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Home My WebLink About2022 1st Q reports9 ry1 -.Lodging Tax Advisory Committee Special Meeting Minutes ofNovember 2, 2021 ' Crganization Name Amount Requested Recommended Centrum 40,000.00 40,000.00 atya Kirsch, Development Officer Quilcene Brinnon Garden Club 3,000.00 3,000.00 Ruth Dunham, President Tourism Coordinating Council 295,000.00 295,000.00 I eve Shively, Marketing Coordinator vru4ti tel 5-..S Auilcene Historical Museum 62,935.00 62,935.00 Brian Cullen,Chair Jefferson County Historical Society-Olympic 83,000.00 83,000.00 v/Peninsula Gateway Visitor Center William Roney,Manager J' ers County Historical Society-Friends of $49,452.37 0*** Sw nville erra Coyan, President jPort Ludlow Village Council-Trails Committee $2,004.64 2,004.64 Tim Rensema, Grant Coordinator I Port Ludlow Village Council 3,102.00 3,102.00 Jim Moffitt,President - Not Present Jefferson County Parks and Recreation 46,080.00 46,080.00vMattTyler,Manager Aefferson County Farmers Markets-Chimacum $13,520.00 13,520.00 Farmers Market manda Milholland,Director Quilcene Fair and Parade 17,950.00 17,950.00 Sharon Redmon, President Forks Chamber of Commerce 64,271.00 64,271.00 Lissy Andros,Executive Director Emerald Towns Alliance(ETA).—ShrimpFest 14,500.00 14,500.00 Belinda Graham, President ;,rgtgAt(4 G•:3' efferson County Chambers of Commerce 86,000.00/ 20,000.00 Arlene Alen,Executive Director 20,000.00 Jefferson County Historical Society 72,530.00 72,530.00 Shelly Leavens,Executive Director The Production Alliance 75,000.00 75,000.00 Megan Claflin, Director of Development North Hood Canal Chamber of Commerce 58,857.00 58,857.00 o/ Frank Redmon, Director ftij y Air*IVld Total $1,001,344.01/ 885,871.64 935,344.01 Approved during the LTAC meeting, pending legal advice. It was determined after the meeting, that this project was not an allowable use of funds, and not recommended for approval at this time. 2 lst QUARTER LTAC REPORT Due by April 30th to afmcknightc licojefferson.wa.us Organization: Centrum Contact person: Katya KirschtY Mailing Address: PO Box 1158,Port Townsend,WA 98368 Phone Number/Email: kkirschWentrum.org 360-385-3102 X 140 STARTING BALANCE REVENUE THIS EXPENSES THIS ENDING BALANCE PREVIOUS QUARTER QUARTER QUARTER THIS QUARTER NA 26,101.99 I $13,800 112,301,99 Please attach supportive documents.Any attachments may be subject to disclosure as a public record under the Public Records Act,RCW Chapter 42.56.For a minimum of six(6)years,maintain documented proof of payments made,contracts executed,and other expenditures authorized under this Agreement.Upon reasonable notice,provide access to County or State representatives to audit those records. Please provide your reports of the revenue,marketing,services,programs and activities of the prior quarter. JANUARY Incoming Revenue Outgoing Expenses Total Downbeat magazine ad 550 FEBRUARY Incoming Revenue Outgoing Expenses Total Jazz Times ads 809 Downbeat magazine ad 1,855 MARCH Incoming Revenue Outgoing Expenses Total Jazz Times ad 909 Jazz Ed ad 725 Centrum season brochure 8.952 W Z U al 0 0 0 0 0 0 0 0 0 0 0 rn 0 0 0 0 rn 0 01 c 0 0 O O 0 0 0 0 0 0 0 rn 0 0 0 0 CIO cm a) 0 0 0 0 0 0 0 0 0 0 v .-i o 0 0 0 .--i o .-i O O N 0 0 0 O V1 N O 1 N cl 0 u-) O 0 O 0NulON0u1ON '1 N m 1, N 00 V V 1, .--1 0 .--1C ,..i' VT VT CO VT L/1 14 VT .--I .-1 'i VT V} L? VT lO 00 CO-VT VT VT VT VT VT VT VT N VT .-1 ill.VT Oa.+ 0 0 0 0 0 0 0 0 0 0 0 0 00 0 0 0I o ui 0 Oo ui 0 0 0 0 0 0 Q d• N N 0 0 000 0 O 0 w J VT VT v* VT o o VT VT VT c; w VT VT VI- CC 0 C Lai' E v N C7 7 LN - N N OCO CmNNaJ 3 N N m le V O N \ . \ cn m y N N NN OJ LL 0nONNmmma) C U N N . N . N N N N N V7 U7ONONONNN0NNN 4 N \ N N \\ N N NCo \ co - \ 0 0) .. \ O 0 H Q C Co \ Co .ti ."1 N .-1 Co 1 1 L 0))N \\\\ \ \ F M .-i .-I NMMM N M m i C J d D 0 o 0 0 O N 0 0 0 0 N 1) 0 a. 0 00 N ON1 N 0 N d- SZUD 10 ti N VT ,4 i in. in. a--i OVTVTVTVTVTN C VT a) E 1.— 0- 0) O O O O o O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0OOcocooOOOOOOOOOOOOOOOOOOOOO coo O O O o 0 0 0 0 0 tD O O O O O O O O O O lO3000V1OOtf10000001f1N0O00000 .--1 O If1 0 .--1mNOrnNOVO100U7000NNNm00V100000acrNm Lo .--1 N , VT oo N VT VT lf1 O O .--1 VT .-1 e-I N' N N rn CO VT <-1 VT lONWVTVTVTVTV. .-1 .--1 VT VT an VT VT VT V? VT lO VT VT VT a X X X amE X X X X X X X X X X X X X X X X X X X X X X N o N O a) N 0 1 l7 C. 10 a) 3CLoCCoNODCocoa) LL co40 a) •Co C >UrC CoCoIcca — a N 1)/,CO o L G N • N C y @ Li Y -o N j it U co Q1 f0 U N V cc N N 10 C a) D _7 LL LL CCLLCoCLNOJ ._ Y 'd LC700aCO3IvcvV -a N U 2 H • CD U r• 00 2 Y Co v c a ? a) v Co UVUWYLLmoOOEcalLLm O) N OZS c m y u m m u,j Y C L H W 0 N X OA Q Q H ,, ` Ouf + LL O '' Y U 0 fa 1- N d N N Z Z v 3 O _> O/ 0 f0 W U C a O Q a w LL LE W Y Y Y = Z O O a I- > 3 3 I— J APR 1 5 2022 JEFFERSON COUNTY 1st QUARTER LTAC REPORT Due by April 30'h to afmcknightL'aco.jefferson.wa.u\ Organization: Forks Chamber of Commerce Contact person: Lissy Andros Mailing Address: PO Box 1249,Forks,WA 98331 Phone Number/Email: 360-374-2531/director@forkswa.com STARTING BALANCE + REVENUE THIS EXPENSES THIS ENDING BALANCE PREVIOUS QUARTER QUARTER QUARTER THIS QUARTER zero zero 121815.05 21815.05 1 Please attach supportive documents. Any attachments may be subject to disclosure as a public record under the Public Records Act,RCW Chapter 42.56.For a minimum of six(6)years,maintain documented proof of payments made,contracts executed,and other expenditures authorized under this Agreement. Upon reasonable notice,provide access to County or State representatives to audit those records. Please provide your reports of the revenue,marketing,services,programs and activities of the prior quarter. JANUARY Incoming Revenue ----LOutgoing Expenses Total FEBRUARY Incoming Revenue 1 Outgoing Expenses Total MARCH Incoming Revenue Outgoing Expenses Total Washington's National Park Fund 21815.05 Lij z U Fiscal Agreement Between Washington's National Park Fund and Forks Chamber of Commerce Benefiting Kalaloch Ranger Station/Olympic National Park's Visitors'Experiences WASNINGTON's NATIONAL MARCH 2022 PARK FUND This Agreement is between Washington's National Park Fund and Forks Chamber of Commerce who together,agree as follows. 1. Washington's National Park Fund is a Washington State nonprofit corporation,tax exempt under Internal Revenue Code Section 501(c)(3)and the corresponding provision of state law.Washington's National Park Fund's charitable purpose is"to raise private support to deepen the public's love for,understanding of, and experiences in Mount Rainier,North Cascades,and Olympic National Parks." 2. Washington's National Park Fund enters into this Agreement with Forks Chamber of Commerce to further this tax-exempt purpose and to be of service as a good partner with both Olympic National Park and Forks Chamber of Commerce. 