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Home My WebLink About058 04 cc fki 1 CA UJSlÅ ~ Trec0 ¡~ldD~ JEFFERSON COUNTY State of Washington ORDER: BUDGET APPROPRIATIONS/EXTENSIONS: VARIOUS COUNTY FUNDS } } RESOLUTION NO. 58-04 WHEREAS, the Jefferson County Board of Commissioners did on the 18th day of October, 2004, declare that an emergency existed to provide the listed amounts from the unencumbered Current Expense Fund balance and the unencumbered balance of various funds and to set a hearing on said emergency for the 1 st day of November, 2004, at the hour of 10:05 a.m.; and interposed; WHEREAS, this being the time and place set for said hearing and no objection or objection NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient funds in the unencumbered balance of the Current Expense Fund and various funds, that the County Auditor be, and she is hereby authorized to extend the budget of the following funds by the amounts listed below and per the attached requests. FUND # FUND NAME REVENUE EXPENDITURE AMOUNT FROM UNENCUMBERED FUND BALANCE CURRENT EXPENSE FUNDS 00 1-021-000 Elections 0 14.395.56 14395.56 001-059-000 County Administrator 0 31219.00 31219.00 TOTAL 0 45.614.56 45.614.56 OTHER FUNDS 108-000-010 WSUÆxtension 10 000.00 10 000.00 0 123-000-010 Grant Management 200.000.00 200 000.00 0 127-000-010 Health & Human Services 28 733.00 8,488.00 0 506-000-010 Central Ser.! Info Services 61.201.00 61 201.00 ~, <of ,) ,'~" -,.;' - / ~ ATTEST: /,Ç)tlic( P(Cl#lv/~)/ CIne ,-Zie Matthes, CMC Deputy Clerk of the Board ,2004. TO: BOARD OF COUNTY COMMISSIONERS Date: October 12,2004 RE: Request For Emergency Budget AppropriationlExtension and Amendment AuditorlElections Department/Fund Name 00 1-021-000 Fund Number Commissioners: (check all that apply) EI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of aU the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount 514,395.56 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 511.70.49.0020 PRINTING AND BINDING $60,000.00 $14,395.56 $74,395.56 $0.00 $0.00 $0.00 $0.00 $60,000.00 $14,395.56 $74,395.56 Reason for AppropriationlExtension 1 r- , ¡In September, 2003, the 9th Circuit Court of Appeals ruled against the continuation of the blanket primary in Washington State. i IWhen estimating the budget for 2004, it was unknown what our primary would look like, or what it would cost to conduct. ¡Printing costs for ballots and envelopes has exceeded the budgeted amount by $14,395.56. I I ¡For your information, the cost of our primary ballots was $53,731.64. The estimated cost for ballots for the General Election is 1$6,563.42, !The Office of the Secretary of State owes a balance of$3,670 for the difference in conducting the "blanket primary" and this ¡new primary. The estimated cost in the difference of conducting this election, and the "blanket primary" was underestimated ¡by $24,607.38. There may be additional dollars available from the OSOS to recoup these dollars. I will apply for these :additional dollars. ..--l \._.,---".._-, ,- Respectfully submitted, ~(>-¡. ~r-J Donna M. Eldridge, Jefferson County Auditor TO: BOARD OF COUNTY COMMISSIONERS Date: October 12, 2004 RE: Request For Emergency Budget AppropriationlExtension and Amendment County Administrator Department/Fund Name 001-059-000 Fund Number Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of $31.219.00 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE BARS # Expenditure Description Current Revision New Budget Budget Amt. Amount 513.10.10.0005 Salary 83,016.00 23.400.00 106,416.00 513.10.43.0000 Travel 3,500.00 999.00 4,499.00 513.10.43.0010 Car Allowance 2,900.00 1,050.00 3,950.00 513.10.43.0020 Moving Expenses 0 5,000.00 5,000.00 513.10.44.0000 Advertising 0 770.00 770.00 TOTAL EXPENDITURE 89,416.00 31,219.00 120,635.00 Expenses associated with County Administrator David Goldsmith's retirement including advertising and travel reimbursement for interviews. Moving expenses and car allowance as per contract with John Fischbach. Respectfully submitted, (~g ~. 1L- 'J1-___fJ \ , - IO[1310lf TO: BOARD OF COUNTY COMMISSIONERS Date: /ø/5/'::U7l7~ RE: Request For Emergency Budget Appropriation/Extension and Amendment N~ -~~. DepartmentlFund Name /tJ 11 ()OO 010 Fund Number Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careflll examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No )a Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an f emergency appropriation and budget extension in the amount ofS /~Pt?o.¿:;t) to include this new revenue in the budget this year as outlined below. BARS # REVENUE Descri tion Current Bud et ~3P, 3/ ClP,P/OC> FNê£.-t..h.s:f.- 'P.e.orf!-c,T -0- TOTAL REVENUE Revision /¿>OOO.OO New Bud et /oooo.()() BARS # Expenditure Description Current Revision New Budget Budget Amt. Amount ,73/ // /0 0(,00 ~~ ~ tPbP. &' 0 ~ '2oPO. "4 /5' OI>O.