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Home My WebLink About044 05 c'~.'" f'~ <7,t,.g jv.A/i- ) , ,:l QQ.t ~S : '1 / j"~J66 STATE OF WASHINGTON County of Jefferson In the Matter of Establishing Goals And Objectives for the 2006 County Budget } } } RESOLUTION NO. 44-05 WHEREAS, Jefferson County's growing population continues to put pressure on the provision of public services; and WHEREAS, as our County grows, the demand to provide critical services such as public safety, public health and education, and capital infrastructure, the foundation of a strong economy and a strong community, continue; and WHEREAS, our County needs to protect and capitalize on our competitive advantages; our people, our environment, and our history, as we grow our economy; and, WHEREAS, initiatives passed by the people of the State in recent years have reduced or eliminated revenue sources previously relied upon to pay for services and programs; and, WHEREAS, additional revenue sources needed to sustain existing county programs will need to be referred to the Jefferson County voters for approval; and, WHEREAS, increases in program costs and reductions in revenue due to shifting of State and Federal priorities affect the delivery of County services; and, WHEREAS, changes in program costs and revenue due to local economic conditions affect the delivery of County services; and, WHEREAS, adequate cash reserves need to be maintained for each operating budget to provide for emergencies and for cash flow; and, WHEREAS, the annual budget process provides opportunities to focus resources in support of strategic issues facing Jefferson County; and, WHEREAS, in order to maximize the use of limited resources, programs and services must be strategic, effective, and efficient in their delivery while targeting community priorities; and, WHEREAS, it is recognized that citizens of Jefferson County expect both accountability from their public servants and affordability from their government; and, WHEREAS, Jefferson County together with the City of Port Townsend and other local government agencies recognize that collaborative efforts to provide services benefits all citizens of the County; and, Resolution No. 44-05 re: 2006 Budget Goals WHEREAS, the following strategic objectives are of highest priority: 1) Supporting local law and justice programs 2) Addressing locally identified and defined local public health issues 3) Protecting and enhancing natural resources 4) Investing in community infrastructure that encourages economic opportunity 5) Planning for long term capital facility needs 6) Operating within a business plan based on sustainable resources, measured performance, and outstanding customer service NOW, THEREFORE BE IT RESOL VED, that the Board of Commissioners of Jefferson County does hereby establish the following goals and objectives to guide the development and adoption of the 2006 Jefferson County Budget: BUDGET PREPARATION 1 . Budget requests shall be prepared in a consistent, citizen friendly format that clearly identifies the resources needed and the services to be provided by each program. 2. Departments shall prepare budgets following the standard format provided to them in the 'Call for Budgets' from the County Auditor. 3. Each department and each major division or program within each department shall prepare a narrative, which shall include: a) The department's mission statement in a clear concise statement explaining the purpose of the organization. b) The department's staffing requirements for the coming year clearly indicating which staff positions are grant supported. c) Outcomes expected to be obtained by the program, including impacts anticipated by increased or decreased funding. d) A description of how the program supports the six (6) priority strategic objectives. FISCAL BUDGET OBJECTIVES 1. The budget, when adopted, will be balanced within available resources. In addition to annual fiscal objectives, there should also be a focus on long-term financial analysis. Page 2 of 5 Resolution No. 44-05 re: 2006 Budget Goals 2. Growth in General Fund property taxes shall not exceed 1 % (estimated to be $53,143) plus taxes collected on new construction. 3. Growth in Road Fund property taxes shall not exceed 1 % plus taxes collected on new construction. 4. Consider supplemental 0.1 % Sales Tax as authorized by ESSB5763 to fund chemical dependency and mental health needs. 5. Transfers from the General Fund to other operating Funds will be adjusted from current levels based on the impact of the rates of the new labor agreements or the estimated rates of the labor agreements that are still under negotiation on those operating Funds. 