3. For the sake of this specific project, Forks Chamber of Commerce wishes to maintain operations aimed at improving visitors' experiences at Kalaloch Ranger Station. Visitor services will include the distribution of information about Olympic National Park and the surrounding region at the Ranger Station. Services will also provide information about things to do, how to get to specific places, personal interaction when you might be traveling alone, historical knowledge, conservation information and more. With that, Forks Chamber of Commerce will contribute$21,815.05. 4. Washington's National Park Fund will serve as fiscal sponsor in this arrangement. 5. This Agreement shall commence in May 2022,and continue through September 2022. 6. Official representation for Forks Chamber of Commerce shall be Lissy Andros, Executive Director. Forks Chamber of Commerce may change its representative with written notice to Washington's National Park Fund. 7. The CEO of Washington's National Park Fund, Laurie Ward, or her designee is authorized to represent Washington's National Park Fund. 8. Washington's National Park Fund will receive and administer all funds from Forks Chamber of Commerce. Funds will be used exclusively to carry out this Project as outlined above in#3. 9. Washington's National Park Fund will include all funds received for the Project on its income tax returns. Forks Chamber of Commerce will assist Washington's National Park Fund by providing information and reports that itrequests, if any. 10. Funds from Forks Chamber of Commerce will flow into Washington's National Park Fund,then on to Olympic National Park once the Park's official(Superintendent)makes the written request for the funds. 1 Fiscal Agreement Between Washington's National Park Fund and Forks Chamber of Commerce Benefiting Kalaloch Ranger Station/Olympic National Park's Visitors'Experiences w* NIMOYo101 NATIONAL MARCH 2022 PARK FUND 11. This agreement contains the entire agreement of the parties,superseding any prior written or oral agreements between Washington's National Park Fund and Forks Chamber of Commerce.Any change, modification,or waiver must be in writing and signed by both parties. Washington's National Park Fund Forks Chamber of Commerce NAME: Laurie B.Ward NAME: t1 t < 1 PiY1c 1 TITLE CEO TITLE P ' - ' C S SIGNATUR SIGNATURE: ! i2 DATE: March 2 022 DATE: -3 1 Zx t 2.4 ~,2 2 2022 1st QUARTER LTAC REPORT OLYMPIC PENINSULA GATEWAY VISITERS CENTER Contact Person: William Roney Address: P. O. Box 65478 Port Ludlow WA. 98365 Phone/email 360-437-0120 gatewayvcr@olympus.net 2022 LTAC FUNDING PAYMENTS January 2022: $12,250.00 4th Quarter of 2021 Payment April 2022: $20,750.00 1st Quarter of 2022 Payment 2022 JANUARY Incomin Revenue LTAC Outgoing Expenses LTAC Total LTAC 12,250.00 5,411.48 6,838.52 FEBRUARY Incoming Revenue LTAC Outgoing Expenses LTAC Total LTAC 6,838.52 6,353.78 284.74 MARCH Incoming Revenue LTAC Outgoing Expenses Total LTAC 284.74 5,429.50 5,144.76 Note: 2022 First Quarter Payment of$20,750.00 LTAC Funding was received on 4/11/2022 If requested I will provide a month by month Income vs Expense reports, rather than the Quarterly Report submitted above. 2 January 2022 Overview 411 In January at the Gateway Visitor Center was open for 25 days, 162 hours providing service to the traveling Z public. We were open on our normal 10:00am to 4:00pm scheduling. Volunteers contributed 48 hours of () time. We saw 193 onsite visitors, this is an increase of 42 visitors from January of 2021. The Gateway mailed 600, request based Olympic Peninsula Travel Planners that included Jefferson County Activity Maps. Facebook and Internet activity programs in January focused on Relaxing, Unwinding, and Recreation associated with winter getaways focused on family related tourism. Indoor and outdoor oriented activities ranging from Museums to beach walks, with camera related opportunities in Hood Canal and coastal communities the focus. Again we maintained focus on new health &safety attributes in the Center so customers know we are putting their safety first, will continue as a consistent message theme. We began to focus on Programs for the coming spring in partnership with the Olympic Peninsula Tourism Commission and Jefferson County Tourism Coordinating Council with formulation of our Spring Campaign focused on the I-5 corridor. February 2022 Overview In February at the Gateway Visitor Center we were open 25 full days providing service to the traveling public. We were open on our normal 10:00am to 4:00pm scheduling 6 days a week, we were open a total of 142 hours and volunteers logged 45 hours of service. We hosted 230 visitors, up 168 travelers from February 2021. We mailed mailed 688, request based Olympic Peninsula Travel Planners that included Jefferson County Activity Maps. Our in-house Bulk distribution delivered 550 Activity Maps and other related printed, promotional Brochures to other Visitor Centers or business inside and outside Jefferson County. Facebook activity programs again focused on family relaxation,Valentines Day lovers weekend getaways, again focusing on outdoor oriented activities and relaxation. We continued to focus on education and informing visitors on how to recreate responsibly and safely. The 38+% increase in 2022 OPGVC Facebook page followers over the 4 quarter in 2021 is a strong indicator that new and returning users are turning to OPGVC information for trip and travel planning, and that the OPGVC digital media offerings are increasing in value-added popularity for their information. Visitors are hungry for clear and current details related to what is open and how to safely maximize their recreation experiences. We increased the SEO (Search Engine Optimization) by adding the redirected -domain www.exploreolympicpeninsula.com. We also leveraged our links on www.olympicpeninsula.org focusing on the Spring/summer Co-op collaborative campaign with the Olympic Peninsula Tourism Commission. This should help promote aggressive welcoming back of visitors as we attempt to stay COVID safe with new variant of virus and ramp up for a promising first quarter of 2022! March 2022 Overview At the Gateway Visitor Center our monthly openings for March included 24 full days of service to the traveling public. We were open on our normal 10:00am to 4:00pm scheduling, 6 days a week. There were also extra hours logged in planning marketing programs and work on 2022 printed publications in partnership like the Olympic Peninsula Travel Planner and Jefferson County Activity Map. We were open for 172 hours providing information to travelers. We hosted 340 on site visitors, mailed 1,041 request based Olympic Peninsula Travel Planners that included Jefferson County Activity Map. Our in-house Bulk distribution delivered 1,041 request based Activity Maps and other related printed, promotional Brochures to other Visitor Centers or business inside and outside Jefferson County. Facebook activity programs showing visitors that we're keeping them safe and how to travel responsibly were a focus. Maintaining OPGVC's Business Profile on Google as up to date has been a consistent message theme. Increased SEO (Search Engine Optimization) by adding the redirected -domain exploreolympicpeninsula.com to point to the OPGVC dedicated business.google.::, and Facebook page. All of our Facebook related posts showed an increase of openings averaging almost 18%. We are again focusing to continue developingprograms for the coming2022year in partnershipwith the Olympic Peninsula Tourismpg Commission and Jefferson County Tourism Coordinating Council. CD C y, o CD D O < 01NfYn0 7 0 07 =_ aOfa. a°c .0 c F 1- 0 cmcocom c_o fD w r@ RIc 7 8 c F c17c1ox.c 7c 3 NON3ONpW7p01.N O N CD O S 0)0-4 Q m 0 0 . .