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Home My WebLink About161 82 ~'\ný"¡ /1 <&1/''',' -,~i10, I,,' ~ i' T~"I /h)'~ ,5D'( 1 ',/' I.:' , Q'. ß.~r'~~, ' ,~' II' " I""'~ .'twtJ d,~, ". i~~'r;,~... RESOLUTION NO. 161-82 CONTRACT EXTENSION NO. 3 IFMS DATA PROCESSING SYSTEM WHEREAS, the Jefferson County Board of Commissioners extended an e~isting contract on the 12th day of July, 1982, by and between Gerald H. B~rschdorf of Omega Systems and Jefferson County, to allow an additional six i( 6) months period for the completion of the IFMS Data Processing Syst¡=m; and i i WHEREAS, due to NCR's failure to fulfill their obligation for comp~etion of the IFMS system within the specified time frame, it is necessary to extend Barschdorf's contract for an additional six (6) month period; and WHEREAS, Barschdorf has also submitted a proposal for certain IFMS enhancements that are to resolve user and operator work problems which are outlined in the attached "Work Authorization" forms; now, therefore, BE IT RESOLVED, by the Board of Jefferson County Commissioners, that the contract for Gerald H. Barschdorf of Omega Systems to serve as Implementation Manager for the IFMS Data Processing System for Jefferson County, is hereby extended by an additional six (6) month period, to be paid at a new rate of $45.00 per hour, not to exceed the amount of $6,000.00. BE IT FURTHER RESOLVED, that Barschdorf is hereby granted author- ization to provide the support to develop and implement the enhancements specified on the attached "Work Authorization" forms for a fee of $38.00 per hour, not to exceed the amount of $21,166.00. The maximum allowed for travel expenses and mileage will be 20 cents per mile. fit APPROVED this ~day .~~ December, 1982. JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS &'/-A'- /7 " ,/"j>:J{~. , . " /' , ~V-/....E;l~"·¿: t, )¡-- ~B ~ C:;. E.fown ,ç,ha i rman ,{).~&-Ù / '.M. 0 Mera, Member- a (tlv);J/IJJ1. !)YJl/ûCJ/Z CarrollM. Mercer, Member GERALD H. BARSCHDORF d/b/a/ OMEGA SYSTEMS -J/' ,~ /,/.,~) ;i'- ,'" :') / ;/' , ,/' /' /) i/ f:/ rJ,· 'læ / ,,' /} ,¡'/." r I ¡. /' .I,,¡ . ,,{' ,_"",?¿ ,~/·j¿..,c.,ttcl!' / t ~. "....,-;;t¿,,.>tc<,c;t ATTEST: VOL 8' " , ...:, n t",r WORK AUTHORIZATION Number JCØ9~182 ~ Client Name: Jefferson County Date Prepared: November 1, 1982 Address: P. 0. Box 563 Est. Hours: 6.Ø Port Townsend, wA 98368 Est. Coop 1 . Da te : 90 days of approval FOR INTERNAL USE ONLY Description of Work: Provide menu selections for the file rebuild processes at end of day, end of period, and end of month. CONTRACT TYPE Maintenance x T & M Fixed Pri ce RATE x Fee Schedule ::: Special TYPE OF SERVICE Consulting x Analysi s - Design - Programming - Documentation ~ Implementation ~ Testing x Training HARDWARE NCR 8270 Comments: PERIPHERALS x Disk Tape x Cassette/Disket - 80 column cards --- 96 column cards x Printer x Console --- Paper Tape --- Data Comm. Memory Size Date SOFTWARE Omega Custom Other Custom --- Omega Package ~ Vendor Package ::: Other Package Client's Signature ~¡/ð~ OMEGA SYSTEMS (206) 4sñ-4859 P. O. Box 3053 Lacey WA 98503 J//;f/r:L , Date COMMENTS OMEGA SYSTEMS . DEN ~otR, C O~f f~r; D O((Z916Y'W ASH IN G TON WORK AUTHORIZATION ~ Number TCll 01 R' Cl ient Name: Jefferson County Address: P.O. Box 563 Date Prepared: November 1, 1982 Est. Hours: 30.0 Est. Compl. Date: Port Townsend, WA 98368 90 days of approval FOR INTERNAL USE ONLY Description of Work: Enhance the Warrant Register printing function to print the voucher numbers that each claims warrant is paying and also print the fund description in the page heading. These enhancements will be accomplished in the following steps: CONTRACT TYPE Maintenance x T & M Fixed Pri ce 1. Design the report format to accomodate the voucher numbers and fund name. 2. Produce the necessary program coding changes. 