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RESOLUTION NO. 61-85
ESTABLISHMENT OF
PORT TOWNSEND COMMUNITY CENTER
BOARD OF DIRECTORS
WHEREAS, Jefferson County operates a community center
located in rort Townsend for use by local residents for recreational,
educational and social programs; and
WHEREAS, the Board of County Commissioners has responsi-
b;i.lity for operation and maintenance for the said community center;
and
WHEREAS, full utilization and proper maintenance of the
community center can best be accomplished through the active involve-
ment of the local citizens; now, therefore,
IT IS HEREBY RESOLVED, that a Port Townsend Community
Center Board of Directors be and it is hereby established. The said
Board shall be composed of nine (9) members of the local community,
to be appointed by the Board of County Commissioners. The general
duties of the Community Center Board shall be to recommend policy
for the operation of the community center and its activities. Final
responsibility for community center policy and management rests with
the Board of County Commissioners and is carried out by the Community
Center Staff. The Community Center Board shall be responsible for
scheduling all activities at the center, reviewing and transmitting
to the Board of County Commissioners bills and charges related to
the center, accounting for all funds generated by center activities,
and shall act as advisors to the Board of County Commissioners on all
matters related to this center.
IT IS FURTHER RESOLVED, that the business of the Port Town-
send Community Center Board of Directors shall be in accord with the
attached Guidelines for Operation of the Pprt Townsend Community
Center.
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/ day of September, 1985.
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
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ohn L. Pitts, Chairman
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GUIDELINES FOR OPERATION OF THE
PORT TOWNSEND COMMUNITY CENTER
ARTICLE I. NAME AND OBJECTIVES
1) The name of this organization is the Port Townsend Community
Center Board of Directors.
2) The purpose of this Board of DirectoĊ is to organize the operation
of the community center, promote center activities for the well-
being of the community, and to recommend policy relating to the
operation of the community center's programs.
3) In conjunction with its' duties the Board of Directors shall
attempt to develop and promote opportunities for recreation,
citizenship, education and other social activities for the people
of the community.
ARTICLE II. COMPOSITION OF MEMBERSHIP AND TERM
1) The Board of Directors shall be composed of nine (9) members of
the community appointed by the Jefferson County Board of Commissioners
and shall sit on the Community Center Board at the pleasure of the
Board of County Commissioners.
2) The Community Center Board members will normally remain on the
Board for a two-year period. At the end of each two-year period
the Board of County Commissioners shall designate a new Community
Center Board of Directors. In order to provide continuity the
initial appointment of the Community Center Board members shall
provide for four (4) members to be appointed for a one-year period
and five (5) members for a two-year period.
ARTICLE III. OFFICES AND DUTIES
1) Themembers of the Community Center Board shall elect a president,
vice-president, secretary and any other officer as deemed appropriate.
If advisable the duties of any two offices, except president and
secretary, may be combined. Elections shall be held annually.
2) President shall preside at all meetings of the Board of Directors
of the Port Townsend Community Center Board of Directors.
3) Vice-President shall sit for the President in his or her absence
and be in charge of publicity.
4) Secretary shall keep a record of the proceedings of all meetings
of the Board; be custodian for all correspondence and records,
and shall write all correspondence and notices of meetings.
ARTICLE IV. MEETINGS
1) Notice of all Community Center Board of Directors' meetings shall
be given one week in advance. Such notice shall be posted on the
bulletin board at the community center and at other place as would
adequately notify the community of such meeting.
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Guidelines for Operations of the
Port Townsend Community Center
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Article IV. Heetings (Continued)
2) All meetings of the Community Center Board shall be open to the
public.
3) Meetings shall be held on a regular basis as required at a time
and place convenient to both the Community Center Board and the
public.
4) A record shall be made of all Community Center Board meetings and
that record shall be transcribed and submitted to the Jefferson
County Board of Commissioners within one (1) week of the date of
the meeting.
ARTICLE V. MISCELLANEOUS
1) Roberts Rules of Order shall apply for the conduct of all Community
Center Board meetings.
2) These guidelines for operation of the Port Townsend Community Center
may be amended only by resolution of the Jefferson County Board
of Commissioners. Recommendations for changes should be submitted
to the Board where such change would allow the Community Center Board
to more efficiently and effectively perform its function.
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