The URL can be used to link to this page

Home My WebLink About095 03 6, ~t~/J..2:2..t3- j}\['J/;L) JEFFERSON COUNTY State of Washington ORDER: BUDGET APPROPRIATIONS/EXTENSIONS: VARIOUS COUNTY DEPARTMENTS AND SPECIFIC OTHER FUNDS } } } RESOLUTION NO. 95-03 WHEREAS, the Jefferson County Board of Commissioners did on the 8th day of December, 2003, declare that an emergency existed to provide the listed amounts ttom the unencumbered Current Expense Fund balance and the unencumbered balance of various funds and to set a hearing on said emergency for the 22nd day of December, 2003, at the hour of 10:05 a.m.; and WHEREAS, this being the time and place set for said hearing and no objection or objection interposed; NOW, THEREFORE, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient funds in the unencumbered balance of the Current Expense Fund and various funds, that the County Auditor be, and she is hereby authorized to extend the budget of the following funds by the amounts listed below and per the attached requests. FUND # FUND NAME REVENUE EXPENDITURE AMOUNT FROM UNENCUMBERED FUND BALANCE CURRENT EXPENSE FUNDS 001-080-000 District Court 0 13.005.64 13 005.64 001-150-000 Prosecutin!! Attornev 0 13.927.16 13 927.16 001-151-000 Coroner 0 4.634.00 4.634.00 001-180-000 Sheriff 53221.00 145.135.00 91 914.00 001-261-000 ()peratin!! Transfers Out 0 226.000.00 226 000.00 001-270-000 Non-Departmental 0 31 258.00 31 258.00 TOTAL 53221.00 433959.80 380 738.80 OTHER FUNDS 112-000-010 Community Services 0 7 781.00 7781.00 125-000-010 HotellMotel 0 6.018.00 6018.00 143-000-010 Community Development 15452.00 15452.00 0 155-000-010 Veterans' Relief 0 3,000.00 3 000.00 174-000-010 Public WorkslParks & Rec 0 25.000.00 25 000.00 183-000-010 Facilities 0 95.000.00 95 000.00 302-000-010 Capital Inmrovements 0 35 303.00 35.303.00 506-000-010 Infonnation Services 0 81315.00 81315.00 ." ."".,..., J Aj>PROVED this' .:X~ day of-IWûuhA , 2003. ./ " '1, .. l ) . . Ití," F '. v JEFFERSON COUNTY ¡ -J,. ...:1 '. t" " ., ' BOARD OF COMMISSIONE \ ' , /,.. \~, \ " ''/ :' ATTEST: '\( . 'ì..,~-_: ...:.1.:./ i:e~c~~;i:(!JC ',>¿ Deputy Clerk of the Board SEAL: TO: BOARD OF COUNfY COMMISSIONERS Date: la-~ ö.3 RE: Request For Emergency Budget Appropriation/Extension and Amendment D\ ~12.-L,~ C D...Le.:f' Department/Fund Name ðOI~ ð80' 000 Fund Number . Commissioners: (check all that apply) '~Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Th;:¡¡ore, I request an emergency appropriation and budget extension in the amount of Uit~ for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE BARS # Expenditure 5' ~ 'lo 'II. -.ri)r Desc~ption Q..lql~()'\ ~ J~r.sðn pl{.~ l('.; De~ nd2 i" LoY\+YQC1'" Current Budget Amt. r ~ I q,o Revision New Budget I ' Amount 'ill'll t:;)~t/ I~ a:ß ~4 Respectfully submitted, . Jrae,U" l¿)Ul-~t?~ Reason for Appropriatio~tension: Jt1t'5~' q'1 ~ Pl.U.1 l? fhC> o..c tV ~~Je.d, Cot.:krac:t" ~ ~ <5 I\. ~ a d<!-L-Petk.d - .$( ~q,~~!5_ -Jv fXU1 t:em~£" do f" - ö-P- _J _ __.,- 2oo~ ~d" I-Jeoph.Q.Ae d ~++er --- ..c;.naJ -~u...d q €-i- 4 TO: BOARD OF COUNTY COMMISSIONERS Date: 12-01-03 RE: Request For Emergency Budget Appropriation/Extension and Amendment Prosecutor~s Budget Department/Fund Name 001-150-000 Fund Number . Commissioners: (check all that apply) ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the deparbnent budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of $ 13,927.16 for this current year for the reason{s) outlined below. [J For funds other than Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No [J Please be advised that a revenue 'source fLee grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ to include this new revenue in the budget this year as outlined below. I BARS. REVENUE Description Current Budget Revision New Budget TOTAL REVENUE BARS .·Expenditure DeScription Current Revision Budget Amt. New Budget Amount 515.21.49.0020 Trial Related Expenses 6,250.00 5,669.41 11,919.41 515.21.49.0010 Dues and Subscriptions 2,000.00 4,811.43 6,811.43 594.15.64.0010 . Library, Books & Materia s3,620.00 3,446.32 7,066.32 Reason for Appropriation/Extension: Please see attached memorandum dated 12-01-03. ~espectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS Date: 12-01-03 RE: Request For Emergency Budget Appropriation/Extension and Amendment Coroner's Budget Department/Fund Name Commissioners: (check all that apply) C Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of r $4,634.00 for this current year for the reason(s) outlined below. 