- y l o• coo W N m O y 7 m 0 7 c 0 y mo a) .< mio ZDmnc°O_ ° om-=O a s c c > m S c _ st S < =0 c Y N o o o o o 0 n 7 d N R a 7 1p - Co m, (°vm t s --. o.0Do 1 N O o O V coL ... N toW L- U 7 A 0) N CO O d CO CCI CO N CD0/ 3 03 N Di A - O 0 0 Z W alOo V A O O.1D 3 y CD y 11 CO a AAN G (n O Co O W T -1V CCOO A m N 3 NN W 00 OO 0 co 0 ON V-. V CD a' O. 03c CO N N IDO V O3' 0 C71 V N W Cn A DC COO cN Al 0)) v DJ0. cON A -a OO 0 O-IW cn O it A N " N. 0 O N A W N C. 0 V to T(» co O Q3. N V V CO 01 cn N CT T CO W t.O7NTNW -0 0 co W W CO N CO IJ3O O o Sgc7 ibcoWW - AA T TTTa N C7 Na COQO O O A O CO Co \ _ybx 5 co7 R10a O n A (3 0 N.c N] CD C co 0 CO V 4. w C) N t [ [s7 N N T1CoNC70SC.V OD CI O C7CDO0COT) ac 07 _4t.10D) C N N 1.377 C >. nCD1a.N N N O. C .. O yco co N - N O W p W W w V j v a S co cn N CO 0 0 O A A CA W A N W p Z C/1 ] m o I hi 4 .<7 O n L Ovornn) L Axco• N O W ha Co N -.- c x r, o CMC c O co wlcma _ zhn o co co l y co co V O coFAo a o7 w co O.N +W A W p7pAVOWV .. CD C.00 0 CO 0 O 94 O T O coco coy a W N O 0 OWNV0OOCcD cO O O AW01CDCDo003OoVCONN ' — OC M 0 Al N N 0coNAcocnmcomOncoVCOon O_ A. S N 0 V A O c0 p A N co O T N)O O O O O O O O ct o cnCoV 9) 7um O CO DCN cp T La W ° -S T N T Co Co °I SSC3 NOISSIINA10J p N pq )-N11OJ NOS` a o A coc0 cn O - La A co N T V1 O .. Q a 1. W A - -0 0 W CD V 0 W V A 0 cD ZZOZ 6 0 AVW oaniaD3el RECEIVED APR 1 9 2022 1st Quarterly Report JEF "ERSON COUNTYDuebyApril30,2022 CCal4. t iiSSIONERS Recipient: The Chamber of Jefferson County Contact Person: Arlene Alen Mailing Address: 2409 Jefferson Street,Ste.A, Port Townsend,WA 98368 Phone number: 360-385-7869 Email: director@jeffcountychamber.org Please provide your quarterly reports of the marketing,services,programs and activities of the prior quarter. JAN. Staff meetings and planning plus web oversite. 8 hours @$42/hr.,Total=$336 FEB. Staff meetings and planning plus web oversite. 11 hours @$42/hr.,Total=$462 MAR. Integration meetings and planning plus web updates and social. 10 hours X 3 staffers @ 42/hr.,Total=$1,260 Trip and mileage,Quilcene and Brinnon,Hood Canal Chamber Integration. $41/mileage First quarter expenses for marketing,social,and web hosting,Total=$532 Starting Balance, Revenue This Quarter Expenses This Quarter Ending Balance Previous Quarter This Quarter 0 27,100 2,631 24,469 i Please attach supportive documents. Any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56 RECEIVED 4/27/2022 10:11 AM 2022 CAMPGROUNDS LTAC FUNDING APR 26 Z022 JEFFERSON COUNTY Jefferson County Parks and Recreation Main tenki1 '1 S S I C N E R S Operations, and Promotion of County Campgrounds 1st Quarter Report for Tourism Promotion Activities April 26, 2022 17420220-QUILCENE& LK LELAND CAMPGROUND MARKETING 2022 2022 2022 2022 2022 BARS# DESCRIPTION 1ST 2ND 3RD 4TH YTD QTR QTR QTR QTR 576 80 10 SALARIES & BENEFITS 3,206 3,206 576 80 31 OPERATING SUPPLIES 0 576 80 41 PROFESSIONAL SERVICES 0 576 80 42 COMMUNICATIONS 0 576 80 44 ADVERTISING 0 576 80 49 MISCELLANEOUS 0 PROJECT TOTAL 3,206 0 0 0 3,206 70080- LOWER OAKBAY CAMPGROUND 2022 2022 2022 2022 2022 BARS# DESCRIPTION 1ST 2ND 3RD 4TH YTD QTR QTR QTR QTR 576 80 10 SALARIES & BENEFITS 1,516 1,516 576 80 31 OPERATING SUPPLIES 0 576 80 32 FUEL CONSUMED 0 576 80 35 SMALL TOOLS & EQUIP 0 576 80 47 PUBLIC UTILITIES SERVICES 101 101 576 80 48 REPAIR& MAINTENANCE 0 576 80 49 MISCELLANEOUS 0 576 80 93 INTERFUND SUPPLIES 0 576 80 95 INTERFUND RENTAL & LEASES 18 18 576 80 98 INTERFUND MAINTENANCE 0 PROJECT TOTAL 1,635 0 0 0 1,635 W z Q U cn S 4/27/2022 10:11 AM 2022 CAMPGROUNDS LTAC FUNDING 2 2022 2022 2022 2022 2022 BARS# DESCRIPTION 1ST 2ND 3RD 4TH YTD QTR QTR QTR QTR I 70180- UPPER OAKBAY CAMPGROUND 2022 2022 2022 2022 2022 BARS# DESCRIPTION 1ST 2ND 3RD 4TH YTD I QTR QTR QTR QTR 576 80 10 SALARIES & BENEFITS 3,352 3,352 576 80 31 OPERATING SUPPLIES 0 576 80 35 SMALL TOOLS & EQUIP 0 576 80 41 PROFESSIONAL SERVICES 0 576 80 42 COMMUNICATIONS 0 576 80 44 ADVERTISING 151 151 576 80 45 OPERATING RENTALS & LEASES 0 576 80 47 PUBLIC UTILITIES SERVICES 114 114 576 80 48 REPAIR& MAINTENANCE 131 131 576 80 49 MISCELLANEOUS 11 11 576 80 93 INTERFUND SUPPLIES 0 576 80 95 INTERFUND RENTAL& LEASES _ 38 38 576 80 98 INTERFUND MAINTENANCE 0 PROJ ECT TOTAL 3,796 0 0 0 3,796 4/27/2022 10:11 AM 2022 CAMPGROUNDS LTAC FUNDING 3 2022 2022 2022 2022 2022 BARS# DESCRIPTION 1ST 2ND 3RD 4TH YTD QTR QTR QTR QTR 70090-QUILCENE CAMPGROUND 2022 2022 2022 2022 2022 BARS# DESCRIPTION 1ST 2ND 3RD 4TH YTD QTR QTR QTR QTR 576 80 10 SALARIES & BENEFITS 2,192 2,192 576 80 31 OPERATING SUPPLIES 183 183 576 80 32 FUEL CONSUMED 0 576 80 35 SMALL TOOLS & EQUIP 338 338 576 80 41 PROFESSIONAL SERVICES 0 576 80 42 COMMUNICATIONS 0 576 80 45 OPERATING RENTALS & LEASES 0 576 80 47 PUBLIC UTILITIES SERVICES 2,041 2,041 576 80 48 REPAIR& MAINTENANCE 0 576 80 49 MISCELLANEOUS 0 576 80 93 INTERFUND SUPPLIES 0 576 80 95 INTERFUND RENTAL& LEASES 74 74 576 80 98 INTERFUND MAINTENANCE 0 PROJECT TOTAL 4,828 0 0 0 4,828 70060- LAKE LELAND CAMPGROUND 2022 2022 2022 2022 2022 BARS# DESCRIPTION 1ST 2ND 3RD 4TH YTD QTR QTR QTR QTR 576 80 10 SALARIES & BENEFITS 3,875 3,875 576 80 31 OPERATING SUPPLIES 13 13 576 80 32 FUEL CONSUMED 0 576 80 35 SMALL TOOLS & EQUIP 0 576 80 41 PROFESSIONAL SERVICES 0 576 80 42 COMMUNICATIONS 0 576 80 44 ADVERTISING 0 576 80 45 OPERATING RENTALS & LEASES 0 576 80 47 PUBLIC UTILITIES SERVICES 0 576 80 48 REPAIR& MAINTENANCE 522 522 576 80 49 MISCELLANEOUS 0 576 80 93 INTERFUND SUPPLIES 0 576 80 95 INTERFUND RENTAL & LEASES 9 9 576 80 98 INTERFUND MAINTENANCE 0 597 74 64 CAPITAL OUTLAY PROJECT TOTAL 4,420 0 0 0 4,420 TOTAL ELIGIBLE EXPENSE 17,885 0 0 0 17,885 REVENUES 397 00 0125 TRXFR IN FRM HOTEL/MOTEL 0 REMAINING LTAC FUNDS REVENUE - EXPENSES 17,885) 0 0 0 (17,885) 4/27/2022 10:11 AM 2022 CAMPGROUNDS LTAC FUNDING 4 2022 2022 2022 2022 2022 BARS# DESCRIPTION 1ST 2ND 3RD 4TH YTD QTR QTR QTR QTR Parks and Recreation Overall Operating Budget Quarterly Summary 2022 1ST QTR Parks and Recreation Revenue 291,807 Parks and Recreation Expenditures $ 208,811 Ending Balance 82,996 RECEIVED lst QUARTER LTAC REPORT APR 1 5 20D22 by April 30th to Organization: Jefferson County Farmers Markets LE£FER-SON COUNTNt COMMISSIONERS Contact person: Amanda Milholland Mailing Address: PO Box 1384 Port Townsend,WA 98368 Phone Number/Email: 360-379-908,info@jcfmarkets.org STARTING BALANCE REVENUE THIS EXPENSES THIS ENDING BALANCE PREVIOUS QUARTER QUARTER QUARTER THIS QUARTER 0 13,520 2,088.88 11,431.12 Please attach supportive documents.Any attachments may be subject to disclosure as a public record under the Public Records Act,RCW Chapter 42.56.For a minimum of six(6)years,maintain documented proof of payments made,contracts executed,and other expenditures authorized under this Agreement.Upon reasonable notice,provide access to County or State representatives to audit those records. Please provide your reports of the revenue,marketing,services,programs and activities of the prior quarter. JANUARY f/r.. /r r 7 y F.