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Home My WebLink AboutM020606 District No. 1 Commissioner: Phil Johnson District No.2 Commissioner: David W. Sullivan District No.3 Commissioner: Patrick M. Rodgers County Administrator: John F. Fischbach Clerk of the Board: Lorna Delaney MINUTES Week of February 6,2006 Chairman Phil Johnson called the meeting to order in the presence of Commissioner Patrick M. Rodgers. Commissioner David Sullivan was absent due to an excused absence. COUNTY ADMINISTRATOR BRIEFING SESSION: John Fischbach noted that Commissioner Sullivan is in Olympia meeting with the Legislators. APPROVAL OF MINUTES: Commissioner Rodgers moved to approve the minutes of January 9, 17, and 23,2006 as presented. Chairman Johnson seconded the motion which carried. Allen Sartin, Central Services Director re: Identify Bidders on Telephone Request For Proposal (RFP): Allen Sartin reported that 8 vendors responded to the request for proposal to replace and update the current County telephone system. The vendors are: B+C Telephone, Inc., Cerium Networks, Cross Telecom, Eschelon Telecom Inc., Hansen Electric Networks, NetVersant-Washington, Inc., Telecom Labs, Inc., and Tri-Tec Communications, Inc. The RFPs will be reviewed and a recommendation will be made to the Board in a few weeks. Jim Pearson, Public Works Project Manager re: Surface Water Management Plan: Jim Pearson explained that a recommendation was made in the Comprehensive Plan that the County adopt a Surface Water Management Plan and investigate revenue opportunities to fund surface water management activities. The Public Works Department and the Natural Resources Department applied for a Centennial Clean Water Fund Grant from the State Department of Ecology to develop a plan. The matching funds for the grant came from the General Fund and the Road Fund. Page 1 Commissioners Meeting Minutes: Week of February 6,2006 For several years, Jefferson County has been very proactive regarding surface water management activities including fish habitat restoration, water quality restoration, water quality monitoring, and flood hazard mitigation projects. Other organizations and groups in the community are also involved in these activities including the Conservation District and WSU/Extension. However, these activities have never been coordinated or planned, and priorities have never been established. Right now most ofthe funding for projects comes out ofthe General Fund. The recommendation is to develop and implement a Surface Water Management Program that will coordinate existing and new activities under one program. Several activities to introduce the plan are scheduled during the next few months including a workshop with the Board and SEP A review. As part of public outreach, a public forum is tentatively scheduled and staff will also be giving presentations to several community groups that are already involved and targeting other associations, such as the Realtors and the Homebuilders, that need to be involved. The Board will also need to hold a public hearing. He reviewed the plan. Chapter 2 outlines existing conditions in the County and projected conditions over the next 20 years. Using building permit data, they located existing rural growth and used this information to distribute the population growth in the rural watersheds. The Comprehensive Plan contains population projections for Port Townsend, the Port Hadlock UGA, and Port Ludlow. Currently most of the growth is centered on the Quimper Peninsula and the area near lower and middle Chimacum Creek. Chapter 4 lists activities currently being done by the County and other organizations. The idea ofthe plan is not to replace the organizations, but to coordinate the work being done. Chapter 7 lists possible revenue sources including a stormwater control fee. The last chapter in the plan is a section on program options. There is a minimal approach and a comprehensive program. A third option creates a Utility Division in the Public Works Department. After the process has been completed, the County Commissioners will decide priorities and how to fund the program. Donna Eldridge, Auditor re: AutoMark Voting Device for Visually Impaired: Donna Eldridge explained that the Help America Vote Act, passed by Congress in 2002, required that the County purchase a voting machine for the visually impaired and other disabled voters for use in all federal elections after January 1, 2006. Washington State passed additional legislation that a voter verified paper audit trail be included in the process. The AutoMark takes a regular ballot and marks it according to the voter's actions. The ballot is then tabulated by the ballot counter. The machine is required at every polling place on the day of the election. The Jefferson County Courthouse is the only polling place in the County. Chairman Johnson demonstrated the machine. PUBLIC COMMENT PERIOD: The Port Ludlow Village Council is planning to survey the interest of land use direction in the community; and their Utilities Committee has begun restudying the future management of the waste water and water service provided presently under the ownership ofthe developer. Page 2 Commissioners Meeting Minutes: Week of February 6,2006 ,.. ,.... APPROVAL AND ADOPTION OF THE CONSENT AGENDA: Commissioner Rodgers moved to approve all ofthe items on the Consent Agenda. Chairman Johnson seconded the motion which carried. 