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Home My WebLink About071 04 e~: ~Jt1;;L/'ìI04 'I(t0..5 . JEFFERSON COUNTY C5 STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE: PROPOSED BUDGET APPROPRIATIONS/EXTENSIONS COUNTY FUNDS } } } } RESOLUTION NO. 71-04 WHEREAS, requests have been made on behalf of various Jefferson County Funds for budget appropriations and extensions for their 2004 budgets due to additional revenues and expenditures, which were not anticipated at the time of preparing said budgets, and budget extensions to allow expenditures of unanticipated reimbursements received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds; and WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2004. The following identified revenue and expenditure amounts are to be added to the funds. Expenditure amounts over any revenues listed are needed for appropriation from the unencumbered balances and extension of the fund budgets listed: FUND # FUND NAME REVENUE EXPENDITURE CURRENT EXPENSE FUNDS 001-020-000 Auditor 1,243.88 001-180-000 Sheriff 2,000.00 TOTAL $3,243.88 OTHER FUNDS 113-000-010 4H Afterschool Pro~am 2,800.00 148-000-010 JC Affordable Housing 20,000.00 301-000-010 Central Services/Construction 300.00 504-000-010 Industrial Insurance Reserve 1,032.00 641-000-010 JC Network 7,955.00 7,955.00 NOW, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 20th day of December, 2004, at the hour of 10:15 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. ,c..~\)Jí-T Y CD APPROVED this 6th day of December, 2004. .......'. ~..\ ì~' -.... /\._ '. ,,~~ ~ ". " , '- · t. '\\ JEFFERSON COUNTY ~i'.,"'·' ""',';;x~",,~, ',...~ ó.'\ BOARD OF CO \. ' , _.' J ',\-., ~ \ ¡ :. ;: >;,::.;. ~ )f\' ! .~, 1 t GI :' Y) .te'l , ", ~jJ-,--" ,...' ~: : .A .-~....,. ...... ;¡¡"I- j.' AirÈ!;f:) '-;-/ /j¡LLLC7-{)a/fkiY/ ¿i /ï/é ~ ,.ßÍie Matthe£' Deputy Clerk of the Board Holly - As per our phone conversation. Please publish this corrected notice in Legals: December 15, 2004 (Original was published December 8 also.) Bill: JC Commissioners Contact Person: Julie 395-9122 P.O. Box 1220 Port Townsend, W A 98368 "CORRECTED NOTICE" JEFFERSON COUNTY STATE OF W ASIDNGTON INTBEMATIEROF A BEARING NOTICE: PROPOSED BUDGET APPROPRIATIONSIEXTENSIONS COUNTY FUNDS } } } } RESOLUTION NO. 71-04 WHEREAS, requests have been made on behalf of various Jefferson County Funds for budget appropriations and extensions for their 2004 budgets due to additional revenues and expenditures, which were not anticipated at the time of preparing said budgets, and budget extensions to allow expenditures of unanticipated reimbursements received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds; and WHEREAS, it appears to the Board of County Connnissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2004. The following identified revenue and expenditure amounts are to be added to the fimds. Expenditure amounts over any revenues listed are needed for appropriation from the unencumbered balances and extension of the fimd budgets listed: FUND # FUND NAME CURRENT EXPENSE FUNDS 001-020-000 Auditor 001-180-000 Sheriff TOTAL OTHER FUNDS 113-000-010 148-000-010 301-000-010 504-000-010 641-000-010 REVENUE EXPENDITURE 1,243.88 2,000.00 $3,243.88 4H Afterschool Program JC Affordable Housing Central Services/Construction Industrial Insurance Reserve JC Network 7,955.00 2,800.00 20,000.00 300,000.00 1,032.00 7,955.00 NOW, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that extensions be made for the above noted fimds. BE IT FURTHER RESOLVED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 20th day of December, 2004, at the hour of 10:15 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. ~ APPROVED this 6th day of December, 2004. JEFFERSON COUNTY BOARD OF COMMISSIONERS Is/ Glen Huntingford, Chairman Is/ Dan Titterness, Member Is/ Patrick M. Rodgers, Member ArrEST: Julie Matthes, Deputy Clerk of the Board TO: BOARD OF COUNTY COMMISSIONERS Date: