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HomeMy WebLinkAbout110 87 I) r ' ~<:," l--X¡;lf\./v\Á-"~ P 60Jk;p - <f1 --:~~'V 11~O{ :;5~\ \J ,~. 11' ~'C¡A\ JJr:. ìl· ,,)- RESOLUTION NO. 110-87 ORDER BUDGET APPROPRIATIONS/EXTENSIONS VARIOUS COUNTY DEPARTMENTS WHEREAS, the Jefferson County Board of Commissioners did, on the 8th day of December, 1987, declare that an emergency existed to provide the total sum of $21,973.92 for the Auditor's Office, Juvenile/Family Court Services, Law Library, Parks/Recreation and the Prosecuting Attorney's Office and to include additional State funding in the amount of $33,425 in the Mental Health Budget for 1987, and set a hearing on said emergency for the 21st day of December, 1987, at the hour of 10 : OOa . m.; and WHEREAS, this being the time and place set for said hearing and no objection or objection interposed; now, therefore, IT IS HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient funds in the unencumbered fund balance of the Current Expense Fund, that the Coun ty Auditor be, and she is hereby authorized to extend the budgets of the above noted Departments by the amounts so specified on the attached requests and to include the amount of $33,425 to both the revenue and expenditure sides of the Human Services Budget as per the attached outline. APPROVED this 12'!!!:. day of December, 1987. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS ,~ Member 'VOL " ""' J_J r~r:r ~. . '76' 'r: 45", TO: BOARD OF COUNTY COMMISSIORERS RE: REQUEST FOR EMERGENCY APPROPRIATION 12/08-87 Date Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. 512.70 of $__4,500.00 of the LAW LIBRARY category is insufficient to pay necessary expens~s of this'department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $ 800.00 for this current year for the following reason(s) as outlined below: BARS Acct. No. Category: 512.70 Expenditures Reason For ApproDriation: Higher costs of printed publications and filing fees not matching increase in~costs. Re~pectfullY s 1J LAW LIBRARY Department VOL 13 r~.Œ (f -·4,577 .. TO: Board of Jefferson County Co~~issioners RB: Request for Emergency Appropriation " 12/2/87 Date . .,. GentJ.emen: . Please be advised that after a thorough 'examination of my current budget it appears that the bud~eted amount' in BARS Account Number ' 10 06 00 of $-·Z3,500.00 of the Clerk Hire, .Fund is· insufficient to ;)ay ~ecessary expenses of this department for this year. A£tèr a careful examination of the expenditures under this fund in i;>revious years, and a thorough examination of. the present needs of this department unde.c tl...e current: year, I estimate that it'will be necessary to have an additional .appropriation in the form of an emergency appropriat:~ôn in the approxi- mate amount of $9,824.27 for this current year for the following reasons: Under. estimation of the amount of Clerk Hire for REcreation Programs in 1987. " . Accordingly, I request permission from the Board'of County Commissioners for an emergency appropriation in the sum of $ 9,824.27 for the cur- ren,t. year _ . '. .. ' . :'.,. .. submitted, Department - - - - - - - - - - - - - - - - - - - - - - - - - - - - .- - - - - . ' ,'; ACTIO~ TAKEN on HEQUEST: Approved :;,./~-:,_:' , ¡-.. - ~ .. .. .<~. Disapproved If ¿¡ isa pproved , the reason for: :~e d1 ~r~~~OV'bL.i4578 f0110\<s, tttI, TO: Board of Jefferson County Co~~issioners HB: Request for Emergency Appropriation ./ NOVEMBER 17 \! 19.87 Date GentJ.emen: . Please be advised that after a thorough examination of my current budget . it appears that the budgeted amount' in BARS Áccount Number of $ ("see below) of the AUDITOR, ELECTIONS ,pund is· insufficient to, pay necessary expenses of this depart_"TI.ent for ·this ".leal: - Aftèr a careful examination of the expenditures under this fund in previous years, .and a thorough examination of the present needs of this department under i:~'.e current year, I est.imate-that it'will be necessary to have an addítì( nal appropriation in the form of an emergency appropriation in ti-::.e approxi- mate amount of $ 5711. 34 for this current year for the following .reasons: AUDITÐR 514.23 ~O 0050 Accountant 1936.81 514.23 10 0070 Sr Admin C1k91. 83 TOTAL AUDITOR APPRO.p. REQUEST 2027.83 ELEÇTIONS 514.85 49,0020 Printing G Binding 3683.51 (hire of new acçt. at higher salary) (step increase in Oct. 87) - -' , (printing cdsts higher for new vóting system) TOTAL REQUEST AUDITOR AND ELECTIONS 5711: 34 .. .. Accordingly, I request permission from the Board of County Commissioners for an emergency appropriation in the sum of $ 5711. 