{"t r y,/.f rrG . r ry,/F r/// /r Y r /r r r / s:. r vfy, i.,,,,,, ..+...'. iviY,.,,,,_, ., ., ,,,,,. t !-., ,.. .. , ,. ,l r,/,n,, ,.r NA Olympic Culinary Loop 45 FEBRUARY qi.: cr' . ri.rf/ £ „r fj ,G'./r/(fu ,,. jr Ur. r rrs/ +.' firYr`i' d- b.:. 0 x %4r1 jut or ,r J`rz''l'•;/syr f /f i?;G 4/r 5<njr// ; ;, v1`'/f;/ S,J%/! _Vim„.:,s`l'. r, .'T .:; ./ //i ar i.„„i.. 1/rrr;.e ,,1,vr..i, f,y,35,j479 A 4 ,.. i,. 5', NA Olympic Culinary Loop 7 MARCH Incoming Revenue Outgoing Expenses Total NA Boaters Guide 360 Fruition Design (graphic design,logo,brand guide) 1,088.88 Olympic Culinary Loop 7 Peninsula Daily News Spring/Summer Visitor Guide 575 Over the first quarter,the Jefferson County Farmers Markets registered for the Olympic Culinary Loop,and designed ads for the Waterside Magazine,the Leader,and Peninsula Daily News visitor guides.We also worked with Fruition Design to update our logo and create a brand guide. Check out our new purple sprouting broccoli U.I logo in the advertisements included in this report.We are really excited about the brand guide and new logo,which zZhelpsstrengthentheconnectionbetweenourfarmersmarketsandestablisheddesignguidelinestosupportour advertisement building.You will see that we have not been yet invoiced for all these projects listed above.We also (.) V) released our Spring Postcard to about 7,000 Leader subscribers.The postcard was additionally distributed at Jefferson County lodging establishments and visitor centers. Please see some of our ads below. F Si 19'1[ A.JEFFERSON COUNTY D'y O it k MARKETS it/ PORT TOWNSFUD•r.H1i,:.1 Live /LIUS'!C, ltl'fh- YBS'h Al't!S'GlN Food, CelebratiNg 30 years• Hai etMade Art, o,e! ri. A, r ...,.r.„, k 4 . y it 11. 11V4 44 PORT TOWNSEND CHIMACUM FARMERS MARKET FARMERS MARKET Open Saturdays Starting April 2 Open Sundays Starting June 5 9am-2pm, 650 Tyler Street l0am-2pm, Chimacum Corner Ptoto by A,drew Were Waterside Magazine Iv. .`, ;mirnoir -v4P- Vie;- ; lit* IS MVP *.,j,# i {, i'ii'.ii JEFFERSON COUNTY t; , 11 o FARMERS 1 t MARKETS 1--- -q r -`t. 7 g t 1 jcfmarkets.org 0 14,48 r#1,,, '4 1 4#111 photo by etc ',. .. • SNAP PORT TOWNSEND o a a#-.L e lF s, CHIMACUMmarketFARMERSFood,r-tMatMARKET8cA FARMERS MARKET We Match SNAP Saturdays April 17 Live MucieSundays June 5-Octypy 30 Dollar-for-Dollar 9am-2pm,650 Tyler Street Cohlittuktity 10am-2pm.Chimacum Corner Leader Getaway Guide aiktoslit JEFFERSON COUNTY FARMERS MARKETS Lets Cefebi .tte! 30th Ahhivercetry Live Music Farm-Fresh • Artisan Food Handmade Art • More! 1(- r 111 PORT TOWNSEND FARMERS MARKET Open Saturdays Starting April 2 9am-2pm, 650 Tyler Street CHIMACUM FARMERS MARKET Open Sundays Starting June 5 10am-2pm, Chimacum Corner jcfs arketc.oi-g S'tretch SNAP& P-E8T with dollar-For-dollar swatch PDN Spring/Summer Visitor Guide Spring Postcard 4.1 PORT TOWNSENDdi. ,,,, ' CHIMACUM FARMERS MARKET FARMERS MARKET 1 Opening Sunday, June 5 P Opening Saturday, April 2 10am-2pm, Chimacum Corner 9am-2pm, 650 Tyler Street c tarkets o.!-, Market Dollar-for-dollar WEICOMEHEPE! Math SNAP Match up to $40 Tkatik you 2022 ceasom S'pohsors 1ST SFcLRJTYI;vv:I: Windermer141,41 e Jc'f(i rsDn KitSapAgentsofGoodRootsKnsrn ,', :.. I IcaltlICare PORT COO( Lt\ND i wNSENo TRUST E3x111< C 4 7 p ` i 1 1 AROSE &A,GNT 11- 'i;r. k9,.' COLGWELL NEWPORTLoheII MK, 1xim ill ,.i .A' "w. Sh ,,Locr BANNER P,.N; !i i.. R.,„.scroh lno MEALTMCaNE. (+t} eE51 HOW5 . CornerIGr 01. ,JEFFERSON COUNTY A. FARMERS MARKETS A j ;- M414;,, colt step Fars ,»64: ,,r i,',o by AHdret;. Were,* II lst QUARTER LTAC REPORT Due by April 30th to afmcknight@co jefferson.wa.us Organization: Jefferson County Historical Society Contact person: Shelly Leavens Mailing Address: 540 Water Street, Port Townsend,WA 98368 Phone Number/Email: 360-385-1003 STARTING BALANCE REVENUE THIS EXPENSES THIS ENDING BALANCE PREVIOUS QUARTER QUARTER QUARTER THIS QUARTER Your total Your total Your total Your total 15,774 189,448 152,657 23,116 Please attach supportive documents.Any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six(6)years,maintain documented proof of payments made,contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice,provide access to County or State representatives to audit those records. Please provide your reports of the revenue,marketing,services,programs and activities of the prior quarter. JANUARY r /" s ::. //'/i/ r- ;r 4r//li/%r // r rr. r 1XiY.r!"N"'!;.r/ /1 t /r:.' h," t:.: t r y/'' 9' C4Y/F rr» r Inca r%/`r yri/ rr j mAA+ ..k'lr %',+' y // ,.;.a r/y , r . rr r y / q.f`l1H/ rLr.1C.. i .// ' 7'"., /rnrt.r?/v/r»'rs,,f!,fFl".;1`')r+` fr . diiJ'% r. dsyi/rla/ay,(stxic/_:,h`,,',,., ,.. z"/ .,r r . ,J.r i.ru.,.,f„ r.mil, ;.,r,,:`t./r s5/6'v f.`.17,,,,,,,,.c,,... ,.: ..; i-% 6,044 Portion of Payroll for Visitor Services, Programs and 6,044 Research Center Staff: 6,044 FEBRUARY Incoming Revenue Outgoing Expenses LTAC Total LTAC LTAC 6,044 Portion of Payroll for Visitor Services, Programs and 6,044 Research Center Staff: 6,044 MARCH Incoming Revenue Outgoing Expenses LTAC Total LTAC LTAC 6,044 Portion of Payroll for Visitor Services, Programs and 6,044 Research Center Staff: 6,044 Adiel F. McKnight From: Shelly Leavens <shelly@jchsmuseum.com> Sent: Thursday, May 5, 2022 11:59 AM To: Adiel F. McKnight Subject: RE: 1st Qtr LTAC report and invoice Attachments: 1st Quarter Report 2022 LTAC revised 5-4-2022.docx ALERT: BE CAUTIOUS This email originated outside the organization. Do not open attachments or click on links if you are not expecting them. Hi Adiel, Sure thing, I have attached the new form with more specific information—hope this helps! I broke down our$18,132.50 Quarterly LTAC funding into three months at$6,044 each month, and wrote in the description that it is used for staff salaries. If you need more detail, please let me know. Our payroll far exceeds this total, as indicated in our application,this only pays a fraction of our total payroll to support tourists visiting Jefferson County with enriching arts& heritage experiences. Would you rather that I stop including the narrative of how the funds support our work and the data on our visitation numbers? If that is no longer relevant, please let me know. Also—do you know when the committee will meet again? I have a busy summer ahead and would love to make sure I am available. Thanks,Shelly From:Adiel F. McKnight<AFMcKnight@co.jefferson.wa.us> Sent: Wednesday, May 4, 2022 9:42 AM To:Shelly Leavens<shelly@jchsmuseum.com> Subject: FW: 1st Qtr LTAC report and invoice After reviewing this l would like to ask moving forward if you could include specifically the I,TAC funds also and how they were spent. You provided the form from last year. I have been struggling with how to track funds. I hope this helps. Thank you very much. Adiel 4d HG1026ght Executive Assistant Jefferson County Administrator's Office 1820 Jefferson Street/P.O. Box 1 220 Port Townsend,WA 98368 afmcknight@co.jefferson.wa.us 360-385-9102 This is a reminder that all email to or from this email address may be subject to the Public Records Act contained in RCW 42.56. Additionally, all email to and from the county is captured and archived by Information Services. 