HomeMy WebLinkAboutWashington State County Roads Administration Board (CRAB) re: Center Road 2R Overlay, M.P. 10.36 – 14.58 - 060622 • atir ' NI STATE OF WASHINGTON-COUNTY ROAD ADMINISTRATION BOARD �• '^{
CC , RURAL ARTERIAL PROGRAM
PROJECT AGREEMENT FOR CONSTRUCTION PROPOSAL
Submitting County:
Jefferson Project Number: 1622-01
Date Approved:04/21/2022 AUTHORIZED RATA FUNDS: $277,400
Road Road Name(s) BMP(s) EMP(s) Segment#
93150 Center Road 10.340 14.580 1
The State of Washington County Road Administration Board(CRABoard) and Jefferson County(County)mutually
agree as follows:
(1) The funds hereby authorized are for completion of the proposed project as defined by chapter 36.79 RCW
Roads and bridges—rural arterial program.
(2) The County is in compliance with the provisions of chapter 136-150 WAC regarding eligibility for Rural
Arterial Trust Account(RATA) funds. If the County is found not to be in compliance with these provisions, such non
compliance may be cause for the CRABoard to withdraw or deny the Certificate of Good Practice of the County and
require pay back of any RATA funds that have been paid to the County for this project. �d
(3) If the project is reconstruction,the Countyshall gain approval from WSDOT(chapter 43.32 RCW)for all LJ"
deviations from the design standards listed in the Local Agency Guidelines prior to construction.
(4) If the project is 3R(resurfacing restoration and rehabilitation),the County shall document its design
considerations for the proposed improvements in keeping with 3R standards as listed in the Local Agency Guidelines.
(5) The project shall be constructed in accordance with the information furnished to the CRABoard, and the plans
and specifications prepared by the county engineer.
(6) Phased construction methodology is permitted upon notification by the county engineer of the phasing plan as
authorized under WAC 136-170-030. Failure by the county to notify the CRABoard of phasing plan at least 15 days
prior to commencement of construction may result in withdrawal of funding by the CRABoard and county forfeiture of
all RATA funds expended.
(7) The County shall notify the CRABoard when a contract has been awarded and/or when construction has
started, and when the project has been completed.
(8) The County shall reimburse the RATA in the event a project post audit reveals improper expenditure of RATA
funds.
(9) Costs of the project which exceed the amount of RATA funds authorized by the CRABoard, set forth above,
and the required matching funds and other funds represented by the county to be committed to the project, shall be paid
by the County as necessary to complete the project as submitted to the CRABoard.
RAP Project Number: 1622-01 Page 1 of 2
(10) Matching funds and other funds represented to be committed to the project shall be available as necessary to
implement the projected development of the project as set forth in the construction proposal prospectus.
(11) The CRABoard hereby agrees to reimburse the county from RATA funds allocated, and not otherwise, for its
reimbursable costs not to exceed the amount above specified.
(12) The CRABoard will reimburse costs incurred by the County based on project progress as certified by the
county engineer within the CRABoard's RAP Online project management application by monthly progress payment
vouchers received and approved on individual projects in the order in which they are received in the CRABoard office,
subject to the availability of RATA funds apportioned to the region. Such obligation to reimburse RATA funds extends
only to project costs incurred after the date of project approval by the CRABoard.
(13) Either the CRABoard or the County may request changes to the provisions contained in this agreement. Such
changes shall be mutually agreed upon and incorporated by written amendment to this agreement. No variation or
alteration of the terms of this agreement shall be valid unless made in writing and signed by authorized representatives
of the CRABoard or the County hereto.
(14) During the term of this agreement and for a period not less than six(6)years from the date of final payment by
the CRABoard,the records and accounts pertaining to this agreement are to be kept available for inspection and audit
and copies of all records,accounts, documents,or other data pertaining to the agreement will be furnished upon
request. If any litigation, claim,or audit is commenced,the records and accounts along with supporting documentation
shall be retained until said litigation, claim,or audit finding has been resolved even though such litigation, claim,or
audit continues past the six year retention period.
