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Home My WebLink About025 83 RESOLUTION NO. 25-83 ADDENDUM TO CONTRACT EXTENSION NO. 3 IFMS DATA PROCESSING SYSTEM WHEREAS, the Jefferson County Board of Commissioners signed Resolution No. 161-82, on the 27th day of December, 1982, extending the contract with Gerald H. Barschdorf of Omega Systems to allow for additional time (6 months) to complete the IFMS Data Processing System for Jefferson County; and WHEREAS, Barschdorf has submitted a proposal for certain specif- ied IFMS changes that comprise the third phase of the enhancements and will provide additional information on warrant stubs, reduce operator entry time and errors on vouchers and eliminate many problems with voiding warrants, all of which are outlined in the attached "Work Authorization" forms; now, therefore, BE IT RESOLVED, by the Board of Jefferson County Commissioners, that Contract Extension No. 3 be amended to include the attached enhance- ments to the IFMS Data Processing System, to be performed by Gerald H. Barschdorf of Omega Systems at the rate of $38.00 per hour, not to exceed the sum of $3,344.00. The maximum allowed for travel expenses and mileage will be 20 cents per mile. APPROVED and SIGNED this ,1.L,-::::.r"day of March, 1983. SEAL: JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS /}9Jt,~ ~ A~1' O'Meara, Chairman -{;,~./ ~ ) ,;,/ ~; -<At drow~- ~" John L. Pitts, Member ""I) I .;1 ! .,.< ? /i _ / ~<-d/¿¿!/ GERALD H. BARSCHDORF d/b/a OMEGA SYSTEMS /, I "''1 , /? l' ¿ )\/ //) " ' /j,. ¿ y il ¿~..¿",:11::~, II ATTEST: t.VOl 9 t~~ ¡'00888 " __J'-/ uJ! " 0-0 ~M Q OMEGA SYSTEMS . "A. satisfied client is our ultimate objective" en ~ March 10, 1983 '1 .- ! Mr. A.M. O'Meara, Chairman ~ Board of County Commissioners ~ Jefferson County ð P.O. Box 563 ~ Port Townsend, WA 98368 w ..J ~ Dear Mr. O'Meara: r:~ §, r¡:::;1 ¡ "" J n p n r ¡;:::J r¡:::--ì I!~I I!...ryir.--::' I tVf j¡;::2,¡n! ¡ - \.::.- ~-:::! _,:J...~_ U ¡ U~ '! ,c [") 1 ". è n'" ,", 1.1JJ '. ý II h "" ¡ "j;'\ "\ It r',1\ í.-,' ~~....v...) JEFFERSON COUNTY BOARD OF COMMISSIONERS ,. "" g The first two phases of IFMS enhancements by Omega C') x Systems have been completed. Several additional functions ~ in need of enhancement have come to my attention. The ó enclosed Work Authorizations define these functions and a.: ,. comprise the third phase of IFMS enhancements. C') o ~ These changes will provide for additional information z on warrant stubs, reduce operator entry time and errors on o b vouchers, and eliminate many problems with voiding warrants. z The purpose of each of these enhancements and their specific ~ benefits are identified below. « 3: ;.: w ü « ..J W Ü ¡¡: LL o Edit invoice amount to purchase order line item ~ amount during computer entry. ~ a) reduce operator errors when entering the amounts to be paid. b) reduced user time in identifying and correcting operator errors. Print Fund and Department number on Claims Warrant stub. a) provides a better audit trail to items paid and will assist Auditor's office in tracking various expenditures. . Duplicate Fund Account number when requested by operator during entry of purchase order line item. a) increased operator performance. b) réduced operator keying errors. Revise warrant voiding process to provide a total voiding of each warrant and related transactions. a) elim±nate manual processing of invoices after void is made. b) eliminate manual general ledger posting after a prior year void. c) eliminate errors presently being made by manual posting requirements. I believe that all of these enhancements should be implemented immediately to provide better operator perform- ance and increased reliability of the Interactive Financial Management System. Omega Systems will provide the necessary support to develop and implement these enhancements for a fee of $38.00 per hour. The estimated hours are 88 for a total amount of $3,344.00. Travel expenses and a mileage charge of 20 cents per mile will also be billed, when such charges are necessary. µ!I¡J~ Gerald H. Barschdorf, Manager OMEGA SYSTEMS Enclosures: 4 WORK AUTHORIZATION ~ Number .1r01()RR1-1 C1 ient Name: Jefferson County Address: P.O. Box 563 Port Townsend, WA 98368 Date Prepared: Mar. 8, 1983 Est. Hours: 8 60 days after approval Est. Camp1. Date: FOR INTERNAL USE ONLY Description of Work: Revise the Warrant printing program to replace the purchase order number with Fund - Department number on each detail item listed on the warrant stub. This will eliminate the need to print only voucher totals on the stub as had been previously requested. This enhancement will be accomplished in the following steps: CONTRACT TYPE Maintenance 2L-T&M Fixed Pr i ce 1. Develop the necessary program coding changes. RATE x Fee Schedule = Special 2. Test the revised program fully. TYPE OF SERVICE Consulting x Analysi s --- Design x Programming --- Documentation ~ Implementation x Testing --- Training 3. Implement the new program. aO:h I c / Z;n~1/ÁA / ßí HARDWARE NCR 8270 PERIPHERALS 2L- Disk Tape Cassette/Disket --- 80 column cards --- 96 column cards x Printer x Console Paper Tape Data Camm. Memory Size Comments: c5J5/r3 I Date SOFTWARE Omega Custom Other Custom --- Omega Package ~ Vendor Package --- Other Package !j-/S-~3 Date COMMENTS OMEGA SYSTEMS .