The URL can be used to link to this page

Home My WebLink About083 04 cc ~T(eG(S .) AvVl ,-/ (c{'\'J l::1-':' i .~,ll/,-,1..f 'S hU \ Ç-\- \ CS ) ,_/ JEFFERSON COUNTY State of Washington ORDER: BUDGET APPROPRIATIONS/EXTENSIONS: VAJUOUSCOUNTYFUNDS } } RESOLUTION NO. 83-04 WHEREAS, the Jefferson County Board of Commissioners did on the 6th day of December, 2004, declare that an emergency existed to provide the listed amounts from the unencumbered Current Expense Fund balance and the unencumbered balance of various funds and to set a hearing on said emergency for the 20th day of December, 2004, at the hour of 10:15 a.m.; and interposed; WHEREAS, this being the time and place set for said hearing and no objection or objection NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient funds in the unencumbered balance of the Current Expense Fund and various funds, that the County Auditor be, and she is hereby authorized to extend the budget of the following funds by the amounts listed below and per the attached requests. FUND # FUND NAME REVENUE EXPENDITURE AMOUNT FROM UNENCUMBERED FUND BALANCE CURRENT EXPENSE FUNDS 001-020-000 Auditor 0 1.243.88 1-243.88 001-180-000 Sheriff 0 2 000.00 2.000.00 TOTAL 0 3 243.88 3.243.88 OTHER FUNDS 113-000-010 4H Afterschool Pro2l'am 0 2.800.00 2 800.00 148-000-010 JC Affordable Housin!! 0 20 000.00 20 000.00 301-000-010 Central Serv ./Construction 0 300.000.00 300.000.00 504-000-010 Industrial Ins. Reserve 0 1 032.00 1.032.00 641-000-010 JC Network 7.955.00 7955.00 0 <!~J¿~~~", T, Y , C í) 14.erRÇJVED this 20th day of ,\~~jr.· . .~.-,... ;": (Jô' :. tJ1.(,> ,Jt. ~'!, ..!. \~ ~' .~~\~'.~..~.~~ 'j ) ~ ~ . '\' ' " -' ~,/ "9- .. '..,~t~. >/' .., . ,,~~ " ... ~~l.,:~ ',~' __ ¡ ..,..,¿ ,'~. ,-..;;,¡ <t, . .. .. "', ATTESt?" t '), /-]?~¿u.. r¿ccrk~~ (If) l '~ie Matthes, CMC Deputy Clerk of the Board December , 2004. JEFFERSON COUNTY BOARD OF CO SS ... TO: BOARD OF COUNTY COMMISSIONERS Date: November 30, 200' RE: Request For Emergency Budget Appropriation/Extension and Amendment Auditor Department/Fund Name 001-020-000 Fund Number Commissioners: (check all that apply) IZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of aU the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $1,243.88 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 514.23.10.0100 Accounts Auditing Specialist $26,038.32 $1,243.88 $27,282.20 $0.00 $0.00 $0.00 $0.00 $26,038.32 $1,243.88 $27,282.20 of temporary increase in hours, from 35 to 40, for Ann Knox, Accounts Auditing Specialist, during the months (June, July, September and December) that the GEMS parallel process occurred. ~~. &~~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request For Emergency Budget Appropriation/Extension and Amendment !¡i~ ~¡~ ~4i \\r tt\\ U~~,,' I, "l Sheriff Department/Fund Name 001-180-000 Fund Number NOV 3 0 2004 Commissioners: (check all that apply) ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $2,000.00 for this current year for the reason(s) outlined below. JEFFEf;; SOt,! UOARD OF I:a For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No '" o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below, BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 525,20.35.0000 Six radios for Search and Rescue $100.00 $2,000.00 $2, I 00,00 $0.00 $0.00 $0.00 $0.00 $100.00 $2,000.00 $2,100.00 & Rescue is in need of new radio communication equipment. The radios are for official use only while working rescue other operations as approved by the Sheriff. see the attached memo from Sgt. Smith and e-mail from Willie Knoepfle, Search & Rescue. Respectfully ~~Jl1itt¢, 'J , ~{/ :> JEFFERSON COUNTY SHERIFF'S OFFICE SGT. RICK SMITH OPERA TIONS/P A TROL DIVISION November 29, 2004 Dear Teresa Hyatt, As per my conversation with Sheriff Brasfield on this date, Jefferson County Search and Rescue is currently in need of new radio communication equipment. These radios are for official use only while working rescue, or other operations as approved by the Sheriff. I have been presented with a cost estimate by the JSAR Operations Manager Willie Knoepfle, which provide for a cost of $2000.00. This amount reflects just over $300 per radio for a total of six radios and associated accessories. Respectfully Submitted, ~""""""'/ ~ /~-~ .