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Home My WebLink About027 05 f!.. ~.{t ?/,j( ~ '~'" If. I 1- b$" (,i.-$ tA. [ k...T. ',\') (). S .\1, g':k (' ;4~. 'Y3~~ ) JEFFERSON COUNTY State of Washington ;OJ ORDER: BUDGET APPROPRIATlONSlEXTENSIONS:) RESOLUTION NO. ,27-05 VARIOUS COUNTY FUNDS ) WHEREAS, the Jefferson County Board of Commissioners did on the 4th day of April, 2005, declare that an emergency existed for the listed expenses which are funded byadcfttional sources which were not anticipated at the time of preparing said, budgets; and such sources . include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 4th day of April, 2005, set a hearing on said emergency for the 18th day of April, 2005, at the hour of 10:05 a.J11. in the County Commissioner's Chambers, Courthouse, Port Townsend, Washington; and, · WHEREAS, Jefferson County has published notice of this hearing on Aprile" and April 13th in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set for said hearing and no objection or objection interposed; NgKf,~THEREFORE'IIT-IS-HEREBYORDERED,by-the Board-of-CountyCommissioners; that due to there being sufficient monies available in the Current Expense Fund and various other funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed below and per the attached requests. FUND' AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE FUND NAME CURRENT EXPENSE/GENERAL FUND 001.050-000 County Clerk 001-261-000 Transfers Out $10,759 $25.000 $35,70 TOTAL SPECIAL REVENUE/CAPITALlENTERPRlSEIINTERNAL SERVICE FUNDS 108-000..010 143-000-010 147-000-010 17~10 301-000-010 306-000-010 308-000-010 &06-000-010 WSU Extension Fund Community DevelofJment Forest Reeerve Fund Parks imprOvement Fund Construction Fund Public Infrastructure Fund Conservation Futures Fund Infonnatlon Services Fund $7.000 $10,GOO $10.000 $3O,GOO $2,465,654 $69,105 $45,340 $90,460 $0 $0 $0 $10,000 $25,000 $0 $0 $0. . $0 $0 $0 EXPENSE $10,759. $25,000 $35,759 $17,000 $35,000 $10,000 $30,000 $2,465,654 $69,105 $4S,340 $90,460 ..W"c., ~~ ~ ' ORDER: BUDGET APPROPRIATIONSIEXTENSIONS:} VARIOUS COUNTY FUNDS } APPROVED this 18th day of April. 2004. RESOLUTION NO. 27-05 Page 2 SEAl: " .to..,<:.-"."..... ............ /"..... '1 ''l." ~/"f'~:~~"" ~-~ 1.. ~ . J '. \ ;. " ~ /' 'Ii''' ....". ":"'l /' ,lI;lr'"1 ' ,~ 1,. ~... ~\ -Jt;.;;( ) . . 7" ;t!;: ;i;l, ! ....' I · <ft. '.~ :\~.I1F ; ~. '. I; :. If"'l;l;j' \ ""~. \. , - - II ./t/ \.., '" ) ~ . j . oj, - \ "': ". J r,.~. t';' c: \'. . .1 '''''''.". ", - ~ \;,';'~--:..." ' . ,"f(.'f "''l ~~ ,'. .) oJ . , . ';.-:.-......--... ".... JEFFERSON COUNTY 80 F COMMISSIONERS ATTEST: ~lA~ '(V~f C/Y'JC 4lie Matthes, CMC Deputy Clerk of the Board .' _Id' / . , ~.- , . Leslie Locke From: Sent: To: Subject: Phil Johnson Tuesday, April 12, 2005 2:24 PM Leslie Locke FW: Supplemental Budget Request for Jury Software Reason for Appropriation.doc >---------- >From: Ruth Gordon >Sent: TuesdaYI April 12, 2005 2:23:36 PM >To: Phil Johnson; Pat Rodgers; David Sullivan; John Fischbach >Subject: Supplemental Budget Request for Jury Software >Auto forwarded by a Rule > Hello, Gentlemen - As you know if you have already perused the Supplemental Budget requests that will be reviewed at the BOCC meeting next Monday morning 1 I have submitted a request for $10,759 for modern Jury Management software. It will allow us to provide better service at a significant savings of staff time. We can then devote a more meaningful portion of an FTE to tasks which are mandated to the Clerk's office but are currently not being accomplished