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Home My WebLink About016 05 eC:I((C'-S" ? ~~ n: d-/~f-Ios A\',-~' STATE OF WASHINGTON COUNTY OF JEFFERSON In the Matter of: Authorizing the County Administrator to Sign a Community Development Block Grant Funding a Combined Housing Needs Assessment with the City of Port Townsend } } } } } RESOLUTION NO. 16-05 WHEREAS, Jefferson County is applying to the State Office of Community Development for funding assistance; and, WHEREAS, it is necessary that certain conditions be met as part of the application requirements; and, WHEREAS, John F. Fischbach, County Administrator, is authorized to submit this application to the State of Washington on behalf of Jefferson County; and, NOW THEREFORE BE IT RESOLVED, that the Jefferson County Board of Commissioners authorizes submission of this application to the State Office of Community Development to request $40,000 to fund a countywide Housing Needs Assessment in coordination with the City of Port Townsend, and certifies that, if funded, it: Will comply with the applicable provisions of Title I of the Housing and Community Development Act of 1974, as amended, and other applicable State and Federal laws; Has provided opportunities for citizen participation comparable to the State's requirement (those described in Section 104(a)(2)(3) of the Housing and Community Development Act of 1974, as amended); has complied with all public hearing requirements and provided citizens, especially low and moderate income persons, with reasonable advance notice of, and the opportunity to present their views during the assessment of community development and housing needs, during the review of available funding and eligible activities, and on the proposed activities; Has provided technical assistance to citizens and groups representative oflow and moderate income persons that request assistance in developing proposals; Will provide opportunities for citizens to review and comment on proposed changes in the funded project and program performance; Will not use assessments against property owned and occupied by low and moderate income persons or charge user fees to recover the capital costs of CDBG funded public improvements from low and moderate income owner occupants; Will establish a plan to minimize displacement as a result of activities assisted with CDBG funds; and assist persons actually displaced as a result of such activities, as provided in the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended; Page 1 of 2 Community Development Block Grant for Housing Needs Assessment Resolution No. 16...05 Will conduct and administer its program in conformance with Title VI of the Civil Rights Act of 1964 and the Fair Housing Act, and will affirmatively further fair housing, (Title VITI of the Civil Rights Act of 1968); and, Has adopted and enforces a policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in nonviolent civil rights demonstrations, and has adopted and implemented a policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such nonviolent civil rights demonstration within its jurisdiction, in accordance with Section 104(1) of the Title I ofthe Housing and Community Development Act of 1974, as amended. Will provide, upon request, and prior to any obligation of funds being mad, a complete and accurate CDBG Federal Funds Disclosure Report detailing the required applicant/grantee information, and as appropriate other government assistance provided or applied for, interested parties and expected sources, and uses of funds. BE IT FURTHER RESOLVED, Jefferson County designates John Fischbach, County Administrator as the authorized Chief Administrative Official and authorized representative to act in all official matters in connection with this application and Jefferson County's participation in the Washington State CDBG Program. APPROVED this 22nd day of February ,2005. *'."'::':---...~ , ' -:,,\ ~ T v co~, ~ \l ''':"'Y if / . I" . ".' '~.. ' J ~ . / , ,~ <' <<:), .' - ,',~ "j''i..~ ~ -... ,'1_"'" ~. i ....., ~>" ;;Ii<~,," '4, .. _ . '1.",- 1") ~\, ,,' f J),,' '1' ';ft' SEPd., ll. :\,. '-l",' . \, i. ,.< _' . tn , lift. t~'I<'. "~ '!, .. II " ~ ~J:~. J/ ~ 1)/, ..... ~,-, .,"~/-',~.; .If" '....."'-....- -, '... ..,/ . .. 4, if ..... I. '. .', .~~ ~ /,' ATTESTt: Y; J......i.'');? ->....._"-...........,:;.~_. JEFFERSON COUNTY BOARD~~OMMISSIONERS ;/I;f!