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STATE OF WASHINGTON
County of Jefferson
In the Matter of: }
Establishing A Petty Cash }
Account for J effCom }
RESOLUTION NO. 66-04
WHEREAS, JeffCom has requested the establishment of a petty cash account in the
amount of$25.00 for cash transactions for mailings and supplies; and
WHEREAS, in January, 2001 J effCom became a stand alone entity no longer under the
administration ofthe Sheriffs Office and a separate fund #122-000-010 was established; and,
WHEREAS, the JeffCom Manager has agreed that it would be in the best interest ofthe
County, to ensure compliance with the Cash Handling Policy to provide increased internal
control.
NOW THEREFORE BE IT RESOL VED, by the Board of County Commissioners that the
JeffCom be granted a petty cash account in the amount of$25.00 and the County Treasurer is
hereby authorized to issue a Treasurer's check in the amount of$25.00 payable to the Jefferson
J effcom.
BE IT FURTHER RESOL VED, that the petty cash account shall only be used by
authorized users, and the account shall be balanced and replenished as needed following the
procedures outlined by the Cash Handling Policy.
APPROVED this 6th day of December , 2004.
JEFFERSON COUNTY
BOARD OF COUNTY CO MISSIONERS
~
Patrick M. Rodgers, Member
Julie Matthes
From:
Sent:
To:
Cc:
Subject:
Tracy Stringer
Tuesday, November 30, 2004 2:50 PM
Julie Matthes
Lonibeth Harbison
FW: Petty Cash
Hi Julie,
That would be great if you can get it on the agenda,
Thank you!
Tracy
7,*, A. S~
Director, Jeff Com 9-1-1 Communications
81 Elkins Road
Port Hadlock, W A 98339
360-385-3831 x588
-----Original Message-----
From: Lonibeth Harbison
Sent: Tuesday, November 30,2004 14:47
To: Tracy Stringer
Subject: FW: Petty Cash
-----Original Message-----
From: Julie Matthes
Sent: Tuesday, November 30,20042:14 PM
To: Lonibeth Harbison
Subject: RE: Petty Cash
Loni --
If Tracy sends a memo to our Office, I can do the resolution for you. The hard copy wouldn't make it by today, (Agenda
deadline is at 5 p.m.) But if you email it to me, I can get it done so it can go on the December 6 Consent Agenda.
Otherwise it would be on the December 13 agenda.
Julie
-----Original Message-----
From: Lonibeth Harbison
Sent: Tuesday, November 30,2004 1:12 PM
To: Julie Matthes
Subject: FW: Petty Cash
Is there a standard resolution wording that is used for this? Let me know what I need to do.
Thanks for your help.
Loni
-----Original Message-----
From: Tracy Stringer
Sent: Tuesday, November 30,20041:10 PM
To: Lonibeth Harbison
Subject: RE: Petty Cash
Yes please
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7~/I. S~
Director, Jeff Com 9-1-1 Communications
81 Elkins Road
Port Hadlock, W A 98339
360-385-3831 x588
-----Original Message-----
From: Lonibeth Harbison
Sent: Tuesday, November 30, 2004 13:02
To: Tracy Stringer
Subject: FW: Petty Cash
Do you want me to call Julie and proceed with this?
Loni
-----Original Message-----
From: Karen Bednarski
Sent: Tuesday, November 30, 2004 12:12 PM
To: Lonibeth Harbison
Subject: RE: Petty Cash
Loni,
A resolution must be done establishing a petty cash fund. Call Julie in the Commissioners Office; she will help you
with the resolution, and put in the agenda.
Karen
-----Original Message-----
From: Lonibeth Harbison
Sent: Tuesday, November 30,200411:30 AM
To: Karen Bednarski
Subject: Petty Cash
Would it be possible for us to establish a petty cash account? $25.00 would be sufficient. I will be mailing a
package during lunch today so will have to submit receipt for reimbursement. Where I worked before we had
3 petty cash accounts (I had four departments). All receipts had to be processed - bars numbers, etc. and
reimbursement was made to the Director, Department, Petty Cash Fund, In addition I submitted monthly
reports to the Auditor (breakdown of cash on hand & copies of any receipts) to equal $25. The state auditors
approved this process and every couple years would actually come over and have me count the petty cash.
Thanks.
Loni
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