001-151-000 Fund Number . o For funds other than Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source ('Le. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ to include this new revenue in the budget this year as outlined below. I BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE BARS # Expenditure Description Current Budget Amt. $15,500.00 Revision New Budget Amount 563.20.42.0010 Autopsies 4,634.00 20,134.00 Reason for Appropriation/Extension: Please see attached memorandum dated 12-01~03. ~espectfully submitted, Juelanne Dalzell JEFFERSON COUNTY PROSECUTING ATTORNEY Courthouse - P.O. Box 1220 Port Townsend, Washington 98368 (360) 385-9180- FAX (360) 385-9186 David W. Alvarez, Deputy Prosecutor Tracey Lassus, Deputy Prosecutor John Raymond, Deputy Prosecutor D. Geral Barnhart, Deputy Prosecutor Lianne Perron-Kossow, Victim Services MEMORANDUM TO: Commissioner Glen Huntingford Commissioner Dan Tittemess Commissioner Pat Rodgers County Administrator David Goldsmith u FROM: Juelanne Dalzell, Prosecuting Attorney DATE: December 1,2003 RE: Budget Appropriations - 2003 Attached please find our Budget AppropriationlExtension Amendments. Following are some comments regarding the requests. Prosecutor's Budl!et: 001-150-000: In Budget Line No. 515.21.49.0020 - Trial Related Expenses: We are requesting an extension of$5,669.41. As of 11-24-03 this line item has a negative balance of -$669.41. We request $5,000.00 for trial related expenses for the month of January. We have six trials scheduled for that month and one of them will require expert witnesses and plane fare and lodging expenses for out-of-state witnesses! , i In Budget Line No. 515.21.49.0010 - Dues and Subscriptions: We are requesting an extension of$4,811.43. During the month of January dues for the Washington Association of Prosecuting Attorneys, Washington State Bar, Washington Association of Prosecuting Attorneys Reference Charges and National District Attorney's Association must be paid -last year these totaled approximately $3,000. As of 11-24-03 there is a negative amount of - $1811.43. Page Two Budget Extensions - Prosecutor & Coroner 2003 In Budget Line No. 594.15.64.0010 - Library Books and Materials: We are requesting an extension of $3,446.32. This line item at the present time has a negative balance of -$2,446.32. Last year in January out outlay for books was approximately $660.00. Since we have a bottom line budget, I believe that with the above appropriations are adequate. Coroner's Bud2et: 001-151-000 In Budget Line No. 563.20.42.0010 Autopsies - I am requesting an extension of $4,000.00. This line item has a negative balance of - $634.00. Each autopsy costs the county $600.00 (40%) we do get reimbursement from the State for the remainder. We still have December and January to plan for which are historically our most demanding months. While it is nearly impossible to plan for autopsies, my guesstimate as to how much we will need would be $4,634.00. If you would like further explanation as to my requests, please contact me. JD:acb Attachments - Appropriation Amendments TO: BOARD OF COUNTY COMMISSIONERS Date: RE: Request For Emergency Budget Appropriation/Extension and Amendment 11-25-2003 Sheriff Department/Fund Name Commissioners: (check all that apply) D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year, After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, I request an emergency appropriation and budget extension in the amount $]45.135 for this current year for the reason(s) outlined below, D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension in the amount of $_0 include this new revenue in the budget this year as outlined below, 00] -180-000 Fund Number BARS # Revenue Description Current Revision New Budget Bud et 334,03.50,0075 WTSC Van Grant 0 5,000 $5,000 342.10.50,0000 Washington State Ferry Overtime* 0 12,000 12,000 *Revenue not received as of 11-25-03 17,000 17,000 BARS # Description Current Budget Revision New Budget Ex enditure 523.60.41.0030 Care and Custody 0 14,000 14,000 521.10.41.0020 Professional Services 0 25,000 25,000 521.21.41.0010 Stop Grant - 50% revenue to PTPD 0 11,135 11,135 521.1 0.31.0030 CPL Permits (Concealed Pistol Licenses) 0 6,000 6,000 521.22.10.0500 Patrol Overtime 0 21,000 21,000 521. 