~ Phil Johnson, Chairman Jl/h~. David W. SullIvan, Member gd'--L7Y&'H~Y eln L ,~lie Matthes, CMC / Deputy Clerk ofthe Board (Excused Absence) Patrick M. Rodgers, Member Page 2 of 2 c(! '. c\~ rr NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that a public hearing is scheduled by the Jefferson County Board of Commissioners for TUESDAY. February 22. 2005 at 10:05 a.m. in the Commissioners' Chambers, County Courthouse, 1820 Jefferson Street, Port Townsend, WA 98368. The purpose of this public hearing is to review community development and housing needs, inform citizens of the availability of funds and eligible uses of the State Community Development Block Grant (CDBG), and receive comments on proposed activities, particularly from low and moderate income persons and persons residing in Jefferson County. Jefferson County and the City of Port Townsend are proposing a joint CDBG grant application to conduct a countywide Housing Needs Assessment. Up to $35,000 for a single jurisdiction or $50,000 for a multiple jurisdiction project may be , available to the City and County to fund a planning project that principally benefits low and moderate income persons. The draft application for the Housing Needs Assessment proposal is available for viewing in the Port Townsend City Clerk's Office on the second floor of the Waterman & Katz Building and at the City library during normal business hours. Signed this j-tlf. day of February, 2005. JEFFERSON COUNTY BOARD 0 COMMISSIONERS 2004 COBG PLANNING-ONLY GRANT PRE-APPLICATION PROJECT SUMMARY FORM 1. Applicant Jurisdiction: City of Port Townsend jointly with Jefferson County 2. Contact Person: David Timmons Title or Affiliation: City Manager Address: 181 Quincy St #201 Port Townsend, W A 98368 Address: 181 Quincy St #201 Port Townsend, WA 98368 Phone: (360) 379-5043 FAX: (360) 385-4290 Tax 10 #91-6001267 Phone: (360) 379-5043 FAX: (360) 385-4290 Email: dtimmons@ci.port-townsend.wa.us County: Jefferson 3. Sub recipient: N/A 4. Consultant: N/A Address: Address: Contact Person: Contact Person: Phone: Phone: Email: Email: 5. Fiscal Year: 6. State Legislative District: 24th January 1 to December 31 Congressional District: 6th 7. Project Summary: What is to be accomplished: Produce a current, comprehensive Affordable Housing Needs Assessment for the City of Port Townsend and East Jefferson County a. Using the most current data including census, Health and Human Services and others, describe the status of housing affordable to low- and moderate-income households, city and county-wide and sub-regionally. b. Identify priority needs of this population with an implementable action plan to meet those needs. c. Develop a housing survey instrument that will allow for simple, accurate updating on key indicators, impact the ability of low and moderate-income persons to access and maintain permanent housing. d. Provide this information to stakeholders as basis for their action plans, funding strategies and program priorities to create affordable housing. e. Complete a Housing Needs Assessment to satisfy the Growth Management Act's requirement for updates to the City and County's respective Comprehensive Plans. Major elements of the project: Solicit housing assessment users (land planners, public and private affordable housing developers, advocacy groups, grant seekers) data needs. Design, test, and refine methodology for carrying out ongoing affordable housing needs assessments for Port Townsend and East Jefferson County. Gather stratified housing and population data affecting affordability. Organize the data in ways that allow for easy separation and aggregation appropriate to individual users' needs, e.g., being able to separate out geographically, by subpopulation. Analyze the data on housing stock affordable to low- and moderate-income individuals and families; identify gaps. Develop a functional plan for filling the identified gaps, including specific actions of rehabilitation, conversion, new construction; subsidy adjustment, expansion. Develop a Housing and Urban Development defined Fair Market Rent study to establish exception to payment standards. A current Housing Needs Assessment must be conducted in order for both the County and City to meet the GMA update requirements for the Housing section of their Comprehensive Plans. The City and County would like to conduct a meaningful assessment rather than just meeting the letter of the law. This would be accomplished by hiring, through the RFP process, a professional trained and experienced in data collection and skilled at interpreting the data to create implementable action plans. 8. National Objective Addressed (Please check the applicable objective) X Principally benefits low-and moderate-income households Prevents or eliminates slums or blight Meets urgent community development needs which pose a serious and immediate threat to public. 9. Total Project Budget: CGBG State Local Local Public Total $40,000 $ 0 $ 5,000 $ 2.000 $47,000 10. Project Location: Jefferson County Census Tracks 9501-9506 Block Group N/A 11. Project Beneficiaries: # of Persons 10,148 #LMI Persons 10,148 # LMI Households # Households 4,553 # LMI Households 4553 12. Certification of Chief Administrative Official Signature Title: City Manager Signature Name - David Timmons Date PRE-APPLICATION SUPPLEMENTAL QUESTIONS 13. The project the project must address one or more of the Planning-Only Grant program priorities. (Please check the applicable program priorities.) _ To address public health and safety issues _ To improve essential services to low- and moderate-income persons XXX To complete a necessary and specific step within a broader community development strategy. XXX To assist communities in meeting the planning requirements that will principally benefit low-and moderate-income persons. Briefly describe how the selected program priority applies: The Affordable Housing Needs Assessment will identify the housing inventory available to low- and moderate-income persons; determine the gaps in the inventory to improve housing opportunities for this population. The project will provide data necessary for the City of Port Townsend and Jefferson County to meet the affordable housing objectives in our Comprehensive Plans. The Affordable Housing Needs Assessment also will assist planners dealing with land use, urban growth, public facilities and services, transportation, and other issues that affect affordable housing. The Affordable Housing Needs Assessment and a simple survey tool to accurately update on key indicators on a regular basis will assure that local affordable housing providers can continue to plan effectively and present successful proposals to federal, state, local and private funders oflow- and moderate-income housing projects. The Action Plan will provide information to stakeholders in order to preserve and create affordable housing stock. 14. Has this project been identified as a Washington Community Economic Revitalization Team (W A-CERT) priority? _ Yes XX No 15. List the funding source and status (proposed or secured) of funds included in Question 9: Funding Source Amount Proposed Amount Secured W ACTED CDBG Planning Only $40,000.00 $0 City/ County Funds $ 5,000.00 $5,000.00 Local Financial Institutions $ 2,000.00 $0 Total $47,000.00 $5,000.00 16. How many months will it take to complete the planning project? 8 months 17. What alternative approaches, other than seeking CDBG planning funds, have been considered? And why where these alternate approaches not available, feasible or appropriate? The City and County are capable of completing a Housing Needs Assessment that would satisfy the legal requirements of the Growth Management Act with the $5,000 planned as matching funds in this application. However, it would mean using current staff members who have the distraction of many other duties and do not have the training or the experience to produce a meaningful and useful product. The additional funds provided by the Planning Only grant would allow us to hire a consultant trained and experienced in conducting an assessment, interpreting the results and using the information to formulate suggestions that guide the City and County in the planning process and provide information to other stakeholders of affordable housing. , ' CONTACT LIST FOR FUNDING RESOURCES. PARTNERS AND INTERESTED PARTIES Please list other federal, state or non-profit contacts that have been consulted regarding the proposed planning project. Include potential, not just actual, funding resources and partners. PROGRAM Common Ground Jefferson County Administration Jefferson County Communit Development Jefferson County Housin Authority Port Townsend Construction Affordable Housing Task Force Olympic Area Agency OnA 'n North Olympic Regional Housing Network Olympic Community Action Port Townsend Plannin Commission Jefferson County Communit Network Domestic Violence Sexual Assault Pro am Port Townsend Community Development CONTACT PERSON Vanessa Brower David Goldsmith Al Scalf LeRoy Hornbeck Shawn Needham Pete vonChristensen Ginny Adams Margaret Maxwell T. Dan Wollam Lyn Hersey Beth Wi1mart Peggy Thompson Jeff Randall PHONE# AND E-MAIL 360-301-3201 Vbrower 01 ca .com 360-385-9383 d oldsmith co:efferson.wa.us 360-379-4493 asca1f1 co.jefferson.wa.us 360-379-2565 hombeck 01 en.com 360-531-0233 shawnneedham64 ahoo.com 360-385-1587 ov 360-379-5081 jrandall@ci.port- townsend.wa.us (l DB& ~Yl) .........