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Home My WebLink About060 05or.-. rm ` )lgkrD STATE OF WASHINGTON COUNTY OF JEFFERSON Adoption of the } Jefferson County -City of Port Townsend } Emergency Management Plan } RESOLUTION NO. 60 -05 WHEREAS, Chapter 38.52.070 RCW directs each political subdivision of the State of Washington to establish a local organization for emergency management, and to develop a plan as to how the jurisdiction will carry out a coordinated program of disaster mitigation, preparedness, response, and recovery; and WHEREAS, the Jefferson County Department of Emergency Management was established for that purpose; and WHEREAS, the Jefferson County Emergency Management Plan was developed by the Jefferson County Department of Emergency Management in accordance with the requirements of Chapter 38.52.070 RCW; and WHEREAS, the Jefferson County Department of Emergency Management is responsible for maintaining currency of the Emergency Management Plan and program to assure effective implementation in an emergency, and will make those modifications as needed to component parts of the plan, including annexes; NOW, THEREFORE BE IT RESOL VED, that the Jefferson County Emergency Management Plan is hereby approved and adopted by the Board of County Commissioners, and repeals and replaces the plan adopted by Resolution No. 80 -96 approved on September 16, 1996; and BE IT FURTHER RESOLVED, that the plan shall be distributed to all County Offices and Departments, and that they be encouraged to become familiar with the contents and be prepared to discharge their special emergency duties defined in the plan. ADOPTED this 19th day of September, 2005. . 11'1 ♦ Y,�, �. • 1 ' '` � � a 1 y * A .i If .Peptttty Clerk of the Board JEFFERSON COUNTY Jo n, Cha' an idsullivan. Member Member COPY CONTROL NUMBER W ?' M � Y JEFFERSON COUNTY JEFFERSON COUNTY AND THE CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN Department of Emergency Management 81 Elkins Road, Port Hadlock, WA 98339 360.385.9368 - jcdem @co.jefferson.wa.us N nxxiity=in crisisi ron8iy 44awi ohs; and t#m ami tie T< ol r±arN�iKfeedin f11ed:�w+ and red to Tidstis a *Vdft Woo vw*, moo needs -++ EVAMency Mww . an9P i dEiNB " sxereia necary b eesflFa of , r "` FMdANsch CoW* RRW W, 39#ierson COWW . " C#�r Pi�rt Towneen# c_ a, f: 4 -' i I t � x i knd the ct of ter 38.52. ms in time of doves necessary JEFFERSON COUNTY J CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 1 0 QUICK REFERENCE This plan defines emergency management, and is a guide for a coordinated program of disaster mitigation, preparedness, response, and recovery. The plan defines roles and responsibilities for coordinated response to an emergency. Partner agencies develop internal emergency plans that detail how they will perform disaster roles, and how they will coordinate. The Department of Emergency Management orchestrates community preparedness planning and training to assure readiness. The emergnecy management system is activated by county or city authorities as needed to respond to a major incident or threatening emergency. The Emergency Operations Center becomes the primary location for overall coordination. The City Command Center coordinates city resources. An Incident Management Team is assembled as needed to coordinate. The team is made up of representatives of the involved disciplines. Mutual aid from adjacent jurisdictions is called if additional assistance is needed. A local declaration of emergency activates emergency response and support resources. The personnel, services, facilities, and equipment of county and city government become part of the emergency response according to plan. If there is major damage, the Governor may declare an emergency and provide state assistance, usually in the form of National Guard resources. An assessment of the scope of damage is conducted and reported to the Governor. Depending on the degree of damage, the Governor may request a disaster declaration be made by the President. A Federal declaration activates provisions of Federal disaster relief which aids local government in restoring critical facilities and services, and helps individuals and families who suffered damage. Additional non - government relief and recovery resources are activated to assist in immediate disaster assistance and restoration of the community. May 2005 Section 1: Quick Reference - page 1 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN 0 CONTENTS LETTER OF PROMULGATION EMERGENCY MANAGEMENT PROGRAM STRATEGY RECORD OF CHANGES TAB 1: Section 1 — EXECUTIVE SUMMARY TAB 2: Section 2 — BASIC PLAN AND PROGRAM Part 2 -A — Emergency roles and responsibilities TAB 3: Section 3— INCIDENT MANAGEMENT Part 3 -A — Warning and Alert Attachment 3 -A -1 — Emergency Alert System (EAS) Part 3 -B — Communications Coordination . Part 3 -C — Emergency Public Information and News Media Relations Attachment 3 -C -1 — Joint Information Center (JIC) 0 Part 3 -D — Incident Safety Plan (future) TAB 4: Section 4 — OPERATIONS Part 4 -A — Law Enforcement Attachment 4 -A -1 — Search and Rescue Part 4 -B — Fire and Emergency Medical Services Part 4 -C — Public Health Part 4 -D — Public Works and Engineering Part 4 -E — Coroner TAB 5: Section 5 — PLANS AND INFORMATION MANAGEMENT May 2005 Part 5 -A — Damage Assessment Attachment 5 -A -1 — Public Entity Damage Reporting contents - page t of s JEFFERSON COUNTY 1 CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN 0 Part 5 -B — Incident Action Planning (reserved for future use) TAB 6: Section 6 —LOGISTICS AND MATERIEL SUPPORT Part 6 -A — Mass Care and Shelter Part 6 -B — Resource Ordering Part 6 -C —Volunteer Management Part 6 -D — Military Support to Local Government TAB 7: Section 7 —FINANCE AND ADMINISTRATION Part 7 -A — Cost Documentation and Reporting Part 7 -B — Mutual Aid Reimbursement Procedures TAB 8: ADDENDA Part 8 -A — Authorities and References Part 8 -B — Cross reference to the State CEMP SPart 8 -C — Acronyms and Glossary of Terms Part 8 -D — Plan Distribution List Part 8 -E — Interlocal Agreement for Emergency Management SPECIAL SUBJECTS (these documents are published separately) AnnexA — Terrorism (Note: exempt from public disclosure) Annex B — Hazardous Materials Emergency Response Plan Annex C — Natural Hazards Mitigation Plan Annex D — Disaster Recovery Plan Annex E — Radiological Materials Incident Emergency Response Plan Annex F — Government Business Continuity Plan 0 May 2005 Contents - page 2 of 3 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN TABLES AND ILLUSTRATIONS Section 1 Figure 1 -1 — County Government Organization Chart Figure 1 -2 — City Government Organization Chart Figure 1 -3 — Relationship to Other Emergency Plans and Procedures Section 2 Figure 2 -1 — Disaster Declaration Sequence Figure 2 -2 — Primary Lines of Coordination Section 3 Figure 3 -1 — Incident Management Team Figure 3 -2 — Warning Schematic Figure 3 -3 — Disaster Communications Schematic Section 4 Figure 4 -1 — Fire /EMS Resources in Jefferson County Section 5 Figure 5 -1 — Damage Assessment Process (Earthquake scenario) Figure 5 -2 — Preliminary Damage Assessment (PDA) Timeline Figure 5 -3 — Incident Planning Cycle Figure 5-4 — Entities Eligible for Post- Disaster Public Assistance Program Section 6 Figure 6 -1 — Resource Order Form (JCDEM Form 6 -01) Section 7 None Section 8 None 0 Mav 2005 Contents - page 3 i 0 Jefferson County Robert W. Hamlin, Program Manager Department of Emergency Management 81 Elkins Road, Port Hadlock, WA 98339 Phone: 360.385.9368 - Fax: 360.385.9376 - jcdem @cojaHarson.wa.us 24 hours: 360.385.3831 (+1) EMERGENCY MANAGEMENT PROGRAM STRATEGY VISION: The Department of Emergency Management is a recognized partner in the public safety spectrum with the duty to plan and coordinate a program of emergency management, and to fully engage the larger community toward that end. MISSION: To ready Jefferson County and the City of Port Townsend to respond to the needs of those in peril in times of disaster, and to lessen the menace of major loss or damage through coordination of disaster mitigation, preparedness, response, and recovery. GOAL: Operative use of the joint Comprehensive Emergency Management Plan as the program baseline. OBJECTIVES: A. Maximization of resources and coordination through planning and training. B. Promotion of vigorous participation by county and city resources and partner organizations. C. Consistent operational readiness. D. Appropriate visibility and a positive voice regarding the mission. E. Advancement of this department as a core constituent in the business of government. Continuing professional development and innovation in the furtherance of these objectives. Robert W. Hamlin Program Manager September 1, 2005 LJ JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN RECORD OF CHANGES IMPORTANT NOTICE TO PLAN HOLDERS: To maintain a current plan, changes will be issued periodically. Please make the changes UPON RECEIPT, and record them on this page. It a previous change number shows no entry, you may not have an up to date version of the plan. CHANGE # DATE LOCATION/PAGES CHANGED BY (INITIALS) 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 20 21 22 23 0 Mav 2005 Record of Changes - page 1 of 1 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION I 0 SECTION 1 EXECUTIVE SUMMARY This is the Comprehensive Emergency Management Plan required by law. It is a macro -view of how the responsibilities for emergency management will be carried out, and the basis for developing the detailed procedures to make the best use of local, state, and federal resources when the community is in peril. A first step in the evolution of this plan was a Hazard Identification and Vulnerability Assessment (HIVA) describing known natural and technological hazards that could impact lives, property, economy, and the environment. This overview helped rate the risks, determine vulnerability, develop emergency plans and strategies, and organize resources. Consistent with the hazards identified in the HIVA, each political subdivision in the state is directed to set up a disaster mitigation, preparedness, response, and recovery capability'. The Department of Emergency Management was established for that purpose, and serves Jefferson County and the City of Port Townsend.' The Department of Emergency Management is staffed to carry out the program. Emergency Management services are provided to the City by agreement. The local Emergency Management system is augmented by county and city departments, personnel and facilities when needed .3 A cadre of trained volunteers provides valuable support. A Program Manager is responsible for day -to -day operations and Is activation of the plan when needed. The Comprehensive Emergency Management Plan (CEMP) ( see Figure 1 -3) is developed and maintained by the Department of Emergency Management as overall program guidance. The Basic Plan provides a broad concept of operations, and the sub -parts provide additional detail. The Jefferson County CEMP is consistent with state and national programs, and recognizes and adopts the standards and practices of the National Incident Management System (NIMS). The Incident Command System (ICS), a part of NIMS, is used for coordination at all levels. ICS allows agencies to work effectively and efficiency together. Emergency response agencies and several private sector support organizations are part of the emergency management system either by statutory responsibility, agreement, memorandum of understanding, or other such instrument. The participant agencies develop internal plans and procedures IRCW 38.52. 010 2Figures 1 -1 and 1 -2 show county and city government organization. 'Jefferson County and City of Port Townsend Joint Agreement for Emergency Management. May 2005 Section 1: Executive Summary - page 1 of 3 0 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 7 that define how they will carry out their emergency assignments according to the CEMP." The Emergency Operations Center (EOC)' in Port Hadlock is the central location for overall direction and control of concurrent operations. City Command, located at the Port Townsend Fire Station, is where the City of Port Townsend manages city resources during emergency operations. For multiple simultaneous incidents, or to oversee the management of a very large cross - boundary event, the EOC is "Area Command" with City representation at the Unified Command level. Should operations only involve the City, the EOC may activate in a support role, or provide a representative at the City Command to assure interoperability. An Incident Management Team (IMT), coordinated by an EOC Director and made up of representatives from participating disciplines, provides central oversight from the primary EOC. For multi - jurisdiction or complex incidents, the concept of Unified Command is applied to assure representation. The plan can be activated in degrees depending on the location, nature, and scope of the emergency. The Department of Emergency Management can tailor activation of the system, and adjust staffing as needed. A declaration of emergency by the elected heads of government activates certain emergency powers, commands full activation of the emergency management system, and permits special budget actions to take place. The declaration is made by adoption of an ordinance or resolution'. An emergency resolution made by the Board of County Commissioners includes the city. The Emergency Operations Guide and the Emergency Action Checklists support the CEMP as a step -by -step aid to activation and operations, and provide the details by which plans will be executed. When an emergency occurs, the required components of the Incident Management Team are assembled at the EOC. Each of the IMT sections has input on overall strategy. For major events, an Incident Action Plan may be developed. Initial response to life threatening emergencies is carried out by local agencies according to their standing orders, augmented by mutual aid. The EOC provides broad scale coordination of the complex of public and private entities needed to meet community needs. The EOC also coordinates warning and emergency public information to assure communication between authorities and the public. As the immediate threat to life is relieved, the effect on health and safety is evaluated and steps are taken to meet critical unmet needs. This may include opening community mobilization centers, and establishing shelters and other assistance and mass care services. °See Figure 1 -3 — Relationship to Other Plans and Procedures 'To avoid possible confusion and mis- communication there is only one EOC in Jefferson County. City Command is the emergency coordination point for City resources. 6See Figure 1-4 - Sample Declaration of Disaster 2005 1: Executive Summary - page 2 of 3 l JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 1 A preliminary assessment is conducted estimating damage to public facilities and the impact on homes and businesses. Rough loss estimates are reported to the state Emergency Management Division and combined with other impacted jurisdictions. Should there be considerable damage, the Governor may ask the President for a national disaster declaration which allows certain federal resources to assist with relief and recovery. Local, state, and federal teams then conduct a more detailed estimate of the impact. As long -term recovery begins, a joint Recovery Committee is organized to coordinate community -wide disaster restoration. The Department of Emergency Management provides staff and expertise to the Recovery Committee and liaison with state and federal recovery authorities. The Comprehensive Emergency Management Plan is reviewed annually and updated to meet current conditions. A full revision is required every three years. Changes are distributed to all plan holders as they occur. Regular training, drills and exercises, based on this plan and coordinated by the Department of Emergency Management, assure that the Plan can be implemented when an emergency occurs. May 2005 Section 1: Executive Summary - page 3 of 3 i HEARING EXAMINER Community Development Planning Building Development Review COUNTY ADMINISTRATOR Strategic Planning Public Information Public Safety/Security Risk Management Emergency Management WSU Cooperative Extension Learning Center Youth Development Conservation JeffCom (9 -1 -1) Public Works Roads Solid Waste Parks & Recreation HEALTH OFFICER Central Services Budget & Finance GIs Info, Services Facilities Fleet Services Health and Human Services Public Health Substance Abuse Developmental Disabilities Animal Services Natural Resources May 2005 Figure 1 -1: County Government Organization - page 1 of 1 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN • FIGURE 1 -1 COUNTY GOVERNMENT ORGANIZATION THE CITIZENS OF JEFFERSON COUNTY CONSTITUTIONAL BOARD OF STATUTORY OFFICERS COUNTY OFFICERS BOARD of Clerk of the Court COMMISSIONERS Assessor HEALTH Prosecutor Treasurer Sheriff Auditor Judiciary Clerk of the Board CITIZEN SOEICivil Service Veterans Relief ADVISORY Records Preservation BOARDS Leg &Admin Support i HEARING EXAMINER Community Development Planning Building Development Review COUNTY ADMINISTRATOR Strategic Planning Public Information Public Safety/Security Risk Management Emergency Management WSU Cooperative Extension Learning Center Youth Development Conservation JeffCom (9 -1 -1) Public Works Roads Solid Waste Parks & Recreation HEALTH OFFICER Central Services Budget & Finance GIs Info, Services Facilities Fleet Services Health and Human Services Public Health Substance Abuse Developmental Disabilities Animal Services Natural Resources May 2005 Figure 1 -1: County Government Organization - page 1 of 1 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN FIGURE 1 -2 CITY GOVERNMENT ORGANIZATION I THE CITIZENS OF PORT TOWNSEND I CITIZEN BOARDS AND COMMISSIONS CITY COUNCIL CITY MANAGER STREETS PUBLIC UTILITIES WATER SEWER STORM May 2005 Figure 1 -2: City Government Organization - page 7 of 1 ADMINISTRATIVE I CMrMUrr4GT ASSISTANT "' " " " " "' MANAGEMENT CITY CITY CLERK ATTORNEY FIRE FINANCE DEPARTMENT PUBLIC WORKS POLICE DEPARTMENT ENGINEERING BUILDING & COMMUNITY DEVELOPMENT LIBRARY PARKS AND RECREATION DEPT. STREETS PUBLIC UTILITIES WATER SEWER STORM May 2005 Figure 1 -2: City Government Organization - page 7 of 1 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN FIGURE 1 -3 RELATIONSHIP TO OTHER EMERGENCY PLANS and PROCEDURES National Washington National Response State Incident Plan Emergency Management Management System Plan THIS PLAN Emergency Hazard Jefferson County Specific County And City Annexes Comprehensive Department Checklists ------------- Emergency ----------- Emergency Management SOPS Ha Etc. Plan Emergency Emergency Partner Operations Action Agency Guide Checklists Emergency Response Plans and Procedures Community Emergency Preparedness Groups, Business and Industry Emergency Response and Recovery Plans 9 May 2005 Figure 1 -3: Other Plans - page 1 of 1 • 3 5 7 9 I1 13 15 17 19 21 23 25 27 29 31 33 35 37 39 41 43 45 47 49 51 0 53 BEFORE THE BOARD OF JEFFERSON COUNTY COMMISSIONERS IN THE STATE OF WASHINGTON IN THE MATTER OF: DECLARATION OF DISASTER RESOLUTION NO. 20 WHEREAS, a [type of event - earthquake] occurred affecting Jefferson County on resulting in extensive damage to public roads and bridges, public and private utility systems, private homes, and businesses; and, WHEREAS, all of Jefferson County has been seriously impacted by this occurrence; and WHEREAS, a Declaration of Emergency was made by the Board of Jefferson County Commissioners on ; and that the full provisions of the Jefferson County Emergency Management Plan were activated in response to the emergency; and WHEREAS, local capabilities and resources have been, or soon will be, exceeded by the scope of the emergency; and WHEREAS, additional assistance is needed to meet local public health and safety needs; and BE IT THEREFORE RESOLVED BY THE BOARD OF JEFFERSON COUNTY COMMISSIONERS, in consideration of the above findings of fact: SECTION I: A major Disaster has been declared for Jefferson County. SECTION II: Immediate assistance from the State of Washington, specifically SECTION III: In the event that assistance from the State of Washington is not available due to the scope of the emergency, that the Governor request that the President order such assistance as necessary. PASSED AND ADOPTED THIS DAY OF BOARD OF JEFFERSON COUNTY COMMISSIONERS 20 JEFFERSON COUNTY t CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 2 SECTION 2 BASIC PLAN BACKGROUND: A. This plan establishes an inclusive program of Emergency Management for Jefferson County and the City of Port Townsend to their mutual advantage. B. State law authorizes two or more political subdivisions to join in creating and operating a local organization for emergency management.' The Jefferson County Comprehensive Emergency Management Plan (CEMP) is the overall formula as to how such alliance will be established and carried out. C. This is an all- hazards plan (covering the full range of natural or man - made /technological disasters, including the consequences of terrorism) in a single, flexible concept of operations. It identifies the organization and support structure, clarifies roles and responsibilities, and is the baseline for developing supporting procedures. D. This plan outlines how Jefferson County and City of Port Townsend offices, departments, personnel, services, and facilities will coordinate emergency and recovery operations. Additional documents provide detail as to how that responsibility will be met. E. Quasi - governmental offices, emergency response agencies, support organizations, private sector relief organizations, and other essential resources are included in this plan by statute, agreements, or instruments of understanding. F. This plan is coordinated with state and federal resources through the Washington State Comprehensive Emergency Management Plan, EMERGENCY MANAGEMENT ORGANIZATION: A. The lntertocal Agreement for Emergency ManagemenP articulates the powers, privileges, and authorities exercised in developing and administering an Emergency Management program. B. Jefferson County is the lead in administration of the program, and will be called the Jefferson County Department of Emergency Management. C. The joint emergency management program consists of: Current and detailed plans incompliance with the law and contemporary standards. 2. A qualified staff with a supporting cadre of trained volunteers. 'RCW 38.52.070 - Joint local organization authorized. 2See Part 8 -E - Interlocal Agreement for Emergency Management. May 2005 Section 2: Basic Plan - page 7 of 10 0 E 1 LJ JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 2 3. A county -wide network of emergency response and recovery agencies, and other essential public and private resources. 4. An Emergency Operations Center (EOC), and alternate, for overall centralized coordination. 5. A regular course of training, drills, and exercises necessary to assure program readiness. POLICIES A. Authorities and references applied to this plan — The authorities and references used in development of this plan are located in Part 8 -A. B. National Incident Management System (NIMS) — This plan recognizes and adopts NIMS (including the Incident Command System - ICS) as the doctrinal guidance for incident management between local, state, and federal authorities. The Jefferson County NIMS Implementation Plan, included herein by reference, specifies that all emergency management and first responder resources be trained in the National Incident Management System, and will utilize ICS as the single, comprehensive system for incident management. C. Duty of county and city departments — The laW directs the Board of County Commissioners and the City Council to make use of all resources in carrying out this plan. All departments and offices will cooperate with the Department of Emergency Management in performing their emergency duties. This includes: 1. Designating a representative (and alternates) to the Incident Management Team. 2. Developing internal operating procedures for carrying out their emergency responsibilities. 