1 RECEIVED MAY 0 2 2022 1st Quarterly Report Due byApril 30 JEFFERSON COUNTY COMM4SS1ONERS Recipient North Hood Canal Chamber of Commerce Contact Person Stacey Nimmo Mailing Address PO Box 774,Quilcene,WA,98376 Phone number 360-765-4999 Email emeraldtowns@gmail.com dry, es"i.d,. JANUARY 74 Visitors to the Brinnon Visitors Center,Quilcene VC still closed. Maintained a website,posted local happenings on social media and published an electronic newsletter highlighting local events and providing local information. FEBRUARY 129 Visitors to the Brinnon Visitors Center. Quilcene VC still closed. Maintained a website,posted local happenings on social media and published an electronic newsletter highlighting local events and providing local information. MARCH 170 Visitors to the Brinnon Visitors Center, Quilcene VC still closed. Maintained a website,posted local happenings on social media and published an electronic newsletter highlighting local events and providing local information. Please provide your quarterly financial statement detailing revenues,expenses and cash balances. LTAC End LTAC End LTAC Revenue This 2022 YTD 2022 YTD Cash Balance Cash Balance Expenses This Quarter Revenue Expenses Prior Quarter This Quarter Quarter 37,743.04 $35,774.61 $6,637.33 29,428.80 $29,428.80 $6,637.33 W z Please attach supportive documents. Any attachments may be subject to disclosure as a Z public record under the Public Records Act,RCW Chapter 42.56 U) Page 1 of 6 9:59AM North Hood Canal Chamber of Commerce 04/23/22 Balance Sheet Accrual Basis As of March 31, 2022 100 Chamber Funds 200 Lodging Tax Funds TOTAL ASSETS Current Assets Checking/Savings 1010•Chamber Checking 3579 34,082.37 34,082.37 1020•LTAX Checking(Restr)4167 35,774.61 35,774.61 1040•Petty cash 20.00 20.00 Total Checking/Savings 34,102.37 35,774.61 69,876.98 Other Current Assets 1410•Inventories for sale 11,381.58 11,381.58 Total Other Current Assets 11,381.58 11,381.58 Total Current Assets 45,483.95 35,774.61 81,258.56 Fixed Assets 1640•Furniture,fixtures&equip 1,494.54 1,494.54 1745•Accum depr-furniture&equip 1,494.54 1,494.54 Total Fixed Assets TOTAL ASSETS 45,483.95 35,774.61 81,258.66 LIABILITIES&EQUITY Liabilities Current Liabilities Credit Cards 2015•US Bank Credit Card 9151 2016•Chamber Credit Card 9151 20.00 20.00 Total 2015 US Bank Credit Card 9151 20.00 20.00 Total Credit Cards 20.00 20.00 Other Current Liabilities 2059•Payroll Liabilities 498.52 498.52 Total Other Current Liabilities 498.52 498.52 Total Current Liabilities 20.00 498.52 518.52 Total Liabilities 20.00 498.52 518.52 Equity 3100 Capital Accounts 3110•Unrestricted Net Assets 3111 •Unrestricted Assets 10,104.44 10,104.44 Total 3110•Unrestricted Net Assets 10,104.44 10,104.44 3120 Temp Restricted Net Assets 3211 •Use-Restricted Assets 10,059.62 10,059.62 Total 3120•Temp Restricted Net Assets 10,059.62 10,059.62 Total 3100•Capital Accounts 10,104.44 10,059.62 20,164.06 3900•Retained Earnings 33,944.10 54,447.47 88,391.57 3910•Grant Funds Returned 52,022.47 52,022.47 Net Income 1,415.41 22,791.47 24,206.88 Total Equity 45,463.95 35,276.09 80,740.04 TOTAL LIABILITIES&EQUITY 45,483.95 36,774.61 81,268.56 Page 1 Unaudited Management Report Page 2 of 6 10:00AM North Hood Canal Chamber of Commerce 04/23/22 Statement of Cash Flows January through March 2022 Jan-Mar 22 OPERATING ACTIVITIES Net Income 24,206.88 Adjustments to reconcile Net Income to net cash provided by operations: 1110•Accounts Receivable 400.00 2059• Payroll Liabilities 465.55 2351 • Future Dues Billings 1,675.00 Net cash provided by Operating Activities 22,466.33 FINANCING ACTIVITIES 3910•Grant Funds Returned 24,294.35 Net cash provided by Financing Activities 24,294.35 Net cash increase for period 1,828.02 Cash at beginning of period 71,705.00 Cash at end of period 69,876.98 Page 1 Unaudited Management Report Page 3 of 6 10:58 AM North Hood Canal Chamber of Commerce 04/23/22 Income & Expense for Month and YTD Accrual Basis March 2022 100 Chamber Funds 200 Lodging Tax Funds TOTAL Mar 22 Jan-Mar... Mar 22 Jan-Mar... Mar 22 Jan-Mar... Ordinary Income/Expense Income 5• Earned Income(Revenue) 5040•Local government contracts 5042• LTAX Visitor Center Grant 29,428.50 29,428.50 Total 5040•Local government contracts 29,428.50 29,428.50 5210•Dues,Member 5211 •Dues,Membership 1,675.00 1,675.00 5222•Dues,Cancellations 250.00 250.00 250.00 -250.00 Total 5210•Dues,Member 250.00 1,425.00 250.00 1,425.00 5310•Interest on checking/savings 0.14 0.41 0.04 0.30 0.18 0.71 Total 5• Earned Income(Revenue) 249.86 1,425.41 0.04 29,428.80 -249.82 30,854.21 Total Income 249.86 1,425.41 0.04 29,428.80 -249.82 30,854.21 Gross Profit 249.86 1,425.41 0.04 29,428.80 -249.82 30,854.21 Expense 7•Program Services 7200•Salaries&related expenses 7220•Salaries&wages 7221 •Payroll 1,340.77 4,876.94 1,340.77 4,876.94 7226•Sick Pay 601.57 601.57 Total 7220•Salaries&wages 1,340.77 5,478.51 1,340.77 5,478.51 7250•Payroll taxes 183.26 744.90 183.26 744.90 Total 7200•Salaries&related expenses 1,524.03 aille 1,524.03 6,223.41 7500•Outside services 7520•Accounting fees 13.37 13.37 40.11 Total 7500•Outside services 13.37 40.11 13.37 40.11 Total 7•Program Services 1,537.40 6,263.52 1,537.40 6,263.52 8•Adminstrative Expense 8100•Nonpersonnel expenses 8130•Telephone,Telecom&Internet 124.98 373.81 124.98 373.81 Total 8100•Nonpersonnel expenses 124.98 373.81 124.98 373.81 8600• Business expenses 8650•Taxes&licenses-other 10.00 10.00 Total 8600• Business expenses 10.00 10.00 Total 8•Adminstrative Expense 10.00 124.98 373.81 124.98 383.81 Total Expense 10.00 1,662.38 6,637.33 1,662.38 6,647.33 Net Ordinary Income 249.86 1,415.41 -1,662.34 22,791.47 -1,912.20 24,206.88 Net Income 249.86 1,415.41 -1,662.34 22,791.47 -1,912.20 24,206.88 Page 1 Unaudited Management Report Page 4 of 6 11:00 AM North Hood Canal Chamber of Commerce 04/23/22 Income & Expense (YTD Actual vs. Annual Budget) Accrual Basis January through March 2022 100 Chamber Funds 200 Lodging Tax Funds TOTAL Jan-Mar... Budget Jan-Mar... Budget Jan-Mar... Budget Ordinary Income/Expense Income 5•Earned Income(Revenue) 5040• Local government contracts 5042•LTAX Visitor Center Grant 29,428.50 58,857.00 29,428.50 58,857.00 Total 5040• Local government contracts 29,428.50 58,857.00 29,428.50 58,857.00 5210•Dues,Member 5211 • Dues,Membership 1,675.00 1,675.00 5222• Dues,Cancellations 250.00 250.00 Total 5210•Dues,Member 1,425.00 1,425.00 5310•Interest on checking/savings 0.41 0.30 5.01 0.71 5.01 Total 5•Earned Income(Revenue) 1,425.41 29,428.80 58,862.01 30,854.21 58,862.01 Total Income 1,425.41 29,428.80 58,862.01 30,854.21 58,862.01 Gross Profit 1,425.41 29,428.80 58,862.01 30,854.21 58,862.01 Expense 7•Program Services 7200•Salaries&related