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Home My WebLink About090 95 (t.o t)l-L ,e -3 . (i '::> SíAíE OF WASHINGíON County of Jefferson In the Mc;¡tter of Authorizing Prepc;¡rc;¡tion of c;¡ Solid Wc;¡ste Operc;¡tionc;¡1 Alternc;¡tives Anc;¡ lysis Study } } } } RESOLUTION NO. 90-95 WHEREAS. ChéJpter 173-304-011 WAC stéJtes "Under the StéJte Solid Waste MéJnéJgement Act. chéJpter 70.95 RCW. priméJry responsibility for méJnéJging solid waste is éJssigned to 10céJI government (RCW 70.95.020). LocéJl government responsibility. íhe overéJll purpose of 10céJI comprehensive solid WéJste planning is to determine the nature and extent of the various solid waste céJtegories and to estéJblish méJnagement concepts for their héJndling, utilization. and disposal consistent with the priorities estéJblished in RCW 70.95.010 for WéJste reduction. WéJste recycling, energy recovery éJnd incineréJtion, éJnd léJndfill; éJnd. WHEREAS, it is the responsibility of stéJte. county, éJnd city governments to provide for éJ WéJste méJnéJgement infrastructure to fully implement WéJste reduction éJnd source sepéJréJtion stréJtegies éJnd to process éJnd dispose of reméJining WéJste in éJ méJnner that is environmentally safe éJnd economicéJlly sound. It is further the responsibility of state. county éJnd city governments to monitor the cost-effectiveness éJnd environmentéJl séJfety of combusting sepéJréJted WéJste. processing mixed WéJste éJnd recycling progréJms. RCW 70.95.010 (6.b): éJnd. WHEREAS. RCW 70.95.165 (3). EéJch county shéJll estéJblish éJ 10céJI solid waste advisory committee to éJssist in the development of progréJms ¿¡nd policies concerning solid WéJste héJndling éJnd disposéJl éJnd to review éJnd comment upon proposed rules. policies. or ordin¿¡nces prior to their éJdoption. éJnd WHEREAS, the SW.Ac. submitted to the B.o.CC. éJ letter déJted April 21, 1995 recommending exploréJtion of five possible process to reduce operéJting costs éJnd éJchieve budget cuts théJt were éJdopted in the 1995 Solid WéJste Budget; éJnd. WHEREAS, At the SW.AC. meeting of July 20. 1995 this issue WéJS discussed ¿¡nd ¿¡ committee member volunteered to péJrticipéJte in éJn advisory role. with éJ back-up particip¿¡nt ¿¡Iso volunteering from the SW.AC. committee. NOW, íHEREFORE, BE lí RESOLVED, by the BoéJrd of County Commissioners théJt there be estéJblished an éJdvisory committee to oversee f¿¡cilitéJtion of ¿¡Solid W¿¡ste Altern¿¡tives AnéJlysis project; ¿¡nd, BE IT FURTHER RESOLVED, ThéJt it IS the Bo¿¡rd's desire in performing this éJndlysis to identify the most cost effective éJlternéJtive which will result in the leéJst tipping fee for County Solid WéJste Customers yet protect the long term interest of the County's Solid WéJste Service integrity éJnd options. Budget for this study is ¿¡S follows: 1995 ¿¡t $35,000 ¿¡nd 1996 éJt $35.000, for éJ totéJl budget not to exceed $70.000. APPROVED this ó? ~ d¿¡y of (){J~ 1995. ."......- _. - ¿"/~:v to..."" ß4"~ .- "'."~,,','vo,,, ;4'" ., .' ..'oJ ""i c; "-'ii, ~ .,' ; .. ~ ' î ¡a ... .!. o' : ..~.,. , t ~~. \. 6. . vl~" . . .- -'~'4: .'" < , '. . \.