HomeMy WebLinkAboutJefferson County Juvenile Court, Amendment No. 1 re: Truancy Reform Project - 071822 (...., ,
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CONTRACT AMENDMENT #1
3,4
�" MEMORANDUM OF UNDERSTANDING r-4,1)
Between
Jefferson County Juvenile Court
And
Jefferson County Board of County Commissioners as Administrator of
1/10th of 1% Behavioral Health Sales Tax Fund—2021-2022
WHEREAS,this Memorandum of Understanding (MOU) is between Jefferson County Juvenile
Court(Court) and the Jefferson County Board of County Commissioners (County) which
administers the 1/l0th of 1%Behavioral Health Sales Tax; (Fund 131); through Jefferson County
Public Health; and
WHEREAS,this Memorandum of Understanding describes the mutually-agreed conditions under
which 1/10th of 1% Behavioral Health Sales Tax; (Fund 131); is being allocated to Jefferson 4.51,
County Juvenile Court for the Truancy Reform Project. This Project will provide direct services
(e.g. Functional Family Therapy) for youth participants with behavioral or emotional problems '
affected by substance abuse, chemical dependency and mental health issues; and
WHEREAS,the parties desire to amend the terms of that agreement.
IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN AS FOLLOWS:
The term of the above referenced agreement ends December 31, 2022.
1. Subcontractor's Contract will be increased by $2,690.00 in funding for services rendered
during the term of June 1, 2022 through December 31, 2022. Total compensation under this
Agreement shall not exceed $25,690.00, without express written amendment signed by
both parties.
2. Work performed between June 1,2022 and the execution of this Agreement that is consistent
with the provisions of this Agreement is hereby ratified.
3. All other terms and conditions of the agreement will remain the same.
Dated th /8* day of j-1A1 , 2022
By:
He' i senhour, Chair
Je rs n Board of County Commissioners
By:
Ba ara rr, Administrator
Jefferson County Juvenile Services
1
vD-z 1-014-n l
ATTEST:
By: t%('--t19 &
Carolyn Gallaw4(y,Clerk of the Boa1d
APPROVED AS TO FORM ONLY:
By: July 7, 2022
Philip C.Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
2
41-N-
615 Sheridan Street
Port Townsend, WA 98368
ceieAson www.JeffersonCountyPublicHealth.org
Consent Agenda
Public Heat
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, County Administrator
FROM: Apple Martine, Director
Anna McEnery, DD & BH Coordinator
DATE: ( xa-r
SUBJECT: Agenda item — Amendment #1 - Memorandum of Understanding
Agreement with Jefferson County Juvenile Court; January 1, 2021 —
December 31, 2022; an additional $2,690.00 in funding, for a total of
$25,690.00, for this agreement
STATEMENT OF ISSUE:
Jefferson County Public Health, (JCPH), is requesting Board approval of Amendment #1 to the Memorandum
of Understanding Agreement with Jefferson CoUnty Juvenile Court; Direct services (e.g. Functional Family
Therapy) for youth participants in the Truancy Reform Project; January 1, 2021 — December 31, 2022; an
additional $2,690.00 in funding, for a total of$25,690.00, for this agreement.
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S:
Amendment #1 to the Memorandum of Understanding Agreement; is with the Jefferson County Juvenile
Court; for the Truancy Reform Project for Jefferson County youth with behavioral or emotional problems
affected by substance abuse, chemical dependency and mental health issues. Direct services (e.g. Functional
Family Therapy) will be provided to youth participants in the Truancy Reform Project.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
This is County sales tax revenue, which is deposited into the 1/10 of 1% Fund; the BoCC allocates it, with
input from the Behavioral Health Advisory Committee. The agreement states that funding is subject to
availability and if the sales tax revenue decreases, the vendor will be contacted and the contract may be
renegotiated.
The initial Professional Services Agreement resulted from an RFP process and was recommended to the BoCC
by the Behavioral Health Advisory Committee.
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
AD-21-014-A l
RECOMMENDATION:
JCPH management requests approval of the Amendment #1 to the Memorandum of Understanding Agreement
with Jefferson County Juvenile Court; Direct services (e.g. Functional Family Therapy) for youth participants in
the Truancy Reform Project; January 1, 2021 — December 31, 2022; an additional $2,690.00 in funding, for a
total of$25,690.00 for this agreement.