November 30, 1~ RE: Request For Emergency Budget Appropriation/Extension and Amendment Auditor Department/Fund Name 001..010-000 Fund Number Commissioners: (check all that apply) ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a c:areful examiDatloD of aU the expeDditures withiD the departmeDt budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $1,143.88 for this current year for the reason(s) outlined below. o For funds oIMr tIuIn Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue sourc:e (Leo graDt, Dew fee) bas been reeeived by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Reveaue DescriptloD Current RevisioD New Budget Bud et $0.00 $0.00 $0.00 $0.00 SO.OO $0.00 $0.00 BARS # Expenditure DescriptloD CurreDt RevisioD New Budget Bud et 514.23.10.0100 Accounts Auditing Specialist S26,038.32 SI,243.88 S27,282.20 $0.00 $0.00 $0.00 SO.OO S26,038.32 SI,243.88 $27,282.20 Reason for A ro . ation/Extension Cost of temporary increase in hours, from 35 to 40, for Ann Knox, Accounts Auditing Specialist, during the months (June, July, August, September and December) that the GEMS parallel process occurred. L ~ ht. fl~~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget AppropriationlExtension and Amendment I~¡M ft¡\riã9, ~¡ \,\i/ ' "-' ~ ":')1 L~;:, \;,;. !, . ,! :. 1, ¡ ,.I \.,\ ¡ ;" Sheriff Department/Fund Name 001-180-000 Fund Number NUV 3 0 2004 Commissioners: (check all that apply) ø Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $2,000.00 for this current yeador the reason(s) outlined below. ',:;O¡~~biJ~7(2g~\¡~¡\~~~¡gn€;~ (, [a For funds other thlUf Cu"ent Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No" o Please be advised that a revenue source (i.e. grant, new fee) hu been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 525.20.35.0000 Six radios for Search and Rescue $100.00 $2,000,00 $2,100.00 $0.00 $0.00 $0.00 $0.00 $100.00 $2,000.00 $2,100.00 JteasQ!!JID" Appropriation/Extension__~".,_"_._,.._..,,,,_.__.. ¡Search & Rescue is in need of new radio communication equipment. The radios are for official use only while working rescue lor other operations as approved by the Sheriff. IPI.... "'" the au.ch<d mom. ftom Sgt. SnUth ond ..mail from Willie Knoepfl" s.areh & R""",. ¡ ¡ ¡ Respectfully ~~c;B, /JJ.JJ~~ Sheriff Micha eld JEFFERSON COUNTY SHERIFF'S OFFICE SGT. RICK SMITH OPERATIONSIPATROL DIVISION November 29, 2004 Dear Teresa Hyatt, As per my conversation with Sheriff Brasfield on this date, Jefferson County Search and Rescue is currently in need of new radio communication equipment. These radios are for official use only whlle working rescue, or other operations as approved by the Sheriff. I have been presented with a cost estimate by the JSAR Operations Manager Willie Knoepfle, which provide for a cost of $2000.00. This amount reflects just over $300 per radio for a total of six radios and associated accessories. Respectfully Submitted, S~k Smi~~- -- JCSAR Operations Command. Jefferson County Sheriff's Office Page 1 of! From: Willie Knoepfle [wkbjk@olypen.com] Sent: Monday, October 18, 2004 7:04 PM To: Rick Smith Cc: Mark and Banie Hillman; Heacock, Ryan; Robert Foster; John C. or Judith M. Ebner Subject: JSAR JSAR has ordered 6 new radios and all of the accessories, We have raised enough to pay for 6 of the radios, software, and accessories for the amount of $2937.70. We would request the Jefferson Co. Sheriff Dept. purchase 6 more to complete the total amount of radios to 12, The cost of the JCSD purchase would be just under $2000.00. The company we[JSAR] have worked with is including rebates on the total amount of 12 radios of $420.00 if we purchase before the end of Dec. We hope that the support is available and we can complete this transaction before the end of Nov.We researched the used radios in the county and concluded that we have used radios and to the safety of the personnel would be compromised to continue in that direction. Thank You Willie Knoepfle