- í, . ,'! '. ^:: ;:df;1Jta vi! f1fJ ~ Lorna L. DeianeYJ C/llc!" (] Clerk of the Boa rd JEFFERSON COUNTY BOARD OF COMMISSIONERS E Absence) /,'" VOi- '~1 ')I' , í,r~ r- r..,,; 0 1'. ~ "',' . . . fL. , - ATTACHMENT "AN - RESOLUTION No.3Q:'15 JEFFERSON COUNTY SOLID WASTE OPERATIONAL ALTERNATIVES ANALYSIS PROJECT GOALS: 1. ) Review current operéltionéll services provided by Jefferson County éI. methods of operéltion b. efficiencies of operéltion c. cost effectiveness of operéltions d. éldequélcy of services pursuélnt to legéll or environmentéll mélndélte e. public perception of services (i.e.. meets public expectéltions or not) 2.) Develop éllternéltive proposélls for providing operationéll se~ices. éI. by service provided b. with fiscéll evélluéltion of short élnd long term finélnciéll impélcts. c. provide éI report of éllternéltives by service in éI decision méltrix for use by Jefferson County Officiélls élS they deliberélte selection of éI preferred éllternéltive. 3.) 4.) Includ.e public involvement élnd Solid Wélste Advisory Committee. Stélff review process by Jefferson County Officials élcting élS éI resource to them élS they consider éllternéltives. 5.) After selection of preferred alternative by the Board. develop RFfs and or contrélcts to implement the preferred éllternéltive. 6.) Stélff Jefferson County Officiélls through contrélcting process fm" implementéltlon. This shélll include review of proposélls by implementéltion contrélctors élnd éldvising Officiélls on preferred éllternéltives. CONSULTANT PROCESS: 1. ) 2.) 3.) 4.) 5.) Select five consultants from existing list. Send élbove goélls to five selected consultélnts. Request proposélls from five selected consultélnts within one or two weeks. Select consultélnt from responses. Negotiélte consultant contrélct(s) bélsed on élchieving élbove goélls. with more definitive scope élS follows: 1. Phase one consultant contract - staff steps 1 - 4 of above goals 2. Phase two consultant contract - include option in phélse one to extend contrélct, if phélse one is séltisfactorily élccomplished élS determined by the Boélrd, to implement goéll steps 5 & 6. VOL 21 "f"- r ,.,,' 0 lJ.5ij~ JEFFERSON COUNTY Sept. 11, 1995 SOLID WASTE OPERATIONAL AL TERNA TIVES ANALYSIS -- r WORK PROGRAM PROPOSED BY: HAFF ENGINEERING & MANAGEMENT SERVICES DATES TASK RESPONSIBLE PARTY HE&MS ROLE/SERVICE PT HR. START COMPLETION PRE-CONSUL TANT CONTRACT 1. Complete consultant RFP FH & LH Draft special provisions/scope 4 ASAP 25-Sep 2. Mall to advisory committee FH 25-Sep 3. Advisory committee review/response Members of committee 2-0ct 4. Edit response & compile revised RFP FH & LH Review response & compile edits 4 2-0ct 6-0ct 5; Review with BoCC KF, FH & LF Advise BoCC y 10 9-0ct 6. Edit or Advertise as approved by BoCC FH & LH Revise as requested by BoCC 4 9-0ct 20-0ct 7. Accept proposals from consultants FH 3-Nov 10-Nov 8. Review/recommend to BoCC KF, FH & LH Review, rate & advise JC y 10 13-Nov 9. Negotiate consultant contract KF & FH 14-Nov 27-Nov with two phases @ JC discretion 10. Execute contract BoCC 27-Nov CONSULTANT CONTRACT PHASE ONE (Research and alternatives development) i..t4 1. Research base line SW Op. System Consult, FH'DenniS&Anne Monitor/outside review