3. Making department staff available for training. 4. Providing personnel, services, and facilities to the Director of Emergency Management as needed to respond to the emergency. D. Non - discrimination policy: No services will be denied on the basis of race, color, national origin, religion, sex, sexual orientation, age, or disability; and no special treatment will be extended to any persons or groups over and above what normally would be expected under emergency conditions (reference 33CFR205.16 - Non - discrimination in disaster assistance). 2. This non - discrimination policy applies to all local, state, and federal disaster assistance, and all local training courses, meetings, and conferences funded with federal financial assistance. 3. The offices of the County Administrator and the City Manager will maintain a capability to receive public advice and comments about civil rights compliance issues regarding disaster assistance in either jurisdiction. 3RCW 38.52.110 - Use of existing services and facilities. May 2005 Section 2: Basic Plan - page 2 of 10 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 2 E. Special needs populations: When possible under emergency conditions, evacuation orders and other emergency public information should include provisions for individuals who require assistance, including persons who are visually or mobility impaired, hearing impaired, or medically dependent. 2. All emergency management training courses, meetings, and conferences funded in whole or in part with federal financial assistance will meet the special needs of disabled persons as required by law. Public information policy — To assure timely and consistent information to the public in an emergency, all county and city departments and offices will coordinate disaster - related information through the designated Emergency Management Public Information Officer or the Joint Information Center. G. Temporary reassignment authorized — Some county and city employees may be temporarily reassigned to emergency duties other than their normal job classification, Some normal day -to -day or administrative operations may be suspended for the duration of the emergency. SITUATION AND PLANNING ASSUMPTIONS: A. Emergency /disaster conditions and hazards — The Hazard Identification and Vulnerability Assessment (HIVA) describes known natural and technological hazards that could impact lives, property, economy, and the environment in Jefferson County and the City of Port Townsend. This assessment process helps local government officials rate the risks, determine vulnerability, develop emergency plans and strategies, and organize resources. The HIVA is published separately. B. Planning assumptions: 1. Not all emergency situations can be foreseen, and it would not be possible to define all of the disaster possibilities which might occur. 2. Local resources may be overwhelmed, damaged, or otherwise limited to their ability to respond. It may not be possible to meet all emergency needs under extreme circumstances. 3. Lack of funds or shortage of resources may limit the ability to conduct all the emergency activities planned. 4. The inability to disseminate local warnings may result in some citizens not receiving emergency information. This plan relies heavily on the warning capabilities of the state and federal government and the media. 5. Geographic isolation or impaired access may limit or prevent the arrival of outside aid. 6. Nothing in this plan requires any county or city department, emergency response agency or support organization to purchase any additional equipment or supplies or to hire or employ any additional employees or representatives. 0 May 2005 Section 2: Basic Plan - page 3 of 10 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 2 C. Expectations: 1. The effectiveness of this plan is based on the assumption of cooperation by all partners through operation of law, agreements, or pre - established relationships formal and informal. 2. All partner agencies and organizations should have at least a fundamental knowledge of the Incident Command System. 3. The plan presumes "worst case" and that there may be a minimum of three to five days following a major disaster without the prospect of outside help. 4. Implementation of the plan anticipates active participation by all partners in pre -event planning, training, drills, and exercises. 5. Each participating agency will support the Emergency Operations Center by providing spot reports and status reports as requested. 6. Each agency will establish and maintain mutual agreements for short term augmentation of forces in an emergency. Additional assistance will be obtained through the EOC. CONCEPT OF OPERATIONS A. Emergency Management Created — The Department of Emergency Management was established by Jefferson County to carry out a program of disaster mitigation preparedness, response, and recovery. Emergency Management services are provided to the City of Port Townsend by agreement. That agreement defines how the county and city will coordinate. B. Director of Emergency Management — The County Administrator is responsible for oversight of the Emergency Management program. The designated Program Manager is responsible to the County Administrator, and is charged with development, daily administration, and execution of the emergency management program. The County Administrator: 1. Serves as the chief advisor to the Board of County Commissioners concerning emergency management matters. 2. Directs the activities of the emergency management department. 3. Maintains a process of review and revision of the Jefferson County Comprehensive Emergency Management Plan. 4. Cooperates with other local, state, and federal agencies and organizations and the private sector in matters pertaining to emergency management and disaster preparedness. 5. Upon declaration of emergency, executes the special powers conferred by statute, agreements, or as provided by the elected heads of government. C. Program administration — The Jefferson County Department of Emergency Management is funded and staffed to: 9 May 2005 Section 2: Basic Plan - page 4 of 10 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 2 1. Provide overall management of the program in compliance with state and federal laws and standards for disaster preparedness and homeland security. 2. Develop and maintain the joint Comprehensive Emergency Management Plan as required by law. Coordinate the development of supporting plans and procedures. 3. Coordinate program activities, including daily program administration, maintenance and production of records, department correspondence, and routine office management. 4. Recruit, register, and identify emergency management volunteers, and assure compliance with WAC 118 -04. 5. Coordinate, design, and /or conduct emergency management training, drills, and exercises. 6. Establish and maintain a public outreach and disaster preparedness education program. 7, Establish and maintain a twenty-four hour warning receipt and key personnel alerting capability. 8. Establish and maintain a twenty-four hour on -call capability. 9. Establish, equip, and maintain an Emergency Operations Center (and alternate); conduct scheduled maintenance and readiness tests to assure operational readiness. 10. Coordinate activation of the appropriate portions of the Comprehensive Emergency Management Plans as needed in an emergency. 11. Activate the Emergency Operations Center according to plan. D. Emergency management organization: 1. All officials, personnel, services, and facilities of the county and the city, together with those volunteer forces enrolled to provide aid during a disaster, become the "emergency management organization" when an emergency is declared. 2. Other agencies and organizations, public and private, become a part of the emergency management organization by agreement or concurrence with this plan. 3. As much as practical, the day -to -day organization and chain of command of county and city departments and supporting agencies will be maintained for disaster operations. 4. An assignment on the Incident Management Team or point of contact at the Emergency Operations Center has been identified for each partner. Agencies will provide liaison to the EOC as needed for coordination. Part 2 -A (Roles and Responsibilities) identifies the typical assignment for each agency.' E. Emergency Management Council (formerly known as Jefferson - Peninsula Regional Emergency 4Actual assignments may vary based on the nature and scope of the incident. May 2005 Section 2: Basic Plan - page 5 of 10 JEFFERSON COUNTY 1 CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 2 10 Preparedness Committee):: An Emergency Management Council is established by agreement to provide overall guidance to the program. The Council will — a. Advise the director on all matters pertaining to local emergency management. b. Appoint such ad hoc committees, subcommittees, and working groups as are required to develop specific recommendations for the improvement of emergency management practices. C. Establish broad policy guidelines and provide general policy oversight of the emergency management program. 2. The Council consists of representatives from the following:: a. County Administrator (chair). b. City Manager (co- chair). C. Board of County Commissioners' representative. d. City Council representative. Ise. Sheriff's Office representative. f. Port Townsend Police Department representative. g. Fire Protection Districts' representatives. h. East Jefferson Fire and Rescue. i. Department of Health and Human Services representative. j. Others as may, from time to time, be determined by the council. Participating organizations with emergency roles are listed in Part 2 -A. Assigned roles are based on statutory duty, agreement, memorandum of understanding, or other instrument defining how those roles will be coordinated with the emergency management program. G. Declaration of emergency:' 1. A declaration of emergency is notification that the special measures identified in this plan may be necessary to preserve life and property and to protect the public peace. A declaration of emergency energizes this plan and activates those emergency powers necessary to combat the emergency. 0 5Provisions for declaration of emergency — RCW 36.40.190 (counties) and RCW 35.33.081 (cites). May 2005 Section 2: Basic Plan - page 6 of 10 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 2 • 2. For a city-only event, a declaration of emergency is made by the City Council. For a county - only or cross - boundary incident, a declaration of emergency is made by the Board of County Commissioners and includes the city by reference. 3. A declaration of emergency shall include: 0 i a. A description of the nature of the emergency. b. A definition of the impact area(s). C. A statement that an emergency exists and that special measures will be necessary in order to safeguard life and property. d. A statement that the appropriate portions of the emergency management plan have been activated. e. Notification that the release of county and /or city resources is authorized in responding to the emergency. f. A time limitation to the emergency declaration. Emergency powers, county and city — upon declaration of emergency the county or city may enter into contracts and incur obligations necessary to combat the emergency without regard to time consuming procedures and formalities (except mandatory constitutional requirements). This includes (but is not limited to): 1. Budget law limitations. 2. Requirements of competitive bidding and publication of notices. 3. Provisions pertaining to the performance of public work, entering into contracts, and incurring obligations. 4. The employment of temporary workers. 5. The rental of equipment, and the purchase of supplies and materials. 6. The levying of taxes, and the appropriation and expenditure of public funds. Emergency powers, Director of Emergency Management — upon declaration of emergency the Director of Emergency Management (or designee) is empowered to: Require emergency services of any county or city officer or employee, and to requisition any necessary personnel, equipment, or facilities of any county or city department or agency. 2. Obtain vital supplies, equipment and other resources needed for protection of life and property, and bind the county or city for the fair value thereof, and if required immediately, to commandeer the same for public use. 2005 Section 2: Basic Plan - page 7 of 10 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 2 3. In the event of a declaration of emergency by the governor, command the aid of as many citizens as necessary in the execution of the plan; such persons shall be entitled to all privileges, benefits and immunities as are provided by law for emergency worker volunteers.6 J. Continuity of government' — continuation of essential duties should key persons be unavailable in time of emergency.8 Board of County Commissioners9 — During an emergency when a quorum of the Board is unavailable: a. The remaining available county commissioner shall have full authority to act in all emergency matters as the Board of County Commissioners. b. In the event that no commissioner is available, those elected county officials as are available shall jointly act as the Board of County Commissioners, and possess the full authority of the board until such time as one or more commissioners become available. 2. City Council10 — During an emergency when a quorum of the Council is unavailable the remaining available members of the City Council shall have full authority to act in all emergency matters as the City Council. 3. County and city departments — The legislative authority of each political subdivision shall adopt rules and regulations providing a line of succession and for appointment of temporary interim successors to the elected and appointed offices of the political subdivisions. The successors will have pre - delegated authority to take emergency action. 4. Emergency meeting location" — Whenever the affairs of the county or city cannot be conducted in the regular place, the Board of County Commissioners or the City Council may meet in any place (including telephonically in exigent circumstances). The requirements for notice may be dispensed with when a special meeting is called to deal with the emergency, and the time requirements would make notice impractical. 5. Continuity of operations (business continuity) — Each county and city department will identify mission - critical systems and develop contingency plans to include: 6WAC 118 -04 —Emergency worker program 7RCW 42.14.050 — Continuity of government 8For this purpose "unavailable" means the lawful incumbent of the office is absent or unable to discharge the duties of the office. 9RCW 42.14.040 — Continuity of Government Act - County Commissioners 1ORCW 42.14.050 — Continuity of Government Act - city or town officers 0 11 RCW 42.14.075 — Meetings of governing bodies May 2005 Section 2: Basic Plan - page 8 of 10 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 2 4 a. Identification of key staff required to maintain continuity of operations in the event of a disaster at its facility. b. Individual requirements for a relocation site to maintain operations. C. Checklists of operating procedures that support this requirement. K. Command structure — The Incident Command System is the overall guidance for local operations conducted in accordance with this plan. The concept of Unified Command will provide for integrated capabilities. L. Emergency Operations Center(s) — The county will establish and maintain an Emergency Operations Center (and alternate) for the central direction and control of response assets. The City will establish and maintain a City Command facility to direct and control assets of the City of Port Townsend. In a multi - jurisdiction incident the county EOC is the primary direction and control point. The Emergency Operations Center can be activated in support of a field operation or may assume Incident Command for larger events requiring complex coordination or the need for outside help. 2. Participating agencies acknowledge the overall coordination role of the primary Emergency Operations Center when activated. Each agency will keep internal command and control of their individual resources. 3. Participating agencies will establish a base of operations and deploy assets according to standing orders or priorities. M. Incident Management Team — An Incident Management Team (IMT) is established to provide broad coordination at the EOC level. The IMT consists of representatives of each of the involved agencies and jurisdictions, and is structured according to the NIMS Incident Command System (ICS): N. Activation of this plan. 1. When an emergency occurs (or is imminent) or there is an unusual occurrence that may require special measures to coordinate response or support field operations, the appropriate portions of this plan may be activated by the Director of Emergency Management or designee. 2. The level of Emergency Operations Center activation will depend on the incident and will be decided by the Director of Emergency Management or designee. O. State of Washington emergency management organization —The State of Washington has established an organization for emergency management in the Military Department. The State Emergency Management Division will: 1. Coordinate disaster - related activities of state agencies according to the state Comprehensive Emergency Management Plan. 2. Coordinate certain private voluntary organizations through the Washington State Disaster Assistance Council. May 2005 Section 2: Basic Plan - page 9 of 10 JEFFERSON COUNTY 1 CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 2 3. Provide liaison with the Department of Homeland Security (Federal Emergency Management Agency). 4. Activate the state Emergency Operations Center as the central direction and control point for state emergency response and recovery. Federal government emergency management organization — The Department of Homeland Security is the federal agency responsible for coordinating federal operations to prepare for, respond to, and recover from domestic incidents and acts of terrorism." Q. Recovery operations — disaster recovery includes those actions taken to return vital systems to minimum operating standards, and long -term activities to return life and business operations to normal or improved levels. The Disaster Recovery Plan is published separately as Annex D. R. Training and exercises — The Director of Emergency management, or designee, will be responsible for coordination of a comprehensive ongoing program of training, drills, and exercises to assure that this plan can be implemented. S. Public education — Community disaster preparedness education is an essential part of this program. Maximum use of neighborhood groups and private voluntary organizations will help the effort to make our citizens aware of how they can help themselves in time of emergency. T. This plan will be reviewed annually and updated as needed. A major review and revision will be done every three years. Maintenance of the Comprehensive Emergency Management Plan is the responsibility of the Director of Emergency Management. ADDENDA Part 2 -A— Emergency roles and responsibilities. 0 ^^^ 12 Homeland Security Act of 2000 Section 2: Basic Plan - page 10 of 10 0 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PART 2 -A EMERGENCY ROLES AND RESPONSIBILITIES BACKGROUND: The plan provides for the effective use of available local emergency response and recovery resources in carrying out the program of emergency management. This part of the plan outlines the general roles and responsibilities of each partner agency and organization. It encompasses all county and city offices and departments, participating quasi - governmental offices, emergency response agencies, support organizations, private sector relief groups, and other essential resources. POLICIES A. County and city offices and departments will develop internal procedures to assure that they can carry out their emergency assignments when activated. B. Each resource will be assigned a corresponding point of contact at the Emergency Operations Center. In larger incidents, the Incident Management Team may request direct representation to assure coordination. SITUATION AND PLANNING ASSUMPTIONS A. Conditions requiring activation of this plan may differ; the resources mobilized will depend on the nature and scope of the emergency. B. Roles have been determined by statutory responsibility, established purpose, or applicable capability. CONCEPT OF OPERATION A. The emergency management program will be activated according to plan. B. Incident Command (Unified Command or Area Command) will determine what resources need to be mobilized in response to the incident. C. The EOC may be activated, and the Incident Management Team assembled to assume overall coordination. D. Participating agencies will: 1. Maintain current procedures. 2. Automatically activate under standing orders when appropriate. 3. Report conditions and status to the Emergency Operations Center when activated 4. Assign a representative to the Incident Management Team when requested. 5. Keep a log and other records of all activities associated with the incident. May 2005 Part 2 -A: Roles and Responsibilities - page 1 of 11 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 2 -A • RESPONSIBILITIES A. County departments and offices: 1. Animal Services: a. Emergency care of endangered pets and livestock, impounding loose and endangered animals. b. Clearinghouse for stray and missing pet information. C. Coordination with Red Cross shelters for temporary care of pets. d. Coordination of community animal relief operations. 2. Assessor: a. Re- evaluation of damaged or destroyed property. b. Information regarding property ownership and property value. C. Act as member of the Recovery Committee when activated following an emergency. 3. Auc a. b. C. d. litor: Act as co -lead (with Treasurer) of the Finance Section (county Incident Management Team) when activated. Coordinate incident fiscal management and cost tracking. Administration of recovery contracts. Act as member of the Recovery Committee when activated following an emergency. 4. Board of County Commissioners: a. Overall responsibility for disaster mitigation, preparedness, response, and recovery. b. Policy and funding support. C. Emergency /disaster declarations. d. Enactment of special legislation and emergency measures. e. Liaison with adjacent jurisdictions, state, and federal officials at the policy level. f. Official spokespersons (coordinated by the Public Information Officer). 9 May 2005 Part 2 -A: Roles and Responsibilities - page 2 of 11 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN PART 2 -A 5. Community Development: a. Expedient assessment of structural hazards, county buildings and facilities. b. Lead, Damage Assessment team. C. Lead, Recovery Committee when activated. d. Coordination of private assessment and inspection resources. e. Permit assistance and waivers as appropriate. 