HomeMy WebLinkAboutPort Hadlock Wastewater System Newsletter 7-2022ti �4[]N
Port Hadlock Wastewater S yste
Project Newsletter — July 2022
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Here's an update on our progress towards making the Port Hadlock Phase I UGA Sewer System a reality, and
information on next steps and schedule of actions.
Initial Phase I Service Area
The map below shows the proposed Phase I sewer system boundary outlined in green. Note the boundary is
slightly modified from earlier boundaries based on property owner discussions. Map overlays include the
urban levels of zoning that will be established when sewer is available to each area within this Phase I
boundary. The treatment plant is shown in orange, the rapid infiltration basin in red, the inlet line to the
wastewater plant is shown in yellow, and the proposed pressure sewer collection lines are a magenta color.
Port Hadlock Sewer Project — July 2022 Newsletter Page 1
Project Status
The following are key recent progress steps that have been made:
• Project Design
➢ Wastewater Treatment Plant — The plant is presently close to 100% of design and in the
process of being submitted to State Department of Ecology (Ecology) for approval. A major
part of the wastewater treatment plant is the Membrane Bioreactor (MBR), which will treat
wastewater to a Class A standard. Ecology encourages, with this level of treatment, using
effluent for reuse, such as groundwater recharge, and will permit such use. In the case of the
Port Hadlock sewer system, this water will be infiltrated into the aquifer. The MBR has already
been bid with a set price and will be manufactured remotely and shipped to the plant site for
installation. Our contract with the manufacturer gives us until early fall of 2023 to issue a
notice to proceed in construction of the MBR. The rest of the treatment plant has been
designed around this key component of the overall treatment process.
➢ Rapid Infiltration Basin — The basin is presently at 100% of design and in the process of being
submitted to Ecology for approval.
➢ Inlet Pipeline — The inlet pipeline is presently at 100% of design and in the process of being
submitted to Ecology for approval.
➢ Pressure Sewer System — The pressure sewer is presently at 90% of design and will soon be
submitted to Ecology for approval. Additionally, the County has been working with the
Washington Department of Transportation to address concerns they may have related to
construction of pressure sewers within State Highway 116. Significant design efforts have
taken place to reduce actual construction of pressure sewers in State Highway 116, where
such opportunities can be considered, because State requirements can be costly.
➢ Onsite Grinder Pump, Tankage, Piping, and Electrical Service — The County is working with a
local firm experienced in onsite septic and treatment systems to provide information, on key
properties within the Phase I sewer service area, where the grinder pump, tankage, piping, and
electric service will best be located. Project engineers will use this information to provide a
final design for these sewer system components. Over the next several months, the County
and contracted firm will be in communication with many property owners within the Phase I
area that have existing onsite wastewater facilities, such as septic tanks and leach fields, to
work with each property owner in gathering this information. It is expected that making these
new connections won't physically happen until late 2024 or 2025.
Port Hadlock Urban Growth Areas Sewer System Permit Applications
Many of the sewer system applications for permits have been submitted, including the State
Environmental Policy Act (SEPA) permit, a Conditional Use Permit for the plant site and rapid
infiltration basin locations, a Shoreline Permit, and a Floodplain Permit, all with the Jefferson County
Department of Community Development (DCD). These permits are being processed by DCD. A State
Department of Ecology permit for effluent reuse will be submitted later in the project, and building
and other types of permits will be submitted over the next year. Additionally, the County is working
with WSDOT on applying for a franchise agreement and variance for some areas where the pressure
sewer will need to be in the State Highway 116 right of way.
• Tribal Consultations and Historic Places
Because there is a potential that construction of the sewer system might impact Tribal cultural
resources and/or historical structures, a State-wide established process of consulting with Tribes has
to be followed, as well as assuring that construction will not negatively impact any State classified
historical places. This process is well underway and an on -site meeting has been held with interested
Port Hadlock Sewer Project — July 2022 Newsletter Page 2
Tribes. At a minimum, a plan for construction will be in place to address if any cultural sites are found,
and in some especially sensitive areas pre -digs might be conducted to assess the likelihood of
resources being located where construction will happen. Some locations might also require an onsite
archaeologist to be present during construction. The County will continue our cooperative,
partnership -oriented relationship with the Tribes through this process.
■ Sewer Ordinance
A sewer ordinance is being drafted. This ordinance will include chapters for how property owners can
apply for and receive a permit to connect to the sewer system, who will be required to connect to the
sewer system, what will be required of those connecting, what charges will be included, and special
provisions for initial customers. The Sewer Ordinance process will need formal approval by the Board
of County Commissioners and will include public hearings, and it is anticipated that a series of public
meetings will be held before the public hearings to inform the public of the ordinance requirements
and to obtain public input.