34 for the cur- rent, year. . ,,' .- ~ Respectfully submitted, I Î ~.J ( - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - ACTIO:-.1 TAKEN ON lŒQUEST: .Approved :!~~-~\. ~.:.. - ;. . . .. ...~....'. Disapproved If disapproved, the reason for the disapproval is as follows: ',VOL ,I () ±d f AGE Qf--'A ~~9 ,'~ ..~., L.;~~. ~ ~ ~!!1JJery 617 Tyier Slreet Port Townsend. WA 98368 1061385-1156 Invoice DATE OUR NO YOUR NO TO Jefferson County Auditor (.;ourt:. House Port Townsend, Wa. 98368 o Full Service Printing ~Computèr Forms o Fast Low-Cost Quick Printing o Complete Rubber Stamping ServiCe 10/27/87 871389 871407 871365 PRINTING COMMUNICATIONS FOR 1M!: PENINSULA o OP 4250 o 15ft] IX KORD 0 J.O, Misc. ONE TIME CHARGES FOR THE FOLLOWING: Printed 4000 Samp~eBa~~ots on Lowe~~ Offset Ivory 60# with black ink. Printed 1987 General Elevtion Ballots and Absentee Ballots with Springhill 110 lb. white and black ink. 4 scores. 2870 Impressions plus 1900 overs.4770 press sheets p'rinted Official Ballots on Springhill Index 110 lb white with black ink one perf OCT 2 19ß,1 SUB-TOTAL: TAX: POSTAGE: TOTAL DUE PLEASE PAY FROM INVOICE · NO STATEMENT WILL BE MAILED TERMS: Net Cash - 7 Day~ 2% per month la[~ payment charg~ aher 30 days, :'.- ~ "'.- ',,¡, .. . ." ; '. -. o Adveltising o GraphiC Design o Computer Typesetting o PhotographiC Services o Any Pélper Copying 9,705.66 -0- 9,705.66 ., " . " " , ¡;,..~','d . . TO: BOARD OF COUNTY COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION Dec 4, 1987 Date Gentlemen: Please be aãviseã that after a thorough examination of my current budget it appears that the amount allocateã in BARS Account No. 527.10 of $ 102,766.67 of the Juvenil e & Fami 1 y rnllrt <\prÚi r(>c:: category is insufficient to pay. necessary expenses of this'ãepartment for this year. After a careful examination of all the expenãitures within the department budget with respect to present and future nee~s, I finã there are no funãs available to transfer into the ãeficient account. Therefore, I request an emergency appropriation in the amount of $ 3,588.31 for this· current year for the following reason(s) as outlined below: BARS Acct. No. 527.10.31 0010 31 0020 527.10.41 0030 41 0040 42 0020 43,0000 REASON FOR APPROPRIATION: Cateqory: Office Supplies Operating Supplies (Car) Family Court Service~ CJS-Contracts Telephone Travel TOTALING Amount: $ 150.00 , 75.00· 1200.00 900.00 .', 1238.31 25.00 $3588.31 .~, ~ .) The above listed ~ategories are broke or without ådequate funds to pay expected costs for the November and December billing periods. In order for the expenses to be covered pre- vouchering (as per BOCC memo of 11-5-87), several cateogries were exhausted in the re- quest for budget transfers submitted 11-9-87. Re 527.1031 0010--expected copy costs for Nov are $76.44. I would anticipate a simi- lar amount for Dec billings, rounding it off to $150. Re 527.10 31 0020--an amount of $30.23 remains at this writing. Billing of $34.05 has been received from Public Works for Oct gasoline; the Nov billing and Dec billings remain to be received. --- Re 527.10.41 0030--the referrals to Family Court continue. For those which appear to ' be "simple" and not time-consuming or which have extended court dates, I have responded to. (continued on next page). - -' - Re~ectfu~ly subm~t~~~, /! ií)/) /' lL '-- 0 jL~ 1/ l " /\J ,.~. JUVENILE & FAMILY COURT SERVICES Department .. \ \!J.J?~ YK&.~. CC: BOCCI A~ne Sears :VûL 13 rß,{;t ~. -·'4580 " .. J. ~.~\ Réquest for Emergency Appropriation, page 2 Juvenile & Family Court Services Budget Dec 4, 1987 Reason for Appropriation(continued ): The referrals have included difficult issues in custody/ modification orders, such as allegations of sexual abuse, etc. These have required significant time involvements of our contracted Family Cour.t staff person, Phyllis Patch. Billing submitted for Nov is $734 for her services. I would gauge a less amount will be needed for Dec since she is on vacation for 2 wks. Re 527.10.41 0040--CJS--these are reimburseable expenses from the DSHS/ CJS grant for services to offender youths. Outstanding bills for Nov are approximately $450 and I would estimate a similar amount for December. These increased expenditures result from the mass increase in referrals, court filings and subsequent convictions/ pleds and sentencings. Re 527.10.42 0020--Telephone. As per my memo to you of 11-23-87, the 'buy-out' of the AT&T contract is $793.80. Also, billings for Nov of $71.31 to AT&T and $186.60 to PNB have been received. It is expected there will be a similar billing of approximately $186.60 in Dec to PNB. The Dec billing for Dec should be included in the IIbuy-outll bill. The bottom line is a need for $1238.31. Re 527.10.43 OOOO--Travel. There is a $14.78 balance as of 11-30-87. There is a billing for $17.76 (ferry fares) for Mikels travel to Juvenile Court Workers Academy train- ing (Nov 9-20) and $5.21 for reimbursement of gas for the same travel. Francesca is sche- duled for a I-day workshop to Burien and lunch expenses will be incurred. I anticipate an allocation of $25 would cover the expected items here. ,,,.OL '13 c,A,PÇ , \ ~ù_ (J~. -"A ~!Ol . ^. :;.