very effectively due to lack of anyone with time to really do the work. I will be on hand at the public meeting Monday to support this request. However, I would welcome the opportunity to discuss this matter with you beforehand if that would be helpful. (I will be in Olympia all day Friday.) I can be reached by phone outside work hours via my cell phone - 301-0745. For your convenience 1 I have attached a copy of the rationale for the budget request I submitted with my proposal. No need to bother downloading it if you've already got it handy - it's the same material you've already received. Respectfully, Ruth Ruth Gordon Jefferson County Clerk P.O. Box 1220 Port Townsend, WA 98368 (360) 385-9126 Fax (360) 385-5672 rgordon@co.jefferson.wa.us 1 ) ..:/~' Reason for Appropriation/Extension County Clerk The Clerk's office manages juries for both District and Superior Court. For many years we have used an antiquated software from Computech. This software randomly selects the number of jurors needed and prints sign-up sheets using a 9-Pin Dot Matrix printer. All other jury management functions (reports, mailings, payment calculations, culling called jurors) must be done manually. This process requires approximately 70% of an FTE position, or $23,237 per year, after our new contract takes effect. Due to the time- consuming nature of the process, we must call jurors for a whole month rather than weekly or biweekly as most other counties do. I am making this supplemental budget request to replace our current system with Jury+ Next Generation - a modern, full functioning jury management software that should provide automatic and error-free calculation of jury mileage and charges. I expect it to cut the staff time required in half by fully automating many of the functions we now do by hand and via work-arounds. Mark Peil has talked with the vendor and is assured that this system will be compatible with the county's SQL server platform. The vender's quote includes customization to interface Jury + to GEMS. With the savings in staff time I hope to be able to proceed with necessary cross-training and to be better able to absorb the inevitable absences that are part of office life. In addition I propose to implement a more effective effort to collect Legal Financial Obligations. In 2003 in RCW 9.94A.760 the State Legislature transferred the responsibility for collections from the DOC to the County Clerks, but no additional staff came with that responsibility. As of January 1,2005 we were monitoring 1,210 cases with a combined debt of $4,289,123.05. I would be happy to explain the LFO repayment process, but suffice it to say we have not been able to assign someone to this important function for more than approximately 20% of a FTE. We are pursuing training to make a more focused, aggressive, and effective effort at collections but need additional staff time to put in practice the techniques we are learning. I propose to rotate staff assignments as we achieve more efficiency through automated jury management. Much of the revenue from LFO repayments goes to restitution, the state Crime Victims' Fund, and the PSEA account, but a portion of it does stay with the county. Over the useful life of this software I am confident it will repay its cost many times over, in addition to providing better service to jurors and the courts, and improving the accuracy of payments to jurors. Thank you for your consideration of this request. Respectfully submitted by Ruth Gordon Jefferson County Clerk March 31,2005 TO: BOARD OF COUNTY