Jefferson County Public Utility District
Jefferson County and the Jefferson County Public Utility District (JPUD) continue to work closely
together on all aspects of this PHUGA sewer system with the expectation that JPUD will be under
contract to operate and maintain the system once it is operational. Including JPUD at this early stage
allows for their input and ideas to be incorporated into the design.
Project Schedule
The following is the present anticipated project schedule, but is subject to change and modification
depending on multiple factors including: processing time for permits, accessibility of the
appropriation/grant funds, decisions on best times to bid certain components of the project, and
approval timing by Ecology and other regulatory agencies. Here is the proposed schedule:
Date
July —Oct. 2022
August 2022
July — Dec. 2022
October 2022
Component
SEPA, Conditional Use, Floodplain, and
Shoreline Permit effort and issuance
Submittal of 100% design drawings for
Ecology approval
Cultural Resource and Historic Places
permits
Apply for Ecology project construction
fundine
Nov. 2022 —Jan. 2023 I Bid and begin construction of inlet line,
1 wastewater treatment plant site grading,
and construction of Rapid Infiltration Basin
Jan. — March 2023 Bid and start on construction of Treatment
Plant
March —July 2023
July —Oct. 2023
Late 2024 — Fall 2025
Bid and start construction on a defined
area of the Pressure Sewer
Bid and start additional sections of the
Pressure Sewer
Wastewater System Operational
Comments 1
Anticipate Ecology approval in
September 2022
i
Give notice to proceed on
constructing MBR Unit by
September 2023
Intent is to conduct several
bidding periods for specific
sections of the pressure sewer.
Port Hadlock Sewer Project — July 2022 Newsletter Page 3
Project Cost and Funding (Cost and Funding numbers have been rounded)
Project Cost Estimate - Our existing project cost estimate for preliminary, administrative, permit
efforts, design, and construction totals to an estimate of $34 million. A note on this estimate:
➢ Current, unprecedented inflationary and bidding climate uncertainties and fluctuations make
this number tentative, though it does include a substantial continency to account for these
variables.
Project Funding - To date, substantial funding has been obtained for the Phase I Port Hadlock UGA
Sewer System, though additional funding efforts are continuing:
Amount
Status
Source
$1.4 Million
Secured
State — Rep. Tharinger and Legislative
Appropriation
$1.9 Million
Secured
County —American Rescue Plan Act
$20.0 Million
Secured
State — Rep. Tharinger and Legislative
Appropriation
Purpose
Design
Various Tasks
Construction — Wastewater
treatment plant, inlet line, rapid
infiltration basin, and some
portion of pressure sewer system
$2.5 Million Secured Federal — Senator Murray Appropriation Construction — Pressure Sewer
$25.8 Million — Sub Total Amount: Will allow design and construction of wastewater treatment facility, inlet
pipeline, grading, rapid infiltration basin, and full design of pressure sewer system and construction of some
portion of the pressure sewer system
$3.0 Million Pending Federal — Rep. Kilmer and Senator Cantwell I Construction - Pressure Sewer
$5.0 Million I Planned I State Dept. of Ecology I Construction — Pressure Sewer
$1.0 to $2.0 Potential Federal — US Department of Agriculture Construction — Pressure Sewer
Million and/or US Economic Development Agency
$34.9to35.8 Million - Iotal Fundin - ysterti
• What Happens to PHUGA Land Use Zoning with Wastewater System?
Major land use changes will be enacted when the Phase I UGA Sewer System is constructed:
➢ Existing rural zoning will be replaced with urban levels of zoning for all properties receiving
sewer service located in the Phase I sewer system boundary
➢ Higher density residential development can be provided
➢ Economic and business developments will be allowable
➢ Existing developments can be expanded and grown
➢ Vacant land area on properties that presently contain drain fields or drain field reserve areas
will no long be necessary
• New Hire
The County has added another part time engineer to this project with the hiring of David Peterson, the
recently retired City Engineer for Port Townsend. His extensive experience in planning for, designing,
and constructing large capital projects, including wastewater treatment and conveyance systems, is a
big plus for this project.
Port Hadlock Sewer Project — July 2022 Newsletter Page 4
Contact information
Project Website: htt s: www.co,'efferson-wa.us 115? Port-Hadlock-Wastewater-S stem
Project email Porthadlocksewer co.Lefferson.wa.us
Robert Wheeler
Project Manager
Port Hadlock UGA Sewer Project
Jefferson County Public Works
623 Sheridan St
Port Townsend, WA 98368
rwheeler co.iefferson.wa.us
360-390-8629
Port Hadlock Sewer Project — July 2022 Newsletter Page 5