REVIEWED BY:
r
1". /1/747.—
Mark McCauley, C my Administrator Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 (f) 360-379-4487
360-385-9401 (f) Always working for a safer and healthier community
MEMORANDUM OF UNDERSTANDING
CJ Between - 00(
� ra,'
� Jefferson County Juvenile Court
and
Jefferson County Board of County Commissioners as Administrator of
1/10th of 1% Behavioral Health Sales Tax Fund—2021-2022
WHEREAS,this Memorandum of Understanding(MOU) is between Jefferson County Juvenile
Court(Court)and the Jefferson County Board of County Commissioners (County) which administers
the 1/10th of 1%Behavioral Health Sales Tax; (Fund 131);through Jefferson County Public Health;
and
WHEREAS,this Memorandum of Understanding describes the mutually-agreed conditions under
which 1/10th of 1%Behavioral Health Sales Tax; (Fund 131); is being allocated to Jefferson County
Juvenile Court for the Truancy Reform Project for youth with behavioral or emotional problems
affected by substance abuse,chemical dependency and mental health issues; and
WHEREAS,the Jefferson County Behavioral Health Advisory Committee voted to recommend the
1/10th of 1%Behavioral Health Sales Tax; (Fund 131); be allocated for therapeutic court case
management services in 2021-2022 as follows; $23,000 for the Truancy Reform Project in Jefferson
County Juvenile Court; and
WHEREAS,the Board of County Commissioners approved a 2021-2022 County Budget that
allocates funding from the 1/10th of 1%Behavioral Health Sales Tax; (Fund 131);the consistent with
the Jefferson County Behavioral Health Advisory Committee's recommendations; and
WHEREAS,the Juvenile Court will administer the contracts and expenditures to provide the
therapeutic court case management services pursuant to this MOU from January 1, 2021 to December
31,2022; and
WHEREAS, Work performed between January 1,2021 and the execution of this Agreement that is
consistent with the provisions of this Agreement is hereby ratified; and
WHEREAS,all funds from the 1/10th of 1%Behavioral Health Sales Tax; (Fund 131); may only be
used for their intended purpose within that budget year,and any unexpended funds remaining at the
end of a budget year must be retained in the 1/10th of 1%Behavioral Health Sales Tax; (Fund 131);
fund balance,to be available for allocation for eligible services in future years; and
WHEREAS,Juvenile Court agrees to regularly report deliverables and metrics to Jefferson County
through the Jefferson County Public Health as specified under this MOU as a condition of receiving,
1/10th of 1%Behavioral Health Sales Tax; (Fund 131); and to facilitate overall management of the
Fund;
NOW,THEREFORE,it is mutually agreed that:
1. The County, as administrator of the 1/10th of 1%Behavioral Health Sales Tax; (Fund 131);
Jefferson County Juvenile Court mutually agrees for the Court to provide case management
services and other services to individuals enrolled in the Truancy Reform Project in Juvenile
Court,as described in this MOU, including EXHIBIT A: Scope of Work: Truancy Reform
Project and EXHIBIT B: Therapeutic Courts Logic Model and Performance Measures and
EXHIBIT C: Jefferson County, 1/10th of 1% Behavioral Health Sales Tax; (Fund 131);
Spreadsheet attached hereto and incorporated herein.
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2. Funding provided by the 1/l Oth of 1%Behavioral Health Sales Tax; (Fund 131); will be used to
monitor participant compliance and as well as help participants improve psychiatric symptoms
and functioning, reduce substance use, reduce hospitalizations, increase housing stability,reduce
arrests,and improve quality of life. Funding will be used to assist participants with the above
areas. Funding listed in the table on page two are approximations for each line item and may be
shared between the descriptions,with budget updates given to Public Health.
3. Juvenile Court will use the 1/10th of 1%Behavioral Health Sales Tax; (Fund 131) Spreadsheet;
see EXHIBIT C -Jefferson County, 1/10th of 1% Behavioral Health Sales Tax; (Fund 131);
Spreadsheet for actual paid monthly expenses that have incurred.