~ 1.;':L:Þf~· ~œ©æn1æIDJ r ! OV "t1 '¡qg'l I. t.-..:'~! TO: BOARD OF COUNTY COMMISSIONERS JEFFERSON COUNTY BOARD OF COMMISSIONERS RE: REQUEST FOR EMERGENCY APPROPRIATION Novomb~atJ' 1987 Gentlemen: Please be advised that after a thorough examination of my current budget it appears that the amount allocated in BARS Account No. lS10 41 10 of $ 1,500 00 of the r!llt-()p!=:y category is insufficient to pay necessary expens~s of this'department for this year. After a careful examination of all the expenditures within t~e department budget with respect to present and future needs, I find there are no funds available to transfer into the deficient account. Therefore, I request an emergency appropriation in the amount of $2,000.00 for this current year for the following reason(s} as outlined below: BARS Acct. No. Category: 41.10 autopsies Reason For Appropriation: We have had to have performed more autopsies than previously estimated. It is, in fact, possible that the requested emergency appropriation may not be·.suff!cient if we are confronted with a need for additional autopsies during this calendar year. ~VOL T,!!, ,I~ 1 J rAGE rf - u 4582 r' ',' r cC ~ . ,.. I., iÎ.1 II::;...- ~ ...- TO: JEFFERSON COUNTY HU~AN SERVICES DEPARTMENT MULTI-SERVICES CENTER BUILDING 802 SHERIDAN . MS 113 . 3RD FLOOR PORT TOWNSEND, WASHINGTON 98368 206-385-0321 Developmental Diaabilities Mental Health Substance Abuse FROM: BOARD OF COMMISSIONERS Ella Sandvig ~), DATE: 12/2/87 Request for Budget Èxtension - Mental Health Budget RE: We received additional funds from our Title XIX Fee for Service Contract to serve low income Medicaid clients (based on caseload) and an additional $5,425 to purchase a Tandy Personal Computer from the Division of Mental Health. Our costs increased in relation to the increased case load and the purchase of the computer. We request approval of the following changes to the 1987 budget: Revenue (increase of $33,425) 333.97.14.20 334.04.64.25 Expenditures 564.00.10.130 .41. 0020 .41.0080 .44.0000 .45.0020 .64.0000 .50.0000 New Total Title XIX DSHS Grant +28,000 + 5,425 New Total (Increase of 33,425) $449,032 Mental Health CsLr:: Crisis Respite Other Contracts Advertising Day Tmt Rent MAchinery & Equip. Title XIX Match + 6,000 (new position July) + 1,000 (adult foster home pymts) + 7,325 (added staff) + 600 (recruitment costs) + 1,500 (space increased) + 3,000*(computer ) +14,000 (Required 50% Match) $449,032 *We were underspent in this category until the purchase of the computer. vaL l' 3· r~,GE pr' --. ,J 4583 r \ T r ',' ( C\ Þ . ,... '.' ~ .: c.-C TO: JEFFERSON COUNTY HU~AN SERVICES DEPARTMENT MULTI·SERVICES CENTER BUILDING 802 SHERIDAN . MS 113 . 3RD FLOOR PORT TOWNSEND, WASHINGTON 98368 206·385-0321 Developmenlal Diaabilitie. Mentel Health But-lance Abu.e FROM: BOARD OF COMMISSIONERS Ella Sandvig ~J DATE: 12/2/87 Request for Budget Extension - ~tal Health Blrlget RE: We received additional funds from our Title XIX Fee for Service Contract to serve low income Medicaid clients (based on caseload) and an additional $5,425 to purchase a Tandy Personal Computer from the Division of Mental Health. Our costs increased in relation to the increased case load and the purchase of the computer. We request approval of the following changes to the 1987 budget: Revenue (increase of $33,425) 333.97.14.20 334.04.64.25 Title XIX DSHS Grant New Total Expenditures (Increase of 33,425) 564.00.10.130 .41.0020 .41. 0080 .44.0000 .45.0020 .64.0000 .50.0000 New Total Mental Health Cslr Crisis Respite Other Contracts Advertising Day TInt Rent MAchinery & Equip. Title XIX Match +28,000 + 5,425 $449,032 + 6,000 (new position July) + 1,000 (adult foster home pymts) + 7,325 (added staff) + 600 (recruitment costs) + 1,500 (space increased) + 3,000*(computer ) +14,000(Required 50% Match) $449,032 *We were underspent in this category until the purchase of the computer. VOL 13 fAGE (}r - V 4. 584