IN CONSIDERATION of the allocation by the CRABoard RATA funds to the project in the amount set out above,the
County hereby agrees that as condition precedent to payment of any RATA funds allocated at any time to the above
referenced project,it accepts and will comply with the terms of this agreement, including the terms and conditions set
forth in Chapter 49,Laws of 1983, 1st Ex. Sess. (chapter 36.79 RCW); the applicable rules of Title 136 WAC and all
representations made to the CRABoard upon which the fund allocation was based; all of which are familiar to and
within the knowledge of the county and are incorporated herein and made a part of this agreement, although not
attached.
This agreement supersedes all prior agreements issued using the project number listed above and shall be valid and
binding only if it is signed and returned to the CRABoard office within 45 days of its mailing by the CRABoard.
COUNTY ROAD ADMINISTRATION BOARD: JEFFE SON COUNTY:
By: LUu,� U By: A.A - f..---------.
Date: 10 a1. YeiS E Se ► --
( ,), eme
Date: le4/22—
r ved s t fore o � I ,%
t iiiDate: ,S'�`� =C. HUnsu er,Chief Civil Deputy Prosecutin.'Attorney
Jefferson County Prosecuting Attorney's Office
RAP Project Number: 1622-01 Page 2 of 2
Department of Public Works
0 Consent Agenda
Page 1 of 1
Jefferson County
Board of Commissioners
Agenda Request
To: Board of Commissioners
Mark McCauley, County Administrator
From: Monte Reinders, Public Works Director
Agenda Date: June 6, 2022
Subject: Center Road 2R Overlay MP 10.36 - 14.58 Project
(County Project # 18020960, CRAB Project # 1622-01)
Signing the CRAB Project Agreement for grant funding
Statement of Issue:
Sign the attached County Roads Administration Board (CRAB) Project Agreement for
Construction Proposal for the Center Road 2R Overlay MP 10.36 - 14.58 Project 2021-2023
Biennium grant funding.
Analysis/Strategic Goals/Pro's £t Con's:
The CRAB Rural Arterial Program (RAP) grant program has funded the design and construction
of the Center Road 2R Overlay MP 10.36 - 14.58 Project.
CRAB RAP will fund $1,700,700 of the projected $1,889,872 project cost. The grant funding
will include $277,400 from the 2021-2023 Biennium, with the remainder from the 2023-2025
Biennium. This Agreement is only for the 2021-2023 Biennium funds. The 2023-2025 Biennium
funding will be in a future Agreement.
Fiscal Impact/Cost Benefit Analysis:
The Project Agreement will complete the award of $277,400 in CRAB RAP funds, for
engineering, permitting for construction of the pavement overlay project. CRAB will fund 90%
of the project costs, the remaining 10% ($30,822) will be County funds.
Recommendation:
Please sign the CRAB Project Agreement (three copies) to allow release of the project grant
funding. Return all three to Public Works. We will send the signed copies to CRAB for their
signature. After CRAB returns fully executed copies, we will send an original back to the
BOCC.
Department Contact: Bruce Patterson, Engineer III (385-9169)
Reviewed By:
Azac161:e.,,1
Mark McCaul , County Administrator Da e
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE) FW 2-00"0 3
CONTRACT WITH: County Roads Administration Board Contract No: CRAB#1622-041
Contract For: Center Road 2R Overlay MP 10.34-14.58 Term:
COUNTY DEPARTMENT: Public Works
Contact Person: Bruce Patterson
Contact Phone: 360-385-9169
Contact email: bpatterson@co.jefferson.wa.us
AMOUNT: $277,400 PROCESS: - Exempt from Bid Process
Revenue: 180000010.33403.71 _ Cooperative Purchase
Expenditure: _ Competitive Sealed Bid
Matching Funds Required: $30,822 Small Works Roster
Sources(s)of Matching Funds County Funds Vendor List Bid
Fund# Roads RFP or RFQ
Munis Org/Obj ✓ Other: RAP Grant Funds
APPROVAL STEPS:
STEP 1: DEPARTMENT CERTIFIES C2OMPLI Nt3WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: I I N/A:n p 05 n s /bJr t
Signature Date
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BE D BARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY.CERTIFIED: El N/A: l . , S foft z.
Signature Date
STEP 3: RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche):
l /Electronically approved by Risk Management on 5/24/2022.
V
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche):
Electronically approved as to form by PAO on 5/23/2022.
State langauge-cannot change.
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
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