~ Sgt: Rick Smith -- JCSAR Operations Command. Jefferson County Sheriff's Office Page 1 of 1 " From: Willie Knoepfle [wkbjk@olypen.com] Sent: Monday, October 18,20047:04 PM To: Rick Smith Cc: Mark and Barrie Hillman; Heacock, Ryan; Robert Foster; John C. or Judith M. Ebner Subject: JSAR JSAR has ordered 6 new radios and all of the accessories, We have raised enough to pay for 6 of the radios, software, and accessories for the amount of $2937.70. We would request the Jefferson Co. Sheriff Dept. purchase 6 more to complete the total amount of radios to 12, The cost of the JCSD purchase would be just under $2000.00. The company we[JSAR] have worked with is including rebates on the total amount of 12 radios of $420.00 if we purchase before the end of Dec. We hope that the support is available and we can complete this transaction before the end of Nov.We researched the used radios in the county and concluded that we have used radios and to the safety of the personnel would be compromised to continue in that direction. Thank You Willie Knoepfle JSAR file:/ /H:\old%2Opc\JCSAR %20Info _ files\JSAR %20radio%20purchases.htm 11/29/2004 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationÆxtension and Amendment 4H Afterschool Program DepartmentlFund Name Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: November 19, 2004 113000010 Fund Number W For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? mYes ONo o Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Descrl on CURRENT BUDGET REVISION AMENDED $0 $0 $0 $0 $0 $0 $0 BARS Ex ndlture # 571 23 35 0010 Descrl Ion BUDGET CURRENT REVISION AMENDED $2,000 $2,800 $4,800 $0 $0 $0 $0 $2,000 $2,800 $4,800 Small e ui ment Reason for A pro riation/Extension This purchase is a one time, non-reoccurring purchase of a computer that will be used as a video and photographic editing station for the 4H Afterschool Program. We currently have approximately 28 adolescents from Quilcene and Brinnon who meet weekly after school with a focus on video production and digital photography. This computer will allow us to publish youth projects, using professional-grade DVD and photographic processes. aurie Meyer, Jefferson County Extension Office of WSU TO: BOARD OF COUNTY COMMISSIONERS Date: 11/22/04 RE: Request For Emergency Budget AppropriationlExtension and Amendment Jeff Co Affordable Housing Department/Fund Name 148-000-010 Fund Number Commissioners: (check all that apply) IZI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $20,000.00 for this current year for the reason(s) outlined below. IZI For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes '" No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 551.50.41.0010 Rent, repair & Bldg assist $50,000.00 $20,000.00 $70,000.00 $0.00 $0.00 $0.00 $0.00 $50,000.00 $20,000.00 $70,000.00 ~ª"~n for ~1?m:.ºm:lªtiQ!1IExtension IOlyCAP has been requesting funds monthly. I I ¡There is enough cash balance to cover these additional expenditures. , I ,. ,. ~'""~"""'~-~.~-"-'''-''''',.'."._-,._,_."