70.1 0,0500 Traffic Overtime 0 18,000 18,000 523.10,10.0500 Corrections Overtime 0 26,000 26,000 521.40.49,0010 Training /Tuition 0 7,000 7,000 523.60.41.0010 Jail Doctor/Dentist 0 12,000 12,000 594.22,64,0050 0 5,000 5,000 Reason for Appropriation/Extension: Several revenues and expenditures were not included in the 2003 budget as they were "unknown" at the time the budget was prepared. Our revenues that were not included total approximately $48,22] Several grants were written during the year and also the transfer of Kelli King from Juvenile Services to the Sheriff's Office. We had an extremely costly year with jail expenses related to inmate hospital/doctor bills and prescriptions, The training requirements for the jail superintendent were broadened causing the training costs to exceed what was budgeted, as well as maintaining required continued education for the staff. A professional service contract was approved earlier in the year for $24,000 for our website development, including maintaining the most current stats for the public and restructuring the Sheriff's Office manual- all steps to becoming accredited, Another unbudgeted expense was $5,000 for a Traffic Safety Van reimbursed through a grant. Overtime costs have risen, especially in Corrections due to the reduction in staff. Our Stop Grant monies received were higher then estimated which in turn caused the 50% payable to PTPD to be greater, Again, this year the CPL's (gun permits) have risen much greater than estimated for 2003. Respectfully submitted, TO: BOARD OF COUNTY COMMISSIONERS Date: 11-25-03 RE: Request F or Emergency Budget Appropriation/Extension and Amendment Sheriff Department/Fund Name 001-180-000 Fund Number Commissioners: (check all that apply) D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short, Therefore, I request an emergency appropriation and budget extension in the amount for this current year for the reason(s) outlined below, D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared, Therefore, I request an emergency appropriation and budget extension in the amount of $ to include this new revenue in the budget this year as outlined below, 334.01.30.0010 334.03.17.0000 334.03.50.0050 334,04.20.0050 342.90.00.0010 Description WSP Drug Investigation Recovery Dept. of Ecology Grant Mature Driver Grant Stop Grant CPS Tech Class TOTAL REVENUE: Current Bud et o o o 5,000 o Revision BARS # Revenue 1,644 15,522 3,999 9,316 740 New Budget 1,644 15,522 3,999 14,316 740 $36,221 BARS # Expenditure Description Current Bud et Revision New Budget Reason for Appropriation/Extension Page 2 of2 Respectfully submi ed, ~;f c:?7~ TO: BOARD OF COUNTY COMMISSIONERS Date: 11/25/03 RE: Request For Emergency Budget AppropriationlExtension and Amendment OPERATING TRANSFERS OUT DepartmentJFund Name 001-261-000 Fund Number Commissioners: (check all that apply) I:a Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I fmd that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $226,000.00 for this current year for the reason(s) outlined below. o For funds other than Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et $0.00 Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description 597.00.00,0070 Tr to Co Capital Improvement Current Bud et $0.00 Revision New Budget $226,000.00 $226,000.00 $0.00 $0.00 $0.00 $0.00 $226,000,00 $226,000.00 $0.00 Reason for A ro riationlExtension DNR Timber Sales originally was budgeted to go directly into County Capital Improvement, but this revenue should go into Treasurer fIrSt and then transferred out. Resp~c'1l1y submitted, ~~ TO: BOARD OF COUNTY COMMISSIONERS Date: 12/1103 RE: Request For Emergency Budget AppropriationlExtension and Amendment Non Departmental Department/Fund Name 001-270-000 - Fund Number Commissioners: (check all that apply) ø Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department bu~g.et with respect to pr~sen.t and future nef:<is,. ~!IDd th~my budget is short. Therefore, I request an emergency appropnation and budget extensIOn m the amount ~'_-"¥" YI,ó?a.