COMMISSIONERS, Date: March 31, 2005 RE: Request for Emergency Budget AppropriationIEension and Amendment County CIer1dGeneraI Fund 001.050.000 DepartmentlFund Name Fund Nwnber Commissioners; (made all that apply with an "Xi [!] . ~ be advised that after a thoroUgh examlnatioIt d my (U1ri budget . appeeI$ that.the arriOunt allocated is insufficient to pay neo8SsafY ~ d this clepMnent fortis year. .Aft8I'. careful eumInatIon qf all the expenditures within the department budget wfth nspect to present and future needs. I find hlIl my budget is shoft. Thertlore, for this Cooent year for the reason(s) ouIIined below, l.request... emervency appropciation and ~~ in the amount of: I_L!I' I . o For funds other than Curnnt Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? , . E3~:s D .< Please be advised that a revenue source (Le. grant. neW fee) has been received by this department which was not included in the annual budget at the time I was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the bUdget this year as outlined below in the amount of: I I. . BUQGET BARS Revenue" ~ - CURRENT REVISION AMENDED $0 $0 $0 BUDGET BAR$~. 512.30.41.0020 Software $10,759 Reason for. - Please see reverse. . Respectfully Submitted, . ~. EleCted Head SignatUre .I'~' TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Date: .March 30, 2005 County AdmlnlstratodGeneral Fund, Transfers DepartmentJFund Name Commissioners: (mark all that apply with an "X") rn Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of aU the expenditures within the depalth..m budget with respect to present and future needs, I find that my budget is short. ThenlfOle, for this current year for the reason(s) outfined beIow,1 request an emefgency appropriation and budget extension in the amount of: , $25.000 I D For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additional eJCpenditure? B~~ D 001-261-000 Fund Number BARS Revenue" Please be advised that a revenue source (Le. grant, new fee) has been received by'this department which was not included In the annual budget at the time . was prepared. Thelefore, I request an emergency appropI iation and budget extension to include this new reven~ in the budget this year as outJined below in the amount of: J I . BUDGET CURRENT REVISION AMENDED $0 .' ~ $0 $0 $0 $0 BARS ExpendIture. Description 597.00.00.0201 Transfer Out to ,$0 $0 $25 000 $25,000 Reason for . . -. . This request is based on DOCC direction at the Mard121at public meetilag to fund $25,000 toward the planning needed for developing the informationIproces$ for including ,ndustrial land Banks- In the County's land USe regulations. Respectfully Submitted, ~1!-11 .... . ~ '.' " ' <.' let .' Head SignatUre ,.'~"'. TO: BOARD OF COUNlY COMMISSIONERS RE: Request For Emergency Budget AppropriationlExte:nsion and Amendment l1tt:::;;:, e... ~~ ~Wr:a. to? ,:><>1> ""0 entIFund Name Fund Number . Date: J;1r,4.s- Cornmk~oners: (check all that apply) J3 Plcuc. be advised that after . thorough f!r~ of ,my cumat budget it appears that the amount allocated is iasufticieot to pay ~Slly expc:ascs of Chis dqw1mcat for tis ,... After . carefwI ~_I"'" ef aD the ~ mtbIa the depuUleat IMIdcet wida respect to .... ad future needs. I find that my budget is short. '1'Iaetef~ I RqUeSt _ ~ appropriatioo _ budptcUcll.aoo in the amount . ~ Z Pb P -DC> for- this cunaIt ~ for the reaoa(s) outIinecl below. J;a For ftmb tItIrer dum CItrrt!IIt lbrpeIrse - Is there cooug1a PuDd R..I~ (uDeIlCnmbered cash) to COY<< Chis additiooal expeoditure? Yes X No o Please be advised that a reveaue