~-,._,~--,~"-----_._~~~---~~~--,~~----- '--~~--'--'-'---'-'-"'-~ Respectfully submitted, ¿~~. TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Central Services/Construction DepartmenUFund Name Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $300,000 Date: November 18, 2004 301-000-010 Fund Number []] For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? []]Yes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 594.10.62.0000 Description Buildin Construction BUDGET CURRENT REVISION AMENDED $3622458 $300,000 $3922458 $0 $0 $0 $0 'Plllt:iIB $3,622,458 $300,000 $3,922,458 Reason for Appropriation/Extension This budget change request is for the Castle Hill Remodel Project. The original estimate was prepared in 2001, The first phase of this project in 2004 was to prepare a current estimate; the estimate has been completed and reflects only basic infrastructure improvements, Respectfully SUb~'J ~ #Jl/(1 r tV Central Services Director TO: BOARD OF COUNTY COMMISSIONERS Date: 11/30/04 RE: Request For Emergency Budget Appropriation/Extension and Amendment Industrial Insurance Reserve Department/Fund Name 504-000-010 Fund Number Commissioners: (check all that apply) EI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount 51,032.00 for this current year for the reason(s) outlined below. EI For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ~ No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 517,61.41.0000 Administrative Costs $28,144.00 $1,032.00 $29,176.00 $0.00 $0.00 $0,00 $0.00 $28,144.00 $1,032.00 $29,176.00 Rea~.QJ!Jº"t.ApJ2rQp_riªlion/Ext~!lsiº-IL_ The L&I retro pool voted to make some changes in its operation, including the retention ofa third party administrator (TPA). TP A was retained to provide assistance with claims from prior periods and to provide claims management, loss control and services on an ongoing basis, starting Sept. 1, 2004. To ease this transition, the pool members decided to apply a portion retro pool fund balance to paying the cost of the TP A through Dec. 31, 2004. Re~p,tfully submitted, / " ..</tt4J sLZc~L _ TO: BOARD OF COUNTY COMMISSIONERS Date: 11/22/04 RE: Request For Emergency Budget Appropriation/Extension and Amendmen"."", /, i '~"\. ....1' r-'-:~'J ,~'.". IC Network 64 iM~-º~fÒ/" , i ":' i ;1 ' . Department/Fund Name Fund Nuníijer ' "'. NOV 3 ^ Commissioners: (check all that apply) _'." U 2004 " , ''',-, o ~lease ?e advised that after a thorough exa~nation of my curre.nt budget it apPc80A~ ~-¥;~~~t,~lpcated is lDSufficlent to pay necessary expenses of this department for this year. After a care'tttl ~ka~:;p~·It.l,the expenditures within the department budget with respect to present and future needs, I fmd that my budget ls"shòrt. Therefore, I request an emergency appropriation and budget extension in the amount for this current year for the reason(s) outlined below. , .' '; "~-"", i ., , " .. ~ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ 7.955.00 to include this new revenue in the budget this year as outlined below. BARS # Revenue 334.04.90.0000 333.84.18.0000 334.04.20.0600 369.00.00.0000 Description Consolidated Contract (Family Policy Grant CMASA Grant - Federal CTED Meth Task Force Miscellaneous Current Revision New Budget Bud et 35,452.00 1,000.00 36,452.00 14,331.00 1,760.00 16,091.00 0.00 5,000.00 5,000.00 0.00 195.00 195.00 49,783.00 7,955.00 57,738.00 Current Revision New Budget Bud et 480.00 1,060.00 1,540.00 0.00 1,586.00 1,586.00 400.00 1,149.00 1,549.00 15,600.00 4,160.00 19,760.00 16,480.00 7,955.00 24,435.00 BARS # Expenditure 557.20.49.0010 557.20.35.0000 572.20.31.0020 572.20.41.0045 Description Printing Equipment Operating Costs Future Subcontracts Reason for AppropriationlExtension The revisions to revenue and expenses for JC Network were not included in the 2004 budget. The additional revenue is a result of grant money that was not allocated at the time of preparing the budget and the miscellaneous fees collected were for an exclusive training. The increased expenses represent the purchase of a computer and special projects in agreement with the identified grant revenue.