[D for this current year for the reason( s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0,00 $0,00 $0.00 BARS # Expenditure 515.10.41.0010 516.20.49.0040 519.90.31.0010 519.90.49.0110 Description Legal- Special Attorney Fees Seminar & Training Costs Government Day for Schools Codification & Misc Current Bud et $12,000.00 $3,000.00 $0.00 $1,000.00 Revision New Budget $17,000.00 $8,715.00 $540.00 $5,003.00 $16,000.00 $31,258.00 $29,000.00 $11,715.00 $540.00 00 $0.00 .0 Reason for A ro riationÆxtension 1. Karr Tuttle Campbell attorney fees higher than budget. 2. Seminar & Training over due to Priorities of Government workshop and Peninsula College contract. 3. Government Day not budgeted. 4. Codification over due folio infobase updates paid to Code Publishing Co. Respectfully submitted, )1~~Þ2~_ TO: BOARD OF COUNTY COMMISSIONERS Date: 11/25/03 RE: Request For Emergency Budget AppropriationlExtension and Amendment COMMUNITY SERVICES Department/Fund Name 112-000-010 Fund Number Commissioners: (check all that apply) I:a Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I fmd that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $7,781.00 for this current year for the reason(s) outlined below. [a For funds other than Current Expense - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Y es ~ No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget 'at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget $0.00 $0.00 $0.00 $0,00 $0.00 $0.00 $0.00 BARS # Expenditure Description 555.00,49.0030 PT Senior Assoc Current Bud et $10,100.00 Revision New Budget $10,100.00 $7,781.00 $17,881.00 $0.00 $0.00 $0.00 $0.00 $7,781.00 $17,881.00 Reason for A ro riation/Extension 50% of2002 Community Center rental income that goes back to the seniors, not budgeted, Respectfully submitted, J:{~~~~ TO: BOARD OF COUNTY COMMISSIONERS Date: 12/1/03 RE: Request For Emergency Budget AppropriationlExtension and Amendment HotellMotel Department/Fund Name 125-000-010 Fund Number Commissioners: (check all that apply) ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $6,018.00 for this current year for the reason( s) outlined below. I:a For funds other than Cu"ent Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes tit No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description 519.90.41.0073 Special Promotions Current Bud et $0.00 Revision New Budget $0.00 $6,018,00 $6,018.00 $0.00 $0.00 $0.00 $0.00 $6,018,00 $6,018.00 Reason for A ro riationlExtension Courthouse exterior lighting for Sesquicentennial not budgeted. I I ¡ Re¡'fully s~bmitte~ .K'~.~_¿ TO: BOARD OF COUNTy COMMISSIONERS Date: December 2, 2003 RE: Request For Emergency Budget AppropriationÆxtension and Amendment Department of Community Deveopment Department/Fund Name 143-000-010 Fund Number ~·ssioners: (check all that apply) Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $ 15.452 for this current year for the reason(s) outlined below. o For funds other than Cu"ent Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure?': ~ease be advised that a reveuue source (Le. _ new fee) has been received by !IUs deparlment wbicb was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ 15.452 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et 143-000-010 AG LAND GRANT 0 10,000 10,000 3 . 143-000-010 DOElCZM GRANT 0 5,452 5,452 334.03.10.0020 15,452 15,452 BARS # Expenditure Description Current Revision New Budget Bud et 143-000-010 CLERK HIRE 0 5,542 5,542 558.60.1O.6~ to Perform Work on DOElCZM Grant 143-000-010 CLERK HIRE 0 10,000 10,000 558.60.10.6 to Perform Work on AG LAND GRANT 15,452 15,452 Reason for AppropriationÆxtension: To add Grant Revenue and Grant Expenditures not identified in 2003 Budget. - TO: BOARD OF COUNTY COMMISSIONERS Date: / 1/ Ó?