JSAR file:/ /H:\0Id%2Opc\TCSAR%20Info _ files\TSAR %2Oradio%20purchases.htm 11/29/2004 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationJExtension and Amendment 4H Afterschool Program DepartrnentlFund Name Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this departrñent for this year. After a careful examination of all the . expenditures within the deparbnent budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: November 19, 2004 113000010 Fund Number 00 For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? WYes DNo D Please be advised that a revenue source (I.e. grant,. new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BUDGET BARS Revenue # Description CURRENT REVISION AMENDED $0 $0 $0 $0 TOTAL REVENUE $0 $0 $0 BUDGET BARS Exøendlture # Description CURRENT REVISION AMENDED 571 23350010 Small equipment $2,000 $2,800 $4.800 $0 $0 $0 $0 TOTAL EXPENDITURE $2,000 $2,800 $4,800 Reason for This purchase is a one time, non-reoccurring purchase of a computer that will be used as a video and photographic editing station for the 4H Afterschool Program. We currenUy have approximately 28 adolescents from Quilcene and Brinnon who meet weekly after school with a focus on video production and digital photography. This computer will allow us to publish youth projects, using professional-grade DVD and photographic processes. urie Meyer, Jefferson County Extension Office of WSU TO: BOARD OF COUNTY COMMISSIONERS Date: 11/11/04 RE: Request For Emergency Budget AppropriationlExtension and Amendment JeffCo Affordable Housing Department/Fund Name 148-000-010 Fund Number Commissioners: (check all that apply) ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this deparbnent for this year. After a careful examination of an the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extens,ion in the amount $10,..00 for this current year for the reason(s) outlined below. ~ For fumls other thø,. Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes '" No [J Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 SO.oo $0.00 $0.00 $0.00 SO.OO $0.00 BARS # Expenditure Description Current , Revision New Budget Bad et 551.50.41.0010 Rent, repair & Bldg assist S50,000.00 S20,000.00 S70,000.00 SO.OO SO.oo SO.oo SO.OO S50,000.00 $20,000.00 S70,000.00 Reason for A ro riationlExtension OlyCAP has been requesting funds monthly. There is enough cash balance to cover these additional expenditures. l_ Respectfully submitted, ¿~~. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationÆxtension and Amendment Date: November 18, 2004 Central Services/Construction DepartmentlFund Name Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $300.000 I 301-000-010 Fund Number []] For funds other th'an Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [KIVes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 594.10.62.0000 Description Buildin Construction BUDGET CURRENT REVISION AMENDED $3 622 458 $300 000 $3 922 458 $0 $0 $0 $0 $3,622,458 $300,000 $3,922,458 Reason for Appropriation/Extension This budget change request is for the Castle Hill Remodel Project. The original estimate was prepared in 2001. The first phase of this project in 2004 was to prepare a current estimate; the estimate has been completed and reflects only basic infrastructure improvements. Resp~tf, ully SUb~, ',;t c@ 41 r ~tU · ~ Central Services Director TO: BOARD OF COUNTY COMMISSIONERS Date: 11130/04 RE: Request For Emergency Budget AppropriationlExtension and Amendment Industrial Insurance Reserve DepartmentlFund Name 504-01I-010 Fund Number Commissioners: (check all that apply) ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful eumlnatlon of an tile expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $1,032.00 for this current year for the reason(s) outlined below. ~ For funds other than Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes'" No [J Please be advised that a revenue source (Le. grant, new fee) has been received by this