IOUI'ee (Le. gnat, Dew fee) Us beea received by this dqwhucut wbp \ftS DOt included in the lDDuaI budget at 1he time it \ftS prepered. ~ I mp:st ... emergency -wropIiatioo md budget ClrtaIsioo in the amouot of to include tis aew ~ in 1he budget this ye8i as outlined below. BARS f. ReveIlae DescripCioa C1uTeat R.eridea New Badget $0.00 $0.00 $0.00 $0.00 $0;00 $0.00 SO]JO -----~---"--- BARS f. ~~itare DesaipCiu Curreat Rmsioa New BMget 5"7/ Z-/ 35 qD~H> ~ ....a', ~~ .,e "$0.00 -f I. SO 70#1040 799'. $"P $0.00 $0.00 $0.00 tftl' .,&1) ~ 1000 $0.00 ~7?9S.$" Reason for riationlExteosion 1- ~ :L~ ~, A. mA~1 ~ tJJ~~..~~ ~ .....&' UH~."J -c.c~~....ZC: w;,a, ~ ~ ~ WSu.,~. ~_ ~ ~ ~ h1~ ~ ~ ~A~--,?" ~.~ ;?-- d~- /~-~~ ~~ --...-L ~ .-,0 ~~"7'" t!? r~"" ~ ! ~~.~~~ ~~->.~ ~ -:,.. f>~.....~-, -:J..4D~. ~Ci.1 ..~-#~.a.~~~ref" G.J. -iee.1'--- ~. . ~ ./ZL, ~ .fu- & submi ~ ~ 7<IW ~ ~ "f't.c.c'- _('t!:~~, kliX.4- ";1t'~~ ~~: ~~ ...~."". TO: BOARD OF COUNlY COMMISSIONERS RE: Request For Emergency Budget AppropriationlExtension and Amendment ~. ~ ~ ,f..v.J:.u. /&>S' &>'" " tlFundName Fund Number Date: ~/M;P5 010 Commi~,jonCJ:S: (cbcck all that apply) lS3 PI.eue be advised dIM afta: a thorough ~of my cum:at 1Ndget it IIJlPC*'I dull dae amount allocated is i.-dIicieat to pay DC( moy expeases of this depertmeat foe Chis J'*'. After . care&I ....._I..do. or all the espeaditu'eI wICItIa Gte 41cpari1Deat hdpt with n:spect to paeat aacl fiIUc acccIs. J fiD4 tb8t my budget is short. 'I11erd'cn. I request.. c:mct.&ebCY apptop...... budget cd ..... ill the alOUIlt II / "- p'6 . 17p f<<tbis c:um::atyarfoe the IC8SOO(s) oudiDedbelow. L~~~~7 ~c~~ ~ - ~f.~~"""'-?:J a For jiIIIM tItIrer tIuIII c:.n-t /bqIeIru - Is 1hc:re eDOUgh Fuad ~1nce (1--~ cash) to covec.this idditiooal expeoditure? Yes No ID Pleuc be 8dvisccI1bat a revea.ue source (Leo pu.t, Dew fee) .... beea neeIvecI by this dep8a1meaat ~ was not included ia. 1he ...... ~ at the time it was prcpered. 1'bel'cfore, I request.. CIIlCQeocy ~iation and budget exteosioa in fhe mJOUDt of , / p p" o. PD to includc this new I'eYalIIe ia. the bucJ&et this,.. u outlined below. , c.n.t JlefWDa New hdpt .;- /p p~O.OO $0.00 $0.00 $0.00 ~~-p~~OO - V/).'III>O.OO BARS' EqteadlCue .7.3/. N. /D. O~Db .F.3I. II. 3/. ~IJO Reason for . 'on/Extcnsion ~?"--=:::c..x-.L .,... -...._.e ~--.~ ~'",:'5- ~c.___~"~""""" -....... . a..<s:.u.~&. ~-r" ~ _. y........J n~ //~/p.S-~, ~ r ~.f!-r"Z.~ ~ ~. ~ ~ ~.._~-v T~.::z:z:c ~ ~~ SuG,~~ ~.~n,"~';"7~~.J~ ~~ a.:c. I I. i I I I ! . ~ submitted, d~,-~~ _td. TO: BOARD OF COUNTY COMMISSIONERS Date: April 1. 200S RE: Request For Emergency Budget AppropriationlExtension and Amendment DEPARlMENT OF COMMUNITY DEVELOPMENT DepartmentlFund Name 143-100-810 Fund Number . Commissioners: (check all that apply) . IZI Please be Ildviscd that after . chorough If!Y~ of my CUD'eIlt bad&et it appcan that the UIOUD.t 8I1OCItcd is insufficient to pay IlCOCISIlY ClIq)eOSCS of dais cIcpMtmeot for this yar. After . cueftd a--"';~ of aD Clae expeiUIltves wlCIWl CIte departaaeat badcet with ICIpCCt to pIeaeat ... fiduft; aecds. I fiocl tbat my budget is. short. 'l'heaeCote, I request _ cmeapocy appropriaiioDad budget c:xteasioa. in the 8mount $10.000." . for this cum:ot year for the ftlUOII(s) outtinec1 below. ltI For fllllb tJtIrer tIMII c.n.t IbqJeIue - Is there eoough Fuod R.1'""'e (VlIlCtIo'U"uberccl c:ash) to ClO\'<< this UIitiooaJ. expcoctituR? Yes.f No o Please be advised that a reyeaae soan:e (Le. cnat. aew fee) Ita beea ncelYed by this dcpe&bu..Mt wbic::b .was not included in the -.mual budsct at the time it was ~ ThcreCorc. I. request an cmergcocy appqxi8Iio4"'" budget exteosioo in the amount of to iDcludc this DCW revame in the budget this year as oadincd below. BARS t# Reveaae DeIa1pUoa Cvnat . . - .so.oo RnIdoa New BHcet $0.00 $0.00 SO.OO SO.OO .