00 $0.00 $0.00 $0.001 $0.001 $0.00 BARS # Expenditure Description Current Budget Revision New Budget 511.70.49.0020 PRINTING AND BINDING $60,000.00 $14,395.56 $74,395.56 $0.00 $0.00 $0.00 $0.00 $60,000.00 $14,395.561 $74,395.56 Reason for In September, 2003, the 9th Circuit Court of Appeals ruled against the continuation of the blanket primary in Washington State. When estimating the budget for 2004, it was unknown what our primary would look like, or what it would cost to conduct. Printing costs for ballots and envelopes has exceeded the budgeted amount by $14,395.56. For your information, the cost of our primary ballots was $53,731.64. The estimated cost for ballots for the General Election is $6,563.42. The Office of the Secretary of State owes a balance of $3,670 for the difference in conducting the "blanket primary" and this new primary. The estimated cost in the difference of conducting this election, and the "blanket primary" was underestimated by $24,607.38. There may be additional dollars available from the OSOS to recoup these dollars. I will apply for these additional dollars, Respectfully submitted, Donna M. Eldridge, Jefferson County Auditor TO: BOARD OF COUNTY COMMISSIONERS Date: October 12, 2004 RE: Request For Emergency Budget Appropriation/Extension and Amendment County Administrator 001-059-000 Department/Fund Name Fund Number Commissioners: (check all that apply) ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of $31,219.00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ❑ Please be advised that a revenue source (i.e. grant, new fee) has which was not included in the annual budget at the time it was emergency appropriation and budget extension in the amount of $_ revenue in the budget this year as outlined below. been received by this department >repared. Therefore, I request an to include this new BARS # REVENUE Description Current Budget Revision New Budget 513.10.10.0005 Salary 83,016.00 23.400.00 106,416.00 TOTAL REVENUE Travel 3,500.00 999.00 4,499.00 513.10.43.0010 Car Allowance 2,900.00 1,050.00 3,950.00 BARS # Expenditure Description Current Budget Amt. Revision New Budget Amount 513.10.10.0005 Salary 83,016.00 23.400.00 106,416.00 513.10.43.0000 Travel 3,500.00 999.00 4,499.00 513.10.43.0010 Car Allowance 2,900.00 1,050.00 3,950.00 513.10.43.0020 Moving Expenses 0 5,000.00 5,000.00 513.10.44.0000 Advertising 0 770.00 770.00 TOTAL EXPENDITURE 89,416.00 31,219.00 120,635.00 Expenses associated with County Administrator David Goldsmith's retirement including advertising and travel reimbursement for interviews. Moving expenses and car allowance as per contract with John Fischbach. Respectfully submitted, �0 (►310 TO: BOARD OF COUNTY COMMISSIONERS Date: RE: Request For Emergency Budget Appropriation/Extension and Amendment Department/Fund Name Fund Number Commissioners: (check all that apply) ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No APlease be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ /oUDo.Oy to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget �3P.3/. oo.0iob f"j��l�Jis� ��.Z-€�T -�- /D OO D• OD /DODD.DD TOTAL REVENUE BARS # Expenditure Description Current Budget Amt. Revision New Budget Amount f�/ // �o • ov oo �.lL3.o . /.4�tiG, 2 - Reason Reason for Appropriation/Extension Respe tfully submitted, TO: BOARD OF COUNTY COMMISSIONERS Date: 10/7/04 RE: Request For Emergency Budget Appropriation/Extension and Amendment Grant Management 123-000-010 Department/Fund Name Fund Number Commissioners: (check all that apply) 0 Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $200,000.00 for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No Q Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $200,000.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Revision New Budget Budget Cascadia Revolving Loan 333.14.22.0150 Olympic Microloan $0.00 $200,000.00 $200,000.00 $0.00 $0.00 $0.00 $0.00 ..WTI, $0.001 $200,000.001 $200,000.00 BARS # Expenditure Description Current Budget Revision New Budget 55920.41.0150 Cascadia Revolving Loan $0.00 $200,000.00 $200,000.00 $0.00 $0.00 $0.00 $0.00 mjpq_ $0.00 $200,000.00 $200,000.00 for Jefferson County has agreed to administer the Cascadia Revolving Loan (loans to small businesses on the Olympic Peninsula). Amounts were not in the original 2004 Budget. Respectfully submitted, Karen Bednarski TO: BOARD OF COUNTY COMM Date: 10/08/04 RE: Request For Emergency Bud C"eA!pk T' ` Ai r}atktto 4 Amendment Health & Human Services `v 127-000-010 Department/Fund Name 004 Fund Number Commissioners: (check all that ap#f3,RD O ❑ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount for this current year for the reason(s) outlined below. ❑ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not Please in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $__28 733.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Budget Revision New Budget 334.04.91.0020 FP -Clinical (Consolidated Contract) 17,900.00 17,900.00 35,800.00 333.92.83.0320 Bioterrorism Education (Kitsap) 0.00 10,833.00 10,833.00 17,900.00 28,733.00 46,633.00 BARS # Expenditure Description Current Budget Revision New Budget 562.20.35.0000 Equipment 8,140.00 8,488.00 16,628.00 .„.. '{ 8,140.00 8,488.00 16,628.00 Reason for Appropriation/Extension The revenue listed above was not reflected in the 2004 budget. $17,900 is a budget error that was recently discovered and the expenses tied to this revenue were submitted. The $10,833 is a regional service agreement Jefferson County Health & Human Services shares with Kitsap and Clallam counties. This revenue will cover salaries and benefits that were already reflected in the 2004 budget and the pqchase of an LCD projector and satellite phone, which costs $8,488.00. tted, TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Central Services/Information Services Department/Fund Name Commissioners: (mark all that apply with an "X") Date: October 6, 2004 506-000-010 Fund Number A Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: $61,201 ❑X For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? X Yes 8 No Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: Reason for Appropriation/Extension Benefit cost projections as included in original 2004 budget were not correct. Respectfully Submit d, Central Services Director BUDGET BARS Expenditure # Description CURRENT REVISION AMENDED 511.10.20.0000 Personnel Benefits $18,018 $14,127 $32,145 518.10.20.0000 Personnel Benefits $6,549 $6,119 $12 668 518.78.20.0000 Personnel Benefits $10,400 $8,745 $19,145 518.88.20.0000 IPersonnel Benefits $36,738 $30,960 $67,698 518.90.20.0000 1 Personnel Benefits 1 $1.7581 $1.2501 $3.008 Reason for Appropriation/Extension Benefit cost projections as included in original 2004 budget were not correct. Respectfully Submit d, Central Services Director Consent Agenda Commissioners Office Item # JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners John Fischbach, County Administrator FROM: Julie Matthes, Deputy Clerk of the Board DATE: October 18, 2004 SUBJECT: HEARING NOTICE; Proposed Budget Appropriations/Extensions; Various County Funds; Hearing Scheduled for Monday, November 1, 2004 at 10:05 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: The County Administrator sent out a 3rd quarter budget call on October 1. ANALYSIS: As required by RCW, a hearing notice listing the requests will be published in The Leader on October 20 and 27. The hearing is scheduled for Monday, November 1, 2004 at 10:05 a.m. in the Commissioners Chambers. FISCAL IMPACT: See attached resolution and requests. RECOMMENDATION: That the Board sign the hearing notice (resolution) on the proposed budget appropriations and extensions. REVIEWED BY: io1jg1o� John Fis Bach, County Administrator Date