4. A copy of EXHIBIT C—Jefferson County, 1/10th of 1% Behavioral Health Sales Tax;
(Fund 131); Spreadsheet will be emailed by the 10th of every month to Judy Shepherd of the
Auditor's Office at jshepherd@cojefferson.wa.us and to Veronica Shaw of Public Health at
veronica@co.j efferson.wa.us.
5. Juvenile Court and any Contractors it may use to provide Case Management with the 1/10th of 1%
Behavioral Health Sales Tax; (Fund 131); shall comply with the following:
ATTACHMENT A-Jefferson County 1/10th of 1% Behavioral Health Sales Tax Match
Policy.
a. The County reserves first right to use as match,the Chemical Dependency or Mental Health
Treatment Sales and Use Tax, (now known as the 1/10th of 1%Behavioral Health Sales Tax)
and the services funded by them for purposes of qualifying for additional funding and grants.
The County may allow the Contractor to use the 1/10th of 1%Behavioral Health Sales Tax
funds as match, at the County's sole discretion. Should the County decline to use the 1/10th
of 1%Behavioral Health Sales Tax funds as match for additional funding and/or grants, then
the County may authorize the Contractor to use such funds for match consistent with this
MOU; as required by ATTACHMENT A -Jefferson County 1/10th of 1% Behavioral
Health Sales Tax Funding Match Policy.
b. Where the Court or its Contractor proposes to use 1/10th of 1%Behavioral Health Sales Tax;
(Fund 131); funds for match,the Court or its Contractor shall be solely responsible for
compliance with all state and federal laws and regulations, including but not limited to DSHS,
CMS and DBHR funding rules, applicable to the use of 1/10th of 1%Behavioral Health Sales
Tax funds as match. The Court or its Contractor shall document it has met this responsibility
by submitting in writing to the Juvenile Court and County Administrator their match formula,
allocation plan and any other documentation required of them by ATTACHMENT A-
Jefferson County 1/10th of 1% Behavioral Health Sales Tax Funding Match Policy. The
County may withhold authorization to utilize the 1/10th of 1%Behavioral Health Sales Tax as
match. The Court's or its Contractor's failure to provide adequate documentation does not
relieve the Court or its Contractor of their responsibility to comply with all state and federal
laws and regulations related to match.
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EXHIBIT A
Scope of Work: Truancy Reform Project
Jefferson County Juvenile Court agrees to utilize the 1/10th of 1%Behavioral Health Sales Tax; (Fund
131); provided through this MOU to provide the following services and provide tracking reports as
follows:
1. Provide the intervention of Functional Family Therapy (FFT)to youth who are referred
via that Jefferson County Truancy Reform Project in writing by Jefferson County Juvenile
Services, in accordance with the FFT model, which shall include but is not limited to:
a) Concepts and practice contained in the most recent Blueprints for Violence
Prevention: Functional Family Therapy;
b) General Precepts/Practice/Assessment practices contained in FFT initial 3-Day
Training and 1-Day Systems Training;
c) Clinical Guidance as supplied by:
➢ FFT, Inc.;
> Local FFT Supervisor in formal consultation and any FFT site visits.
2. Make referrals to Functional Family Therapy"in conjunction"with any current treatment
program, and require a mutual exchange of information release to increase the
effectiveness of all co-occurring treatment modalities.
3. Assure that youth referred for truancy from school districts,undergo the WARNS
(Washington Assessment of Risk and Needs for Students)Assessment. This assessment
identifies risk factors that are related to truant behaviors.
4. Collect and share data statistics; school attendance data, court and school referral data,
WARNS assessment data, court collection of referral dates, start dates and completion
dates,and school outcome data for school attendance, for the administration of the
Truancy Reform Project and for reporting purposes.
5. EXHIBIT B: The Truancy Reform Project's Logic Model and Performance
Measures are attached hereto and incorporated herein.
6. The 1/10th of 1%Behavioral Health Sales Tax; (Fund 131);provides support
needed to operate the Truancy Reform Project,which protects public safety while
reducing the students risk for future justice involvement and placement in a higher,
more restrictive level of care or incarceration. Funds provide Functional Family
Therapy Intervention to all referred youth and their families.