for JC 41 2-Dec 5-Jan, 96 2. Develop accept. financial model Consult., FH, LH & Anne S. Monitor/guide/advise for results y ",0 8-Jan 22-Jan 3. Develop alternative modes for study Consult., FH, LH & Anne S. Monitor/guide/advise for results y 10 22-Jan 5-Feb 4. Conduct public & SWAC involvement Consult, FH & KF periodically 5. Study each alternative mode Consult, FH & LH Monitor/guide/advise for results 6 5-Feb 4-Mar 6. Draft alternatives report w/recommend. Consult, FH & LH Monitor/guide/advise for results 4 4-Mar 25-Mar 7. Staff JC Officials as they consider alter. Consult, FH, KF & LH Monitor/guide/advise for results y 10 25-Mar 2-Apr 8. JC Officials choose preferred alternative BoCC 8-Apr 22-Apr CONSULTANT CONTRACT PHASE TWO . (Implementation of preferred alternative) 1. Develop RFPs &lor contracts for preferred Consult, FH, KF & LH Monitor/guide/advise for results 6 22-Apr 6-May alternative 2. Staff review by advisory committee Consult, FH & LH Monitdr/gulde/advise for results y 10 6-May 13-May & BoCC 3. Revise wlfinal edits and prepare final Consult, FH, LH Monitor/guide/advise for results 4 13-May 20-May RFPs &lor contracts 4. Advertise for bids for preferred alternative FH,KF 27-May 5. Implementation DPW 1-Jun on-going ESTIMA TED TOTAL HOURS HAFF ENGINEERING = ."- 96 <; 0 1- N ~ ..... }.oo> ~. 0 ~. !- (.;1 tl :Þ' f-3 f-3 ~ (') Þ=: :s: trj z f-3 - td ~ trJ (f) 0 t-I c::: f-3 H 0 Z Z 0 . c§i , 16\ .::. ?. N ~ -'" þo ,~ , ., 0 ;'... -.. '~1 ("') JEFÆRSON COUNTY DEPARTMENT OF PUBLIC WORKS PROJECT COST ESTIMATE WORKSHEET ATTACHMENT "C" - RESOLUTION NO. 7'0 -95 PROJECT NAME: Solid Waste Contract - Analysis PROJECT NO: BUDGET: OBJ PFOJ, WORK BREAKDOWN YEAR YEAR YEAR # DESCRIPTION COST 1994 1995 1996 10 Salaries $11,000 $5,500 $5,500 12 Overtime $0 $0 $0 20 Benefits $5,500 $2,750 $2,750 31 Supplies $0 $0 $0 41 Professional Services $51,400 $25,700 $25,700 43 Travel $250 $125 $125 44 Advertisina $750 $250 $500 45 Equipment Rental $0 $0 $0 48 Repairs and Maintenance $0 $0 $0 49 Miscellaneous $500 $200 $300 51 Interaov, Prof. Services $0 $0 $0 61 Land/Riaht of Way $0 $0 $0 62 Buildinas and Structures $0 $0 $0 63 Other Improvements $0 $0 $0 64 Machinery and Eauipment $0 $0 $0 65 Construction Projects $0 $0 $0 91 Interfund Prof. Services $0 $0 $0 95 Interfund Eauipment Rental $0 $0 $0 TOTAL: $69,400 $0 $0 $0 $0 $0 $34,525 $34,875 NOTES: Staff time $16,500 Consultants: Half Engineering $6,400 R.F.P. consultant(est.) $45,000 Miscellaneous $1,500 ACCOUNTING: PREPARED BY: Frank Hall DATE: 20-Sep-95 REV: CHECKED BY: DATE: REV: APPROVED BY: DATE: REV: ATTACHMENT "D" - RESOLUTION No.-.9JL.9s Estélblished members for the Solid Wélste Alternatives Analysis Advisory Committee are: Bob Hinton, J.e. Commissioner Lou Haft, Consultant (will be under contract) Klarél Fabry, J.e. Director of Public Works Lélrry Fay, J.C. Director of Environmental Health Anne Seélrs, J.C Manager of Information Services Dennis Béltes. J.e. Transfer Station leadman Ken Radon, S'w.A.e. Frélnk HéllI, J.C. Public Works Ted Shoulberg, City of Port Townsend, Councilmember All of these proposed committe members have indicated a willingness to participate. \'01- 21 Hr" 01:15r.~