3. Fully test the function. 4. Implement the enhancement. RATE x Fee Schedule = Special TYPE OF SERVICE Consulting X- Analysi s X- Design X- P rog ramm i ng --- Documentation X- Implementation X- Test ing X- Training HARDWARE NCR 8270 Comments: PERIPHERALS .x.- Di sk Tape x Cassette/Disket 80 column cards --- 96 column cards ;- Printer .L- Console Paper Tape Data Comm. Memory Size Date SOFTWARE Omega Custom Other Custom Omega Package Vendor Package Other Package Clientls Signature OH1f¿JffÆ3~9 P. O. Box 3053 Lacey WA 98503 OMEGA SYSTEMS. DEN ~:('1~~ R, C ° 8of~~; D 0ÓZ917 y, WAS HI N G TON ///;1/ fL , Date L.. COMMENTS L.- WORK AUTHORIZATION Number .TCllO'R' ~ Client Name: Jefferson çounty Date Prepared: November 1, 1982 Address: P.O. Box 563 Est. Hours: 65.0 Port Townsend, WA 98368 Est. Comp 1 . Da te : 90 days of approval Description of Work: Develop a function to allow the printing of all miscellaneous receipts for a month in receipt number order. This function will be developed in the following steps: 1. Design the report print format and function specifications. Produce the program code to accomplish the printing. Test the function thoroughly. Implement the function and train the necessary personnel in it's use. Document the function completely for both operator and system specifications. 2. 3. 4. 5. Comments: Client's Signature /fie&! ¿ø~ OMEGA SYSTEMS 20, -4859 P. O. Box 3053 Lacey WA 98503 Date 1;)11/2- /Daté FOR INTERNAL USE ONLY CONTRACT TYPE Maintenance -:-T&M Fixed Pri ce RATE -4- Fee Schedule _ Special TYPE OF SERVICE Consulting -;- Analysi s -;- Design -;- Programming -;- Documentation -;- Implementation -;;- Testing x Training HARDWARE NCR 8270 PERIPHERALS ...aL Disk Tape x Cassette/Disket - 80 column cards - 96 column cards 7 Printer x Con so 1 e Paper Tape Data Comm. Memory Size SOFTWARE x Omega Custom Other Custom - Omega Package - Vendor Package Other Package COMMENTS OMEGA SYSTEMS. DEN ~IE R, C OcAO,R,',~A D O,/l ACE Y,W ASH IN G TON ~"c. ð t~.G: (12918 WORK AUTHORIZATION Number JCll0382 Client Name: Add ress: Date Prepared: Est. Hours: Jefferson County P.o. Box 563 Port Townsend, WA 98368 Est. Compl. Date: Description of Work: Develop a function to integrate the information created by the payroll program into the IFMS system. This function will update the necessary IFMS files so manual processing of the payroll information is not required. Tbe function will be devéloped in the following steps: 1. 2. 3. 4. Design the function specifications. Produce the program code required. Test the function thoroughly. Implement the function and train the necessary personnel in its use. Document the function completely for both operator and system specifications. 5. Comments: Client's Signature Date ~zf@~ OMEGA SYSTEMS 20 9 59 " P. O. Box 3053 Lacey WA 98503 ¡1/;f/fL- . Date ~ November 1, 1982 106.0 90 days of approval FOR INTERNAL USE ONLY ..lL CONTRACT TYPE Maintenance T & M" Fixed Pr i ce RATE x Fee Schedule = Special TYPE OF SERVICE Consulting x Analysi s x Design x Programming x Documentation x Implementation x Testing x Training HARDWARE HCR 8270 PERIPHERALS ...