6. Cooperative Extension - WSU: a. Extension agent acts as liaison to the USDA Emergency Board. b. May provide space and technological support at the EOC for a satellite Emergency Operations Center. 7. County Administrator: a. Director of Emergency Management. b. Liaison with the Board of County Commissioners. 0 c. County Spokesperson. 8. Coroner: a. Identification, removal, storage, and disposition of human remains. b. Maintenance and coordination of the "confirmed casualty" list. C. Notification of next of kin. d. Coordination of disaster - related decedent services (morgue, mortuary services, etc.). 9. District Court: a. Preservation of essential court records. b. Continuation of court services as required by law. C. Relocation of court services as necessary. 10. Emergency Management: a. Provide overall management of the program in compliance with state and federal laws and standards for disaster preparedness and homeland security. May 2005 Part 2 -A: Roles and Responsibilities - page 3 of 11 JEFFERSON COUNTY f CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 2 -A 40 b. Develop and maintain the joint Comprehensive Emergency Management Plan as required by law. Coordinate the development of supporting plans and procedures. C. Coordinate program activities, including daily program administration, maintenance and production of records, department correspondence, and routine office management. d. Recruit, register, and identify emergency management volunteers, and assure compliance with WAC 118 -04. e. Coordinate, design, and /or conduct emergency management training, drills, and exercises. f. Establish and maintain a public outreach and disaster preparedness education program g. Establish and maintain a twenty -four hour warning receipt and key personnel alerting capability. h. Establish and maintain a twenty -four hour on -call capability. i. Establish and maintain a county -level Emergency Operations Center and associated equipment; conduct scheduled maintenance and readiness tests to assure operational readiness. j. Coordinate with designated city staff in establishing and maintaining a city -level command facility and associated equipment; coordinate scheduled maintenance and readiness tests to assure operational readiness. k. Coordinate activation of the appropriate portions of the Comprehensive Emergency Management Plans as needed in an emergency. 11. Environmental Health: a. Sanitary systems damage assessment. b. Emergency sanitation measures. c. Food and water safety monitoring. 12. Facilities: a. Assist with maintenance of the Emergency Operations Center. b. Conduct damage assessment of county government facilities. C. Coordinate expedient repair. d. Coordinate with impacted county departments requiring relocation. 0 May 2005 Part 2 -A: Roles and Responsibilities - page 4 of 11 JEFFERSON COUNTY 1 CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 2 -A 13. Fair: a. Facilities for staging, storage, and distribution of critical supplies and equipment. b. Facilities for expedient shelter. C. Space for relocation of county and city government if needed. d. Facilities for other special uses (i.e., vaccination centers, etc.). 14. Health and Human Services: a. Health Officer (or designee) is lead on Unified Command for health emergencies - bioterrorism. b. Disease control measures. C. Immunization. d. Disease surveillance and tracking. e. Coordination of local health providers. f. Health education and information. 0 15. IDMS: a. Provide mapping support to the Incident Management Team. 16. Information Services: a. County telecommunications and data networks damage assessment. b. Assist with restoration of essential telecommunications. 17. Parks: a. Serve as staging facility if required 18. Prosecutor: a. Legal advisor to county officials. b. Assistance with drafting emergency acts and orders to enactment by the Board of County Commissioners. 19. Public Works: a. Equipment and operators to assist with heavy rescue. 0 May 2005 Part 2 -A: Roles and Responsibilities - page 5 of 11 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN • PART 2 -A b. County roads and bridges damage assessment. C. Coordination of debris removal. d. Assistance with traffic control (barricades, signs, etc.). e. Liaison with the U. S. Army Corps of Engineers. f. Liaison with franchise utilities (Puget Sound Energy, cable systems, etc.). g. Coordinate with private contractors and suppliers for repair and restoration of county roads and bridges. 20. Sheriff: a. Law enforcement. b. Coordination of law enforcement tactical operations. C. Crowd control d. Traffic control. e. Perimeter security. f. Coordination of search and rescue operations. g. Assistance with dissemination of warnings and emergency public information. h. Coordination of mutual aid law enforcement resources. i. Assist with rapid damage assessment. j. Act as lead (Unified Command) for terrorism incidents. 21. Solid Waste: a. Debris removal 22. Superior Court: a. Preservation of essential court records. b. Continuation of court services as required by law. C. Relocation of court services as necessary. B. City offices and departments: 1. Administration (Office of the City Manager): Part 2 Roles Responsibilities 6 11 May 2005 -A: and -page of JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 2 -A a. Director of Emergency Management (city operations). b. Liaison with the City Council. C. Designated spokesperson (in coordination with the Public Information Officer). 2. City Attorney: a. Legal advisor to the City Council b. Assistance with drafting emergency acts and orders for enactment by the City Council. 3. Building and Community Development: a. Expedient assessment of structural hazards, city buildings and facilities. b. Lead, city damage assessment team. C. Representative, Recovery Committee when activated. d. Permit assistance and waivers as appropriate. 4. Finance: a. Lead, Finance Section. b. Coordinate incident fiscal management and cost tracking. C. Administer recovery contracts. d. Act as member of the Recovery Committee when activated following the emergency. 5. Fire Department: a. Fire suppression. b. Coordination of light and heavy rescue. C. Coordination of all mutual aid fire resources. d. Assist with dissemination of warnings and emergency public information. 6. Library: a. Public information dissemination 7. Police Department: a. Law enforcement. May 2005 Part 2 -A: Roles and Responsibilities - page 7 of 11 0 0 is JEFFERSON COUNTY 1 CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 2 -A b. Coordination of law enforcement tactical operations. C. Crowd control and perimeter security. d. Traffic control e. Coordination of search and rescue operations. f. Coordination of mutual aid law enforcement resources. g. Assist with rapid damage assessment. h. Lead (Unified Command) for terrorism incidents in the City. i. Assist with dissemination of warnings and emergency public information. 8. Public Works: a. Equipment and operators to assist with heavy rescue. b. City roads and bridges damage survey. C. Coordination of debris removal. d. Assistance with traffic control (barricades, cones, signs, etc.). e. Liaison with the County Department of Public Works. f. Coordination with private contractors and suppliers for repair and restoration of city facilities. g. Restoration of essential City utility services (water, sewer, stormwater). h. Liaison with franchise utility providers. C. Other local government agencies and special purpose districts: 1. Fire protection districts: 2005 a. Fire suppression and pre - hospital Emergency Medical Services. b. Coordination of light and heavy rescue. C. Coordination of all mutual aid fire resources. Coordinate with Olympic Regional Fire Defense Board. d. Assist with dissemination of warnings and emergency public information. e. Assist with damage assessment. 2 -A: Roles and Responsibilities - page 8 of 11 E 11 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 2•A 2. Jefferson Transit: a. Transportation coordination. b. Temporary (on -site) shelter of temporarily displaced persons. 3. Jefferson Health Care (formerly known as Jefferson General Hospital): a. Primary hospital care. b. Coordination with Region 2 hospitals and care facilities, and other referral medical facilities. 4. Olympic Community Action Programs (Community Action): a. Special populations' needs. b. Assistance with shelter and feeding programs. c. Assistance with needs assessment. 5. Port of Port Townsend: a. Coordination of maritime movement of essential resources through port facilities. b. Coordination of incident uses of the Jefferson County airport. C. Port facilities damage assessment and reporting. 6. Public Utility District No. 1: a. Restoration of water services within the area of responsibility. b. PUD facilities damage assessment and reporting. 7. School Districts: a. Development of school emergency plans and procedures. b. School facility damage assessment and reporting. D. Non - government organizations: 1. Amateur Radio Emergency Service (ARES): a. Communications support to the Incident Management Team. May 2005 b. Critical facilities connectivity. Part 2 -A: Roles and Responsibilities - page 9 of 11 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 2 -A C. Communications assistance to the Red Cross shelter network. 2. American Red Cross, Olympic Peninsula Chapter: a. Shelter coordination. b. Temporary housing. C. Individual and family needs assessment (private damage assessment). d. Welfare inquiries processing. 3. Critical Incident Stress Management Team (CISM): a. Crisis counseling for emergency response agencies. b. Assistance with coordination of post - disaster community mental health activities. 4. Jefferson Search and Rescue: a. Wilderness search and rescue under the coordination of the Sheriff's Office. b. Search and rescue resource support to the Port Townsend Police Department. C. Expedient workforce. 5. Puget Sound Energy: a. Restoration of power. b. PSE facilities damage assessment and reporting. C. Coordination with the Department of Public Works. 6. Qwest a. Restoration of phone service. b. Assistance with adding expedient phone lines to critical facilities. C. Owest facilities damage assessment and reporting. 7. Millennium Cable: a. Restoration of owned cable facilities and services. b. Coordination with the Department of Public Works. C. Facilities damage assessment and reporting. May 2005 Part 2 -A: Roles and Responsibilities - page 10 of 11 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 2 -A 10 E. Other local resources: Neighborhood Emergency Preparedness Committees: a. Establish and activate neighborhood emergency plans and procedures. b. Coordinate with the Emergency Operations Center. C. Neighborhood damage assessment and reporting- 0 0 May 2005 Part 2 -A: Roles and Responsibilities - page 11 of 11 u 0 May 2005 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN FIGURE 2 -1 DISASTER DECLARATION SEQUENCE SIGN / IFICANT \ EVENT OCCURS rces I the esolved with Y Incide nt Co mma na system exra resou % O g { NO Atldb.ansl res ..... ax AdvI.. Emergency requesMtl by lL Management Resolved? x I tip Regionelfire moblllaatlon MNO Request aMhom MNO q[tivate EOC at ' ad ant ri,MCnnn. plan activstetl far FINEMS 1+ lu "" Level. I 1 M .................. Singlein<ISeM YES EOL Pravldef,upp.rt I alai to onacene IL { NO K — • — • — — — • — • — • — — Acdvaa+ugmemed Resolv.tl> % Incltlen[Management Tue Team "Area Command' x Request lout d.cl. -I.n H E.. assumes Coco. wtlao Key agency representatives ........ fir molt.... Incidents ..prise United Command Enacts the emergency plan I ' Full [ommmeanta skill damage local re,comes .....amen[ process OeMml K scope of Me emergency Some eat µaid [an be dep.oyed E..Kds I...I W Continue operations until direct. IMOUl aeclamtlon C+p.b.fty? IncltlaM reaalvetl x e. Smb auladnce requested! Mroug. IocY dbuter dect —lum Governor makes sate nxn aide EOC(Camp Mun+y) declaration ofemergency coordinate, state agencies and Is liaison Win Homeland Security IFEMAI Stab resoumad+pM,d. State resources x. Continue coordinated nine Ia supplement lets. .Rod depleted? until incident resolved x Yes G.".. requests PrealdaMMl DHerm.nadon of Emergency r or Major Disaster Declaration Pmaldent declares Feden.dWeler assistlnse Joint Recovery Group x dleaa[erarea 1PL 9 }q99) reeourtea activated assumes local leatl Pos" aaster mMBatlon programs Implem.Med Figure 2 -1: Disaster Sequence - page 1 of 1 Firsµts r.apnnae agencies r ed o (ntling ortlersl m rais e I R Response organlaed • r { NO Atldb.ansl res ..... ax AdvI.. Emergency requesMtl by lL Management Resolved? x I tip Regionelfire moblllaatlon MNO Request aMhom MNO q[tivate EOC at ' ad ant ri,MCnnn. plan activstetl far FINEMS 1+ lu "" Level. I 1 M .................. Singlein<ISeM YES EOL Pravldef,upp.rt I alai to onacene IL { NO K — • — • — — — • — • — • — — Acdvaa+ugmemed Resolv.tl> % Incltlen[Management Tue Team "Area Command' x Request lout d.cl. -I.n H E.. assumes Coco. wtlao Key agency representatives ........ fir molt.... Incidents ..prise United Command Enacts the emergency plan I ' Full [ommmeanta skill damage local re,comes .....amen[ process OeMml K scope of Me emergency Some eat µaid [an be dep.oyed E..Kds I...I W Continue operations until direct. IMOUl aeclamtlon C+p.b.fty? IncltlaM reaalvetl x e. Smb auladnce requested! Mroug. IocY dbuter dect —lum Governor makes sate nxn aide EOC(Camp Mun+y) declaration ofemergency coordinate, state agencies and Is liaison Win Homeland Security IFEMAI Stab resoumad+pM,d. State resources x. Continue coordinated nine Ia supplement lets. .Rod depleted? until incident resolved x Yes G.".. requests PrealdaMMl DHerm.nadon of Emergency r or Major Disaster Declaration Pmaldent declares Feden.dWeler assistlnse Joint Recovery Group x dleaa[erarea 1PL 9 }q99) reeourtea activated assumes local leatl Pos" aaster mMBatlon programs Implem.Med Figure 2 -1: Disaster Sequence - page 1 of 1 Pos" aaster mMBatlon programs Implem.Med Figure 2 -1: Disaster Sequence - page 1 of 1 r�1 0 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN FIGURE 2 -2 PRIMARY LINES OF COORDINATION COMMAND primary base of operations for a major component EOC Emergency Operations Center (me per jurisdiction) HS REGION 2 Homeland Security Region 2 (Jefferson, Clallam, and Kltsap) RESOURCE All related personnel, equipment, facilities and services May 2005 Figure 2 -2: Primary Lines of Coordination - page 1 of 1 0 COUNTY COMPREHENSIVE EMERGENCY MANAGEMENT PLAN PART 2 -B PHASES OF EMERGENCY MANAGEMENT OBJECTIVE To approach disaster planning and operations as a program continuum. II. INTENT Part 2 -B clarifies the difference in the operational focus between phases of a disaster and identifies the changing roles and responsibilities throughout the process. III. SCOPE A. Mitigation - reduction of hazards. B. Preparedness - increased readiness. C. Response - coordinated emergency operations. D. Recovery - restoration of the community to pre- disaster conditions- 0 IV. POLICIES AND AUTHORITIES A. State law requires a balanced emergency management concept with attention to all phases. B. The four phases of emergency management (mitigation, preparedness, response and recovery) do not imply a priority. V. SITUATION AND PLANNING ASSUMPTIONS A. Transition between phases is often blurred. Some activities may take place concurrently. B, Emergency management "phases" are used for planning /reference purposes only. There is no operational model imposed or suggested by these different aspects of the program. C. Each of the phases is limited to some degree by available resources. VI. CONCEPT OF OPERATION A. Mitigation is an ongoing part of the emergency management program. Pre - disaster mitigation consists of identification of hazards, notation of areas of repetitive damage, and the establishment of strategies to reduce the risk of future damage. 2. Post - disaster mitigation activities involve identification of repetitive damage, and taking action to reduce future events. 0 May 2005 .Part 2 -13: Phases of Emergency Management - page 1 of 2 JEFFERSON COUNTY COMPREHENSIVE EMERGENCY MANAGEMENT PLAN isB. Preparedness: That phase of emergency management involving planning, training, exercises, and community awareness. C. Response: The phase of community emergency management where local, state, federal and private sector resources are coordinated to meet the needs of the emergency. D. Recovery: The protracted phase of the emergency where damage to critical facilities ! infrastructure and threats to public health, safety, welfare, and economic stability are addressed and resolved. 0 0 May 2005 Part 2 -13: Phases of Emergency Management - page 2 of 2 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 3 SECTION 3 INCIDENT MANAGEMENT BACKGROUND: The objective of sound incident management coordinated application of critical resources and implementation of the joint emergency management strategy. This plan segment outlines how emergency management activities will be undertaken, how partner agencies will centralize coordination with the Emergency Operations Center, and the overall methods for direction and control for major incidents. It includes provisions for EOC management, unified command, coordination between the County EOC and Port Townsend's city command, incident management team(s), joint public information, and interagency liaison. This element envisions activation of this Comprehensive Emergency Management Plan as required to meet the needs of a local emergency /disaster in the city or county. It does not apply to normal daily emergency response and operations at the agency level. POLICIES A. The standards and practices of the Incident Command System (ICS)' will be employed in all emergency response operations carried out under this plan. B. The organization of participating emergency response agencies, including their individual command structure, primary communications systems, operations protocols, staffing, and mutual aid agreements, will be maintained. C. The participating agencies accept general coordination by the Incident Management Team when activated at the primary EOC. SITUATION AND PLANNING ASSUMPTIONS A. Ordinarily, emergency response and support agencies execute internal procedures, allocate their assets, and coordinate mutual aid. Infrequently, during the activation of the resources of county and city departments, the central coordination and employment of a broader assistance capability is required by the nature and scope of the emergency. B. Site - specific incidents may require EOC support for those associated activities that may not be accomplished on scene. For multiple simultaneous incidents or regional impact, area command at the County EOC may be established to assure interoperabiiity. C. Multiple simultaneous events may require establishment of an "Area Command" type function at the EOC to assure macro - coordination. 'Defined by the national Incident Management System (NIMS) as adopted by the U. S. Department of Homeland Security. May 2005 Section 3: Incident Management - page 1 of 6 JEFFERSON COUNTY 1 CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 3 CONCEPT OF OPERATIONS A. JeffCom (9 -1 -1 /dispatch) is the twenty -four hour public safety answering point and communications center, and provides for rapid alert to possible hazards requiring these special procedures. B. When notified, the Emergency Management staff will determine appropriate level of plan activation based on the apparent needs of the emergency or as recommended by a requesting agency. The following phases of activation and ramp -up describe the EOC activation levels: (See Figure 3 -1) 1. Phase I: Routine Daily Operations 2. Phase II: Enhanced Operations (watch level or low impact incident, limited staff) 3. Phase III: Full IMT Activation (warning level, IMT plus functional units as required) 4. Phase IV: Catastrophic Event (Major in progress emergency, complete IMT, functional units, agency representation, and support staff.) C. Activation of the emergency management system can be requested by the incident command authority of any emergency response agency. This is usually done in support of a field operation, or in preparation for ramp -up to a larger incident. D. The needed components of the Incident Management Team or other support staff will be assembled at the primary Emergency Operations Center. 10 E. Responding agencies will set up and identify a base of operations (agency command post), establish communications with the EOC for overall coordination, provide representation to the Incident Management Team as appropriate, report conditions, and request additional resources through the EOC. Unified Command or Area Command may be established at the EOC depending on the nature and scope of the emergency, and may enact overall incident objectives and strategy and recommend prioritization of assets according to an incident action plan. EOC Unified Command will consist of representation of the principal agencies. 2. Area Command will be established at the primary EOC for multiple simultaneous incidents. G. The Emergency Operations Center can be activated as the central direction and control point or in support of a field operation. The county Emergency Operations Center is primary for county incidents and for cross - boundary events. City representation at the county EOC may be requested to assure coordination. 2. The City Command center is primary for city -only incidents where there is no impact outside the city. The county EOC may be activated simultaneously for support, or appropriate county representatives may be present in the city Command Center to assure coordination. May 2005 Section 3: Incident Management - page 2 of 6 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 3 3. The City Command may be activated simultaneously with the county EOC to carry out detailed deployment of city assets under overall coordination. 4. The City Command can serve as alternate to the county EOC if relocation is necessary. Coordination of public information releases will be assumed by the primary EOC when activated, and a Public Information Officer (PIO) can be designated. A Joint Information Center (JIC) can be organized to provide for coordination of information from all participating agencies. RESPONSIBILITIES A. Elected heads of government. 1. Furnish executive leadership and policy guidance. 2. Execute full statutory authority for all disaster mitigation, preparedness, response, and recovery activities within their jurisdiction. 3. Give legislative support to the Incident Management Team. a. Declaration of emergency. b. Declaration of disaster. C. Enactment of special emergency measures by resolution or degree (i.e., curfews, evacuation boundaries, limitations on access or movement, critical resource management, etc.). B. County Administrator and City Manager. 1. Act as the chief advisors to the jurisdiction elected heads of government regarding disaster mitigation, preparedness, response, and recovery. 2. Assume Chair and /or Co -Chair of the Emergency Management Council according to the inter- local agreement. 3. In an emergency, act as the primary point of contact between the Incident Management Team and the elected heads of government. 4. Act as spokesperson for the jurisdiction as appropriate (coordinated with designated Public Information Officer). C. Department of Emergency Management (DEM) 1. Carry out activation and coordination of the emergency management system. 