&/() 3 / I RE: Request For Emergency Budget Appropriation/Extension and Amendment 3e)ifQf).J I fJeJ,é-f fú'Î~ Department/Fund Name /5(i~OOO -0/0 Fund Number . Commissioners: (check all that apply) 'tá. Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount of $ 3){XY7 .00 for this current year for the reason(s) outlined below. '~ For funds other than Cun-ent Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes X No CJ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $ to include this new revenue in the budget this year as outlined below. BARS # REVENUE Description Current Budget Revision New Budget TOTAL REVENUE BARS # Expenditure Description Current Budget Amt. Revision New Budget Amount 5~)3.190, 1/0 ð/her ...senkù5 ~ cna,r1~~ 10 JOO. 0 D , .8 DDO. 00 .J /q /00. ()() I Reason for Appropriation/Extension: . . 'Ó/e.. m~Jon'kJ.of anJJá.Lfwns It, ¿;¡003 haVû been jPr-fi,MroL, be/}{Vf5. (~~I/e.·leran-s) 7h~. l1m<Tûv'Yìt- ¡-S J6{)O per Vef '7Î7 is frenfJ ¿.v; J J P mb(,{ bl y (fJn-h f) LLJ.-' . Respectfully submitted, aÞ1~ Î(~ ¿7 TO: BOARD OF COUNTY COMMISSIONERS Date: 11/25/03 RE: Request For Emergency Budget Appropriation/Extension and Amendment Public Works / Parks & Recreation Department/Fund Name 174-000-010 Fund Number Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $25.000.00 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes_X_ No BARS # Expenditure Description Current Revision New Budget Bud et 576.80.47 Public Utilities Services 23,476.00 5,000.00 28,476.00 574.20.10 Salaries & Wages 73,268.00 12,000.00 85,268.00 574.20.20 Personnel Benefits 34,408.00 8,000.00 42,408.00 131,152.00 25,000.00 156,152.00 Reason for Appropriation/Extension 1) Due to the 2003 summer drought condition, almost a million extra gallons were used to irrigate at H.J. Carroll Park and Memorial Field, at an added cost of $3,322. Other utility increases in power and garbage collection add to the overall appropriation request of $5,000. 2) Recreation personnel have decided to retire effective December 31, 2003. This is an unanticipated retirement rrom a budget standpoint. An increase in budget is necessary to allow for the payout of sick and vacation time plus benefits for this employee. R;J7 JJitted' / TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: 12/8/2003 Central ServiceslFacilities Fund Department/Fund Name Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $95,000 183-000-010 Fund Number m For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [XJYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: II BARS Revenue # Description BUDGET CURRENT REVISION $0 $0 AMENDED $0 $0 $0 $0 $0 BARS Expenditure # 518.30.10.0000 518.30.10.0000 518;30.47.0000 518.30.48.0000 Description BUDGET CURRENT REVISION AMENDED' $201,713 $15,000 $216,713 $100586 $10000 $110586 $142,000 $15000 $157000 $113,353 $55000 $168353 $0 $557,652 $95,000 $652,652 Reason for A ro riationlExtension The Salaries & Waaes and qenefits reauest is due to the 13th month accountina chanae. The Public Utility Services request is due to both the 13th month accounting change ($13,731)and an increase in energy costs ($1,269)this year. The Repair and Maintenance request is due to both the 13th month accounting change (17,659) and an increase in the cost of repairs (Brinnon Community Center, $30,000) this year. ~IY~m~ Central Services Director TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: 12/8/2003 Central Services/Capital Improvements DepartmentlFund Name Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $35,3031 302-000-010 Fund Number []] For funds other than Current Expense - -Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Ves ' DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual bUdget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 $0 AMENDED $0 $0 $0 $0 $0 . BARS Expenditure # 591.19.72.0010 591.18.77.0010 592.18.83.0010 Description Bond Pa ments, 2003 GO Bond Bond Pa ments, Princi al 2003 GO Bond Bond Pa ments, Interest 2003 GO Bond BUDGET CURRENT REVISION AMENDED $350 000 -$350 000 $0 $0 $270 000 $270 000 $0 $115303 $115,303 $0 $0 $350,000 $35,303 $385,303 Reason for A pro riationÆxtension This reauest adiusts budaeqo match scheduled debt service payments for the 2003 GO Bond