ÀL- Disk Tape x Cassette/Disket --- 80 column cards --- 96 column cards --- Printer ...!.... ...!.... Con so 1 e Paper Tape Data Comm. Memory Size SOFTWARE x Omega Custom Other Custom --- Omega Package --- Vendor Package ___ Other Package COMMENTS OM E GA S V S T EMS. DEN VE R, C 0t-P R....A. D 01... lAC E y, WAS HI N G TON Vnl ð f;Œ {~919 WORK AUTHORIZATION Number JC111982 ~ Client Name: Jefferson County Date Prepared: November 19, 1982 Address: P.O. Box 563 Est. Hours: 350 Port Townsend, WA 98368 Est. Cornp I . Date: 90 days of approval Description of Work: Develop a process to convert all existing files from old to new BARS Funds, General Ledger Accounts, Expenditure and Revenue Accounts. This function will scan all files replacing the appropriate numbers. The existing and replacement numbers will be created in a seperate file to allow additions and deductions. When duplicates are created by this replacement process, they will be combined into a single record. Erroneous Funds that now appear in the General Ledger System will also be removed. Whenever a key is changed by this replacement process the key for that file will be rebuilt to reflect the new number. Several processes that have BARS numbers coded into programs will need to have those programs revised and reimplemented. This conversion process will require the development of eight to ten new program~ and the modification of six to eight existing progra~s. We will also use system utilities such as Sort and MOVE to accomplish the complete process. Considerable analysis is required to be certain that all files have been identified that require conversion, and that the content of those files can be identified accuratily. We will also assit in defining exactly the BARS numbers that must be converted in this process. Do to the complexity of the conversion process, we will perform the actual conversion steps ourselves, with help from the Data Processing department. This conversion process will be developed in the following steps. Comments: 1. Analyze process to determine required functions. 2. Design the functions and prepare specifications. 3. Produce the program code required. 4. Test each function throughly. 5. Document the entire process to insure useability ~n future conversion efforts. 6. Implement the programs. 7. Perform the conversion to its completion and verify the results. Client's Signature ¿¡~/ø~ OMEGA SYSTEMS (206) 4B - 59 P. O. Box 3053 Lacey WA 98503 Date ,¡J/f/¡¿ I Date FOR INTERNAL USE ONLY ~ CONTRACT TYPE Maintenance T & M Fixed Pr ice RATE x Fee Schedule = Special TYPE OF SERVICE Consulting -X Analysi s -X Design -X P rog ramm i ng -X- Documentation -X Implementation -X- Testing x Training HARDWARE NCR 8270 PERIPHERALS x Disk --- Tape -X- Cassette/Diskettl --- 80 column cards --- 96 column cards -X Printer --- x Con so 1 e --- Paper Tape --- Data Comm. Memory Size SOFTWARE x Omega Custom Other Custom --- Omega Package --- Vendor Package ::: Other Package COMMENTS OMEGA SYSTEMS. DENVER,COlORADO/lACEY,WASHINGTON VOL 8 fAŒ 0 2920 <1 Q 0 MEG A S V S T EMS . "A _...,.... ......... .ur "'me'" .OJ...,,,,,,' November 22, 198~ ~ ~~ [g, @§,O \W~~tuJrUrï1,j¡",.,',. o Mr. B.G. Brown, Chairman ~ ' éOo Board of County CommÜ;;sioners r.\i¿,~JV 2 .'~ 1982 Jefferson County f ~ P.O. Box 563 Port Townsend, WA 98368 Iii z o I a. w -I W I- JEFfERSON COUNTY BOARD OE COMMISSIONERS Dear Mr. Brown: . The enclosed Work Authorizations represent the second of IFMS enhancements. These enhancements resolve five problems that create additional work for both users and operators. The purpose of each of these enhancements and their specific benefits are identified below. ,.... o C') C') x o !XI o 0.: . 