¿¡c) " / I ~3/. /1. :J-I,t::)j)OQ ~. ~ 9 /"9. ~ 2- .,Þ/~t?o. 00 /9 /9.t 'L , ~ Reason for Appropriation/Extension ~tfullY submitted, .~~ TO: BOARD OF COUNTY COMMISSIONERS Date: 10m04 RE: Request For Emergency Budget Appropriation/Extension and Amendment Grant Management Department/Fund Name 123-800-010 Fund Number Commissioners: (check all that apply) Ia Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of aU the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $200,000.00 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $200,000.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et 333.14.22.0150 Olympic Microloan $0.00 $200,000.00 $200,000.00 $0.00 $0.00 $0.00 $0.00 $200,000.00 $200,000.00 BARS # Expenditure Description Current Revision New Budget Bud et 55920.41.0150 Cascadia Revolving Loan $0.00 $200,000.00 $200,000.00 $0,00 $0.00 $0.00 $0.00 $0.00 $200,000.00 $200,000.00 Reason for Appropriation/Extension ¡Jefferson County has agreed to administer the Cascadia Revolving Loan (loans to small businesses on the Olympic Peninsula). 1 ! ! , ¡Amounts were not in the original 2004 Budget. _.~--_.- ,-------_._" Respe~tfully submitted, ~_/ cß4~~ ,/ Karen Bednarski TO: BOARD OF COUNTY COMM~~ 1'[=1 -, il '-ì (--. r"-~ RE: Request For Emergency BUdttí1pÞ1J~~Jtf1f~tl Amendment Health & Human Services · OCT 11 2004 hJ 127-000-010 Department/Fund Name .... Fund Number JEFFERSOJ\ COUl"T',.' Commissioners: (check all that ap~RD OF COMMIS'3IÒ~i::RS: Date: 10/08/04 o Please be advised that after a thorough examination of my current budget it appears that the amount allocated U. insufficient to pay necessary expenses of this department for this year. After a careful examination of aU the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount for this current year for the reason(s) outlined below. · o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? % ;~ease be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not ~cluded in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ 28.733.00 to include this new revenue in the budget this year as outlined below. BARS # Expenditure 562.20.35.0000 Description Current Revision New Budget Bud et 17,900.00 17,900.00 35,800.00 0.00 10,833.00 10,833.00 17,900.00 28,733.00 46,633.00 Current Revision New Budget Bud et 8,140.00 8,488.00 16,628.00 BARS # Revenue Description FP-Clinical (Consolidated Contract) Bioterrorism Education (Kitsap) 334.04.91.0020 333.92.83.0320 Equipment 8,140.00 8,488.00 16,628.00 Reason for AppropriationÆxtension The revenue listed above was not reflected in the 2004 budget. $17,900 is a budget error that was recently discovered and the expenses tied to this revenue were submitted. The $10,833 is a regional service agreement Jefferson County Health & Human Services shares with Kitsap and Cla11am counties. This revenue will cover salaries and benefits that were already reflected in the 2004 budget and the p chase of an LCD projector and satellite phone, which costs $8,488.00. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Date: October 6, 2004 Central Services/Information Services DepartmenUFund Name Commissioners: (mark all that apply with an "X") 00 Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $61,201 506-000-010 Fund Number [R] For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [KYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BUDGET CURRENT REVISION BARS Revenue # Description $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 511,10,20.0000 518.10.20.0000 518.78.20.0000 518,88,20.0000 518,90,20.0000 Description BUDGET CURRENT REVISION AMENDED $18018 $14,127 $32145 $6549 $6119 $12668 $10400 $8745 $19145 $36 738 $30 960 $67 698 $1 758 $1,250 $3008 $73,463 $61,201 $134,664 Personnel Benefits Personnel Benefits Personnel Benefits Personnel Benefits Personnel Benefits Reason for A ro riationÆxtension Benefit cost projections as included in original 2004 budget were not correct. Respectfully SU~'.k ~ dlß./l1 . ~. Central Services Director Iq/~/ð1 Regular Agenda Commissioners Office Item # JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners John Fischbach, County Administrator FROM: Julie Matthes, Deputy Clerk of the Board DATE: November 1, 2004 SUBJECT: HEARING re: Proposed Budget Appropriations/Extensions; Various County Departments STATEMENT OF ISSUE: This is a public hearing on the 3rd quarter budget call for emergency appropriations/extensions. ANALYSIS: A hearing notice listing the revisions to the 2004 budget was signed by the Board on October 18, 2004 and published in The Leader on October 20 and 27. The hearing is scheduled for Monday, November 1,2004 at 10:05 a.m. in the Commissioners Chambers. FISCAL IMPACT: See attached department and fund requests. RECOMMENDATION: That the Board take action on the budget appropriations/extensions resolution after hearing testimony at the public hearing. REVIEWED BY: ~1.4.;~_ John FI chbach, County AdmInIstrator Date /o/2.'7IIJC4 , ,