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HomeMy WebLinkAboutJuly 1997-MinutesJEFFERSON COUNTY PARKS & RECREATION ADVISORY BOARD MINUTES FOR JULY 9,1997 A. OPENING BUSINESS Vice -chair Rick Tollefson called the meeting to order at 12:05 p.m. in the basement conference room of the Jefferson County Courthouse, Port Townsend, Washington. MEMBERS PRESENT: Rick Tollefson, Kate Spear, Frank Trafton, Jr., Dick Broders MEMBERS ABSENT: Judy French -Scott, Debbie Berreth, Lee Morgan, David Whipple, Char Laughlin STAFF PRESENT: Warren Steurer, Tim Black, Molly Hilt, Kevin Burke; Departrnent of Public Works GUESTS: Commissioners Dan Harpole and Richard Wogt. MINUTES: Minutes for the June 11,1997 meeting were reviewed and approved. QUORUM: There was not a quorum B. OLD BUSINESS H.J. Carroll Park: Kevin Burke and Warren Steurer conducted some public outreach presentations to the Tri Area Chamber of Commerce, the Port Townsend Chamber of Commerce, and at Jefferson Days. Presentations will also be given to the East Jefferson Rotary. Kevin distributed newsletters for H.J. Carroll Park and Larry Scott Trail which he hopes to continue producing monthly. The Friends of H.J. Carroll Park has produced much volunteer interest. Contract documents have been received and reviewed and the call for bids begins on Monday. A tight timeframe exists for getting the grading started for landscaping projects. Several contractors have expressed they are having a busy summer and offered to complete the work at cost if postponed until Winter. Conversations have occurred with Puget Power on electricity and most of the water issues with the City have been solved. Warren stated there are plans for a picnic shelter at the park and the advisory board has put together criteria for the shelter design. Warren reported Pope Resources might help fund or promote the picnic shelter project. Kevin and Warren met with Charles Landau of Timbercraft to look at shelter designs and there is a possibility half of the labor cost would be donated by Timbercraft. The advisory board will discuss options and provide direction. Dan Harpole mentioned for information that the City allowed Timbercraft to advertise the Union Wharf project as a workshop. There was strong interest among the advisory board about constructing a complete restroom as opposed to the proposed vault toilet. Frank Gifford has agreed to volunteer to create the design criteria. Larry Scott Trail: A ceremony to exchange the property deeds with the mill was attended by Richard Wogt, Klara Fabry, Kevin and the mill management. The Carroll property donated to the County was exchanged for 12 acres of trail corridor. On the design, the final construction documents are in hand and we are in the plan review stage. It appears we may be ready to go to bid on the first two miles at the end of this month. An ALEA contract needs to be finalized before construction can begin. A presentation will be made in August for the IAC grant. The cost estimate for the first two miles of trail is $375,000. Regarding the logo contest,11 entries have been received and the judging will be held Thursday, July 10. Off -Leash Park Area: Kate Spear talked with the 4-H First group on the Off -Leash Park project. The fair board was not supportive of the project due in large part to current abuse by dog owners and dogs. Dan Harpole recommended contacting the Municipal Research Center which keeps model ordinances on file. Warren talked with Bonita at Animal Services and she indicated there might be land available near the Animal Services and landfill. Community Grants: Warren reported the Jefferson County Realtors Association will be assembling 30 to 50 volunteers to help with H.J. Carroll park projects this month. Also, $5,000 has been allocated as a matching grant for H.J. Carroll. Warren would like to begin talking about the desired list of improvements as well as publicizing the matching grant. Trails Committee. Warren reported work is needed to clear and open trails at Gibbs Lake and also a trail from Anderson to Gibbs. Warren has spoken with Don Miller, the DNR representative in Port Angeles and DNR is interested in getting involved. Before their involvement, DNR has requested mapping information on the proposed trails. Mike Cronin of DNR stated he could take an hour to train volunteers to do the mapping. Richard Wogt suggested contacting Search and Rescue for their assistance as part of their compass orientation process. Frank Trafton suggested volunteers ribboning off the trail and then turning it over to Search and Rescue for the mapping. Warren would like to make Gibbs Lake the priority where the highest concentration of users exist. Rec Center. Tim Black reported that the problems at the center smoothed out with the new "17 and Under" plan. Currently, Tuesday and Thursday from 5:00 to 6:00 pm is open for adults. The Rec. Center is currently soliciting feedback for future adult programs. There was some discussion about the Rec. Center being a drug -free zone. Smoking at entrances is still a problem. Community Network: Tim Black reported he administrated the grant for $1,500 which was for camp scholarships for 25 kids in Brinnon and Quilcene. For Chimacum, a sand volleyball court and possibly an outdoor basketball court is being proposed. Quilcene and Brinnon acquired recreational equipment for their gyms and Port Townsend ordered a new backboard and other upgrades. Rick Tollefson reported Tim and Bill Kush have been working on a training and recognition program for 100 or so volunteers in the community. Bob Bender, the basketball coach from the University of Washington, is also scheduled to come to train local basketball coaches 2 and the training may also include an awards banquet. The purpose of these programs is to get the Community Network connected with the coaches and volunteers in the commuinity. There will also be some training for outcome -based contracting. The Community Network hired Katie Jacobs part time as a coordinator/ employee. County Fair Booth. Warren reported he will follow up with Lars Watson on getting a booth at the fair. C. NEW BUSINESS Challenge Course: Warren reported he has been working with the Olympic Peninsula Ropes Challenge Course on siting a challenge course at Beausite Lake. At the last meeting, NW Kiwanis Camp decided their organization was not interested in entering into an agreement on the project. The next step is to consider another site such as Gibbs Lake. The County could also use their authority on Beausite Lake to work with NW Kiwanis. D. STAFF REPORTS Recreation: Tim Black reported all of the camps are in process and successful. The swim bus for kids from Brinnon, Quilcene and Chimacum is up 25%. Tim has been referred to a person with Riverdog Foundry about possibly conducting some classes at Chimacum High School. Funds for new, portable soccer goals may be made available through a gift from the Bob Lytle Memorial Fund. Warren agreed to get information on the gift so a thank you can be sent. Manager's Report. Warren reported 25% of the surveys have been returned to date. On an initial review of the data, there was a lot of interest and suggestions for H.J. Carroll such as a pool, trails for walking and biking, picnic areas and playgrounds. He hopes to share the data at the next Parks Board meeting. Warren reported revenues from Park fees for 1997 are at $9,979 which is $1,500 ahead of last year. Wild Olympic Salmon will hold this year's Salmon Festival at Chimacum Park. The event is scheduled for the third week in September. Park Maintenance: Molly reported vault toilets have been installed at Irondale Park and Upper Oak Bay. A 4-H children's group planted seeds on the berm around the dragon at Chimacum Park. E. ADJOURNMENT The meeting adjourned at 1:30 p.m. The next meeting is scheduled for Wednesday, August 13,1997.