-'D E N V E R, C O'l O.R ADO / lAC E y, WAS HI N G TON ~ VOl: ,g L\Œ r 0 0829 WORK AUTHORIZATION Number JC030883-2 ~ Est. Hours: Date Prepared: Mar. 8, 1983 Cl ient Name: Jefferson County Address: P.O. Box 563 Port Townsend, WA 98368 Est. Compl. Date: Description of Work: Revise the Invoice Entry program to provide for testing of the line item amount entered. After the amount is entered, it will be compared to the purchase order amount. If there is a difference, a message and the purchase order amount will be printed. This item can then be corrected prior to preceeding with the next line item. This enhancement will be accomplished in the following steps: 1. Develop the necessary program changes. 2. Test the revised program fully. 3. Implement the new program. Comments: ~~ - C · 'ÆÀA4) C1ient s Signature ~/It5~ OMEGA SYSTEMS' 20 1- 59 P. O. Box 3 3 07 Lacey WA 98503 Q ./ ð-!5~gj 'Date ¥,dú I Date 16 60 days after approval FOR INTERNAL USE ONLY CONTRACT TYPE Maintenance x T & M Fixed Pri ce RATE x Fee Schedule = Special TYPE OF SERVICE Consulting x Analysi s --- Design x Programming --- Documentation x Implementation x Testing x Training HARDWARE NCR 8270 PERIPHERALS .1L. Di sk Tape Cassette/Disket --- 80 column cards --- 96 column cards x Printer x Console --- Paper Tape --- Data Comm. Memory Size SOFTWARE Omega Custom --- Other Custom --- Omega Package :x- Vendor Package ___ Other Package COMMENTS OMEGA SYSTEMS. DENVER,COlORADO/lACEY,WASHINGTON \'nl 9 r~,t~ !:., 00830 WORK AUTHORIZATION Number JC030883-3 ~ Est. Hours: Date Prepared: Mar. 8, 1983 C1 ient Name: Jefferson County Address: P.O. Box 563 Port Townsend, WA 98368 Est. Comp1. Date: Description of Work: Revise the Purchase Order Entry program to provide for duplication of previously entered Fund Account number. This enhancement will be accomplished in the following steps: 1. Develop the necessary program changes. 2. Test the revised program fully. 3. Implement the new program and train operators in its use. Comments: Q.9Jî ~ / C1 ient sIgnature ~J/t3 ~. A . ¡}L/ OMEGA SYSTEMS ?£/~r~4859 P. 0,. Box 3307 Lacey WA 98503 ~ -flS-:- £J Date cSJ¡s)f3 Date 24 60 days after approval FOR INTERNAL USE ONLY CONTRACT TYPE Maintenance 2L-T&M Fixed Pri ce RATE x Fee Schedu1e = Specia1 TYPE OF SERVICE Consu1ting x Ana1ysi S - Design x Programming - Documentation x Imp1ementation -x-- Test i ng -x-- Tra i n i ng HARDWARE NCR 8270 PERIPHERALS 2L- Di sk Tape Cassette/Disket - 80 co1umn cards - 96 co1umn cards x Pri nter 2L- Console Paper Tape Data Comm. Memory Size SOFTWARE Omega Custom - Other Custom - Omega Package x Vendor Package _ Other Package COMMENTS ',---,~ OM E GAS V S T EMS·. D 'E N V E R, C 0 LOR ADO / LAC E y, WAS H I N G TON ,'~~ 9 f:'~E '00831 WORK AUTHORIZATION Number JC030883-4 ~ Est. Hours: Date Prepared: Mar. 8, 1983 Cl ient Name: Jefferson County Add ress: P.O. Box 563 Port Townsend, WA 98368 Est. CampI. Date: Description of Work: Revise the Void Warrants program to provide for accurate and complete posting to both the budget accounts and general ledger accounts. currently the incomplete posting of current year warrants requires additional posting by the auditors office. The posting of prior year warrants results in et:'roneous posting requiring additional journal entries. The result has been many posting errors and inaccurate records. This enhancement will be accomplished in the following steps: 1. Develop the necessary program changes. 2. Test the revised program fully. 3. Implement the new program and train operators in its use. Comments: a{)' ~i:P!~ ,,' ~~ ~ . Clle~ture ~¡(ø~ OMEGA SYSTEMS 20 9 - 59 P. O. Box 3307 Lacey WA 98503 J -þ-.---kJ Date c3//d~J / Date 40 60 days after approval FOR INTERNAL USE ONLY CONTRACT TYPE Maintenance ZT & M Fixed Pr i ce RATE ~ Fee Schedule _ Special TYPE OF SERVICE Consulting ;- Ana 1 ys i s - Design A- P rog ramm i ng Documentation ~ Implementation ~ Testing x Training HARDWARE NC":R 8270 PERIPHERALS 2L.. Di sk Tape Cassette/Disket - 80 column cards - 96 column cards x Printer x Console Paper Tape Data Comm. Memory Size SOFTWARE Omega Custom - Other Custom - Omega Package x:- Vendor Package _ Other Package COMMENTS OMEGA SYSTEMS. DEN V E R, C 0 lOR ADO / lAC E y, WAS HI N G TON 9 U~ -00832 ~'~'m: