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HomeMy WebLinkAboutNov. 1998 - MinutesJEFFERSON COUNTY PARKS & RECREATION ADVISORY BOARD MINUTES FOR NOVEMBER 4, 1998 A. OPENING BUSINESS Member Dick Broders called the meeting to order at 12:10 p.m. in the BOCC Chambers of the Jefferson County Courthouse, Port Townsend, Washington. Members Present: David Whipple, Kate Spear, Rick Tollefson, Jr., Frank Trafton, Dick Broders, Karen Kautzman Members Absent: Judy French -Scott, Char Laughlin Staff Present: Warren Steurer, Klara Fabry, Tim Black, Molly Hilt, Jefferson County Public Works Guest: Lowell Jons, Quimper Trails Association Minutes: Minutes of the October 14, 1998 meeting were reviewed/approved. Quorum: There was a quorum. B. OLD BUSINESS H.J. Carroll Park: Warren Steurer reported there will be a volunteer work party this Saturday to work on the BMX area on the northwest side of the parking lot. Earl Woodley has donated his time and equipment for this project. The road into the park was paved and grass is being planted. Dick Shuff, who is retired from the fire district, is working on the donation of a flag pole. The Tri-Area Garden Club has been working on their project. The long berm near the entrance has been planted which includes large boulders donated by Dick Broders. The two other berms have been planted with heather and the next stage of plantings will occur in February. The 1999 budget is in process. The H.J. Carroll fund includes the IAC money for the restroom facility. A project manager will be assigned to complete this project by Fall 1999. Larry Scott Trail. Klara Fabry reported the mill agreed to fund an interpretive sign regarding the mill. Warren reported trash receptacles are on site and the City and County parks departments will be working together on trash pickup and trail maintenance. Warren plans to get back with the volunteer groups who agreed to help with trail maintenance. Point Hannon/ALEA Grant Request: Warren provided background on this project of Jefferson County becoming the public agency sponsor of the property acquisition. He distributed and reviewed a draft letter from the BOCC to be sent to the Washington State Park Commission and state legislature. The BOCC voted to sign the resolution and the ALEA grant application is due Monday. Warren is planning to attend the ALEA evaluations with Stephanie Taylor from the Trust for Public Land. If the ALEA grant is approved and before possession of the property, the County may delay the signing of the deed of ownership until issues of parking and access are addressed by the state. Gibbs Lake/Quimper Trails Association: Lowell Jons, representing the Quimper Trails Association, thanked the PAB for the Community Parks Grant. His group is meeting next week to name some trails and discuss trail signage. The funds will be used to arrange for the signage and to purchase tools. The proposed trail names will be brought back to Parks for approval. The IMBA (the International Mountain Biking Association) and a volunteer group of 21 people recently worked on trails and flagged a parallel trail to the old road that goes up to the water towers. They completed two regrades to help fix problem areas on two separate trails and flagged another area that is too steep. Their next work party is the first Sunday of December. Lowell said approximately 20 to 25 cyclists per week use the trails. Molly complimented the quality of work being done so far by Quimper Trails. Parks added a kiosk near the beach entrance and a second kiosk is planned for the large parking lot with trail information and a large map of the area. After School/Summer "Best Self' Program: Rick Tollefson reported there was a meeting last month. It appears the program will operate with a grant process in which schools can choose to participate and then programs can be tailored to meet the specific needs of each school. C. NEW BUSINESS Road Vacation: Terry Duff presented information on the proposed road vacation at Kennedy Street. Following a discussion, a motion was made that the road vacation has no significance to Parks. The motion was seconded and approved. City Parks & Rec.135`h Street Park Project: The County is waiting to receive the City's proposal on renegotiating the agreement with the County on the 35th Street Park. The City has requested the County consider the possibility of opening up the restrooms at Memorial Field for public use. The County has also been asked to address intersection visibility concerns on Quincy Street because of the Memorial Field fence. 1999 Budget: Warren reported the preliminary budget hearings just finished. The main difference in the 1999 budget from 1998 is a request for adding a full -tune position to support H.J. Carroll Park anrf I,a ry Scott Trail. The budget addition was $61,000 and includes improvements, small tools, equipment, and a top dresser for the fields. Some increased costs with utilities and supplies are also included. Additional revenues are anticipated with more programming at H.J. Carroll. In the Parks Improvement budget, there is $9,000 left in the little league programs divided among Quilcene, Chimacum and Port Townsend. There is $10,000 budgeted for Community Parks Grants, $2,000 for participation in the Youth Sailing Program, $15,000 for a bathroom improvement at Chimacum Park (including possibly a new vault toilet and moving the old toilets), and $4,800 for miscellaneous improvements. There was some discussion about the new drain field required at the Tri-Area Community Center. D. STAFF REPORTS Recreation: Tim Black reported that in the future there will be a need for an auxiliary parking lot for the larger events at H.J. Carroll Park. The infrequent 7-field soccer events maximize parking. The fields at H.J. Carroll and Memorial Field are in good shape. The soccer season is almost complete and brought in over $8,000 in revenue. Basketball sign-ups have started and will be able to be held at the Chimacum Gyms. At the Rec. Center, there are between 50-100 kids a day using the facility. The Gathering Place also comes two days a week and one evening a week. The staff is working on plans for next year. Parks Maintenance: Campgrounds closed October 1. A gate was added at Upper Oak Bay to keep out vehicles, close off wet areas, and minimize erosion. The day -use parking will remain open. Road maintenance will be done throughout the campgrounds and campsites will be upgraded. Vandalism is occurring at Irondale Park. PAB suggestions were lighting and creating Friends of Irondale Park. E. ADJOURNMENT The meeting adjourned at 1:30 p.m. The next meeting is scheduled for Wednesday, December 9, 1998. Jeff. Co. Parks & Recreation Advisory Board Minutes of November 4, 1998 Page 2