2. Oversee activation of the Comprehensive Emergency Management Plan. 3. Activate and assemble the Incident Management Team according to the needs of the May 2005 Section 3: Incident Management - page JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 3 emergency. 4. Act as operational lead for the Incident Management Team at the primary Emergency Operations Center. 5. Staff and manage the Emergency Operations Center. D. Incident Management Team (IMT) 1. Carry out functional coordination of emergency response and recovery activities from the Emergency Operations Center. 2. Incident Command (Unified Command if established): a. Develop and implement broad response and recovery strategy. b. Take on overall coordination when activated as IC (or Area Command for multiple simultaneous incidents), or provide support to field operations. c. Establish and maintain communication with all response partners and community groups. d. Order activation of the necessary command and general staff components in the Emergency Operations Center. e. Approve public information releases. f. Approve the ordering of external resources. g. Manage incident activities on a broad scale. EOC Director a. Coordinate the Incident Management Team in support of the objectives and strategies established. b. Assume duties and responsibilities of Incident Command for Level 2 EOC activations. c. Participate in Unified Command (or Area Command) when implemented. d. Assemble and carryout operational direction of the Incident Management Team. e. Coordinate the activities of the Emergency Operations Center(s). 4. Public Information Officer a. Coordinate the flow of accurate and timely incident information to the public. b. Coordinate formulation and release of public information. 0 May 2005 Section 3: Incident Management - page 4 of 6 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 3 C. Coordinate with designated PIO's from participating agencies. Set up a Joint Information Center (if needed) to assure coordination. d. Set up and supervise an expedient phone bank as needed to respond to public inquiries or assist with call overflow. e. Identify and credential news media representatives; coordinate access to disaster sites. 5. Liaison Officer a. Provide for smooth interaction with assisting agency representatives, state, and federal agencies, and unassigned resources. b. Act as central point of contact for unassigned resources. C. Act as point of contact for public and private sector groups and organizations without a specific assignment or contact in the Incident Management Team. d. Establish and maintain communication with state and federal emergency management authorities. e. Establish and maintain communication with local Neighbor Emergency Preparedness committees. 6. Safety Officer a. Monitor and assess hazards and unsafe conditions, and develop measures to assure incident personnel safety. b. Identify and advise EOC Director of hazardous situations associated with the incident. C. Exercise emergency authority to stop and prevent unsafe acts. d. Investigate accidents that have occurred within incident areas. e. Work in coordination with Safety Officers of the field response agencies to assure an overall safety plan is implemented. 7. Operations Coordinator: Coordinate all primary emergency services. See Section 4 8. Plans Coordinator: Coordinate the collection, evaluation, and display of incident information. See Section 5. 9. Logistics Coordinator: Coordinate the management of facilities, services, transportation, and material support. See Section 6. 10. Finance Coordinator: Coordinate all financial and cost analysis associated with the incident. See Section 7. 0 May 2006 Section 3: Incident Management - page 5 of 6 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 3 E. Partner agencies and organizations: 1. Carry out operational deployment and supervision of all agency assets according to internal procedures. 2. Order and coordinate mutual aid resources according to existing plans and agreements. 3. Coordination with the Emergency Operations Center for additional resources. 4. Report status and conditions to the Emergency Operations Center. 5. Assign representation to the Incident Management Team if requested. ADDENDA Part 3 -A — Warning and alert Part 3 -B — Communications coordination Part 3 -C — News Media Relations - Media Policy Part 3 -D - Adoption and Implementation of the National Incident Management System (NIMS) Figure 3 -1 - Emergency Operations Center Phases of Activation Figure 3 -2 — Incident Management Team Organization Chart 0 May 2005 Section 3: Incident Management - page 6 of 6 0 Z O L) U Q LL O y W N Q 2 IL w F Z W U N �Z MO �a O L) U Z W LU W N W z Z 7 O U Z O U) w W U. 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N Na Tm WcU��c x« a w 'm N ¢1i¢0m c O _T Oa W m y m 1 c m m m E m o m u a m a N °o N Q 9 May 2005 Figure 3 -2: Incident Management Team - page 1 of 1 JEFFERSON COUNTY/ CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN FIGURE 3 -2 INCIDENT MANAGEMENT TEAM ORGANIZATION (Staffed as needed) BOARD OF CITY POIIC Policy _ —i COUNTY COMMISSIONERS COUNCIL Group County Administrator City Manager Designated Lead Ct}AM�IIAFf4 ' Agencies 0 b1RE�TOR Deputy EOC Director . ................................ External . LIAISON PUBLIC :............................. Joint Information Resources INFORMATION Center SAFETY ............ .....................! Communications Coord. ---.----- ....... . ------ I ...... ........ ._......_ OPERATIONS PLANS LOGISTICS FINANCE SECTION SECTION SECTION SECTION Law Fire and Situation & Enforcement Emergency Documentation Supply & Equipment Fiscal Management Medical Records Public Health Technical Coroner Assistance Transportation atl Cost Trackin Public EOC Works and Support Engineering Damage Disaster Assessment Assistance 9 May 2005 Figure 3 -2: Incident Management Team - page 1 of 1 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN PART 3 -A • PART 3 -A WARNING AND ALERT BACKGROUND: This plan segment defines the responsibilities of the Jefferson County warning system in prompt detection of hazards, notification of key personnel, coordination with state and federal warning sources, and effective flow of information from the originating agencies to the persons at risk. POLICIES A. The warning system relies on the alarm capabilities of the federal and state government and the news media. Citizens are expected to be aware of hazardous situations for which there is significant media attention. Local warnings can be augmented with door -to -door dissemination and other expedient methods as time and resources are available. B. JeffCom is the primary warning dissemination point for Jefferson County and the City of Port Townsend. The County Emergency Operations Center is the alternate warning dissemination point when activated. C. The Department of Emergency Management is responsible for activation of the Emergency Alert System (EAS) for local warning dissemination. When the Emergency Operations Center is not activated, the State Emergency Management Division (Duty Officer) can activate EAS for Jefferson County upon request. (See Attachment 3 -A -1 - Emergency Alert System). SITUATION AND PLANNING ASSUMPTIONS A. Hazardous conditions may emerge that require quick action to save lives and property. B. Warnings may originate from any level of government, and some warnings will be broadcast directly to the public through regular media outlets. C. With no local radio or television broadcast stations in Jefferson County, there is a reliance on regional media in adjacent communities. D. Some warnings may not be able to be disseminated to all those at risk due to time or resource limitations and other factors resulting from the incident. CONCEPT OF OPERATIONS A. JeffCom has the capability in place for receipt of warning and alert information. The primary methods are the National Warning System (NAWAS) and the ACCESS teletype network. B. Warning and alert information will be relayed to the Department of Emergency Management for further action as required. C. Checklists guide further dissemination. D. Emergency response agencies may be tasked with direct dissemination of warning to target 0 May 2005 Part 3 -A: Warning and Alert - page 1 of 2 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 3 -A 10 populations at risk. RESPONSIBILITIES A. JeffCom 1. Provide a twenty -four point of contact for receipt of warning information. 2. Serve as the initial communications, alert, and warning point. 3. Implement warning procedures and checklists. 4. Activate direct notification to emergency response agencies and key personnel as required. B. Department of Emergency Management Maintain a twenty- four /seven readiness capability to receive and disseminate warnings and alerts. 2. Prepare and maintain warning capabilities and procedures for: (a) General population and population at risk warnings. (b) Key officials notification. (c) Special populations and target locations (schools, hearing or visual impaired, non- English speaking groups) where possible. 3. Conduct tests and exercises to assure the readiness of warning and alert capabilities. Conduct training for designated personnel in the operation of the Emergency Alert System and other information dissemination capabilities. C. Amateur Radio Emergency Service (ARES) — assist with dissemination of warnings and emergency public information through the amateur radio community. (See Part 3 -B, Communications Coordination). D. Local emergency response agencies — assist with direct dissemination of warnings to persons at risk. ADDENDA Attachment 3 -A -1 — Emergency Alert System (EAS) Figure 3 -3 — Jefferson County Warning Schematic 0 May 2005 Part 3 -A: Warning and Alert - page 2 of 2 0 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN FIGURE 3 -3 WARNING SCHEMATIC HAZARDOUS WEATHER NWS SEATTLE 1— TTY -NAWAS NM L NAWAS -TTY WHEN EOC IS " " "' ACTNATED LOCAL EMERGENCIES ........ ALTERNATE •...•• .......... ... .............t ................ . LOCAL AREA E.A.S. CAN BE ACTIVATED 5 BY STATE EM DUTY :.. OFFICER ON REQUEST ................. —'7 r ACTIVATED FROM EOC I 1 FOR LOCAL EVENTS STATEIREGIONAL THREATS STATE WARNING POINT (WA STATE EOC) NATIONAL EMERGENCIES HOMELAND SECURITY NAWAS ETC. -J TELCOM ... ..............................: JEFFCOM ALTERNATE JEFFERSON COUNTY TELCOM WHEN 24 HOUR WARNING POINT JEFFENSDN EOC ISACTIVATED PRIMARY" ; .............. OTHER •••• DEPT. OF EMERGENCY MANAGEMENT J -' HAZARD- SPECIFIC NOTIFICATION EMERGENCY LOCALEMERGENCY ALERT RESPONSE SYSTEM (EAS) AGENCIES PRIMARY I DIRECT WARNING EAS CONTROL KIRO AM DISSEMINATION STATIONS KPLU FM COORDINATED BY EOC kOAAWX RAD I OTHER MEDIA OUTLETS VIA RELAY FROM KIRO I KPLU (MAY REQUIRE DOOR -TO -DOOR BY RESPONSE AGENCIES) POPULATION AT RISK KEY OFFICIALS AND AGENCY POINTS OF CONTACT APPROPRIATE SECONDARY NOTIFICATIONS EMERG PUBLIC INFORMATION (LONG TERM) May 2005 Figure 3 -3: Warning Schematic - page 1 of 1 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - ATTACHMENT 3 -A -1 ATTACHMENT 3 -A -1 EMERGENCY ALERT SYSTEM BACKGROUND: This is guidance on how Jefferson County will issue warnings via existing broadcast facilities to the public when emergency information may help save lives. This attachment defines use of the Emergency Alert System (EAS) as a component of the warning and alert capability. The Emergency Alert System (EAS) is a national alerting capability composed of broadcast networks, cable networks, AM, FM, and TV broadcast stations. Jefferson County participates through the Central Puget Sound Area Plan (Jefferson, Snohomish, Island, Kitsap, King, and Pierce counties). POLICIES A. All local activation of EAS, or requests for activation by the State Emergency Management Division, must meet the following criteria: 1. Lives must be in danger (life threatening). 2. Direction provided via the EAS message has the potential to save lives. 3. Effective warning cannot be accomplished by other means. 0 4. The instructions to be broadcast are time critical. B. The EAS will only be utilized when time limitations or incident severity prohibit information distribution to the media by normal channels. C. When EAS is activated at the state or federal level, there will be no additional local activation unless there is a specific hazard to Jefferson County or the City of Port Townsend. D. Activation of AMBER alerts must be authorized according to the AMBER ALERT PROTOCOL (dated April 20, 2004). AMBER will be requested by the law enforcement incident commander, and forwarded to WSP Communications, Bremerton, for action. SITUATION AND PLANNING ASSUMPTIONS A. There is no single method of warning available in Jefferson County so a combination of warning methods must be utilized. EAS is one method used in cooperation with broadcasters and cable providers. B. Receipt of an EAS message requires the population at risk to have ready access to participating radio or television, and that the broadcast system infrastructure is operating properly. NOAA Weather Radio alert receivers can also receive EAS alerts. C. An EAS encoder is located at the Jefferson County Emergency Operations Center. Diversions during an emergency incident may prohibit timely local activation of the EAS, and warning may need to be disseminated from the state Emergency Management Division or other remote location. May 2005 Attachment 3 -A -1: Emergency Alert System - page 1 of 3 JEFFERSON COUNTY 1 CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - ATTACHMENT 3 -A -1 0 D. Activation of EAS by state or federal authorities will not require additional local activation. Where multiple jurisdictions are affected, one EAS message should be sent that provides guidance to all populations. 0 E. The decision to activate the EAS for weather - related incidents will generally be the responsibility of the National Weather Service. Local EAS messages will likely generate a substantial increase in calls to JeffCom and the Emergency Operations Center. Provisions should be in place to manage the escalated call load. CONCEPT OF OPERATIONS A. The Emergency Management Director (or designee) is responsible for authorizing local activation of the Emergency Alert System.' B. EAS activation may be requested by the chief officer, incident command authority, or designee of: 1. Sheriffs Office. 2. Port Townsend Police Department. 3. East Jefferson Fire and Rescue. 4. Any Jefferson County fire protection district. C. The primary method for activation of the Emergency Alert System in Jefferson County is through the state Emergency Management Division Duty Officer using the following protocol: 1. Determine if the intended EAS message meets the eligibility criterion. 2. Obtain authorization for activation. 3. Prepare the message script from the attached format. 4. Contact the state Emergency Management Division Duty Officer (1- 800 - 258 -5990) and request activation of the EAS for the Jefferson County area. D. The alternate method for activation of the Emergency Alert System will be through the Emergency Operations Center alternate warning point when staff is available. E. Activations for AMBER alerts will go though WSP Communications, Bremerton. Procedures for EAS activation, including message content criterion, are located at the EAS encoder station in the EOC. RESPONSIBILITIES May 2005 'Does not include activation of the EAS for AMBER alerts. Attachment 3 -A -1: Emergency Alert System - page 2 of 3 i 0 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - ATTACHMENT 3 -A -1 A. JeffCom 1. Maintain twenty -four hour warning receipt capability. 2. Maintain an AMBER alert plan and activation capability. 3. Receive and process AMBER alert requests. 4. When authorized, communicate request for activation of the EAS to the state Emergency Management Duty Officer. 5. Cooperate with the Department of Emergency Management to maintain current warning and alert protocols. B. Department of Emergency Management 1. Maintain local EAS activation capability. 2. Keep local EAS encoder in working order. 3. Conduct regular EAS training, drills and exercises; participate in regularly scheduled tests. 4. Establish and maintain EAS operating instructions. ADDENDA Sample EAS script. May 2005 Attachment 3 -A -1: Emergency Alert System - page 3 of 3 * SUGGESTED SCRIPT I...J EVACUATION — IMMEDIATE: This is the Jefferson County Department of Emergency Management with emergency information for the area. There has been a Local officials are evacuating an area within (feet miles) of If you are currently within that evacuation area you may be in danger and must leave now. Do not call 9 -1 -1 unless you have a life- threatening emergency, and minimize non - essential telephone calls. Do not enter the evacuation zone. Stay tuned to this station or KIRO radio (710 AM) for further information. E E SUGGESTED SCRIPT SHELTER - IN - PLACE This is the Jefferson County Department of Emergency Management with emergency information for the (define by community – i.e. Port Townsend, Port Ludlow, etc) area. There has been a (brief description of the incident—i.e. haz mat spill, etc. ). Take the following precautions. Residents of the areas (i.e. specific communities -- state boundaries if possible) should shelter in place. Go indoors, close all windows, doors and vents and stay inside. Heating or cooling units drawing air from the outside should be turned off. Do not call 9 -1 -1 unless you have a life- threatening emergency. Tune to KIRO radio (710 AM) or KPLU 88.5 FM for information. JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 3 -B PART 3 -B COMMUNICATIONS COORDINATION BACKGROUND: The effective coordination of communications and the smooth flow of essential information among response partners. This plan segment outlines the communications systems and support resources available in the community, and how those resources may be coordinated in an emergency, including public safety communications (9 -1 -1 dispatch), support communications, private sector communications capabilities (including amateur radio), telecommunications, and data connectivity (including internet). POLICIES A. JeffCom provides public safety communications services for law enforcement and fire /EMS, and will be the primary method for alerting and communicating with local emergency service agencies. B. Existing radio communications protocols will be retained to the extent possible. Administrative communications (periodically calling directly to local emergency response agency command by the Incident Management Team) may be done through the EOC on a limited basis when activated. C. Amateur radio resources augment the public safety and support communications networks in an emergency. The amateur radio station at the EOC is the net control for ham radio resources assigned to the incident. D. Telecommunication -based systems (land -line telephone, cell phone, satellite phone, fax, data transmission, and the internet) are the primary message channels. Public safety communications networks will be reserved, to the extent possible, to tactical operations. E. The Amateur Radio Emergency Service (ARES) operators and equipment, when employed to support local government operations under this plan', will be considered as Radio Amateur Civil Emergency Service (RACES) according to the state RACES Plan. F. Use of the primary public safety frequencies in Jefferson County is controlled by JeffCom policy. Alternative uses, such as cross - banding with non - emergency frequencies, etc., and other expedient interoperability methods, will be coordinated with JeffCom. SITUATION AND PLANNING ASSUMPTIONS A. Reliable communications capabilities are essential to coordination of emergency response and recovery. Standard modes of communication will continue to be used to the extent that they survive the impact of the emergency. C. Secondary communications resources, and expedient alternate methods, may be necessary to fill in 'Ordered by the FCC at the request of a State or Federal official, and is strictly limited to official civil preparedness activity according to the state RACES Plan. May 2005 Part 3 -B: Communications - page 1 of 4 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 3 -13 the gaps when primary systems are overloaded or damaged. D. Amateur radio volunteer operators and equipment are the principal back -up communications resource. Although amateur radio services have a relatively high degree of survivability under extreme conditions, there may likely be a shortage of trained personnel. E. Expedient communications methods may need to be employed, including written messages and runners if necessary. CONCEPT OF OPERATIONS A. Initial notification of emergency response agencies will occur through JeffCom. B. In the event that JeffCom is unable to make initial notification due to damage or disruption, response agencies may automatically activate standing orders within their jurisdiction until communications can be restored. This may include: RESPONSIBILITIES A. JeffCom: 2Agency representatives at the EOC. May 2005 Part 3 -13: Communications -page 2 of 4 1. Automatic deployment to pre- determined locations. 2. Assumption of communications at a manned station or base of operations. 3. Other makeshift methods of communication (alternate paths, including runners, amateur radio, etc.). C. JeffCom will conduct a brief damage assessment process to determine the nature and extent of any related outages of their primary systems. D. When activated, the Emergency Operations Center may communicate directly with response agencies as needed. As determined by agency command, prioritization of the deployment of emergency resources may be assumed by the EOC'. Dispatching as ordered by command, and resource tracking, will be retained by JeffCom. E. The EOC will coordinate support to the primary public safety networks. This may include assignment of amateur radio resources to key facilities. F. An internal protocol will be activated to assure sharing of messages and information between JeffCom and the EOC. G. Jefferson County Information Services will coordinate assessment of damage to essential telecommunications and data infrastructure, assist with enhancing systems to support emergency operations, and coordinate repair and restoration. RESPONSIBILITIES A. JeffCom: 2Agency representatives at the EOC. May 2005 Part 3 -13: Communications -page 2 of 4 0 0 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 3 -B 1. Provide coordination of public safety communications. 2. Furnish communications services to Jefferson County, the City of Port Townsend, and the county fire protection districts through intergovernmental agreements. 3. Serve as the initial communications, alert, and warning point for the Department of Emergency Management. 4. Coordinate information with the Emergency Operations Center when activated. 5. Coordinate damage assessment and restoration of public safety communications systems and facilities. B. Department of Emergency Management: 1. Provide coordination of support communications resources. 2. Identify communications resources, and plan for use of expedient communications methods to support emergency operations. 3. Coordinate with JeffCom to assure information flow between dispatch and the EOC when activated. 4. Appoint a RACES Officer as the primary point of contact for coordination of local amateur radio capabilities. 5. In an emergency, coordinate and prioritize the amateur radio resources needed to meet communications objectives established by the Emergency Operations Center. 6. Supervise operation of the RACES radio station located at the Emergency Operations Center. ARES /RACES: 1. Provide and coordinate volunteer communications resources in support of the Emergency Operations Center. 