5 of 11
EXHIBIT B
TRUANCY, At-Risk Family FFT Logic Model—
Jefferson County 1/10th of 1% Sales Tax
Truancy/At-Risk Project with FFT Intervention - School, LEA, Court and Family
Therapy Collaboration
(NOTE:An additional Logic Model specifically for the FFT intervention
http://www.episcenter.psu.edu/sites/default/files/ebp/functional-family-therapy-logic-model-REV%204-2014.pdt)
OUTPUTS
flatly „
OUTCOMES
• j I� � Truancy; 1.Youth and flintily have
�� tud nt le �' T�ncy• developed skills to addre
and icy school and engaged aPPeoPriotebehaviors related to truancy;
; , , �/ , ° � educational program, 2.Action plan created to
assessment compl e communication at home is
specifically address barriers to
;' ntttl d of improved* educational success 3. Student
e l CD ii 2.Factors kwdiug to tivant
'�0a i;FF'F 1uded ini adent:- bethaYier are addre attends school and potentially
Thy t on ttlient, 3.Yotrtti leas; mpix>vgd eedue ion increases other pro-social
fiddle ill.. opportunities e.g.;school activities.
r� i C►utCo such as better attendance 4.Youth and family's belief that
C 3a
. .$ ' t onl
y foci and educational Progress. education has personal value is
:CritIcctd rs, " "
ouiciendtalo i C Co i hurn t with refer , 4,Youth no longer meets truant
improved.
definition.and is dis fisted from e " Ie lidi"men a�duia d�f At-Risk Family: 1.At-risk
truancy!'kreachedi. court truancy intervention behaviors reduced and/or better
4-,,t made to FFX'provider within At-Risk.Fam`liv 1,Factors lead' specific of better
l 1y IC 'ruancy Coordinator,.and; >: ) to family distress are addressed' spided c managemente;
haitad st is peon vrith"faiietlY 1:F not a kin$slue 2.Overall improvement of family
t1 io i risky'behaviors and is following functioning;and reduced at-risk
d la`,J nfor a ment,referral opri�household rules,and is behaviors;
irrefaw�orcem ►t;school,
parent or eland; successfully addressing SUDSTIMe 3.Behavior change successful;
use or mental health issues;
2.WARNS or other aibn-taffenclea" family environment improved to
assessment completetland determines 3.Youth 8t Family no longer meek preserve family unit.
ask Mors i areas o111/0 and At Risk definition and services
family dyson;; terminated.
3.1f�ily willing,,referral Made for
early interventionintatveatien FFT
PROCESS
1.Referred youth and their families
receive Functional Family Therapy Any discontinuation of FFT will be reported to the
Intervention,moving through all Juvenile Court Becca Counselor.
phases successfully: School will decide the path forward for truancy;
Engagement for At Risk Prevention.
Motivation The Becca Counselor will consider the
Relational Assessment appropriateness of moving forward with
Behavior Change encouraging a formal filing of an at-risk youth or a
Generalization 2.JC BECCA Counselor is notified child in need of services petition.
of progress through the phases;
3.Barriers to educational success and
family support are identified;
4.Family completes FFT and
therapist reports completion to JC
Becca Counselor.
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EXHIBIT C:
JEFFERSON CO 1/10th of 1% Behavioral Health Sales Tax; (Fund 131)
SPREADSHEET
TRUANCY REFORM PROJECT-2022
TRUANCY REFORM PROJECT AWARD: $11,500.00
Month of
Vendor Svc Date Paid Amount Description/Service
Total FTC Court YTD
Expended $0.00
Total FTC Court Remaining $0.00
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For example, if a Contractor provides Title XIX Medicaid services(the Policy 19.50.02 or 42CFR
430.30)they are required by those rules to actually bill Medicaid for the services at the same time. If
no Medicaid billing exists, the match would not comply with state and federal guidelines for match.