$0.00 -~~----$O.GO -.~ BARS t# ~dltare 558.62.10.0600 Duu..... DRD - Clerk Hire Cvnat SO.OO RmIIR $10,0.00.00 SO.OO $10,000.00 NewBHget $10,000.00 $0.00 SO.OO SO.OO -SO.OO $10,000.00 Reason for . . on/Extension Expcodit:uR deleted from CUD'CIlt badget in error. Ceded to covel' Cledc Hire employee wages. from Puod Balance. TO: BOARD OF COUNTY COMMISSIONERS Date: April 1, 2005 RE: Request For Emergency Budget AppropriationlBxtension and Amendment DEPARTMENT OF COMMUNttYDEVELOPMENT Department/Fund Name 143-000-01. Fund Number Commissioners: (check all that apply) [J Please be advised that afta- . thorough f'!rMn~ of ~ cm.aat budget it appears that 1bc maount allocated is iasafIicieot to pay ~ 4'.:llpeDSC$ of dIis ~ for 1bis year. After . eare&1 eDIBIaaCloa of aD tile ~ wItIaIa tile ~ IMadpt with .... to JIftlICDl- fiaCuR: neods. I find that my budget is short. ne.d'~ I RlqUCst III c:metpDCy appropriation ID4 budpt cDcasioIl ill 1bc 8DlOUI1t fortis CUIrCIlt yCIr for 1bc rasoa(s) oudincd below. CI Ft1I' fllllb tItII6 tIuur CIII'nIIt ~ - Is there coouih FIm4 Balance (UIleIlCUDlbercd cish) to COY<< this additional expenditure? Yes No ~ Please be ..tvise4 that a reveaae source (Leo crut, .ew fee) .. hell ncelved by this departmentwbiFh was not included in the 1DD.ua1 budget at d1e time it was prepared. 'I'hcI'efOIc, I RlqUCst an cmc:rgency approptWioh IIld budget exteasion in 1bc unount of $15....... to includo tis DCW ftMlI1Ue in Chc budget this year IS ootJineci below. BARS ## ReYeaae 397.00.00.0013 Carreat RevIdoa Desc:rIptloa TnmsfCl' -in fiom General Fund ILB ProfScnices SO.OO $25,000.00 ~-.---,c-,$O.OO $15,'000."00 BARS f. Expcadltare 558.60.41.0030 0uTeat Bw $26,000.00 RevIsIoIl S15,000.00 Desa.,.. Professiooal Services $26,000.00 $25,000.00 Reason for . ationlExteosion &om Gcoeral Fund FOr'IndustriaIIComm Land InWlltoly (ILB) Profcssioo.l Services . _ C'..C. New Badeet $25,000.00 SO.OO SO.OO SO.OO $2S~000.00 -- New Badeet $51,000.00 SO.OO SO.OO SO.OO . SO.OO S51,ooo.00 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationIEension and Amendment Date: Mard130. 2005 County AdminlstratodForest R8SelVe OepartmentIFund Name Commissioners: (mark aU that apply with an "Xi 00 Please be advised that after a thorough examination of my curent budget It appears that the amount allocated is insufficient to pay necessaIY expenses of this department for this year. After. careful eumInatIon of all the expenditures within the department budget with respect to present and fubn needs. I find that my budget is short. Therefore. for this current year for the reason(s) outIined'beIow. I MqUe$t an emeI1J8I'ICY 8ppR)priation and budget extension in the amount of: J . $10.000 , 00 For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this adcfltiona1 expencflture'? . ~~ - D 147..000-010 Fund Number BARS Revenue t# Please be advised that. revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Thelef'ore. I request an emeI1J8I'ICY 8ppR)priation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BUDGET CURRENT REVISION AMENDED $0 . . DescrI $0 $0 $0 $0 BARS ExpendIture, Description 597.00.00.0052 Transfer. WSU Extension $0 $10,000 $0 $10,000 Reason for To provide monies to the wsu Extension office to run the County's FIreWise progl8lll. r~ ' of' ~111 h=J.