expenses 7220•Salaries&wages 7221 • Payroll 4,876.94 44,135.00 4,876.94 44,135.00 7225• Holiday Bonuses 1,103.38 1,103.38 7226•Sick Pay 601.57 1,103.38 601.57 1,103.38 7227• Payroll Reserve 1,324.05 1,324.05 Total 7220•Salaries&wages 5,478.51 47,665.81 5,478.51 47,665.81 7250•Payroll taxes 744.90 5,296.20 744.90 5,296.20 Total 7200•Salaries&related expenses 6,223.41 52,962.01 6,223.41 52,962.01 7500•Outside services 7520•Accounting fees 40.11 1,500.00 40.11 1,500.00 Total 7500•Outside services 40.11 1,500.00 40.11 1,500.00 Total 7•Program Services 6,263.52 54,462.01 6,263.52 54,462.01 8•Adminstrative Expense 8100• Nonpersonnel expenses 8104•Office expenses 100.00 100.00 8106• Information technology 100.00 100.00 8110•Supplies 100.00 100.00 8130•Telephone,Telecom&Internet 373.81 2,000.00 373.81 2,000.00 8140• Postage,shipping,delivery 50.00 50.00 Total 8100•Nonpersonnel expenses 373.81 2,350.00 373.81 2,350.00 8300•Travel&meetings expenses 8310•Travel 50.00 50.00 Total 8300•Travel&meetings expenses 50.00 50.00 8500•Other expenses 8520•Insurance 2,000.00 2,000.00 Total 8500•Other expenses 2,000.00 2,000.00 Page 1 Unaudited Management Report Page 5 of 6 11:00 AM North Hood Canal Chamber of Commerce 04/23/22 Income & Expense (YTD Actual vs. Annual Budget) Accrual Basis January through March 2022 100 Chamber Funds 200 Lodging Tax Funds TOTAL Jan-Mar... Budget Jan-Mar... Budget Jan-Mar... Budget 8600• Business expenses 8650•Taxes&licenses-other 10.00 10.00 Total 8600•Business expenses 10.00 10.00 Total 8•Adminstrative Expense 10.00 373.81 4,400.00 383.81 4,400.00 Total Expense 10.00 6,637.33 58,862.01 6,647.33 58,862.01 Net Ordinary Income 1,415.41 22,791.47 24,206.88 Net Income 1,415.41 22,791.47 24,206.88 Page 2 Unaudited Management Report Page 6 of 6 EXHIBIT C 1d QUARTER Due by April 30th to afmcknight(7a,co.iefferson.wa_us Organization: t') cty2 o C t 6 Contact person:A N.)\ 11J I r. TO)`? 2 2MailingAddress: R 202? 902. t_ q 3 i- JEFFERSON CO TrY Phone Number/Email: CCt, Ct.i t go/. CC'v" e17 2q t - T STARTING BALANCE REVENUE THIS EXPENSES THIS _ ENDING BALANCE PREVIOUS QUARTER QUARTER QUARTER THIS QUARTER G C) Please attach supportive documents.Any attachments may be subject to disclosure as a public record under the Public Records Act,RCW Chapter 42.56.For a minimum of six(6)years,maintain documented proof of payments made,contracts executed,and other expenditures authorized under this Agreement.Upon reasonable notice,provide access to County or State representatives to audit those records. Please provide your reports of the revenue,marketing,services,programs and activities of the prior quarter. JANUARY Incoming Revenue Outgoing Expenses :` Total n FEBRUARY Incoming Revenue Outgoing Expenses Total MARCH Incoming Revenue Outgoing Expenses Total U C` Page: 9 of 12 Port Ludlow Villageage Council W Adiel, A short narrative to go with our report from PLVC. We are awaiting information for the county on the costs and dates of erecting the light poles and arms. As soon as we have that data we can proceed. I expect some action in May and will keep you posted. Thanks, Paul EXHIBIT C 1st OUARTER Due by April 30s'to afmcknight(a,cojefferson.wa.us Organization: 6 2 rf,Air rv-f ( 2Uc44 i- Contact person: Mailing Address: cp gc,* 6So 9ss61 PQv2.T L..uo Low, 6,4 Phone Number/Email: 1 Y>!.Sz F STARTING BALANCE REVENUE THIS EXPENSES THIS _ ENDING BALANCE PREVIOUS QUARTER QUARTER QUARTER THIS QUARTER G G2 LCz-b, 2001-,b Please attach supportive documents.Any attachments may be subject to disclosure as a public record under the Public Records Act,RCW Chapter 42.56.For a minimum of six(6)years,maintain documented proof ofpayments made,contracts executed,and other expenditures authorized under this Agreement.Upon reasonable notice,provide access to County or State representatives to audit those records. Please provide your reports of the revenue,marketing,services,programs and activities of the prior quarter. JANUARY Incoming Revenue Outgoing Expenses Total FEBRUARY Incoming Revenue Outgoing Expenses Total C. MARCH Incoming Revenue Outgoing Expenses Total Q004, 64 Page: 9 of 12 Port Ludlow Village Council x ti Adiel, A short narrative to go with the report. We have invoiced 2004.64 which was the total in the grant and designated for the purchase of stone for spreading on the Trails in Port Ludlow, and for the purchase of materials to construct more durable benches. We havethete materials and I expect the work will be finished before the next report is due. Thanks Paul 1st OUARTER LTAC REPORT Due by April 30th to :It,7t ,r‘r jefferson_wa us Organization: Oto ILC( Ne: 1 c l NN ON G: fr:LOcN CG(_tt" Contact person: kurt- DUN H 4ni RECEIVED Mailing Address: Ij 0 Oi- 0 P iti i &oh/ I T k." `/ MAY Z ZUZZ 1COMMISIO ERS Y Phone Number/Email: 7 l c _- ( `- r U•Fil d ai`I ha (vt r yvt,it.%G rv) STARTING BALANCE REVENUE THIS EXPENSES THIS ENDING BALANCE PREVIOUS QUARTER QUARTER QUARTER THIS QUARTER 73 ._3& c),00 7, 32 - 3 Please attach supportive documents.Any attachments may be subject to disclosure as a public record under the Public Records Act,RCW Chapter 42.56. For a minimum of six(6)years,maintain documented proof of payments made,contracts executed,and other expenditures authorized under this Agreement. Upon reasonable notice,provide access to County or State representatives to audit those records. Please provide your reports of the revenue,marketing,services,programs and activities of the prior quarter. JANUARY Incoming Revenue Outgoing Expenses Total FEBRUARY Incoming Revenue Outgoing Expenses Total MARCH Incoming Revenue Outgoing Expenses Total toC.Go 4 0,O ' Z Z U 1 : CEIVED t;;r,Y 022022. JEFFERSON COUNTY U V M SS ONERS IP" tilit • rf Ar Quilcene Fair & Parade Association 2022 LTAC 1st Quarterly Report Due: April 30th 2022 Recipient: Adiel McKnight Date:April 26th, 2022 Via email to: afmckniaht@co.iefferson.wa.us Contact Person: Sharon Redmon &Shonna Wilkerson Mailing Address: POBox 761, Quilcene, WA 98376 Phone number: 360-434-6182/360-990-3665 Email: auilcenefairaa.gmail.com Please provide your quarterly reports of the marketing,services,programs and activities of the prior quarter, JANUARY 1st Meeting for 2022 1/18 Decided Event time 10-3 and to bring back kids games and outside exhibit hall plus add more music for 2022 agreed on design for postcard marketing for parade/car show and vendors as well as preliminary sandwich board design,post cards ordered Collaboration w/Oyster Races to include advertising&banners 4th Quarter 2021 LTAC,final 2021 financials,updated 2021 LTAC budget,and 2021 Jurisdiction Lodging Tax Reporting Form sent to JeffCO by 1/31 due date 3 board members staying&VP Board Position open+ 3 other roles (PR/Advertising, Volunteer Coordinator and Asst.Vendor Coordinator) needed ASAP,advertised on Facebook and our webpage 0 LLI Please attach supportive documents. Any attachments may be subject to disclosure as a Z public record under the Public Records Act,RCW Chapter 42.56 FEBRUARY Feb meeting 2/15 Final sandwich board design decided Discussed need for letters for sponsorships,vendors