- .../' PUBLIC HEARING HANDOUT For More Information Steven K. Washington Managing Director 360,725.3005 . Stevenw@cted,wa.gov Dan Riebli CDBG Program Manager 360.725.3017 Danr@cted.wa,gov Dwight Edwards CDBG Project Manager 360.725.3011 Dwighte@cted,wa,gov Sheila Lee-Johnston CDSG Project Manager 360,725.3009 Sheilal@Cted,wa.gov Yvette Lizee-Smith COBG Project Manager 360.725.3014 Yvettel@cted.wa.gov Bill Prentice CDBG Project Manager 360.725.3015 Billp@cted.wa.gov Sharon Robinson CDBG Project Manager 360,725.3010 Sharonr@cted.wa.gov Janice Roderick CDBG Project Manager 360.725.3013 Janicer@cted,wa,gov Kaaren Roe CDBG Project Manager 360.725.3018 Kaarenr@cted.wa.gov Community Development Block Grant Local Government Division Introduction The Washington State Community Development Block Grant (CDBG) Program provides funds on a competitive basis for local housing, public and community facilities, economic development, and planning projects that principally benefit low- and moderate-income households. The Washington State CDBG Program is funded by the U.S. Department of Housing and Urban Development (HUD). The purpose of the state CDBG Program is to improve and maintain the economic and physical environment of eligible, non-entitlement cities and counties in order to enhance the quality of life for low- and moderate-income (LMI) residents and, as a result, benefit the entire community. Funds Available Approximately $18 million in federal funding has been historically distributed on an annual basis through the following proposed grant funds: . General Purpose Grant $7,500,000 Contact: Bill Prentice Annual grant cycle during which eligible applicants may request up to $1,000,000 per application for local housing, public facilities, community facilities, or economic developmentlmicroenterprise projects principally benefiting low- and moderate-income persons. The application due date for the 2005 grant cycle is November 18, 2004, with awards announced mid-March 2005. . Community Investment Fund Grant. $5,169,030 Contact: Janice Roderick Provides technical and financial assistance to eligible communities of up to $1,000,000 per application throughout the year on a funds available basis for priority community and economic development projects identified through the Washington Community Economic Revitalization Team (WA- CERT) or Rural Enterprise Community Initiatives. Assistance is coordinated with the department's Resource Team. Technical assistance is provided through the W A-CERT scoping process and on-site visits. . Plannino-Onlv Grant $ 600,000 Contact: Janice Roderick or Sheila Lee-Johnston Provides funds to eligible communities on a funds available basis for a wide range of planning activities that address public health .and safety issues; improve essential services to low- and moderate-income individuals; complete a necessary and specific step within a broader community development strategy; or meet a planning requirement that will principally benefit LMI persons. Grants of up to $35,000 are available, based on type of project.. Consortium of eligible applicants may request up to $50,000. CDSG Planning Only Grant Application 18 January 2005 CDBG Planning Only Grant Application . I Imminent Threat Qrant $ 300,000 Contact: Bill Prentiqe Provides funds to a<i!dress uni ue emergencies posing a serious and immediate threat to pub'lic he Ith and safety on a funds availability basis. Upon formal Declaration of E ergency, costs can be covered for a temporary repair or solution i1e funding for a permanent fix is secured. . $1,000,000 . $1,500,000 Grants of up to . Public Services Grant $1,775,000 Contact: Kaaren Roe Grants made available throug~ counties to 15 community action agencies serving non-entitlement areas! for activities serving low- and moderate- income people. Funding provided by formula and administration coordinated with the state Community Services Block Grant Program. . i Administrative One PercentiSet-aside for Technical Assistance One percent of the state's anrjual allocation of CDBG funding is used to provide technical assistance to CDBG