8 Selection of file rebuild functions from menus provides ~ for: z a) reduced operator time. o ~ b) reduced computer time. z ~ Display of Voucher numbers on warrant register provides ~ for: > a) reduced user time in tracking down paid vouchers ~ and invoices. « -I Iii ü ¡¡: u. o w ~ o I Reporting of miscellaneous receipts monthly provides for: a) reduced user time in accounting for and identifying receipts posted during the month. . Posting of payroll information directly from Payroll system to IFMS system provides for: a) reduced operator time to key transactions. b) reduced computer time. c) increased speed and accuracy in posting payroll warrants and distribution. Conversion of BARS account numbers provides for: a) adopting new account numbers as required by the State Auditor. b) an automated method to perform the conversion instead of manual. c) reducing the time required to perf.orm a manual conversion. d) reducing the number of errors possible in a manual conversion. I feel that all of these enhancements should be implemented immediately to insure a functioning and complete S..r7 ~ ' 17;2 lit 6· (Hi J VOL 8 fAŒ T' TÆJ /.f Ve I 02921 < Interactive Financial Management System. We will provide the support to develop and implement these enhancements for a fee of $38.00 per hour. Travel expenses and a mileage ' charge of 20 cents per mile will also be billed, when such charges are necessary. Sincerely, ~ ~ ,,<Aß} .ri3 1) / Gerald H. Barschdorf, Manager OMEGA SYSTEMS Enclosurer 5 VOL 8 [,ire:- ( t\tJ~ 0'2922 "q Q 0> It) co "'1 Mr. B. G . Brown, Chairman 0; ~ Board of County Commissioners éõ o Jefferson County ~ Iii P.O. Box 563 Z Port Townsend, WA 98368 o I a. w ...J W I-- D M E GAS V S T EMS. "A satisfied clieøt is our ultimate objective" December 15, 1982 ~§@§ß\Yl~[O] DEC 1'71982 JEFfERSON COUNTY BOARD OE COMM.lSSIONERS Dear Mr. Brown: ~ I am again requesting .an extension to our contract for the g implementation of IFMS Data processing System. OUr original contract C') x was executed on Novèmber 24, 1980 with extensions of six months each o m on December 29, 1981 and July 12, 1982. Ó a: . I am still committed to provide what ever support is necessary E to bring this project, the implementation of IFMS, to a successful It) ~ completion. However, do to reluctance by NCR to meet their commit- Z ments, I have been unable to meet my implementation objectives. o o However, there has been a recent change in NCR's attitude toward Z resolving the outstanding enhancements. Paul Yarbrough's letter of ~ December 3, 1982 is a agreement to complete all of the requested ~ enhancements. This agreement should be the basis for completing all ~ of the necessary enhancements in the near future. While no schedule ~ was provided, Paul did indicate to me his desire to complete this ~ project as soon as possible. Iii ü ~ An extension of six months should be adequate to complete this o phase of IFMS implementation. I estimate additional cost of $6,000.00 w :!: to pay for-my services during this six month period which will be ~ billed at a new rate of $45.00 per hour. I am not requesting any . increase in the maximum allowed for travel expense, or the mileage charge. I will be available to discuss this contract extension with you and the other commissioners. Please call me if you need any additional information. Thank you for allowing me to be of service. Sincerely, ~¡/ø~ Gerald H. Barschdorf, Manager OMEGA SYSTEMS cc to Fran Hansen, Treasurer Betty Anderson, Auditor VOL 8 rAŒ 02923