HomeMy WebLinkAbout162 81RESOLUTION NO. 162 -81
CONTRACT EXTENSION
IFMS DATA PROCESSING SYSTEM
WHEREAS, the Board of Jefferson County Commissioners entered into
contract, on the 24th day of November, 1980, by and between Gerald H.
Barschdorf, of OMEGA Systems and Jefferson County, to provide for the con-
sultation and management for the implementation of the IFMS Data Processing
System which has been acquired by the said County; and
WHEREAS, due to extensive problems with IFMS that made it unaccept-
able as a budgetary system for Jefferson County, and the initial unwilling-
ness of NCR to accept responsibility for correcting the problems, Barschdorf
has been unable to meet his committment to an implementation time table;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Jefferson County
Commissioners, that the contract for Gerald H. Barschdorf of OMEGA Systems
to serve as Implementation Manager for the IFMS Data Processing System for
Jefferson County is hereby extended for a period of six (6) months to allow
for the completion of phase 2, 3 and 4 of said System.
BE IT FURTHER RESOLVED, that Jefferson County shall pay Barschdorf
an additional $10,000.00 for his services to a new maximum of $26,000.00.
The maximum amount allowed for reimbursement of expenses by the County to
Barschdorf shall be increased to $3,000.00.
APPROVED this 29th day of December, 1981.
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Clrdine C. ra
erk of the Boar v'
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JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
B.G. Brown, Chairman
A.M. O'Meara, Member
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Carroll M. Mercer, Member
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REQUEST FOR CONTRACT EXTENSION
This request is made by Gerald H. Barschdorf, d /b /a
OMEGA SYSTEMS of Lacey, Washington. Tam seeking an extension
to our contract dated November 24, 1980.
I am still committed to provide whatever actions are
necessary to bring this project, the implementation of IFMS,
to a successful completion.
However, do to circumstances beyond my control, I have
been unable to meet my committment to an implementation time
table. These circumstances are 1) extensive problems with
IFMS that made it unacceptable` as a budgetary system for
Jefferson County, and 2) the initial unwillingness of NCR
to accept responsibility for correcting the problems.
More than nine months transpired before we were able
to obtain a committment from NCR as to the enhancements and
revisions they would provide and a schedule for their comp-
letion. Most of my time was utilized identifying the various
problems, and negotiating with NCR to obtain their committment.
This delay has also resulted in considerable redundancy,
because much of the initial work had to be redone once it
was determined that we would use anew version of IMFS.
Since reaching an agreement with NCR, I have worked
many hours explaining the required changes to NCR analysts,
testing the new or revised programs, and implementing these
new programs. I expect that this process will be required
for all phases of enhancements. Phase 1 is completed; phase
2, 3, and 4 are yet to be done.
For the above stated reasons, I am requesting an
extension of six months to our original contract. I am
also requesting that the maximum amount to be paid for my
services be increased by $10,000.00 to a new maximum of
$26,000.00. I am also requesting that the maximum amount
allowed for expenses be increased by $500.00 to a new maximum
of $3,000.00. I am not seeking, at this time, any change
in my hourly rate or mileage charge.
Gerald H. Barschdorf
OMEGA SYSTEMS 0 LACEY,WASHINGTON /YAKIMA,WASHI NGTON
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OMEGA SYSTEMS N "A satisfied client is our ultimate objective"
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z December 7, 1981
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a- Mr. B.G. Brown, Chairman
W Board of County; Commissioners-
Jefferson County;
C8 P.O. Box 563
'Port Townsend, Washington 98368
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d Dear Mr. Brown:
The enclosed Status Report identifies where we are
[ S with the implementation of IFMS, "and our current processing
schedule. It also reviews NCR's 'progress with meeting our
' o requirements for software enhancements. I am not completely
o satisfied with their performance. I will be following; this
-up to determine the problem.
I a
I have also enclosed a'Request for Contract Extension.
w I believe, that under the circumstances, my request is in
order and reasonable. If you have any questions, please do
m Our resent contract expires on
.. not hesitate to call e. ` c? p
_ P
December 31, 1981.
LL
w I would like you to know that, during this period of
o parallel testing and when we start actual processing in
_ January, I will require the cooperation of many of Jefferson
County employees. My experience to date has been very good.
i
Sincerely,
/l
4' Gerald H Barschdorf
OMEGA SYSTEMS
cc: Fran Hansen, Treasurer
Betty Anderson, Auditor
STATUS REPORT
JEFFERSON COUNTY
IFMS implementation
as of November 30, 1981
The testing and implementation of IFMS is going well.
We are presently in the process of parallel testing for
the month of November. We have selected the Current Expense
Fund to parallel test. We entered the balances (expenditures,
revenue and general ledger) as of November 1, 1981. We are
now processing all activity for the month of November. Once
this has been completed, we will validate the balances on
IFMS to those of the present systems.
This Parallel Processing is providing a complete test
of the programs, a familiarization of all the functions for
the operators, and an identification of problems that must
be resolved prior to our January 1, 1982 production start -up.
I expect to complete the testing by mid December. At that
time we will begin input of the 1982 buget.
The enhancements and revisions that were committed to
by NCR have been started. The Phase d items have been comp-
leted, and except for a small problem are working well.
Phase 2 has been started, but is considerably behind schedule
(10/31/81). I am expecting these items at anytime now.
Phase 3 is due December 31, 1981 but has not yet been started.
I believe that we will have to press NCR to improve their
performance.
OMEGA SYSTEMS LACEY ,WASHINGTON/YAKIMA,WASHINGTON