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RESOLUTION NO.
99-86
REDUCTION IN NUMBER OF MEMBERS APPOINTED TO
THE PORT TOWNSEND COMMUNITY CENTER BOARD OF DIRECTORS
WHEREAS, the Port Townsend Community Center Board of
Directors was established on the 9th of September, 1985 by the passage
of Resolution No. 61-85, and;
WHEREAS, this Board is composed of nine (9) members of the
local community, to be appointed by the Board of County Commissioners
for the purpose of recommending policy for the operation of the
community center and its' activities, and;
WHEREAS, after a year of monthly meetings of the Board of
Directors, it has become evident, to the duly appointed members of the
Board that it would be better able to meet the duties prescribed for
it, if the number of members were reduced from nine to seven, and;
WHEREAS, the Port Townsend Community Center Board of
Directors has made this recommendation to the Board of County
Commissioners, in the form of a motion, at their November 3, 1986
meeting, pursuant to Article V Paragraph 2 of the Guidelines for
Operations of the Community Center; now, therefore,
IT IS HEREBY RESOLVED, that the Port Townsend Community
Center Board of Directors be composed of seven (7) members of the local
community, and that the "Guidelines for Operations of the Port Townsend
Community Center" will be amended to reflect this change.
DATED this /~~day of December, 1986.
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JEFFERSON COUNTY
BOARD OF COMMISSIONERS
B.G. Brown, Member
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George . Brown, Member
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GUIDELINES FOR OPERATION OF THE
PORT TOWNSEND COMMUNITY CENTER
ARTICLE I.
NAME AND OBJECTIVES
1) The name of this organization is the PORT TOWNSEND COMMUNITY
CENTER BOARD OF DIRECTORS.
2) The purpose of this Board of Directors is to organize the
operation of the community center, promote center activities for
the wellbeing of the community, and to recommend policy relating
to the operation of the community center's programs.
3) In conjunction with its' duties the Board of Directors shall
attempt to develop and promote opportunities for recreation,
citizenship, education and other social activities for the people
of the community.
ARTICLE II.
COMPOSITION OF MEMBERSHIP AND TERM
1) The Board of Directors shall be composed of seven1 (7) members of
the community appointed by the Jefferson County Board of
Commissioners and shall sit on the Community Center Board at the
pleasure of the Board of County Commissioners.
2) The Community Center Board members will normally remain on the
Board for a two year period. At the end of each two year period
the Board of County Commissioners shall designate the appointment
of a member Community Center Board of Directors. In order to
provide continuity the initial appointment of the Community Center
Board members shall provide for four (4) members to be appointed
for a one year period and five (5) members for a two year period.
ARTICLE III.
OFFICERS AND DUTIES
1) The members of the Community Center Board shall elect a president,
vice-president, secretary and any other officer as deemed
appropriate. If advisable the duties of any two offices, except
President and Secretary, may be combined. Elections shall be held
annually.
2) President shall preside at all meetings of the Board of Directors
of the Port Townsend Community Center Board of Directors.
3) Vice-president shall sit for the President in his or her absence
and be in charge of publicity.
4) Secretary shall keep a record of the proceedings of all meetings
of the Board; be custodian of all correspondence and records; and
shall write all correspondence and notices of meetings.
ARTICLE IV.
MEETINGS
1) Notice of all Community Center Board of Directors' meetings shall
be given one week in advance. Such notice shall be posted on the
bulletin board at the Community Center and at other places as
would adequately notify the community of such meetings.
2) All meetings of the Community Center Board of Directors shall be
open to the public.
1 Amended by passage of Resolution No. 99-86 dated 12/15/86
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Guidelines for Operations of the Port Townsend Community Center
3) Meeting shall be held on a regular basis as required at a time and
place convenient to both the Community Center Board of Directors
and the public.
4) A record shall be made of all Community Center Board of Directors
meetings and that record shall be transcribed and submitted to the
Jefferson County Board of Commissioners within one (1) week of the
date of the meeting.
ARTICLE V.
MISCELLANEOUS
1) Roberts Rules of Order shall apply for the conduct of all
Community Center Board meetings.
2) These guidelines for operation of the Port Townsend Community
Center may be amended by resolution of the Jefferson County Board
of Commissioners. Recommendations for changes should be submitted
to the Board where such change would allow the Community Center
Board to more efficiently and effectively perform its' function.
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JEFFERSON COUNTY
fPARK& RECREATION' ,..",
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p.o. BOX 1211
PORT TOWNSEND, WA 96368
206 ( 365-2221
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Port Townsend Community Center Advisory Board
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Minutes of 3 November 1986 Meeting
Present: Tim Durner, Claire Floyd, Bill Nemerever,
Ken Walter
Absent: Cliff Hunt, Betty Stevens, Belle Vivenzio
Staff: Warren Steurer
The meeting was called to order by Ken Walter, Chairman. The board
discussed reducing the size of the advisory board from nine to seven
members. Bill Nemerever made a motion to request that the County ~
Commisioner amend Article 11-1 in the guidelines to read seven mem-
bers instead of nine. Tim Durner seconded the motion. It passed
unanimously.
Ken Walter showed us a letter he wished to send to board members
who have missed several meetings. The letter asks if these members
wish to remain on the board. We agreed that the letter should be
sent.
Warren Steurer presented the results of two surveys. One was a survey
answered by building users; the other was a newspaper survey. We
discussed them briefly and decided that we would look at the results
in more detail at the December 1 meeting.
Agenda, 1 December 1986 Meeting:
Discuss results of the surveys.
Claire Floyd, Secretary
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