and parade participation WA SOS report completed&submitted 2022 LTAC Invoice sent MARCH March Meeting 3/15 Approval and discussion of sandwich board proofs,postcards ready for pick up @Printer Raffle&Sponsorship letters sent Overall Budget discussed and areas approved,$200 Raffle&$800 Music Karen will retain her position chairing the Exhibit Hall,$100 budget Car show budget of$250,Bill to being working on plaques&trophies Vendor form updates to include free category agreed upon and done to begin credit card procession for website by obtaining quotes and getting advice from The Production Alliance,who will handle integration Asked all members to advertise for our open positions Approved$10 gift card for last year's exhibit hall winner&$75 for Lorna Ward gift Please provide your quarterly financial statement detailing revenues,expenses and cash balances. End Cash End Cash Expenses This Revenue This 2022 YTD 2022 YTD Balance Prior Balance This Quarter Quarter Revenue Expenses Quarter Quarter 4,630.80 4,415.10 215.79 0.09 0.09 215.79 Please attach supportive documents. Anyattachments maybe subject to disclosure as aPPl public record under the Public Records Act,RCW Chapter 42.56 Excludes 2021 Supplemental - In Separate Report vPP EXHIBIT C 1st OUARTER 2022 Due by April 30th to afmcknightAco.jefferson.wa.us Organization: Quilcene Historical Museum RECEIVED Contact person: Larry McKeehan (or Marty McCullough) APR 26202Z Mailing Address : PO Box 574 Quilcene, WA 98376 IEFFER COUNTY CO JSSIOHERSSON Phone Number/Email : Larry-360-437-2842 / quilcenemuseum@olypen. com STARTING BALANCE REVENUE THIS EXPENSES THIS ENDING BALANCE PREVIOUS QUARTER QUARTER QUARTER THIS QUARTER 0 31,467.50 18,942.52 12,525.98 Please attach supportive documents.Any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56. For a minimum of six(6)years,maintain documented proof of payments made,contracts executed,and other expenditures authorized under this Agreement. Upon reasonable notice,provide access to County or State representatives to audit those records. Please provide your reports of the revenue,marketing,services,programs and activities of the prior quarter. JANUARY Incoming Revenue Outgoing Expenses f"!" ' i 2022 LTAC Grant 66112 - LTAX Visitor Prom-Info-Convencs 218.28 2,621.15 31,467.50 66118 • LTAX Web,Soc Media, ISP, Phone 169.80 66120 • LTAX Spl Events Prom&Mktng 1,325.00 66122 • LTAX Prof Svcs, Projects 650.00 66265 • Office Expense,Administration 39.00 66267 • Postage,Administration 149.93 66269 • Printing&Copying,Administration 69.14 FEBRUARY Incoming Revenue Outgoing Expenses 66112 - LTAX Visitor Prom-Info-Convencs 425.45 2,018.46 66118 • LTAX Web, Soc Media, ISP, Phone 169.54 66122 • LTAX Prof Svcs, Projects 1,286.44 66265 • Office Expense,Administration 17.60 66267 • Postage,Administration 59.56 66269 • Printing&Copying,Administration 59.87 a LU tri Z Excludes 2021 Supplemental - In Separate Report MARCH Incoming Revenue Outgoing Expenses Total 66112 - LTAX Visitor Prom-Info-Convencs 212.56 14,301.91 66118 • LTAX Web, Soc Media, ISP, Phone 971.88 66120 • LTAX Spl Events Prom&Mktng 12,842.47 66122 • LTAX Prof Svcs, Projects 275.00 18,941.52 26 April 2022 From: Quilcene Historical Museum To: Jefferson County Administrator's Office Subject: First Quarter 2022 LTAC Expenditures for Marketing, Services, Programs and Activities 1. Marketing, Services, Programs and Activities. With the restoration of the Hamilton-Worthington House complete, the Quilcene Historical Museum is in the final stages of standing up Worthington Park as a fully operational events center the first week of June, 2022. Visitors will for the first time be able to enjoy overnight accommodations in the Victorian mansion. Our marketing strategy for our 2022 LTAC funding was to strategically position our public information to broaden awareness within and without the region of a fully operational Worthington Park. Our planning was two-fold: enhance our digital marketing impact and to design promotional materials that delivered on our messaging across a broad spectrum of media. We have been working closely with a creative group in Jefferson County over this quarter to expand our digital marketing reach and cast a wider net across a broad range of targeted media. We are already realizing the rewards from this strategy. Our Google Analytics data that measure our impact in a digital audience have improved month to month. We're getting good return and new user traffic due to our promotional efforts and they are finding their way through a variety of channels and searching for the topics that we are promoting. As a result of our event promotion in social media, Worthington Park has continued to receive a Google Five Star Rating. This rating improves our page ranking in organic search results. The score reflects quality - critical for increasing awareness. During this quarter we also developed a first-time marketing brochure for Worthington Park and a rack card that promotes the Bon Jon Pass Out gravel race and our Oyster Races. These materials will be seen from Canada to Oregon. 30,000 were printed and have been distributed regionally: BC Ferries - Swartz Bay to Victoria Coho Ferries - Victoria, BC to Port Angeles, WA WSF Seattle Ferry Terminal /Pier 52 Seattle Airport Program - 8 locations Portland International Airport Oregon Rest Stop/Visitor Centers NB Interstate 5 - Portland, Salem, Eugene EXPLORE oloi r.wW...' '-'41 •i A 111';',{TI:\T\''Tit 7---- -7.. 1101'11'111\1110\111\110\ i rI I.no lo 1 o ot poOlo oot I ool tot 1, r WI 1,tt ol i lah(mit,n,RI,t limito4,foil,I oho,!col meld°, owl ohllo P.m' h.ml:.t,,,.,htl me 4$eel,111dthee' SPEND THE NIGHT IN A ME,SEUNI mime,w,nom....ol PlOdit 1,111, QuIliene lltstoluel%soon WORTHINGTON PARK ow,Int tour,t.,ednotion a proultn,of ridt local Imlor, 1i, here 1111fieheald:laid ' X°- •,,OfUtih11131011RIfk ANNUAL PUBLIC EVENTS L • 21-22 May-(rood()piton;I sent dun-Ron Jon'ass Out Peke Race 11 or r12Aug- 3 Annual lasting Gale 1 vIn 28 Aug-Circus 6'MUM\Wit id Sep-Os ster Races Half Marthou. tk st;Fun Run„.PLAN YOUR VISIT linger I011d Stage Oct-!tersest Festital ie Searecrou t'Itch the Ascot uhedale h "'lest Slot-in historic stole.Furnished with Jam u‘for uniomin%rat, period pieces earIm ark;enjoy grand nsc,,,,,,,,,,,,., 5-6 Nov-Sheep to Shalt!-lrhsan Wool Festiml rooms for entertaining.AD.;Certified I44......,klitifil ,,t,h;tair,outilourthiatie.with 4 bedrooms,2 baths.and a modern,well-appointed kitchen for private stets 0 event catering. Inth oath rat h5)5)1 11111 1 faik..01.11_ for,1,1 Ind low,11 m,,www f,,, 7'.o 72:2"; 1,:6 Geli11.2i c."pIciO,on acres of ; fr.;'' °''EXPLORE &STAY t•••,7-- -' :hte74,Ill TIdt " t-tt•-•'..f., roe romapond 1 120,iroire.ofsya.e(2/kInec,,cf,(con/e-os 01010 itl: 'iht> t,4iptAroi,411",r4.,J 4:40,11MATP.PPIIRKQ Aikur(6,t,r,v ed :....es_1tell*:''41416("444 2 '-` 4,..i.'? 4."-,,e4 e,""114 4., '," '•,'v„7,x,....40.r..0"^.6.,,, ,, .,,, , OLYMPIC Natiaaae Faheet ENDURANCE BIKE CHALLENGE y c IINGTON FAKKQ.41' ASH GTON. q or'OUT. J 32 MILES UNE 18 55 MILES 7 AM 80 MILES loin us Fri night at the NEW Quilbilly's Restaurant&Taproom A to check-in&meet fellow gravel grinders.Race day starts in Worthington Park at the foot of the Olympic Mountains. 