2. Develop plans and procedures for notification and mobilization of qualified amateur radio operators when needed in an emergency. 3. Conduct periodic tests and exercises to assure operational readiness. 4. Establish and supervise net control at the Emergency Operations Center when activated. 5. Deploy and coordinate amateur radio operators according to priorities established by the Incident Management Team. 31n accordance with the Radio Amateur Civil Emergency Services Plan (dated August 2003) 0 May 2005 Part 3 -B; Communications - page 3 of 4 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 3 -B 6. Conduct communications operations at the local and state level according to the ARES /RACES Plan. D. Information Services: 1. Provide telecommunications and data /internet support to the incident. 2. Assess damage to telecommunications capabilities. 3. Coordinate and facilitate additional telecommunications resources. 4. Coordinate restoration of damaged equipment. ADDENDA Figure 3-4 — Disaster Communications Schematic 0 May 2005 Part 3 -13: Communications - page 4 of 4 0 9 0 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN Jefferson County Sheriff's Office Port Townsend Police Department East Jefferson Fire & Rescue Jefferson County Fire Districts Dist. 2 - Qullcene Dist. 3 -Port Ludlow Dist. 4 - Brinnon Dist. 5 - Gardiner Jefferson County Public Works Warning & TTY Connections ACCESS(WSP TTY) National Warning System (NAWAS) 9 -1 -1 lines, Dedicated Circuits and Jeffcom business lines May 2006 FIGURE 3-4 DISASTER COMMUNICATIONS SCHEMATIC JEFFCOM Jefferson County LAN Email and Internet access Local Exchange 3 digit extensions off the county telephone network; published business lines Special Use Telecommunications GlobalStar satellite system EOC Back line (off net) Emergency Alert System (EAS) EMERGENCY MANAGEMENT {EOC) Alternate Public Safety Radio CEMNET State EOC Kitsap EOC Clallam EOC Dept. of Ecology Spill Response Units Amateur Radio Service Jefferson General Hospital Health Department Key Facilities Network Red Cross Shelters Region 2 EOC's State EOC Mobile units as needed Other Agency Networks U. S. Coast Guard Dept. of Transportation Port of Port Townsend Marine Channels Aviation Channels Search and Rescue Figure 3-4: Disaster Communications Schematic - page 1 of 1 f 111 �J JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 3�C PART 3 -C NEWS MEDIA RELATIONS - MEDIA POLICY BACKGROUND: A consistent and professional public message is vital. This plan segment guides the Incident Management Team attempt to keep the public informed of its activities and to cooperate with media representatives within the recommended procedures of the Incident Command System. This guidance will be applied uniformly to all media contact by members of the Incident Management Team or the assigned EOC personnel in any capacity. POLICIES A. The EOC Director (or Incident Commander Unified Command when established) is the official IMT spokesperson unless a Public Information Officer or other authority is identified. B. In an activation at any level, the standards and practices of the Incident Command System (ICS) regarding public information are used, and all releases will be approved by the EOC Director, Incident Command (Unified Command), or designee. C. When the EOC is supporting another agency or field operation (not the primary EOC) comments to the media will be limited to the programs, services, and activities of the EOC as they apply to the incident at hand. Inquiries regarding any other elements of the incident will be referred to the responsible agency. D. The EOC will not provide the names, addresses, or conditions of individual disaster victims. Disaster "statistics" may be released in general terms, provided no information is released which could be construed to identify any individual affected by the emergency. E. Statements to the media by anyone associated with the emergency management program will not contain personal opinions or speculation. F. Persons should not make public announcements without coordination with the Public Information Officer. A coordinated response prevents confusion, minimizes the possibility of conflicting information, and makes it clear to the media who represents the "official' position. SITUATION AND PLANNING ASSUMPTIONS A. The news media is the most expeditious method for reaching the public in an emergency. The lack of a local broadcast media outlet, however, requires reliance on regional media. The use of regional media may result in incomplete or delayed dissemination of information. B. Contact with the news media reflects directly on the joint organization, and plays an important role in its effectiveness. A professional relationship with the news media is Important to preserving an open channel of communication with the public. C. A Joint Information Center (JIC) brings incident communicators together to develop, coordinate, and deliver a unified message. A JIC is the optimal method to assure the views and activities of all representatives are included. (See Attachment 3 -C -1 Joint Information Center.) May 2005 Part 3 -C: Media Policy - page 1 of 3 JEFFERSON COUNTY 1 CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 3 -C D. Although the needs of the news media will be addressed to the extent possible, it is unlikely that all their expectations will be met in a crisis. CONCEPT OF OPERATIONS A. For dissemination of wamings to the public at risk where immediate action is necessary to preserve life and property, the Emergency Alert System (EAS) may be activated (see Part 3A - Warning and Alert). B. A Public Information Officer (PIO) may be designated by the EOC Director (or Unified Command). C. The PIO will participate in all planning meetings, and develop and disseminate news releases. D. A Joint Information Center may be established by the PIO. Each of the participating agencies and jurisdictions will be invited to collaborate in the release of incident information through the JIC. E. News conferences will not be conducted in the Emergency Operations Center except in smaller incidents when approved by the EOC Director. A remote site for such conferences will be coordinated by the PIO. Regular news conferences can be scheduled as the situation requires, and the PIO(s) will assist agency spokespersons in preparation for responding to inquiries. RESPONSIBILITIES A. Department of Emergency Management: 1. Establish and maintain a community outreach program through local and regional media. Designate a Public Information Officer, and alternate(s). B. Public Information Officer: 1. Establish a standard media release format. 2. Establish contact with the designated spokespersons from each of the participating agencies. 3. When requested by the Incident Management Team, establish and coordinate a Joint Information Center. 4. In an activation, coordinate development and dissemination of news releases; coordinate information phone banks or hot lines if established; coordinate with the news media. C. Participating agencies and organizations: Designate an agency spokesperson (and alternate) for emergency operations. Participate in training and exercises. 0 May 2005 Part 3 -C: Media Policy - page 2 of 3 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 3 -C 3. Provide an agency spokesperson (PIO) to the Joint Information Center when activated. ADDENDA Attachment 3 -C -1 — Joint Information Center (JIC) 0 0 May 2005 Part 3-C: Media Policy - page 3 of 3 11 COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - ATTACHMENT 3 -C -1 ATTACHMENT 3 -C -1 JOINT INFORMATION CENTER BACKGROUND: The prompt release of correct information, and active participation in that process by all involved departments and agencies, will be accomplished by a joint public information concept. This plan segment defines the procedures for coordinating the collection, development, and release of public Information among the various elements of the overall emergency response. Dissemination of emergency information before, during, and after an emergency or disaster through establishment of a Joint Information Center (JIC) or equivalent (depending on the nature and scope of the incident) is how information will be coordinated. A JIC also assures that each response agency will be involved in developing a balanced and representative incident message. POLICIES A. The Joint Information Center has no authority as an independent organization. A JIC is a function of the Incident Command System as a means to meet the information dissemination needs of Unified Command. B. Information releases developed by the JIC will be authorized by the EOC Manager, or Unified Command if established, prior to dissemination. C. Participation in the JIC by any agency or organization is voluntary. Each participating agency retains Is responsibility for meeting individual information dissemination needs, with a focus an a coordinated central message. D. Each department and agency is responsible for collection and compilation of information concerning their emergency actions. The release of information will be coordinated with the JIC. SITUATION AND PLANNING ASSUMPTIONS A. Timely information can reduce misinformation and fear among the public, inform residents of actions to take to minimize risks, and is often critical to the health and safety of the community. B. Warning of an impending emergency, directing and informing citizens on protective actions, and continuing to inform the public during the recovery phase requires a coordinated and consistent message. Dissemination of emergency information may be limited by the absence of some, or all, means of normal communication. CONCEPT OF OPERATIONS A. For limited scope, site specific operations, the Public Information Officer (PIO) designated by the incident command agency will handle information releases. B. Depending on the nature and scope of the incident, an information station may be established at or Mav 2005 Attachment 3-C -1: Joint Information Center - page 1 of 3 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - ATTACHMENT 3 -C -1 near the scene for coordination with the news media, and support staff assigned as needed. C. The Emergency Operations Center may be activated to assist as needed. D. In larger incidents, or multiple simultaneous events where there is a greater need for coordinated information, the incident command agency (of Unified Command if established according to the plan) will designate a Public Information Officer. The PIO will be responsible for establishing and managing a JIC. E. Responding agencies may assign representatives to the JIC. The JIC represents all responders as a central point of contact for the news media. F. The location of the JIC will be determined by the unique needs of the incident. The JIC manager will arrange for supplies and equipment through the EOC Logistics Section. G. News releases regarding the incident will be developed by the JIC and approved by Unified Command prior to release. H. News conferences will be coordinated by the PIO. RESPONSIBILITIES A. Public Information Officer (or designee): 1. Establish and manage the Joint Information Center. 2. Assign staff as needed. 3. Coordinate information with the participating agency PIO's. 4. Establish a schedule for news conferences, briefings, and public information meetings. 5. Participate in Incident Action Plan development at the command staff level. 6. Obtain approval from Unified Command for all information released through the JIC. 7. Manage a rumor control function if necessary; monitor media coverage for accuracy 8. Respond to media inquiries as appropriate. 9. Establish a media hot -line if needed. 10. Coordinate interviews and provide escorts as needed. 11. Establish a community relations component to provide ongoing information to the public on the status of the emergency and how to obtain relief services. 10 May 2005 Attachment 3 -C -1: Joint Information Center - page 2 of 3 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - ATTACHMENT 3-C -1 B. EOC Incident Management Team: 1. Refer all media inquiries to the PIO when designated. 2. Coordinate the release of information from the EOC through the JIC when established. 3. Make sure all information releases are approved by the EOC Manager or Unified Command if established. C. Other departments and agencies: 1. Provide the PIO /JIC with timely information concerning emergency activities. 2. Assign a PIO to the JIC if available. 3. Coordinate all agency news releases with the JIC if established. ADDENDA Joint Information Center News Release Format and Example. U 0 May 2005 Attachment 3 -C -1: Joint Information Center- page 3 of 3 EXAMPLE JIC NEWS RELEASE OFFICIAL NEWS FROM JEFFERSON COUNTYIPORT TOWNSEND JOINT INFORMATION CENTER (JIC) cau^ Authorized by the Incident Management Team I Unified Command C0 " FOR IMMEDIATE RELEASE Tuesday, October 25, 2005 Media Contact: EOC Public Information Officer- 360.385.3831, extension 586 COUNTY AND CITY EMERGENCY COMMAND CENTERS ACTIVATED The Jefferson County Emergency Operations Center (EOC) was activated this morning at 5:30 am by the Department of Emergency Management in response to a major storm warning issued by the National Weather Service. The Port Townsend command post, City Command, opened simultaneously to deal with the approaching storm. Potentially damaging winds are expected later this afternoon according to the National Weather Service. Winds in excess of 70 mph can cause significant damage. Local authorities have initiated emergency procedures as a precaution. City emergency response crews will be deployed as needed from City Command. Coordination of county resources, and overall incident management, is the responsibility of the Emergency Operations Center at Port Hadlock. Both the EOC and City Command will remain operational until the threat passes. Local emergency response and recovery agencies have been placed on alert, and are ready to respond as needed. The state Emergency Operations Center at Camp Murray is also activated in support of local response. Residents are encouraged to remain attentive to changing conditions. In addition to the predicted strong winds, a rising freezing level accompanying the storm front, and heavy rainfall over the next forty -eight hours, could result in rapid rise of local rivers to flood level. Additional bulletins will be issued by the Joint Information Center as conditions warrant. Jefferson County Department of Emergency Management — Emergency Operations Center 81 Elkins Road, Port Hadlock, WA 98339 - 360- 385 -3831, extension 528 10 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 3 -D PART 3 -D ADOPTION AND IMPLEMENTATION NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) BACKGROUND: The National Incident Management System (NIMS) establishes a comprehensive system of incident management in order to achieve greater cooperation among all levels of government. POLICIES A. In accordance with Homeland Security Presidential Directive (HSPD) - S the Secretary of Homeland Security is responsible for developing and implementing a National Incident Management System. All federal agencies working under the jurisdiction of the DHS will adopt NIMS. HSPD -5 also requires all State and County agencies to adopt the NIMS and use it in their individual domestic incident management and emergency prevention, preparedness, response, recovery, and mitigation activities. B. NIMS standardized procedures for managing personnel, communications, facilities and resources will be utilized in Jefferson County. These procedures will improve Jefferson County's ability to utilize federal funding to enhance local and state agency readiness, maintain first responder safety, and streamline incident management processes. C. The Jefferson County Board of County Commissioners signed a resolution mandating that the National Incident Management System be utilized for all incident management in Jefferson County. SITUATION AND PLANNING ASSUMPTIONS A. A nationwide approach for federal, state, local and tribal governments to work together is essential B. Prevention, preparation, response, and recovery from domestic incidents must be a coordinated effort between all levels of government and non- governmental organizations which provide essential services during and after disaster situations C. Planning, training, and exercising is a requirement of the NIMS D. Successful implementation of the NIMS is dependent upon a countywide approach to planning, training, and exercising E. Implementation of the NIMS will improve Jefferson County's ability to be ready, maintain first responder safety, and streamline incident management processes. F. Implementation of the NIMS is a requirement for receiving federal funding provided for enhancing local and State readiness. CONCEPT OF OPERATIONS A. NIMS will be adopted in four phases: 0 May 2006 Part 3 -D: National Incident Management System - page 1 of 2 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 3 -D 1. Modification of basic plans to implement the NIMS standards 2. Development of the Jefferson County NIMS Implementation Plan (published under separate cover, entitled "Jefferson County and the City of Port Townsend National Incident Management System (NIMS) Implementation Plan" 3. Provide initial training required for adoption of the NIMS. 4. Provide opportunities for credentialing / exercise of the NIMS. RESPONSIBILITIES A. The Jefferson County Department of Emergency Management will: 1. Coordinate resources to address the full spectrum of actions to prevent, prepare for, respond to, and recover from incidents in an all- hazards context to include terrorism, natural disasters, man- made disasters and other contingencies. 2. Provide leadership and play a key role in communicating to the public. Help local government agencies, people, businesses, and organizations cope and recover from the consequences of any type of declared emergency. 3. Provide opportunities for regional and local tabletop, functional, and full -scale evaluated exercises to evaluate NIMS implementation. 4. Review appropriate plans to ensure compliance with NIMS in regard to the Incident Command System. B. Fire and Law Enforcement agencies, utilizing their designated training officers, will also be responsible for developing opportunities for NIMS awareness training, providing opportunities for evaluation of NIMS implementation through exercises and drills, and periodically reviewing progress toward ensuring responders are trained in NIMS. 0 May 2005 Part 3 -D: National Incident Management System - page 2 of 2 COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 4 SECTION 4 OPERATIONS BACKGROUND: The objective is central coordination and prioritization of all first line emergency services. This element describes how emergency services will coordinate, and how the Emergency Operations Center (Incident Management Team when activated) will support field agencies or assume primary coordination in a major incident. Section 4 encompasses law enforcement, fire services, emergency medical (pre - hospital and hospital services), public health, public works /engineering, and the duties of the coroner. POLICIES A. The internal command structure of participating agencies will be retained. Nothing in this plan is intended to interfere with the lawful and statutory authority and responsibility of the operations agencies. B. The operations agencies recognize and agree to common overall coordination from the primary Emergency Operations Center when activated. C. Mutual aid resources, and other forms of external help, will be coordinated in detail by the requesting agency. Such help will retain its internal organizational structure. D. In that the East Jefferson Fire and Rescue and Jefferson County Fire Protection Districts also are the primary Emergency Medical Service providers in their jurisdictions, the Fire /EMS responsibilities in this plan will be considered together. E. Requests for military support to augment local resources will be coordinated with the Emergency Operations Center. Military support must be approved by the governor. (Also see Reference Part 6 -D — Military Support to Civil Government). Some of the costs associated with mutual aid may be eligible for reimbursement by FEMA if they are directly related to a Presidentially - declared emergency (including declared fires'). (Also see Part 7 -13 — Mutual Aid Reimbursement). SITUATION AND PLANNING ASSUMPTIONS A. Emergency response agency capabilities are limited, and local resources may be quickly depleted. B. Multiple simultaneous incidents may result in the demand for services exceeding capabilities, and response may need to be prioritized at a central level. C. Emergency response resources may be damaged or debilitated, and some emergency needs may go unmet. 'A declared fire is a major uncontrolled fire or fire complex for which the DHS Recovery Division Director has approved a declaration in accordance with 44CFR § 204.21. May 2005 Section 4: Operations - page 1 of 3 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 4 D. In a major event, confusion and mis- communication is likely. Some resources may be underutilized. CONCEPT OF OPERATIONS A. First response agencies will be alerted and deployed according to standing orders. B. Field incident command will be established as needed, and on -scene coordination undertaken according to the Incident Command System. C. Area Command or equivalent (at the primary EOC) may be established to coordinate response to multiple simultaneous incidents. D. In addition to field resources, other key agencies will be notified by the Department of Emergency Management. E. For complex incidents, there may be a joint responsibility for coordination of Operations. F. A primary Emergency Operations Center may be activated, the Incident Management Team assembled, and an Operations Coordinator assigned to carry out common coordination of first line services. G. Primary response agencies may be requested to assign representation to the Incident Management Team - Operations Section. H. For single site - specific incidents where overall incident command is retained in the field, the Emergency Operations Center may be activated in a support role as requested by on -scene command. RESPONSIBILITIES A. First line agencies: 1. Develop supporting plans and procedures that clarify how they will coordinate with others and the Emergency Operations Center. 2. Participate in training and exercises. 3. Identify a base of operations (command post or point of contact) where agency resources will be deployed and coordinated. 4. Designate a representative (and alternate) to the Incident Management Team. B. Operations Coordinator: Assist first line agencies in developing procedures for coordinating with the Emergency Operations Center. 