Rå11~IY 1:ìtt"L~ Central Services Director TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: 12/8/2003 Central Servicesllnformation Services Department/Fund Name Commissioners: (mark all that apply with an "X") 00 Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $81.3151 506-000-010 Fund Number 00 For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Yes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 518.88.48.0000 594.18.64.0010 BUDGET CURRENT REVISION AMENDED $20 000 $42 000 $62 000 $30000 $39,315 $69315 $0 $0 $0 $50,000 $81,315 $131,315 Reason for A ro riation/Extension The request for additional blJdget in Repair & Maintenance was due to the increased number of software licenses needed to assure network int.eQritv ($5.700). AS400 oceratina software maintenance ($4.000). Also number of devices increased from 283 to 309 (increase of 26 or 9%). The request for additional budget in Capital Outlay, Copiers was to cover the cost of replacing several copiers earlier than scheduled. Respectfully SUbmittt ~ ~f J(' Central Services Director TO: BOARD OF COUNTY COMMISSIONERS Date: 11/21/03 RE: Request For Emergency Budget Appropriation/Extension and Amendment Central Services/Courthouse Improvements Department/Fund Name 303-000-010 Fund Number Commissioners: (check all that apply) CJ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount for this current year for the reason(s) outlined below. CJ For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No CJ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et $0,00 Revision New Budget 391.10,00.0000 Bond Proceeds $1,000,000.00 $1,000,000,00 $0.00 $0,00 $0,00 $1,000,000.00 $l,OOO,Oevr.OO $0.00 BARS # Expenditure Description Current Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0,00 $0.00 $0.00 ~Ë~pn for Appropriation/Extension !While this action is not technically required, I would like to recognize the Bond Proceeds that were received. I ¡ I -_._---~~-~~.~< p".. ~" ".. .,...' .......:,..,.:... , . ,'c:.' " _. .' '. ., .-', -," ., .'.':~. '-"- < - ".:",;-.>., - ":",- - ,- . . ,.. ,-,' -, . .... .",..",.""'""".,.'.,,..,.....,.,.,.., '",., .""." .,., 1,',0' n .l;;(. " , '1Ug'il . . Respectfully submitted, ~î 1(, ~~ Central Services Director tJþJ /03 I TO: BOARD OF COUNTY COMMISSIONERS Date: 11/21/03 RE: Request For Emergency Budget AppropriationÆxtension and Amendment Central Services/Capital Improvements Department/Fund Name 302-00-010 Fund Number Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of aU the expenditures within the department budget with respect to present and future needs, I fmd that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et 391.10.00.0000 Bond Proceeds $2,950,000.00 $537,070,00 $3,487,070.00 $0.00 $0,00 $0,00 $2,950,000.00 $537,070.00 $3,487,070.00 BARS # Expenditure Description Current Revision New Budget Bud et $0,00 $0,00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 ~~aso-ºJor Appropriation$xt~nsion ._____.._..___.,__.______.__________._.__.___.._ ¡While this action is not technically required, I would like to recognize the Bond Proceeds that were received. ¡ ! I ¡ ¡ ¡ Respectfully submitted, £1lk¡ i ~ Central Services Director J}J~IJ03 I I TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment- Date: 12/812003 Central Services/Construction & Renovation Fund DepartmenUFund Name Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I 301-000-010 Fund Number D For funds other than Current Expense - - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 594.10.62.0000 Description Capital Outlay, Buildings BUDGET CURRENT REVISION AMENDED $3,190,965 -$1,100,000 $2,090,965 $0 $0 $0 $0 $3,190,965 -$1,100,000 $2,090,965 Reason for A ro riation/Extension The Budaet is beina reduced to reflect that several proiects oriainallv budaeted for 2003 will not be completed in 2003. The following projects have been moved in their entirety from 2003 to 2004: Castle Hill Remodel Courthouse Doors Courthouse Waterline/Parking Lot Upgrades Also. the project for the Sheriffs facilities, which was originally budgfeted entirely in 2003, has now been split between 2003 and 2004, Respectfully Submitted, Central Services Director