~ Elected 0fIiciaUDepartm Head Signature ....-s,c., , . TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Parks Improvement Fund 175-000-010 DeparbnentlFund Name FWld Nt.U1'tber Commissioners: (mark an that ,apply with an "X") [!] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is Insufficient to pay necesS8fy expenses of this department for this year. After. careful examination of all the expenditures wtthln the department budget, with respect to present and fWn needs. I find that my budget is short. The! efore, for this CUI'Ari year for the reason(s) ouCIined below, I request 8n emergency appropriation and ~ extension in the amount of: - 1_000 I [!] For funds other than Curnnt Expense (General FWld)- -Is there eoough FUnd Balance (lIleflct.mberech:ash) to Cover this additional expendib.n? ~Yes DNo Date: March 23, 2005 o Please be advised that.a revenue source (Le. grant. ftew fee) has been rec4Wed by this department"Which was not included in the annual budget at the time it was prepared. Thelefore, I request an emergency appropriation and budget extension to include this new revenue In the budget this year as outlined below in the amount of: I I. . - . BUDGET BARS Revenue ## ~RRENT IUMSIOH : '.. "',,"'.~ ?..~~~..- -: ::;:~~,~~ '_.:- ~~; :":fl~'... S ~ ~.~" _ -.(:- ....t.::,... :y"., ~ ~ $0 BARS expenditure' . DescrIption 576.30.41.0000 Professional Services ,!r: ;"~,*",,;,~~ -. .;.~~> . - ' $30 000 $30 000 $60 000 Reason for . . _ Coooty CommissIoners made an agreement with The QlIcene Historical Musam to- provide the Museun with ng from the Park-Improvement Fund in the arnomt d $30.000. ThIs amount was not provided for In the 2005 budget. A copy of the agreement is attached. R . .'~of-' TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Central ServiceslConstruction & Renovation Department/Fund Name Commissioners: (mark aU that apply with an T) 00 Please be advised that after a thorough examination d my cuent budget it appears that the amount allocated is insufficient to pay necess8f)' expenses d this department for this year. After. careful examination of.n the expenditures wtthln the department budget with respect to present and future needs, I find that my budget is short. Thelefore, for this current year for the reason(s) ouained below, I request an emergency appropriation and budget extension in the amount of: I $lAOO I 00 For funds other than Current Expense - -Is there enough FLRld Balance (unencumbered cash) to cover this additional expenditure? (X]Ves DNo D Date: March 31, 2005 301-000-010 Fund Number ..- Please be advised that a revenue source (I.e. grant, new fee) ha been received by this department which was not included in the annual budget at the time it was prepared. Ther8for8. I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I ,I . BUDGET CURRENT REVISION AIIIENDE;D BARS Revenue" $0 $0 BARS EIcpendIbn' 594.10.62.0000 BUDGET CURRENT REVISION AMENDED 159075 400 167 475 $0 $0 $0 $8,400 $167,475 $159 075 Reason for The QuIIcene Community Center Advisory Board did not expend Is $8,400 budget in 2004 and wishes to combine ~ unused monies with their 2005 allocation so that they can aooompIish a IaIger project this year. . -- r~.. 3/31/1!5 Centraf Services Director . ~ .,.- TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationIEensIon and Amendment CeotraI ServiceslConstruction & Renovation OeparimentJFund Name Commissionefs: (mark all that apply with an "X") m Please be advised that after a thorough examination of my cwent budget . eppears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After. careful examination of..n the expenditures within the department budget with respect to present and fuUe needs, I finelthat my budget is short. TherefOle, for this a.nent year for the reason(s) outAned below, I request an emergency appropriation and ~ extension in the amount of: 1~53.254 I . m For funds other than CulT8At Expense - -Is theIe enough Fund Balance (W1eI1CUI1lbered cash) to cover this adcfttional expenditure? IXJVes DNo D Date: March 31, 2005 301-000-010 Food Number . . Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the aooual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as 0UCIined below in the imount of: I I BUDGET BARS Revenue ## Desert CURRENT REVISION AMENDED $0 $0 $0 $0 BARS, Description 594.10.62.0000 CAPITAL PROJECTS BUILDINGS Reason for - The foIowing projects. which were budgeted in 2004. were not conlpleted and wit continue to be WOI1ced on in 2005: Courthouse Front Door RepIaclement Ccuthouse SIe MasIer Plan Sherlr's AdmIn BIdg & JefbxnIEOC Remodel Castle till Remodel OSHS BuIlding Remodel $46,223 $640,743 $330,527 $935,761 $500,000 $2.453,254 . . . .....-.... Centr8J Services Director TO: BOARD OF COUNTY COMMISSIONERS . RE: Request for Emergency Budget AppropriationJEensfon and Amendment Central ServiceslConstructlon Fund 301-000..010 OepartmentJF'und Name Fund Number Commissioners: (mark all that apply with an "Xi rn Please be advised that after a thorough examinatioO of my cunri budget it appears that the an10unt allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of aU the expenditures within the department budget with respect to Pfesent and future needs, I find that my budget is short Therefore, for this amn year for the reason(s) 0UCIined beIorN, I request an emeIgency appropriation and budget extension in the amocn of: . f $4.000 I rn For funds other than Current Expense (General Fund)- -18 there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ~~:S [] .' Please be advised that a revenue soun:e (I.e. grant, new fee) ha been received by this department which was not included in the aooual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue In the budget this year as outfined below in the amount of: I I BUDGET BARS Revenue t# ~ CURRENT REVISION AMENDED $0 Date: March 30. 2005 $0 $0 .$0 $0 BARS Expenditure " 597.00.00.0000 Transfers Out DescrI on $0 $4,000 $0 $4,000 Reason for - ... - ension On JanuaIy 22, 2003 a grant for the CIocIctowei project that should have been deposited in the CIocIctowei Fund . (303) was inadVef1antIy depositied into the Construction Fund (301). This will correct the desposit 8f1'Or. . .'"~~-' TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtenslon and Amendment County AdmlnlstratorlPublic Infrastructure Fund 306-000-010 DepartmentlFund Name Fund Number Commissioners: (mark all that apply with an "Xi m Please be advised that after a thorough examination d my curent budget It epp ears that the amount allocated is insuffic1ent to pay necessary expenses d this department for this year. Mer. careful examination of all the 4QCPeftdltures within the department budget with respect to present and future needs, I find that my budget is short. Thelefore, for this current year for the reason(s) outlined beIow,1 request an emergency appropriation and budget extension in the amount of: I _.105 , m For funds other than Current Expense (General Fund)- -Is there enough Fund Balance (unencumbered cash) to cover this additionaf expencflture? [K]Ves DNo Date: Man:h 30. 