2. Participate in training and exercises designed to strengthen coordination of first line services. May 2005 Section 4: Operations - page 2 of 3 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 4 ADDENDA Part 4 -A— Law Enforcement Part 4 -B — Fire /Emergency Medical Part 4 -C — Public Health Part 4 -D — Public Works and Engineering Part 4 -E — Coroner 9 May 2005 Section 4: Operations - page 3 of 3 0 0 M0 JEFFERSON COUNTY/ CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 4 -A PART 4 -A LAW ENFORCEMENT BACKGROUND: The objective is effective application of local and mutual aid law enforcement resources. This plan segment identifies law enforcement roles and responsibilities during a disaster, and encompasses disaster operations of the Jefferson County Sheriffs Office and the Port Townsend Police Department, and any mutual aid or support resources assigned in an emergency. POLICIES A. Law enforcement mutual aid resources supplied by other jurisdictions will remain under the command of their parent agency but will operate under the direction and control of the requesting agency. B. The Washington Mutual Aid Peace Officers Powers Act', provides authority for police officers from other jurisdictions to enforce local ordinances. The law authorizes a general authority Washington "peace officer" to enforce traffic or criminal laws outside of their own jurisdiction in limited circumstances including: written consent of the sheriff or chief of police in whose primary territorial jurisdiction the exercise of the powers occurs; or in response to the request of a peace officer with enforcement authority. C. Local and mutual aid resources must be exhausted before requesting law enforcement assistance from the State Emergency Operations Center. SITUATION AND PLANNING ASSUMPTIONS A. The capacity of local law enforcement resources may be exceeded by disaster conditions, and outside assistance may be required. B. Conditions may necessitate the law enforcement incident command authority to prioritize response outside of normal procedures. Some emergency needs may not be met due to conditions beyond control. C. Some routine law enforcement activities may need to be suspended. CONCEPT OF OPERATIONS A. The Jefferson County Sheriff's Office will exercise overall authority and responsibility for law enforcement activities in the unincorporated portion of Jefferson County. B. The Port Townsend Police Department will exercise authority and responsibility for law enforcement activities inside the City. C. Mutual aid assistance will be requested through the primary Emergency Operations Center. May 2005 'RCW 10.93.070 - General authority peace officer — powers of Part 4 -A: Law Enforcement - page 1 of 2 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 4 -A . D. Internal plans and procedures will define how law enforcement will carry out their assignment. E. Provisions will be made to assign command representation to the Emergency Operations Center to assure overall law enforcement coordination. i F. Provisions will be made to keep the EOC advised of law enforcement activities. RESPONSIBILITIES A. The disaster responsibilities of the Jefferson County Sheriff's Office and the Port Townsend Police Department include but are not limited to: 1. Law enforcement. 2. Traffic control. 3. Facility security. 4. Perimeter control and disaster site access. 5. Crowd control. 6. Evacuation. 7. Assistance with damage assessment. 8. Assistance with dissemination of warning. 9. Search and rescue operations. 10. Assistance with emergency communications. B. Law enforcement shall provide command level representation to the EOC Incident Management Team when requested, or may assume Unified Command depending on the nature and scope of the incident. ADDENDA Attachment 4 -A -1 — Search and Rescue Attachment 4 -A -2 — Evacuation Plan (reserved for future use) 1- 0 May 2005 Part 4 -A: Law Enforcement - page 2 of 2 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - ATTACHMENT 4 -A -1 0 ATTACHMENT 4 -A -1 SEARCH AND RESCUE BACKGROUND: The objective is a comprehensive and collaborative program of search and rescue (SAR) for Jefferson County and the City of Port Townsend, including how local law enforcement will execute a search and rescue program as required by RCW 38.52.400, and how that responsibility is coordinated with other agencies. POLICIES A. The chief law enforcement officer of each jurisdiction is responsible for local search and rescue activities. B. As required by the law, the incident command system will be used for multi-agency/multi-jurisdiction search and rescue operations. C. The Department of Emergency Management will work in a coordinating capacity directly supporting all search and rescue activities and registering emergency search and rescue workers according to the requirements of WAC 118 -04. D. The chief law enforcement officer (or designee) may restrict access to a specific search and rescue area to authorized personnel only. Access shall be restricted only for the period of time necessary to accomplish the search and rescue mission. No unauthorized person shall interfere with a SAR mission.' E. When SAR activities result in the discovery of a deceased person, or SAR workers assist in the recovery of human remains, the chief law enforcement officer of the jurisdiction shall ensure compliance with RCW Chapter 68.50 - Recovery of human remains. F. All volunteer Search and Rescue personnel will be registered as emergency workers as provided by law. Where expedient (extemporaneous) volunteers are needed to assist, they will be registered on- scene as temporary emergency workers by the SAR Coordinator. G. The chief law enforcement officer (or designee) is responsible for obtaining a Mission Number from the state Emergency Management Division for all SAR operations, including training and evidence searches. H. The Jefferson County Sheriffs Office, Search and Rescue Program Policies and Procedures are included herein by reference. Recognized search and rescue organization means any local volunteer search and rescue group that meets the minimum requirements of the Jefferson County Sheriffs Search and Rescue Program and that has applied for and been granted recognition by the Sheriff as an authorized resource. 'RCW 38.52.400(1) - Search and rescue activities - powers and duties of local officials. May 2005 Attachment 4 -A -1: Search and Rescue - page JEFFERSON COUNTY 1 CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - ATTACHMENT 4 -A -1 SITUATION AND PLANNING ASSUMPTIONS A. The lack of local SAR resources may require outside assistance in order to carry out a search and rescue operation. B. Some rescue operations conducted by trained fire department/district personnel may take place concurrently with the SAR operations conducted under this plan. C. Large scale SAR operations may require expedient recruitment of volunteer personnel to augment the ranks of local SAR teams. D. Some SAR situations will require special skills and certifications such as confined space rescue, trench rescue, etc. E. Local SAR units are the primary resource for wilderness SAR operations, under the coordination of the Sheriff's Office. F. The county SAR organization, using practiced land search techniques, is the appropriate resource for missing persons in the City of Port Townsend when help is requested by the Police Department. SAR operations in the city remain the responsibility of the Police Department. CONCEPT OF OPERATIONS A. The Jefferson County Search and Rescue Program is established to discharge the statutory obligation of the Sheriff to provide a durable emergency search and rescue capability, and to make maximum use of volunteer organizations and other essential resources to efficiently accomplish that purpose. B. JeffCom will be the 24 -hour central notification and reaction point for situations that may involve SAR operations. The Sheriff's Office will maintain standing orders for activation of the search and rescue capability. C. The Port Townsend Police Department may request search assistance from the Sheriffs Office to augment city resources. D. The designated Sheriffs Office SAR Coordinator (or alternate) will determine the appropriate response resources, and order activation as needed. E. The SAR Coordinator will notify the state Emergency Management Division, Duty Officer, and obtain a Mission Number as required. F. The Department of Emergency Management will provide assistance as needed, including activation of the Emergency Operations Center at a level appropriate for supporting field SAR operations, providing ARES /RACES support, etc. G. The SAR Coordinator will marshal forces, establish a base of operations, stage resources, develop search strategy, make assignments, and coordinate response as required by the nature and scope of the emergency. May 2005 Attachment 4 -A -1: Search and Rescue - page 2 of 4 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - ATTACHMENT 4 -A -1 H. Partner agencies will provide support where appropriate. RESPONSIBILITIES A. Sheriffs Office: Designate a Search and Rescue Coordinator (and alternates) to assure 24 -hour coverage. 2. Provide equipment and support to the SAR Coordinator needed in carrying out SAR operations. 3. Identify, organize, train, equip, and mobilize search and rescue volunteer forces to provide assistance when needed. Port Townsend Police Department: Maintain a working arrangement with the Sheriff's Office for the mobilization of search and rescue resources to augment city search operations as needed. 2. Identify additional city resources that could be utilized for search and rescue operations. C. Department of Emergency Management: 1. Provide for the registration of search and rescue volunteers as emergency workers, and maintain current records regarding qualifications, training, and participation. 2. Receive and record mission records, and forward to the state Emergency Management Division as required. 3. Support SAR operations as needed, including activation of the Emergency Operations Center, communications support capabilities, or otherwise as requested by the SAR Coordinator. D. Recognized search and rescue organizations: Identify, recruit, train volunteer personnel to perform search and rescue activities. 2. Assure compliance with the requirements of WAG 118 -04 regarding search and rescue activities. 3. Maintain a capability to mobilize forces when requested. E. Other search and rescue resources requested by the SAR Coordinator: Support SAR operations as needed consistent with their capabilities. 2. Recognize the responsibility of the SAR Coordinator for overall direction and control of the search and rescue operation for which they were requested. May 2005 Attachment 4 -A -1: Search and Rescue - page JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - ATTACHMENT 4 -A -1 ADDENDA Jefferson County Sheriff's Office, Search and Rescue Policies and Procedures (published separately), 9 0 May 2005 Attachment 4 -A -1: Search and Rescue - page 4 of 4 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - ATTACHMENT 4 -A -2 0 ATTACHMENT 4 -A -2 EVACUATION PLAN (Reserved for future use) 40 0 May 2005 Attachment 4 -A -2: Evacuation Plan - page 1 of 7 JEFFERSON COUNTY f CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 4.8 PART 4 -B FIRE AND EMERGENCY MEDICAL SERVICES' BACKGROUND: Rapid and coordinated response to the emergency needs of the community in time of disaster. Part 4 -B provides an operational framework for the best possible utilization of fire /EMS resources and effective operations at the scene. This attachment encompasses the disaster - related activities of the fire and pre - hospital EMS resources of the Jefferson County fire protection districts and the Port Townsend Fire Department. It also identifies participation in the regional and state mobilization of fire and emergency medical resources to assist in a local emergency. POLICIES A. Nothing in this plan is intended to replace or alter the provisions of the Fire Defense Mobilization Plan or the Olympic Regional Fire Defense Plan. The Olympic Regional Fire Defense Plan is integrated with the Jefferson County Comprehensive Emergency Management Plan. The Regional Defense Plan area encompasses Clallam and Jefferson Counties. C. Mutual aid resources supplement local capabilities. Regional response can be requested when all local and mutual aid resources are deployed. State level response can be requested when all regional resources are deployed and the situation is not stabilized. D. All participating fire /EMS agencies will use the National Incident Management System. SITUATION AND PLANNING ASSUMPTIONS A. In a disaster, fire /EMS capacity may be quickly exhausted. Some resources may be damaged, and conditions may limit ground response. Outside assistance may be required. B. Effective application of mutual aid will require the favorable use of the Incident Command System. C. Conditions may necessitate the fire /EMS incident command authority to prioritize response outside of normal procedures. Some emergency needs may not be met due to conditions beyond control. D. Agreements between districts and departments, consolidations, and other changes that may take place over time, may modify how this plan will be executed. The basic concept of coordination remains the same. 'Fire and Emergency Medical Services (EMS) provisions have been included in the same plan segment because the fire districts and departments in Jefferson County are also responsible for EMS, and their resources are usually co- mingled. May 2006 Part 4 -13: Fire and EMS - page 1 of 4 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 4 -B CONCEPT OF OPERATIONS A. Local fire protection districts, and the municipal fire department, have the primary responsibility for suppression and control of fires within their respective jurisdictions. For those incidents requiring additional support, mutual aid agreements are in place. Standing orders further define consolidation of resources and automatic response. B. The county -wide mutual aid agreement includes: All Jefferson County fire protection districts. 2. The Port Townsend Fire Department. 3. Indian Island Fire Department (U. S. Navy). C. Jefferson County Fire District No. 3 has a mutual aid agreement with Kitsap County Fire Districts No. 10 and No. 18. D. Jefferson County Fire District No. 5 has an inter - county mutual aid agreement with Clallam County Fire District No. 3, as do the cities of Port Townsend and Port Angeles. E. The Olympic Regional Fire Defense Plan' is activated when local resources are depleted. F. During a declared emergency, the Fire Coordinator may be located at the Emergency Operations Center to assume overall coordination consistent with the provisions of the CEMP. G. The Olympic Regional Fire Coordinator will be notified of all major activations. H. At the earliest opportunity, local fire /EMS agencies will make an initial assessment of their personnel, apparatus, and facilities and report this information to the Emergency Operations Center. I. To the extent possible, local fire /EMS agencies may be requested to make initial damage assessments of their jurisdictions and report this information to the primary Emergency Operations Center. Initial damage assessment should include: What has happened (scope of the emergency). 2. What can be done with existing resources. 3. What are the shortfalls and /or what specific assistance is needed. J. Fire resources may be requested by the EOC to assist with dissemination of warnings by use of public address systems on apparatus or other direct means. K. The EOC will provide assistance and support of field operations as needed, to include logistics support, coordination of emergency public information, etc. 2The Fire Defense Plan includes both fire and EMS resources. 10 May 2005 Part 4 -13: Fire and EMS - page 2 of 4 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 4 -13 RESPONSIBILITIES A. County fire protection districts and the Port Townsend Fire Department: 1. Fire suppression and control in their respective jurisdictions. 2. Support to other agencies through standing orders or mutual aid plans. 3. Rescue operations (in coordination with law enforcement). 4. Assistance in dissemination of warnings. 5. Assistance with evacuation. 6. Emergency medical response. 7. Assistance with damage assessment. 8. Initial hazardous materials response (consistent with agency training and capability) .3 B. Department of Emergency Management: 1. Establish and maintain an alert and warning capability. 2. Activate the Emergency Operations Center in support of a field operation where needed. 3. Serve as point of contact for requesting additional resources outside of mutual aid. C. Olympic Region Fire Resources Coordinator: Responsible for overall coordination of county fire services activities during a declared emergency. 2. Coordinate activation of the Regional Fire Defense Plan. D. JeffCom: Deploy fire and EMS resources according to standing orders or as prioritized by fire/EMS incident command authority. 2. Act as the Regional Dispatch Center (single point of contact) for activation of the Regional Fire Defense Plan. 3The Washington State Patrol is the designated incident command agency for hazardous materials incidents in Jefferson County and the City of Port Townsend. May 2005 Part 4 -B: Fire and EMS -page 3 of 4 COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 4 -13 ADDENDA Figure 4 -1 — Fire /EMS Coverage in Jefferson County Hazardous Materials Emergency Response Plan (published separately as CEMP Annex B) Olympic Regional Fire Defense Plan (published separately) l1 0 May 2005 Part 4 -B: Fire and EMS - page 4 of 4 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - FIGURE 4 -1 1 FIGURE 4 -1 FIREIEMS COVERAGE IN JEFFERSON COUNTY r1 Agency Population Coverage Geography /features East Jefferson Fire and Rescue 13,600 71.5 sq. Admiralty Inlet (formerly Port Townsend Fire miles Beckett Point Department, Fire District No. 1, and Cape George Fire District No. 6 Center Chimacum City of Port Townsend East Discovery Bay Fort Worden Fort Flagler Glen Cove Irondale JC International Airport Kale Point Marrowstone Island Nordland Oak Bay Port Townsend Bay Port Hadlock Strait of Juan de Fuca Jefferson County Fire District No. 2 1,500 70 sq. miles Big Quilcene River Coyle Peninsula Dabob Bay Little Quilcene River Quilcene Bay Quilcene Thorndyke Bay Jefferson County Fire District No. 3 4,600 55 sq. miles Hood Canal Bridge Mats Mats Paradise Bay Port Ludlow Shine Squamish Harbor Jefferson County Fire District No. 4 1,951 131 sq. miles Brinnon Dosewallips River Dosewallips State Park Duckabush River Hood Canal south Pleasant Harbor May 2005 Figure 4 -1: Fire and EMS Coverage - page 1 of 2 u JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - FIGURE 4 -1 Jefferson County Fire District No. 5 x 35 sq. miles Discovery Bay Gardiner Eaglemount Fairmount Jefferson County Fire District No. 7 75 4 sq. miles Clearwater (inactive) Washington State Department of - State lands Natural Resources (DNR) U. S. Forest Service Forest Lands - Quilcene Ranger District Indian Island Fire Department 3.5 sq. miles U. S. Naval Magazine, Indian Island May 2005 Figure 4 -1: Fire and EMS Coverage - page 2 of 2 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 4 -C PART 4 -C PUBLIC HEALTH ]ESF 8 equivalent] BACKGROUND: The objective is rapid identification and response to the health needs of the community in the event of a major emergency or disaster, and overall coordination of public health resources. This plan segment defines the role of the Jefferson County Department of Health and Human Services in regional partnership with Kitsap County Health District, Clallam County Health and Human Services, the Washington State Department of Health, the Centers for Disease Control and Prevention, Jefferson County Department of Emergency Management, and other local, state, and federal agencies. POLICIES A. The Jefferson County Department of Health and Human Services, Emergency Response Plan, dated December 19, 2003 (as amended) is the comprehensive plan for county-wide mitigation, preparedness, response, and recovery activities as they apply to public health. That plan is included herein in its entirety by reference. B. A public health emergency is a condition that threatens the health, safety, and qualify of life of Jefferson County residents. Public health emergencies include major infectious disease incidents, terrorist attacks employing chemical or radiological weapons, or conditions resulting from natural disasters. SITUATION AND PLANNING ASSUMPTIONS A. Health emergencies are usually not confined by county, state, or international borders. A mobile society could result in the rapid spread of disease well beyond its source. B. Rapid identification of the threat, and timely communication with the persons at risk, are crucial to reduction of the impact of an outbreak. C. Jefferson County health authorities will be relied upon to provide interpretation of complex health conditions and guidance to local emergency response agencies. D. Support to public health operations by local emergency response agencies may be limited due to a shortage of resources. CONCEPT OF OPERATIONS A. A standing procedure for monitoring trends in communicable disease is in place. Health providers, laboratories, health care facilities, veterinarians, and others are required to report specified notifiable conditions to the local health jurisdiction. S. A chain of command is established to manage health response activities should the system be activated. C. Regular communications with emergency response partners will be maintained by the Health Department. The facilities of the Emergency Operations Center may be used for this purpose. May 2005 Part 4 -C: Public Health - page t of 3 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 4-C D. The primary point of contact within the Health Department is the Local Emergency Response Coordinator (LERC). E. The Health Lead (Unified Command) is the Health Officer (or designee). The Health Officer will operate from the county Emergency Operations Center when appropriate. RESPONSIBILITIES A. Health Officer: Decide public health policy, maintain contact with other agencies, develop public health priorities, lead public health response, and delegate tasks as needed in a public health emergency. 2. Activate the Health ICS and implement the appropriate portions of the Health and Human Services Emergency Response Plan. 3. Assume lead role on public health issues in Unified Command when established at the EOC. B. Director of Health and Human Services: Establish a chain of command for the management of Health Department responsibilities during an emergency. 2. Establish and equip a primary and alternate location for the management of Public Health response. 3. Maintain regular communication with emergency response partners via the facilities of the Emergency Operations Center. C. Local (Health) Emergency Response Coordinator: Serve as the primary point of contact with the Health Department for matters pertaining to health emergency planning, preparedness, and response. 2. Develop and maintain working relationships with community partners. 3. Procure supplies needed to support emergency response activities. D. EOC Incident Management Team (Department of Emergency Management): 1. Implement the appropriate portions of the Comprehensive Emergency Management Plan (this plan). 2. Support the implementation of the HHS Emergency Response Plan, and coordinate county and city resources needed to assist public health activities. 3. Establish communication with the Health ECC (Health Command). 0 May 2005 Part 4 -C: Public Health -page 2 of 3 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 4 -C 4. Integrate activities with the Health ICS structure at the Health ECC. 5. Support Health Command with dissemination of emergency information to the public. 6. Provide logistics support in coordination with the Health Command Logistics Section. 7. Assist with recruitment and assignment of volunteers as requested by Health Command.' E. Emergency Medical Service providers (fire districts and departments): 1: Implement emergency response plans. 2. Report instances of suspicious illness to the Department of Health and Human Services. 