eligible jurisdictions. . Business Loan Portfolio ! Contact: Dan Riebli : Four types of block grant lending instruments are currently used in Washington to assist busines$: . I · CDBG Float-Funded Acti ity Program · Loans from the Rural Wa hington Loan Fund · HUD Section 108 Guaran ee Loans · Regional Microenterprise evelopment Grants Eligibility Guidelines · Eligible applicants are Washi gton State cities and towns with less than 50,000 in population or counti s with less than 200,000 in population that are non-entitlementjurisdictio s or are not participants in a HUD'Urban County Entitlement Consortiu . . · Non-profit organizations, Indi n tribes, and special purpose organizations such as public housing autho ties, port districts, community action agencies, and economic dev opment councils, are not eligible to apply directly to the CDBG Program for funding. However, eligible jurisdictions may choose to serve Indian tr bes within their jurisdiction or to involve the other organizations in the ope ation of projects funded under the program. · Projects must principally ben it low- and moderate-income persons. Low- and moderate-income is defin d as 80 percent of county median income. · Applicants may submit one re uest per fund each program year. 19 January 2005 PUBLIC HEARING HANDOUT Federal Citizen Participation Requirements for Local Government Applicants to the State COBG Program Federal Reaulations 24 CFR 570.486 (a) (a) Citizen participation requirements of a unit of general local government. Each unit of general local government shall meet the following requirements as required by the state at Sec. 91.115( e) of this title. (1) Provide for and encourage citizen participation, particularly by low and moderate income persons who reside in slum or blighted areas and areas in which COBG funds are proposed to be used; (2) Ensure that citizens will be given reasonable and timely access to local meetings, information, and records relating to the unit of local government's proposed and actual use of COBG funds; (3) Furnish citizens information, including but not limited to: (i) The amount of COBG funds expected to be made available for the current fiscal year (including the grant and anticipated program income); (ii) The range of activities that may be undertaken with the COBG funds; (iii) The estimated amount of the COBG funds proposed to be used for activities that will meet the national objective of benefit to low and moderate income persons; and (iv) The proposed COBG activities likely to result in displacement and the unit , of general local government's anti-displacement and relocation plans required under Sec. 570.488. (4) Provide technical assistance to groups representative of persons of low and moderate income that request assistance in developing proposals in accordance with the procedures developed by the state. Such assistance need not include providing funds to such groups; (5) Provide for a minimum of two public hearings, each at a different stage of the program, for the purpose of obtaining citizens' views and responding to proposals and questions. Together the hearings must cover community development and housing needs, development of proposed activities and a review of program performance. The public hearings to cover community development and housing needs must be held before submission of an application to the state. There must be reasonable notice of the hearings and they must be hold at times and locations convenient to potential or actual beneficiaries, with accommodations for the handicapped. Public hearings shall be conducted in a manner to meet the needs of non-English speaking residents where a significant number of non-English speaking residents can reasonably be expected to participate; (6) Provide citizens with reasonable advance notice of, and opportunity to comment on, proposed activities in an application to the state and, for grants already made, activities which are proposed to be added, deleted or substantially changed from the unit of general local government's application to the state. Substantially changed means changes made in terms of purpose, scope, location or beneficiaries as . defined by criteria established by the state, (7) Provide citizens the address, phone number, and times for submitting complaints and grievances. and provide timely written answers to written complaints and grievances, within 15 working days where practicable. CDSG Planning Only Grant Application 20 January 2005