6. Personnel costs (salaries, wages, & benefits) will be adjusted based on the rates of the new labor agreements or the estimated rates of the labor agreements that are still under negotiation; there will also be an adjustment to reflect annual step increases. Increase to FTE will require substantial justification. 7. Reserves shall be maintained for each Fund as authorized in resolution 30-05. 8. Revenues collected in excess of the minimum reserve shall be held for one-time, special needs that fulfill strategic objectives of the County. 9. The current policy of the Board of County Commissioners, as approved in Resolution No. 34-04 is as follows: The Parks and Recreation Program shall be funded with the intention that the Recreation program will be shifted to a fee-based revenue over the next 5 years. (Reduce General Fund subsidy by one-fifth per year.) This policy needs to be reexamined and the County needs to amend the policy to ensure that all families have the opportunity to fully participate in the recreation programs offered regardless of income. As to "General Fund subsidy," every effort will be made to maintain the subsidy at the level of 2005 through program modifications or new revenue sources. 10. Non-personnel Operating Costs will be adjusted from the adopted 2005 budget by2%. 11. Any proposed use of "banked capacity" (currently $493,332 - - 9.6% in General Fund) will be for one-time non-recurring expenses. 12. Examine fee levels and ensure all fees are set at a level that recaptures the cost of the service being provided. Page 3 of 5 Resolution No. 44-05 re: 2006 Budget Goals STRATEGIC BUDGET OBJECTIVES 1. Support an effective economic development strategy for Jefferson County that encourages participation by the City of Port Townsend, the Port of Port Townsend, the Economic Development Council, and other interested parties. Explore alternative methodologies to ensure that an effective economic development program is implemented and carried forward. 2. Support and maintain law and justice programs; encourage collaboration by the courts, law enforcement, prosecutors office, and other law and justice providers in the development of strategies that yield the best outcomes within the resources available. 3. Support programs that identify and treat significant public health threats and gaps in programs offered. For example, gaps in the Substance Abuse Program should be identified and a determination made to close them if practicable. a) Develop programs to address substance abuse issues that emphasize prevention, early intervention, recovery and overcoming community complacency and which assist in implementation of a comprehensive drug court and mental health court model. b) Use the Local Health Data Profile to determine community needs and prioritize services. c) Deliver programs that promote healthier community and individuals. 4. Complete the remodel of the Castle Hill main building; relocate Public Works to the stand alone building in the Castle Hill complex; complete the Courthouse Site Master Plan project; begin the Courthouse Clocktower project; continue the development and construction of the sewer system for the Tri-Area UGA; update the Gateway Visitors Center and prepare an improvement plan to provide onsite toilets and potable water; develop a county-wide land use inventory and infrastructure database with accompanying economic analysis to guide future planning decisions. 5. Conduct compensation surveys for the non-union positions to ensure that the County's wage and benefit matrices are adequately reflective of the true cost of engaging personnel in conducting County business. EFFICIENCY AND EFFECTIVENESS OBJECTIVES 1. Each of the following internal activities will be reviewed and evaluated: a) Privatize and/or outsource services, programs, and functions where appropriate. Page 4 of 5 Resolution No. 44-05re: 2006 Budget Goals b) Consolidate programs or services where appropriate. c) Streamline the permit process in Community Development. d) Inventory County owned lands and determine if any are surplus to the County's needs. 2. Continue to partner with other local agencies to improve service delivery and/or reduce costs. 3. Develop operating rules and guidelines for the staff to work with the Board to avoid surprises for both sides. A~~RO_~E~ this ~ay of '/"7- .. ~ I" ..... " \ f -'. ,,', JEFFERSON COUNTY . ,; ". ,," BOARD OF COMMISSIONERS ~' '\ ~ ,u. .., . '~ .. ~ ; \..... . : : \ . . .. . .. ,. '. . l_J-:. .- \. ., \...--. ...:..J ",-,. ~ > ()',' v ',.>/' ...... .. _.~ _...-'" SEAL: ATTEST: ~~ "'c~a:H1~CI'Y1L /, -' . \ , / ulie Matthes. CMC Deputy Clerk of the Board ,2005. JJ-/~ David Sullivan, Member ~~~ Patrick Rodgers, Member ----- Page 5 of 5