Concurrent with its request for authorization of the availability of match, Contractor shall document it
has met its responsibility to follow state, federal and local guidelines for match by submitting in
writing to the County Administrator their match formula, allocation plan, and other documentation
made mandatory pursuant to this Agreement and this Attachment A. At a minimum,the Contractor
shall also provide the following to the County Administrator:
1. DSHS requires contractors to complete and submit a"Local Match Certification"form
(DSHS 06-155)or a form that has equivalent data elements prior to any agreement for
DSHS services. Submit a copy of this application and form when requesting match
availability from the County and at each monthly billing.
2. Submit the current administrative policy within WA State regulating your services and
the use of local match.
3. Submit to the County your last financial audit showing your use of match, County
funds and tracking systems.
4. Submit to the County the terms of the agreement showing the 1/10th of 1%Behavioral
Health Sales Tax fund allocation is an allowable source of match.
5. Provide documentation that your financial reporting system tracks matching funds at a
level that meets the level of documentation required by federal or state statutes.
The County may reject permission for Contractor to utilize the 1/10th of 1%Behavioral Health Sales
Tax funding as match.
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RECEIVED
"Jason FEB 1 8 2021
Public Health
CONTRACT REVIEW FORM JEFFERSON COUNTY
COMMISSIONERS
CONTRACT WITH: Jefferson County Juvenile Court TRACKING NO.: AD-21-014
(Contractor/Consultant)
CONTRACT FOR: Truancy Reform Project TERM: 1/1/21 to 12/31/22
COUNTY DEPARTMENT: Jefferson County Public Health
For More Information Contact: Anna McEnery
Contact Phone #: x410,
RETURN TO: Karen Abbott RETURN BY: ASAP
(Person in Department) (Date)
AMOUNT: $23,000 PROCESS: El Exempt from Bid Process
❑ Consultant Selection Process
Revenue ❑ Cooperative Purchase
Expenditure $23,000 ❑ Competitive Sealed Bid
Matching funds Required ❑ Small Works Roster
Source(s)of Matching Funds ❑ Vendor List Bid
l RFP or RFQ
R Other-MOU
Step 1: REVIEW BYEirl 1' N,�: E ENT
Revie- . f �/� C'/ 2 K4i
Date Re #
APPROVED FORM ❑ Returned for revision(See Comments)
Comments
Step 2: REVIEW BY PROS U NG ATTORNEY
Review by: - C.
Philip C. Hunsucker
Date Reviewed: a / Chief Civil Deputy Prosecuting Attorney
APPROVED AS TO FO7 Returned for revision(See Comments)
Comments T �;�C At /11-0j
Step 3: (If required)DEPARTMENT MAKES REVISIONS&RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY
Step 4: CONTRACTOR/CONSULTANT SIGNS APPROPRIATE NUMBER OF ORIGINALS
Step 5: SUBMIT TO BOCC FOR APPROVAL
Submit original Contract(s),Agenda Request,and Contract Review form. Also,please send 2 copies of just the Contract(s)
(with the originals)to the BOCC Office. Place"Sign Here"markers on all places the BOCC needs to sign. MUST be in
BOCC Office by 4:30 p.m.TUESDAY for the following Monday's agenda.
(This form to stay with contract throughout the contract review process.)
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Jefferson County Juvenile Services Contract No: AD-21-014-A1
Contract For: Truancy Reform Project Term: January 1,2021 to December 31,2022
COUNTY DEPARTMENT: Public Health
Contact Person: Anna Mc Enery
Contact Phone: 360-385-9410
Contact email: amcenery@co.jefferson.wa.us
AMOUNT: Additional:$2,690.00 for a total of$25,690.00 PROCESS: — Exempt from Bid Process
Revenue: $2,690.00 _ Cooperative Purchase
Expenditure: Competitive Sealed Bid
Matching Funds Required: Small Works Roster
Sources(s) of Matching Funds Vendor List Bid
Fund# #131 RFP or RFQ
Munis Org/Obj 13156400 _Other:
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES COMP CE 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: ❑ N/A: al June 30,2022
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBAD BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.
CERTIFIED: El N/A: Q June 30,2022
Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
Electronically approved by Risk Management on 6/30/2022.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 7/7/2022.
Internal MOU.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1