1. RESOLUTION NO. 04-06 re: HEARING NOTICE; to Declare Certain Personal Property as Surplus and Authorize Disposal; Hearing Scheduled for Tuesday, February 21,2006 at 10:05 a.m. in the Commissioners Chamber 2. RESOLUTION NO. 05-06 re: HEARING NOTICE; Supplemental 2006 Budget Requests, Carry Forwards; Hearing Scheduled for Tuesday, February 21,2006 at 10:15 a.m. in the Commissioners Chambers 3. RESOLUTION NO. 06-06 re: Establishing the Animal Services Operations and Maintenance Trust Fund 4. AGREEMENT re: Landscape Maintenance for the Waste Management Facility; Jefferson County Public Works; Jim Storey, Tractor Shed Company 5. AGREEMENT re: Prepare Master Plan for Jefferson County Cape George Trailhead Property (Ramage); Jefferson County Public Works; Madrona Planning and Development, Inc. 6. AGREEMENT No. 816A-702 re: Grant Funding for Document Scanning and Microfilm Production for Jefferson County Department of Community Development; Jefferson County Central Services; Washington State Office of Secretary of State, Division of Archives & Records Management 7. AGREEMENT re: Parents of Children with Newly Diagnosed Developmental Disabilities; Jefferson County Public Health; ARC of Kit sap and Jefferson Counties 8. AGREEMENT Intergovernmental, Amendment No.1 re: School Nurse Corps Program; Jefferson County Public Health; Olympic Educational Service District 114 (OESD) 9. AGREEMENT re: Oral Health Care; Jefferson County Public Health; Cynthia Newman 10. AGREEMENTS (2) re: 2006 Community Services Grant Funding; 1) Jefferson County Fair Association; and 2) Port Townsend Senior Association 11. AGREEMENTS (3) re: 2006 Hotel-Motel Grant Funding; l) Port Hadlock Chamber of Commerce; 2) Jefferson County Historical Society; and 3) Quilcene Historical Museum 12. Final Amended Binding Site Plan SUB05-00043 re: Kala Square Partnership; Commercial Mini- Mall Located off of Prospect Avenue and SR 19 Intersection (Airport Cut-off Road, Port Townsend; Renata & Joe Wheeler, Applicants 13. Final Short Plat Approval; SUB05-00038, Billos Landing; Two (2) Lot Short Plat Located on Highway 101, Quilcene; Lois N. Bethea, Applicant 14. Thank You Letter; Tour and Presentation at Naval Magazine Indian Island; Captain J.D. Kurtz, USN 15. Advisory Board Reappointment; Jefferson County Board of Health; Three (3) Year Term Expiring August 26,2008; Sheila Westerman 16. Advisory Board Reappointment; Ferry Advisory Committee; Four (4) Year Term Expiring January 16,2010; Tim Caldwell 17. Advisory Board Resignation; Housing Authority of Jefferson County; Richard Suryan Page 3 Commissioners Meeting Minutes: Week of February 6,2006 !J"'''^'''' ~".....\...:-,/\"!. 4:f.llf;::"{"~"!' Deliberations re: Unified Development Code Amendments: (Continued from January 17, 2006) CANCELLED Proposed Interim Ordinance: John Fischbach explained that the staff recommendation is for the Board to renew the interim ordinance enacting a no protest sewer agreement for the Hadlock/Irondale Urban Growth Area sewer service area and a moratorium against mini-storage facilities. It will replace ORDINANCE NO. 05-0621-05. Commissioner Rodgers moved to approve ORDINANCE NO. 03-0206-06 as presented. Chairman Johnson seconded the motion which carried. A public hearing is required within 60 days. The Board met in Executive Session with the County Administrator, Prosecuting Attorney, Deputy Prosecuting Attorney, Community Development Director, and Community Development Staff regarding actual litigation from 2:00 p.m. until 2:30 p.m. The meeting was recessed at the close of business on Monday and reconvened on Tuesday at 10:00 a.m. All 3 Commissioners were present. The following action was taken. Authorization for Prosecuting Attorney to Retain Outside Counsel: John Fischbach recommended that the Board take action to authorize the Prosecuting Attorney to retain Mark Johnsen, outside counsel, as Deputy Prosecuting Attorney to represent the County in the Security Services Northwest lawsuit. The additional cost of $20,000 to $50,000 will come out of the General Fund. Commissioner Rodgers moved to appoint Mark Johnsen as Deputy Prosecuting Attorney for the SSNW case. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Declaration of Emergency: John Fischbach reported that the County Engineer has requested a declaration of an emergency for damage to the Larry Scott Trail from waves caused by the high winds on February 4. Commissioner Rodgers moved to approve RESOLUTION NO. 07-06 declaring an emergency for the windstorm of February 4, 2006. Commissioner Sullivan seconded the motion which carried by a unanimous vote. Page 4 Commissioners Meeting Minutes: Week of February 6,2006 '!J"""'" ;-.._-,,'-~ -+111IJi..~',\"'- The Board also met with David Christensen and Jay Watson from the Hood Canal Coordinating Council and were briefed on sewage management in Hood Canal. JEFFERSON COUNTY BOARD OF COMMISSIONERS 1..~ J-r;friflu--,,-\ l'f') C . Julie Matthes, CMC Deputy Clerk of the Board ~ Page 5