3. Support emergency public health activities as required. F. Law Enforcement: 1. Coordinate investigative activities and evidence handling with the Health Department when criminal acts are suspected. 2. Transport lab specimens to the Washington State Department of Health Public Health Laboratory when the specimen is a suspicious substance that constitutes a credible threat. 3. Provide perimeter and facility security. 4. Coordinate with the Federal Bureau of Investigation when criminal acts are suspected. 5. Support the orders of the Health Officer by enforcing isolation and quarantine activities. 6. Assist the Coroner in the management and identification of deceased victims. ADDENDA Attachment 4 -C -1 (reserved for future use) Health and Human Services Emergency Response Plan, Jefferson County Health and Human Services, December 2003 (published separately) 'Volunteers are registered as Emergency Workers in accordance with WAC 118 -04. Licensed health care providers, volunteering without compensation, will be classified as 118 -04 -100 (10) - Medical. May 2005 Part 4 -C: Public Health - page 3 of 3 0 E JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - ATTACHMENT 4 -C -1 ATTACHMENT 4 -C -1 May 2005 (Reserved for future use) Attachment 4 -C -1: Page 1 of 1 0 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 4 -13 PART 4 -D PUBLIC WORKS AND ENGINEERING BACKGROUND: This plan segment addresses necessary public works and engineering activities including but not limited to: temporary repair of essential facilities, inspection of facilities for structural condition and safety, assisting in traffic control by providing barricades and signs, and other activities as necessary to cope with an emergency or disaster. POLICIES It is the policy of Jefferson County to provide public works response services to lands, facilities, and roads under county jurisdiction. Response to private property problems shall be done only when a county facility, such as a culvert, is causing problems or when life or public health is threatened. SITUATION AND PLANNING ASSUMPTIONS A. An emergency or disaster may cause extensive damage to property and infrastructure. Structures may be destroyed or severely weakened. Public buildings, bridges, and other facilities may have to be reinforced or demolished to ensure safety. Debris may make streets and highways impassable. Utilities may be damaged or be partially or fully inoperable. B. Access to disaster areas may be dependent upon the re- establishment of ground routes. In many locations, debris clearance and emergency road repairs will be given priority to support immediate lifesaving response activities. C. An assessment of damages incurred will be required to determine potential work load. In the event of an earthquake, aftershocks following the initial earthquake may require a re- evaluation of previously assessed structures. D. Emergency declarations and environmental waivers may be needed for disposal of materials from debris clearance and demolition activities for the protection of threatened public and / or private property. E. Outside contractors may be required to supplement and compliment Jefferson County Public Works assets. CONCEPT OF OPERATIONS A. Jefferson County Public Works is the lead agency for the coordination of public works and engineering functions. A chain of command is established to manage public works activities. C. Any of the chain of command, when acting on behalf of the Director of Public Works, has the authority of the Director in matters of disaster operations and policy. May 2005 Part 4 -D: Public Works - page f of 2 0 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 4 -D D. An assessment of damage, what can be done to mitigate the effects of that damage, when repairs can be accomplished, and what is needed, shall be relayed to the Jefferson County Emergency Operations Center. E. Upon the occurrence of an emergency or disaster, Public Works shall identify a point of contact for the Emergency Operations Center. RESPONSIBILITIES A. Providing debris clearance, emergency protective measures, emergency and temporary repairs, and / or construction. B. Provide light and heavy construction, emergency equipment and supplies C. Provide damage assessments and inspections of county buildings, roads, bridges and facilities for public safety concerns D. Provide a preliminary financial estimate of damage and make that available to the Emergency Operations Center. E. Provide for emergency restoration of county facilities and assist in relocation of essential county services if required F. Perform or contract major recover work to restore damage public facilities G. Provide traffic control signs and barricades for road closures and detours, and provide operational control of traffic signals and flashers under county jurisdiction. H. Coordinate the damage assessment for transportation routes within Jefferson County, the identification of alternate emergency transportation routes, and communicate these routes to the Emergency Operations Center. I. Provide support and coordination for emergency transportation planning J. Provide a liaison and point of contact for communicating with the Emergency Operations Center 10 May 2005 Part 4 -D: Public Works - page 2 of 2 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 4 -E i PART 4 -E CORONER I. BACKGROUND: The objective is coordination of identification and disposition of human remains in a major disaster. II. POLICIES A. Jurisdiction over all persons deceased as a result of disaster is vested in the county coroner in accordance with RCW 68.50.015. B. The coroner, or authorized deputy, will be responsible for removal, transportation, storage, and disposition of deceased persons. C. The coroner, or authorized deputy, will be responsible for coordinating with investigative agencies in the case of a bio- terrorism event. D. The coroner, or authorized deputy, will be responsible for coordinating with military departments if the incident involves military property / personnel. Ill. SITUATION AND PLANNING ASSUMPTIONS A. Local resources for the proper handling and disposition of deceased persons may be quickly exceeded. B. If local resources for proper handling and disposition of the dead are exceeded, the State and /or Federal Government may provide supplemental assistance for identification, movement, storage, and disposition of the dead. C. The County Coroner may make a request for such assistance through the Emergency Operations Center or to the State Department of Health. IV. CONCEPT OF OPERATIONS A. Human remains will be located by emergency response personnel, or reported to authorities by private individuals. B. The coroner will be advised, and will determine the amount of investigation and documentation necessary before removal. C. Emergency response agencies, when resources are available, will assist with recovery of human remains under the direction of the coroner. D. If local resources for proper handling and disposition of remains are exceeded, supplemental assistance can be requested through the Emergency Operations Center. 0 May 2006 Part 4 -E: Coroner - page JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 4 -E V. RESPONSIBILITIES The Jefferson County Prosecutor serves as the Coroner in Jefferson County. Deaths due to contagious disease fall under the purview of the Coroner. Responsibilities of the coroner include but are not limited to: A. Establish the identity of the deceased if possible. B. Prepare and sign a certificate of death reflecting the cause and classification of death. C. Take custody of any and all personal effects found at the death scene and safeguard them until the legal next of kin is determined. D. In cases where the next of kin are not already aware, the coroner will go to their home and notify them of the death. 0 4 May 2005 Part 4 -E: Coroner - page 2 of 2 0 0 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 5 SECTION 5 PLANS AND INFORMATION MANAGEMENT BACKGROUND: The objective is to collect, analyze, organize, and display incident information at the Emergency Operations Center to facilitate decision making, assignment of priorities, the organization of resources, and the mobilization of outside assistance if needed. POLICIES A. Response to life threat takes precedence over any reporting requirement. Requests for reports must not interfere with emergency operations. B. Federal assistance is supplemental to local and state efforts, aided by private relief organizations. C. Each county and city department or agency is responsible for establishing internal procedures for assessing damage and reporting that information to the EOC. D. Private sector damage assessment information (names, addresses, and other personal data associated with individual damage reports) is for official use only and is classified confidential. Public release of raw statistical data is authorized. E. Information priorities are: 1. Lifelines (roads, bridges, power lines). 2. Critical facilities. 3. Private damage (homes, businesses, agriculture). 4. Public facilities damage. 5. Other observations relevant to the incident. SITUATION AND PLANNING ASSUMPTIONS A. Accurate and timely information is needed to understand the nature and scope of the emergency and methods will be assembled from a variety of sources. From this information (intelligence), briefings will be conducted, and action plans developed with an overall strategy for response to identified needs. Planning is a continuing cycle of assessment, plan development, execution, and evaluation. (See Figure 5 -1, Incident Planning Cycle) B. Agencies in the field may be requested by the EOC Plans Section to submit periodic reports on conditions. C. Collection of information may be impeded by communications failures, transportation problems, or other unforeseen obstacles. Early information will likely be vague, inaccurate, or incomplete. 0 May 2005 Section 5: Plans (Intelligence) - page 1 of 3 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 5 D. Information needs will change as the incident evolves into the recovery phase. E. The priorities in relaying information to the EOC are: timeliness, followed by quantity, then quality information. Where information is incomplete, it should nevertheless be forwarded to the EOC, with appropriate notations regarding reliability. CONCEPT OF OPERATIONS A. A Plans Section coordinator may be assigned at the primary EOC and will staff, organize, and supervise the section. The Plans Section will initiate collection, analysis, and display of incident information at the EOC. C. Functional units may be added as needed. 1. Situation Unit — Responsible for collection, processing, organization, and display of all incident information in the Emergency Operations Center. 2. Documentation Unit — Establish and maintain incident logs and files for legal, analytical, and historical purposes. 3. Field observers — Collect situation information from personal observation as assigned by the Situation Unit leader (or Plans Section coordinator). 4. Damage Assessment Unit — Implement and coordinate the damage assessment process. D. Reporting requirements may include: 1. Status Reports (field) - structured initial reports to the EOC from partner agencies, city and county departments, and field units. 2. Spot Report - reports to the EOC about specific conditions upon request. 3. Situation Reports (SITREPS) - Periodic summaries of conditions originating from the local or state EOC. 4. Preliminary Damage Assessment (PDA) reports - initial recovery cost estimates (see Attachment 5 -A -1 — Public Entity Damage Reporting). E. Damage Assessment process consists of: Windshield Survey (Initial Assessment) — early status reporting from field agencies and the collection of raw damage information. This phase usually takes place in the first twenty -four hours. 2. Needs Assessment — information collected by the Red Cross (and affiliates) that identifies the degree of impact on individuals as a basis for mobilizing relief. Usually done concurrently with the Windshield Survey. 0 May 2005 Section 5: Plans (Intelligence) - page 2 of 3 U i JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 5 3. Preliminary Damage Assessment — an estimate of the degree of loss or damage as a basis for requesting state or federal aid. 4. Detailed Damage Analysis — technical verification of preliminary damage estimates on a project -by- project basis after receipt of a Presidential declaration. Damage assessment encompasses two major sectors: Private Sector damage — Homes, business, farms, and industrial operations. 2. Public Sector damage - Publically owned and certain non - profit property and facilities. G. Coordination of damage assessment may be turned over to the Recovery Committee when established. RESPONSIBILITIES A. Department of Emergency Management: Establish procedures for coordinating information in the EOC. 1. Develop methods for message flow, collection, analysis, display, and dissemination. 2. Provide Plans Section staffing and facilities. 3. Prepare standardized reporting formats and reporting procedures. 4. Activate the Incident Management Team and staff the Plans Section as needed. B. County and City Offices and Departments: Provide timely reports to the EOC. 1. Collect information from field representatives or other sources as appropriate. 2. Request spot reports from the field if needed. 3. Provide information to the EOC on the status of their facilities and programs. 4. Provide Spot reports as requested by the EOC. ADDENDA Figure 5 -1, Incident Planning Cycle Part 5 -A — Damage Assessment May 2005 Section 5: Plans (Intelligence) - page 3 of 3 0 May 2005 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN FIGURE 5 -1 INCIDENT PLANNING CYCLE qss \FS Q� Gather Incident intelligence w ., Monitor and chart relevant conditions Identify lifeline stoppages 2� Identify resources Prepare incident summary Draft control objectives Establish operational strategy Prepare Incident Action Plan Brief personnel and distribute the plan Carry out the action plan Monitor and chart relevant conditions Evaluate planning effectiveness Seek feedback from all agencies Identify unmet needs /`lip � Figure 5 -1: Incident Planning Cycle - page 1 of 1 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 5 -A PART 5 -A DAMAGE ASSESSMENT BACKGROUND: The objective is rapid determination of the nature and scope of the damage as a basis for deciding the types of assistance needed and the assignment of priorities. This attachment provides guidelines for general needs assessment, initial damage reporting, preliminary damage overview, and prefatory damage cost assessment. POLICIES A. Damage assessment and reporting should not interfere with emergency life- saving operations. B. Private damage means harm to privately owned homes, business, or farms. C. Public damage means harm to county and municipal property and facilities, public utilities, public educational institutions, parks, certain qualified non - profit facilities.' D. Federal assistance for repair of damage requires a Presidential declaration of major emergency or disaster .2 E. Eligibility for cost recovery, if any, will be based on full documentation.' No emergency activity should be contingent on a Federal government emergency or disaster declaration. F. No information regarding specific individual (private) damage will be released in any form which contains names, addresses, or any other identification. Statistical information, where nothing contained in it can be used to identify an individual, may be used for reporting purposes. SITUATION AND PLANNING ASSUMPTIONS A. A preliminary evaluation of the type and degree of damage, assessment of potential loss, and other details are essential for response and recovery operations. B. Initial reports will likely be fragmented and provide an incomplete picture of the extent and magnitude of damage. C. There may be a shortage of individuals qualified to assess the damage in the early stages of the emergency. 'This is for reference purposes only. There is no intent here to define qualification for public assistance in detail. 2Activation of the Provisions of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (as amended). 3See Part 7 -A— Cost Documentation and Reporting. May 2005 Part 5 -A: Damage Assessment - page 1 of 4 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 5 -A D. An individual and family "needs assessment" is conducted by the Red Cross concurrently with damage assessment. The needs assessment is used to determine the kinds of human services required. CONCEPT OF OPERATION A. Immediately following a major emergency or disaster an assessment of damage will be coordinated by the EOC. B. A Damage Assessment Team may be assembled to coordinate this activity. C. A "windshield survey', (pass through, drive through or fly over) will be conducted to identify priorities and to develop a rough estimate of the scope. D. Some emergency response agencies will automatically execute standing orders and conduct "windshield surveys" of their area of jurisdiction, and make initial reports to the EOC. E. Partner agencies will report damage observed to the EOC. F. The opportunity for individuals to report private damage will be established as needed. G. The cost of repair to eligible public property will be determined. Qualified public agencies will be requested to report estimates of the cost to return property to pre- disaster conditions. (See Attachment 5 -A -1 and Figure 5 -2, Entities That May Be Eligible for Post Disaster Public Assistance). H. Initial reports of damage will be forwarded to the EOC from multiple sources, including county and city departments, first response agencies, and others. (See Figure 5 -3, Damage Assessment Process). I. Citizen reports of damage will be routed to the EOC Plans Section (Situation Unit if activated). Reports will be collected to give an initial picture of damage location, trends, and scope. J. Spot reports may be requested by the EOC for areas lacking information or where additional damage data may be needed. K. Depending on the nature and scope of the incident, a Declaration of Emergency may be requested by the Department of Emergency Management, L. Assessment of individual needs (private damage) will be undertaken by the American Red Cross. The results of that private assessment will be shared with the EOC according to ARC procedures. M. Depending on the scope of the incident, the Department of Community Development (Building Department) will conduct structural inspections to determine if they are safe to occupy. N. The State Emergency Operations Center will be advised when the Preliminary Damage Assessment (PDA) is in progress. O. PDA forms will be forwarded to the State Emergency Management Division no more than eleven days Mav 2005 Part 5 -A: Damage Assessment - page 2 of 4 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 5 -A from the occurrence. (See Figure 5 -3 — Damage Assessment Process, and Figure 5-4 - Preliminary Damage Assessment Timelines). P. The Governor may make a request for Presidential declaration of emergency or disaster based on the Preliminary Damage Assessment information from the impacted counties. Q. Upon receipt of a Presidential declaration of emergency or disaster, FEMA will establish a phone -in capability for receipt of individual damage reports. Once the disaster is declared, local jurisdictions are not included in the information exchange between the assistance applicants and FEMA.4 RESPONSIBILITIES A. Department of Emergency Management: 1. Establish a damage reporting system. 2. Initiate windshield surveys and preliminary damage assessment. 3. Activate the Emergency Operations Center and coordinate receipt of damage reports. 4. Assemble and summarize damage information to be forwarded to the State Emergency Management Division. B. Department of Public Works (county and city): 1. Establish procedures for rapid assessment of damage to county/city facilities under the control of the Department of Public Works, 2. Make early damage reports or estimates to the Emergency Operations Center. 3. Coordinate damage assessment teams to prepare cost estimates to be included in the PDA. 4. Establish and maintain a records - keeping process to fully document the damage assessment process. C. Other Partner Agencies (i.e. Law, Fire, etc): 1. Develop internal plans for making rapid windshield surveys of their areas of jurisdiction. Establish internal procedures for assessing damage to the organization's facilities and services. 3. Make initial damage reports to the Emergency Operations Center. 4When individuals report damage or loss to FEMA, the Federal Privacy Act (5 U. S. C. § 552a) as amended prohibits the release of applicant information back to the local jurisdiction in anything other than summary statistical form. That statistical information cannot be used to make any determination about an identifiable individual. May 2005 Part 5 -A: Damage Assessment - page 3 of 4 JEFFERSON COUNTY f CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 5 -A 4. Provide preliminary repair cost figures to the EOC when requested during the PDA process. (See Attachment 5 -A -1). 5. Establish and maintain a records - keeping process to fully document the damage assessment process. ADDENDA Figure 5 -2 — Entities That May Be Eligible for Post Disaster Public Assistance Figure 5 -3 - Damage Assessment Process (earthquake scenario) Figure 5-4 — Preliminary Damage Assessment Timelines Attachment 5 -A -1 — Public Entity Damage Reporting May 2005 Part 5 -A: Damage Assessment - page 4 of 4 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - FIGURE 5 -2 i FIGURE 5 -2 ENTITIES THAT MAY BE ELIGIBLE FOR POST- DISASTER PUBLIC ASSISTANCE' (These organizations should . report damage, if any, during the PDA period) City of Port Townsend all departments Jefferson County all departments East Jefferson Fire and Rescue Jefferson County Fire Protection District No. 2 (Quilcene) Jefferson County Fire Protection District No. 3 (Port Ludlow) Jefferson County Fire Protection District No. 4 (Brinnon) Jefferson County Fire Protection District No. 5 (Gardiner) Jefferson County Library District Jefferson County Public Utility District No. 1 Jefferson Health Care (Hospital District No. 2) Jefferson Transit Authority Parks and Recreation District No. 1 (Coyle) Port Ludlow Drainage District Port of Port Townsend School District No. 20 - Queets- Clearwater School District No. 45 - Brinnon School District No. 48 - Quilcene School District No. 49 - Chimacum School District No. 50 - Port Townsend Water District No. 1 - Port Ludlow Water District No. 2 - Brinnon Water District No. 3 - Quilcene 'May not be an all inclusive, complete list. Certain private non - profit organizations may also qualify. Eligibility requirements change often. May 2005 Figure 5.2: Organizations Eligible for Public Assistance - page 1 of 1 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN FIGURE 5 -3 DAMAGE ASSESSMENT PROCESS EJ MPLE: LJ May 2006 Figure 5-3: Damage Assessment - page t of 1 Emergency Management First response agencies activates EOC @! Phase 11 execute EQ protocols CARRY EMERGENCY OPERATIONS ONS PRIORITIES VAndshbld Obtain preliminary survey report from JeRCom Activate Damage Agencies report windshield Query key agencies Assessment and check paints survey status to EOC Public Works surveys P.".. streets roads, bridgea, and facilites Activate EOC at ryES Vialble damage NO x Phase III reported? Develop initial situation Agencies submit spot reports Assemble report for stale EMD damage overview as requested by EOC Request local Declaration YES Significant NO �— Continue collection and X of Emergency dame e? g processing of Into Activate Damage Red Cross conducls Assemble Assessment Summary needs assessment PUBLICAGENCIE9 Phase ll PRIVATE IdentUy end deploy DAMAGE team geld teams SECTOR team Lifeline facilities and Preliminary estimate at cost Habitability and structural assessment eddeal needs assessment Request low] Disaster YES Beyond local ND ~— Continue colledlon entl % O Declaration capability? processing of Phase ll inio Submit Damage Preliminary Map and segment damage State Declarationaf Disaster Assessment entl Govemar requeals areas for FEMA dawmentation of juatlflcadan Presidential Determination to be inclutled in state of Emergency or declaration if made Major Disaster Declaration FEMA inspectors vergy cost estimates ^Y' Initials detalled assessment EYES Meetsfederal ND Regceslstateaid _.