11.1 Then up the steep Bon Jon Pass to Lords Lake Loop and back for a celebration&beer garden.Guests always welcome- IN WORTHINGTON PARK QUILCENE WA QUILRACES.COM HALF MARATHON 10K 5K Kids'Sprint SIGN INFORMATION up! WorthingtonParkQuilcene.org Quilcene/Brinnon Dollars for WO[ T1111\GTON P1\T.K SCHOLARS' 111.i,;1. In signs of the strengthening partnership with our community and school, we hosted a student performance of Little Women in the mansion. The setting could not have been more perfect. The production was also supported by our partners at the Port Townsend Victorian Heritage Society. We are also hosting the school's community service program with student landscaping efforts at Worthington Park. REC 'WED MAY 2022 mpR 1x' FeF1F5ia°rif: 404,.,30o.t1 opiate V RECEIVED Emerald Towns Alliance/ Shrimpfest PO Box 323 MAY 1 0 2022 Brinnon WA 98320-0323 JEFFERSON COUNTY COMMiSS O ERS May 10, 2022 Adiel McKnight Executive Assistant Board of County Commissioners 1820 Jefferson Street PO Box 1220 Port Townsend, WA 98368 This is an invoice for LTAC funds for Shrimpfest. Our community fundraiser which will take place May 28 and May 29 of this year. This is what we have spent so far. Here is a breakdown, using Exhibit A Square Readers $303.94 Durable Cable Ramp Covers $2,201.26 Electrical Spider boxes and cords $1,178.64 Ad/Marketing $1,538.46 Website $1,993.75 Site Rental $2,500.00 Total $9,716.05 Thank you Very much Carole Danielson Emerald Towns Alliance/Shrimpfest Treasurer PO Box 323 Brinnon WA 98320-0323 1st QUARTER LTAC REPORT Due by April 30th to afmcknight@co.jefferson.wa.us Organization: Jefferson Co.Washington-Tourism Coordinating Council Contact person: Steve Shively Mailing Address: 2023 E.Sims Way,#308, Port Townsend,WA 98368 Phone Number/Email: 360.440.7006/tcc@enjoyolympicpeninsula.com STARTING BALANCE REVENUE THIS EXPENSES THIS ENDING BALANCE PREVIOUS QUARTER QUARTER QUARTER THIS QUARTER 0 Please attach supportive documents.Any attachments may be subject to disclosure as a public record under the Public Records Act, RCW Chapter 42.56.For a minimum of six(6)years,maintain documented proof of payments made,contracts executed,and other expenditures authorized under this Agreement.Upon reasonable notice,provide access to County or State representatives to audit those records. Please provide your reports of the revenue,marketing,services,programs and activities of the prior quarter. JANUARY 295,000 2022-01 1/10/2022 $10,000.00 Olympic Culinary Loop -TCC portion annual Partnership Support, Inv.A4D139F-0006 2022-02 1/31/2022 $814.07 S3 January 2022 TCC Marketing&Admin. Expenses (x-S3Inv. 20220508+TB 20220203 +S3 Design 20221221) 284,185.93 FEBRUARY Incoming Revenue Outgoing Expenses Total 284,185.93 2022-03 2/1/2022 4,460.00 S3 February 2022 contracted marketing and DMM services x- S3 Inv.20220506) 2022-04 2/1/2022 3,250.00 NPFC Inv. 506 2022 Marketing sponsorship 276,475.93 MARCH Incoming Revenue Outgoing Expenses Total a 276,475.93 2022-05 3/1/2022 1,495.00 Adventure w Northwest Mag. Inv. 3222 Spring'22 Print&Digi z Q U U) March (cont.) 2022-06 3/1/2022 4,460.00 S3 March 2022 contracted marketing and DMM services (x- S3 Inv.20220511) 2022-07 3/2/2022 4,911.14 S3 Feb 2022 TCC Marketing&Admin. Expenses (x-S3Inv. 20220508 +TB 20220203 + S3 Design 20221221) 2022-08 3/30/2022 $8,618.87 OPTC Invoice 2294,Admin Jan-Feb, Spring coop ad buys 256,990.92 TCC continues to administer its LTAC allocated and BoCC approved 2022 tourism marketing promotional campaign as budgeted. Jefferson Co. Hotel/Motel Lodging Tax- Fund 125 recorded 1Q2022 revenue of$124.035. 34%over budget for the period.Trending on pace with 2021's record year. TCC's 2022 tourism marketing plans are empowered through the refined 2022 scope of work authorized to S3 Solutions, our contract marketing provider. It is essential that that S3 Solutions be unobstructed in carrying out the contracted scope of work managed by TCC. Recovery from COVID continues to be primary messaging as we monitor and assist county tourism assets,and visitors, in the new realities associated with navigating post-pandemic labor and supply issues, coupled with inflationary price increases-seen most dynamically in fuel costs. Collaboration continues with regional marketing partners,including robust consumer engagement in the concluding fall/winter 2021-2022 and fresh spring 2022 "You Can't Get Any More NW..." campaigns. Plans are underway for early 2Q2022 welcomed return of FAM (Familiarity and Marketing)tours with travel and media writers.The intervened two-years of COVID restrictions has made the hosting of these valuable media opportunities unavailable. Additional 1Q2022 activities of TCC include: Convening Monthly TCC meetings Reviewing and advising BoCC of recommended updates needed to TCC Bylaws Recruiting,welcoming and recommending to BoCC new members to TCC Receiving reports from TCC's contract marketing provider regarding regional, state and federal tourism related meetings and activities ofvalue to TCC Participating in monthly OPTC meetings Administering and monitoring print and digital marketing initiatives. Managing allocated resources and processing timely requests for payments of incurred marketing expenses. Please let us know if you have any questions. 1st QUARTER LTAC REPORT Due by April 30'`'to it I_: Organization:The Production Alliance Contact person: Megan Claflin,Director of Development RECEIVED APR 2 9 LPL Mailing Address: 870 Martin Road, Port Townsend,WA,98368 JEFFERSON COUNTY COMMISSIONERS Phone Number/Email: 360-305-8488,megan@theproductionalliance.org STARTING BALANCE REVENUE THIS EXPENSES THIS ENDING BALANCE PREVIOUS QUARTER QUARTER QUARTER THIS QUARTER 37,598 29,532 21,466 8,066 Please attach supportive documents.Any attachments may be subject to disclosure as a public record under the Public Records Act. RCW Chapter 42.56. For a minimum of six(6)years,maintain documented proof of payments made,contracts executed, and other expenditures authorized under this Agreement. Upon reasonable notice,provide access to County or State representatives to audit those records. Please provide your reports of the revenue,marketing,services,programs and activities of the prior quarter. JANUARY Incoming Revenue Outgoing Expenses Total 0 LTAC 9,739WebsiteDevelopment& Design o Web Development 5,000 Videography& Photography o Videographer 1,450 Administration of Tourism Events o Thunderbull Productions $2,500 Event Equipment o Equipment Rental 789 FEBRUARY Incoming Revenue _ o.fi gain Expenses Total 0 LTAC Administration of Tourism Events 2,500 o Thunderbull Productions $2,500 7P MARCH Incoming Revenue Outgoing Expenses Total 18,750 LTAC Videography&Photography 11,017 o Videographer 800 o Photographer 100 Marketing&Advertising o Megan Claflin 2,500 Graphic Design & Printing o Print Materials 117 Administration of Tourism Events o Thunderbull Productions $2,500 o Megan Claflin 5,000