deparhnent which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Descriptlou Curreat Revision New Budget Bud et $0.00 SO.OO $0.00 $0.00 $0.00 $0.00 SO.OO BARS # Expenditure Description Curreat Revision New Budget Bu et 517.61.41.0000 Administrative Costs $28,144.00 Sl,032.00 $29,176.00 $0.00 $0.00 $0.00 $0.00 $28,144.00 $1,032.00 S29,176.00 Reason for A ro riationlExtension The L&I retro pool voted to make some changes in its operation, including the retention of a third party administrator (TPA). The TP A was retained to provide assistance with claims ftom prior periods and to provide claims management, loss control and other services on an ongoing basis, starting Sept 1, 2004. To ease this transition, the pool members decided to apply a portion of the retro pool fund balance to paying the cost of the TP A through Dec. 31, 2004. I I '--- Re~p,tfully submitted, )<æthJ y?¡¿L _ TO: BOARD OF COUNTY COMMISSIONERS Date: 11/22/04 RE: Request For Emergency Budget AppropriationlExtension and Amendmen~ _", / r¡) f~::i ::':;" r.~:' ,-;- . 641~ÓIÒ: t:, <:,i.' Fund Nun:i1jett,: '--.' , . ':, ," : ;' ',j", NDV 3 Û Commissioners: (check all that apply) 2004 o Please be advised that after a thorough examination of my current budget it a~A~~;"~C~pcated is· insufficient to pay necessary expenses of this department for this year. After a cm/wit 'if~S~~.\~,!he expenditures within tbe department budget with respect to present and future needs, I find that my budget Ìs-'slìort. Therefore, I request an emergency appropriation and budget extension in the amount for this current year for the reason(s) outlined below. JC Network Department/Fund Name ~ For funds other than Cu"ent Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ~ Please be advised that a revenue source (i.e. grant, new fee) bas been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ 7.955.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue 334.04.90.0000 333.84.18.0000 334.04.20.0600 369.00.00.0000 Description Consolidated Contract (Family Policy Grant CMASA Grant - Federal CfED Meth Task Force Miscellaneous Current Revision New Budget Bud et 35,452.00 1,000.00 36,452.00 14,331.00 1,760.00 16,091.00 0.00 5,000.00 5,000.00 0.00 195.00 195.00 49,783.00 7,955.00 57,738.00 Current Revision New Budget Bud et 480.00 1,060.00 1,540.00 0.00 1,586.00 1,586.00 400.00 1,149.00 1,549.00 15,600.00 4,160.00 19,760.00 16,480.00 7,955.00 24,435.00 BARS # Expenditure 557.20.49.0010 557.20.35.0000 572.20.31.0020 572.20.41.0045 Description Printing Equipment Operating Costs Future Subcontracts Reason for AppropriationlExtension The revisions to revenue and expenses for JC Network were not included in the 2004 budget. The additional revenue is a result of grant money that was not allocated at the time of preparing the budget and the miscellaneous fees collected were for an exclusive training. The increased expenses represent the purchase of a computer and special projects in agreement with the identified grant revenue. · Consent Agenda Commissioners Office Item # JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners John Fischbach, County Administrator FROM: Julie Matthes, Deputy Clerk of the Board DATE: December 6, 2004 SUBJECT: HEARING NOTICE; Proposed Budget Appropriations/Extensions; Various County Funds; Hearing Scheduled for Monday, December 20, 2004 at 10:15 a.m. in the Commissioners Chambers STATEMENT OF ISSUE: The County Administrator sent out a 4th quarter budget call on November 15. ANALYSIS: As required by RCW, a hearing notice listing the requests will be published in The Leader on December 8 and 15. The hearing is scheduled for Monday, December 20,2004 at 10:15 a.m. in the Commissioners Chambers. FISCAL IMPACT: See attached resolution and requests. RECOMMENDATION: That the Board sign the hearing notice (resolution) on the proposed budget appropriations and extensions. REVIEWED BY: Q::- (}. 4.J1_1 John Fischbach, County Administrator Jzj 2-/0'( Date