2005 D .' Please be advised that a revenue source (Le. grant. new fee) has been NCeIved by this department which was not included in the annual budget at the time It was prepared. Thelefore. I request an emergency appropriation and budget extension to include this new revenue In the budget this year as ouIIined below In the ainount of: I ~ I' . BUDGET BARS Revenue" CURRENT ~SION AIIENOED $0 $0 $0 $0 $0 BARS ExpendIture , DescrIption 597.00.00.0405 Transfer Out to Sewer Fund $0 $0 ,105 $69,105 Reason for grant is for theTri-Area Sewer project. This implements Ordinance 1~ dated December 20, 2004, approved by letter from the Public Infrastructure Fund Board dated Mardl11. 2005. The $69,105 represents 51% current Public Infrastructure Fund revenue budget. ~~ --~L~-- ..,~". TO: BOARD OF COUNTY COMMI~IONERS RE: Request for Emergency Budget AppropriationIEension and Amendment County AdminlstratorfConservation Futures ~10 OepartmentJFund Name Fund Number Commissioners: (mark all that apply with an "X") m Please be advised that after a thorough examination of my curent budget ~ appears that the 8ITiount allocated is insufficient to pay necess8fy expenseS of this department for this year. After. Ql'8fu1 examination of aU the expenditures within the department budget with respect to present and fubn needs, I find that my budget is short. Therefore, for this CUI'Il!lnt year for the reason(s) outlined below, I request an emergency appropdaOOn and budget extension in the amount of: , $45.340 I m For funds other than Cumtnt Expense (General Fund)- -Is thent enough Fund Balance (unencumbered cash) to cover this adcfltional eJCpeI'lditwe? ~= o " Please be advised that . revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time It was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue In the budget this year as outlined below in the MlOUnt of: r I BUDGET BARS Revenue t# Descrtption CURRENT REVISION AMENDED $0 Date: Mardi 30,2005 $0 . $0 c.$O $0 $0 BARSExpendItu...# 594.39.61.0000 Land Description isItion $162,700 $0 .$0 $45 340 $208,040 Reason for . ension Needed to meet cost estimates for 8eYefaI easement acquis4tions. ~inr~ Sed OfficiaIIDeparbTient Head Signature . .'tIi'.C' TO: BOARD OF COUNlY COMMISSIONERS RE: Request for Emefgency Budget AppropriationIEsion and Amendment Central Servk:esIInformation Services ;; DepartmentlFund Name Commissioners: (mark all that apply with an "X") [K) Please be advised that after a thorough examination d my CUI9I1t budget It appears that the amount allocated is insufficient to pay necessary expenses d this department for this year. After a careful eumlnation of all the expenditures WIthin the department budget with respect to pesent and future needs. I find that my budget is short. Thelefore, for this cwrent year for the reason{s) ouUined below, I request an emeIgency appropriation and budget extension in the anount of: J _AGO. I IX) For funds other than Current &pense - -Is there enough Fund Balance (unencumbered cash) to cover this additional expen<flture? ~= D Date: March 31, 2005 5Q6..000..010 Fund Number Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the tine It was prepared. Thelefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BUDGET CURRENT REVISION . . BARS Revemie ## DescrtptIon $0 $0 BARS ExpendIture " 594.18.64.0020 DescrIption ers $497,000 $90,460 Reason for . The implementation d the GEMS FtnaneiaI System was not completed during 2004 as originally planned; the project shOuld be completed during 2005. $9O,460"d the 2004 budget that was unexpended. AICnit ~. 3j3L/1JS Central Services Director ~..,."'+