�_'a.11 / `J' at project level (Phase ill) aid tenon? , fo unmet nceds LJ May 2006 Figure 5-3: Damage Assessment - page t of 1 i 9 0 May 2005 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN FIGURE 5-4 PRELIMINARY DAMAGE ASSESSMENT TIMELINES Day 1 Day 4 Day 11 Day 12 Day 15 Day 22 Day 23 Day 25 Day 30 Disaster Occurs Decision to request PDA forms to be completed Completed PDA forms due from Counties Decision to pursue PDA is made by state EMD Joint PDA scheduled and started EOC initiates windshield surveys All eligible agencies polled for PDA Additional PDA data compiled Figure 5d: PDA Timelines - page 7 of 1 PDA completed and data compiled Request for Presidential disaster declaration prepared Request is forwarded to the governor 1 Governor signs letter of quest and forwards to FEMA F EOC initiates windshield surveys All eligible agencies polled for PDA Additional PDA data compiled Figure 5d: PDA Timelines - page 7 of 1 JEFFERSON COUNTY 1 CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - ATTACHMENT 5 -A -1 ATTACHMENT 5 -A -1 PUBLIC ENTITY DAMAGE REPORTING BACKGROUND: A local request for state and/or federal assistance in an emergency is based on initial loss estimates. Public entities may qualify for relief under the FEMA Public Assistance Program if the qualified cost is directly related to a Presidentially declared emergency or disaster. POLICIES A. For public entities to be included in the Public Assistance Program, they must report damage, loss, or extraordinary cost to the Emergency Operations Center during the preliminary damage assessment (PDA) process. Initial reports are required within seventy -two hours. B. Damage reporting for recovery purposes is in addition to those reports needed to determine the nature and scope of the emergency. C. Eligibility for cost recovery will be determined by the Federal Emergency Management Agency. The following are the general eligibility criteria:' Eligible applicants: a. Cities. b. Counties. C. Special purpose districts. d. Critical non - profit organizations. e. Tribes. 2. Eligible projects: a. The direct result of the declared event. b. Located within the declared area. C. The legal responsibility of the eligible applicant. d. Not under the authority of another federal program. 3. Types of work: a. Emergency work - actions taken to save lives, protect public health and safety, and prevent damage to improved public and private property. 'For reference only. Eligibility is interpreted by FEMA, and changes frequently. May 2005 Attachment 5 -A -1: Public Entity Damage Reporting - page 1 of 4 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - ATTACHMENT S-A-t (1) Debris removal. (2) Warning (barricades, signs, and announcements). (3) Security. (4) Construction of temporary levees. (5) Provision of shelters or emergency mass care. (6) Sandbagging. (7) Bracing /shoring of damaged structures. (8) Provision of food, water, ice and other essential needs. (9) Emergency repairs. (10) Emergency demolition. (11) Removal of health and safety hazards (includes debris removal from streets or highways to allow the safe passage of emergency vehicles, and debris removal from public property to eliminate health and safety hazards). b. Permanent work — restoration of facilities to pre- disaster conditions and capacity. (1) Road systems. (2) Water control facilities. (3) Public buildings and equipment. (4) Public utility systems. (5) Parks and other facilities. SITUATION AND PLANNING ASSUMPTIONS A. The effectiveness of the Preliminary Damage Assessment is based on timely damage reports from the field. B. "Negative reports" from public entities (no damage to report following an event) are helpful in gaining a full understanding of the scope. CONCEPT OF OPERATIONS A. When a major incident occurs, public entities take immediate action to prevent further injury or damage. ofMay 2005 Attachment 5 -A -t: Public Entity Damage Reporting - page 2 of 4 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - ATTACHMENT 5 -A -1 B. When the immediate threat is past, a rapid assessment of conditions will be undertaken (windshield survey). C. At the earliest opportunity a preliminary (raw) report of damage to agency -owned facilities is forwarded to the EOC via the most expeditious means. (Use the methods noted on the CONTACT sheet at the front of this plan.) D. If damage is reported, EOC advises State EMD that there may be sufficient damage to require PDA. E. Emergency Management may request local Declaration of Emergency. F. Some types of EMERGENCY WORK and PERMANENT REPAIRS conducted by public entities may be eligible for disaster Public Assistance Program. G. The Federal contribution for eligible projects is 75 %. The State match is 12.5 %, and the local match is 12.5°/x. Federal assistance requires Presidential declaration. H. Agencies begin documentation of all incident - related activities and costs. Agencies should take pictures or videos, document damages and actions taken in daily logs, track equipment and material costs by site, and track labor costs by person or project. All costs involved with damage assessment should be tracked separately. I. Agencies estimate costs of repair to pre- disaster conditions, and forward report to the Emergency Operations Center. Information requirement is: 1. Applicant (reporting entity) point of contact information. 2. Damage category. 3. Location of the damaged facility. 4. Description of the damage. 5. Impact of the damage on the reporting entity. J. EOC completes WA Form PA -2 for each entity (applicant) reporting damage. K. Preliminary Damage Assessment (initial estimates) and supporting documentation forwarded to State Emergency Management Division by Day 11 following the incident. L. State Emergency Management Division makes determination if there is sufficient damage to warrant further action. M. A joint local /state /federal assessment may be scheduled. The joint PDA will be completed and data compiled by State EMD by Day 22. N. PDA findings from all affected jurisdictions become the basis for Governor's request for Presidential declaration of emergency or disaster by Day 30. 0 May 2005 Attachment 5 -A -1: Public Entity Damage Reporting - page 3 of 4 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - ATTACHMENT 5 -A -1 O. Presidential declaration, if it occurs, activates the provisions of the Robert T. Stafford Disaster Relief and Assistance Act, including the Public Assistance provisions. RESPONSIBILITIES A. Department of Emergency Management: 1. Establish a damage reporting process. 2. Assemble damage reports from local public entities. 3. Forward PDA information to the State Emergency Management Division. 4. Assist in coordination of joint local- state - federal PDA. B. Local public entities: Establish a disaster accounting system to track disaster related costs. a. Track costs of damage assessment separately from damage repair. b. Track damage repair by sites. C. Maintain copies of contracts, plans and specifications. 2. Identify who will be responsible for collecting and reporting PDA information. 3. Report initial PDA data to the Emergency Operations Center within 48 -72 hours following occurrence. 4. If a Presidential declaration of emergency or disaster is made, identify a designated representative to act as Applicant Agent (for that agency) in the recovery process. 5. Establish priorities for repairs. ADDENDA JCDEM Form 5 -01 - Reporting Damage to Public Property JCDEM Form 5 -02 - Reporting Damage to Private Property WA Form PA -1 — Preliminary Damage Assessment Summary - example May 2005 Attachment 5 -A -1: Public Entity Damage Reporting - page 4 of 4 0 Jefferson County Department of Emergency Management 5 -01: REPORTING DAMAGE TO PUBLIC PROPERTY DATElTIME AGENCY REPORTING REPORT o Initial (First Report) REPORTED BY NAME TYPE o Additional Information o PDA Information NUMBER DAMAGE o Debris Removal o Protective Measures o Roads /bridges o Water Control CATEGORY ❑ Public Buildings o Public Utilities o Parks /other NOTE: Use a separate form for each damage site Assign a site number. Reference the site number(s) on all subsequent reports. UNIQUE SITE NO. D LOCATION YOUR PROJECT NO. DESCRIPTION OF DAMAGE IMPACT TO THE JURISDICTION COST ESTIMATE Estimate of the cost of the emergency activity "Not required for Initial (debris removal or protective measures) or to repair damage to pre-disaster condition. Report INTERNAL USE ONLY 0 JCDEM Form 5 -01 — Reporting Damage to Public Property • 0 Jefferson County Department of Emergency Management 5 -02: REPORTING DAMAGE TO PRIVATE PROPERTY PROPERTY OWNER REPORT PREPARED BY ❑ Owner DATEITIME PREPARED DATEfTIME DAMAGE OCCURRED ADDRESSILOCATION OF DAMAGED PROPERTY (ATTAC A MAP IF NEEDED) PROPERTY TYPE ❑ Primary residence ❑ Owner occupied Secondary residence ❑ Renter occupied ❑ Business ❑ Agricultural SAFELY HABITABLE? ❑ Yes ❑ Red tagged (posted DO NOT ENTER by ❑ No authorities) TYPE OF INSURANCE ❑ Homeowners o Flood (National Flood Insurance Program - NFIP) ❑ Business ❑ Earthquake ❑ Other • Not insured ESTIMATED LOSS TOTAL IN $$ ESTIMATED UNINSURED LOSS IN $$ SEVERITY OF DAMAGE ❑ Destroyed (not repairable - structural damage) • Major (cannot be occupied or used as intended) • Moderate (requires immediate repair to prevent further damage) • Minorcan be safely occupied /used) DESCRIPTION OF THE DAMAGE Use other side if needed Return to: Jefferson County Department of Emergency Management 81 Elkins road Port Hadlock, Ws 98339 Incident Name: Incident Period: Sheet of Sheets FEDERAL EMERGENCY MANAGEMENT AGENCY DATE PRELIMINARY DAMAGE ASSESSMENT SUMMARY PART I - APPLICANT! INSPECTOR INFORMATION UNTY APPLICANT APPLICANT CONTACT E -MAIL PHONE INSPECTORS: AGENCY E -MAIL PHONE Local State Federal POPULATION TOTAL BUDGET MAINTENANCE BUDGET DATE FY BEGINS Approved - :Balance 'Approved :;;Balance PART II - COST ESTIMATE - SUMMARY (Complete Site Estimate Before Summarizing Below) CATE- NO. OF TOTAL CATEGORY TOTAL CATEGORY POTENTIAL LOCAL GORY SITES TYPES OF DAMAGE ESTIMATE- APPLICANT ESTIMATE - TEAM FUNDS AVAILABLE A ,'. Debris Clearance $0 $0 B - Protective Measures $0 $0 C ' Road Systems $0 $0 D Water Control Facilities $0 $0 E Public Buildings and Equipment $0 $0 -. F Public Utilities $0 $0 G Parks /Other $0 $0 its "`'' e t rj( L� dt TOTAL TOTAL TOTAL II le 7� $0 $0 $0 t I.h:u 10 Damage Cost Estimate - Corps of :! Damage Cost Estimate - NRCS= Engineers= Damage Cost Estimate - FHWA= PART III - OVERALL DISASTER IMPACT (Use Additional Sheets if Necessary) Awr,ENERAL IMPACT: 1. Identify and describe the damages that constitute a health and/or safety hazard to the general public. 2. Describe the population adversely affected directly or indirectly by the loss of the public facilities or the damage to these facilities. 3. What economic activities are adversely affected by the loss of the public facilities or the damage to the facilities? B. RESPONSE CAPABILITY: 1. Describe how the applicant intends to repair the damage and the schedule to accomplish the work. 2. Describe the source and availability of funds to accomplish the repairs. 3. How quickly can the damages be repaired without degradation of public services? PACT ON PUBLIC SERVICES IF ADECLARATION IS NOT MADE: (e.g., Defer permanent repairs, impact ongoing services, improvements, etc.) WA Form PA -1 9/04 9 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 6 SECTION 6 LOGISTICS AND MATERIEL SUPPORT BACKGROUND: The objective is coordinated logistics support and overall coordination of mass care and the maximum use of local, state, and federal resources in support of disaster needs. This plan segment covers identification, location, procurement, distribution, and accountability of supplies, equipment, facilities, personnel, and services needed to meet emergency and recovery needs. POLICIES A. When an emergency is declared, the county and the city have the power to enter into contracts and incur obligations necessary to combat disaster without regard to the usual formalities of budget law, competitive bidding, etc. See RCW 38.52.070 (2) for the full text of this provision. B. In responding to a disaster the Board of County Commissioners and the City Council are directed to utilize the services, equipment, supplies and facilities of existing departments, and other agencies organized under the laws of the state of Washington, to the maximum extent possible. See RCW 38.52.110 (1) for the full text of this provision. C. The elected heads of government, after proclamation of disaster by the Governor, have the power to command the service and equipment of private citizens as needed. See RCW 38.52.110 (2) for the full text of this provision. D. A single -point source logistics system for ordering and coordination matariel support will be observed where possible to avoid costly duplication and delays. E. Persons who wish to donate cash or goods will be referred to volunteer relief agencies. SITUATION AND PLANNING ASSUMPTIONS A. All participating agencies will expend their resources under their own authorities, including implementation of mutual aid agreements. B. Resource requirements beyond the capacity of the participating agencies will be coordinated from the primary Emergency Operations Center. C. The resources needed may be limited in type or quantity or their acquisition or distribution hindered by weather, damage to transportation routes, or other factors beyond control. CONCEPT OF OPERATIONS A. A Logistics Section coordinator may be assigned at the primary EOC and will staff, organize, and supervise the section. The duty of the Logistics Section is: Implementation of an ordering and accountability process. 0 May 2005 Section 6: Logistics - page 1 of 3 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 6 2. Acquisition and distribution of essential supplies and equipment. 3. Coordination of transportation. 4. Coordination of sheltering and mass care. 5. Coordination of expedient support for emergency workers. B. Existing resources will be used to the extent possible before additional resources are requested. Priorities for further acquisition will be: 1. Mutual aid and interlocal agreements. 2. Private sector purchase, rental, loan, or donation. 3. State Emergency Management resource request. 4. Impressment of private sector (upon declaration of disaster by the Governor). C. A shelter and mass -care capability may be established in the Logistics Section. Duties of the Disaster Relief Branch are: 1. Coordination of private sector relief activities. 2. Provision of expedient/temporary shelter for displaced persons. 3. Coordination of community mobilization and assembly centers. 4. Distribution of relief items and household goods, including receipt and distribution of donated relief supplies and equipment. RESPONSIBILITIES A. Department of Emergency Management 1. Establish procedures for coordination of logistics and mass care. 2. Establish and maintain protocols for activation of mass care and shelter resources. 3. Develop emergency resource management procedures. B. Central Services Provide primary IT support. 2. Telephone and data services for county and city government. 3. Support for relocation of the EOC if needed. 0 May 2005 Section 6: Logistics - page 2 of 3 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - SECTION 6 4. Mapping support. C. Jefferson County Fair Board 1. Provide facilities at the fairgrounds in support of Logistics activities. 2. Staging, storage, and distribution of critical supplies and equipment. 3. Emergency relocation of county and city government. 4. Expedient shelter. 5. Other essential activities. D. Port of Port Townsend 1. Provide port facilities and coordinate maritime movement of essential resources. E. American Red Cross, Olympic Peninsula Chapter 1. Provide disaster relief resources. 2. Maintain procedures for mobilization of individual assistance and shelter resources according to national ARC policy. 3. Coordinate temporary housing and shelter. 4. Carry out individual needs assessment (private damage assessment). 5. Participate in disaster recovery - individual assistance. 6. Cooperate with other disaster and emergency relief and recovery agencies. ADDENDA Part 6 -A — Mass Care and Disaster Assistance Part 6 -B — EOC Resource Ordering Procedure Part 6 -C — Volunteer Management 0 May 2005 Section 6: Logistics - page 3 of 3 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 6 -A PART 6 -A MASS CARE, SHELTER, AND INDIVIDUAL ASSISTANCE BACKGROUND: The objective is coordinated feeding, shelter, and emergency assistance for victims of disaster. This attachment shows how the several disaster relief and recovery organizations will coordinate delivery of special services to the community under the overall responsibility of the Emergency Management program. This plan segment covers shelter and temporary housing, emergency feeding programs, distribution of bulk relief supplies, disaster welfare information (family reunification) and emergency assistance. POLICIES A. Meeting the emergency needs of the citizens of Jefferson County and the City of Port Townsend is the responsibility of the elected heads of local government. Several resources will be used for that purpose, including local, state, and federal organizations, private non - profit relief agencies and the community. The designation of a lead agency does not reassign that responsibility. B. All services will be provided without regard to economic status or racial, religious, political, ethnic, or other affiliation. C. An initial moratorium of up to forty -eight hours may be declared for disaster welfare inquiries (DWI) to allow resources to focus on immediate needs. D. No fatality lists will be transmitted via radio except where encryption is assured. E. Federal level alliances between FEMA, the American Red Cross, and other relief agencies, may be activated by presidential declarations. Such agreements do not change local responsibilities. SITUATION AND PLANNING ASSUMPTIONS A. Conditions may require the temporary relocation of a portion of the population at risk. B. Seasonal population increases concurrent with an emergency could cause considerable stress on existing resources. C. A long term breakdown of the normal resupply system could cause depletion of limited local resources. D. Family reunification is an important part of the early recovery process. E, Local relief agencies may be slow to start up emergency programs due to transportation limitations, communications breakdown, lack of personnel, etc. F. Geographic isolation and transportation interruption may cause delays in receipt of critical supplies and relief services. May 2005 Part 6 -A: Mass Care and Shelter - page 1 of 3 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN • PART 6 -A • G. Not all persons requiring relocation /evacuation will go to shelter. Most will seek refuge with family or friends. Some may require temporary shelter (less than 24 hours). H. Multiple casualty lists will be established at several levels. Local authorities take no responsibility for the content of lists beyond their control. Duplications and omissions are likely. I. Shelters and relocation centers will be a high priority for inspection for structural integrity. J. Although the Red Cross has primary responsibility for mass care, they have limited local resources, and may not be fully operational for three days or more. Other resources may be used in the interim to address unmet emergency needs. K. It is the national policy of the American Red Cross that animals and pets are not allowed in shelters (other than certified assistance animals). Animal Control will assist with emergency pet care. CONCEPT OF OPERATIONS A, Multiple sources will show initial impact on individuals following onset of a major emergency. B. The Emergency Operations Center will monitor conditions and activate local relief resources where needed. C. All mass-care activities, including opening shelters, identifying reception centers, mass feeding operations, etc., will be coordinated with the Emergency Operations Center. iD. The American Red Cross will activate local, regional, and national resources according to internal plans and procedures. E. As needed, community centers will be established as mobilization points for temporary refuge, distribution of emergency information, referral to shelter or other emergency services. F. A human services needs assessment will be undertaken by the Red Cross to determine the scope of impact on individuals and families. RESPONSIBILITIES A. American Red Cross, Olympic Peninsula Chapter. 1. Act as the primary resource for carrying out Mass Care and Shelter activities. Coordinate with Olympic Community Action Council in carrying out mass care responsibilities. 2. Establish an agency command post for coordination of Red Cross response to the disaster. 3. Assign a representative to the Emergency Operations Center when requested, or maintain liaison with the EOC throughout the emergency. 4. Identify, staff, and operate suitable emergency shelters, reception areas, and feeding operations. May 2005 Part 6 -A: Mass Care and Shelter - page 2 of 3 1J 0 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 6 -A 5. Establish and operate Service Centers near the impact areas to provide other emergency needs to individuals and families. 6. Coordinate emergency welfare inquiries according to internal procedures. 7. Provide for utilization of local volunteers to support disaster relief activities. 8. Make maximum use of other local and regional relief resources, including faith -based organizations, service and community groups, and other non - profit agencies involved in disaster relief and recovery. Olympic Community Action Program (OlyCap): 1. Act as the primary support resource for disaster relief and recovery under the coordination of the American Red Cross. 2. Coordinate emergency services to vulnerable populations, including the elderly, persons with mental or physical impairments, or special needs clients. 3. Support the Red Cross with emergency feeding and shelter in the early stages of an emergency. 4. Establish a command post, and maintain liaison with the Red Cross and /or the Emergency Operations Center for the duration of the incident. C. Other volunteer groups and relief organizations — Support the human services operations under coordination of the American Red Cross or other lead agency designated by the Incident Management Team. D. School Districts — by agreement with the American Red Cross, provide school facilities for shelter operations. E. Jefferson County Animal Services — Provide for expedient care and shelter of pets for persons in coordination with ARC shelters. ADDENDA Attachment 6 -A -1 — Use of Community Centers for Mobilization (reserved for future use) Attachment 6 -A -2 — Disposition of Donated Cash, Goods, and Services (reserved for future use) 0 Mav 2005 Part 6 -A: Mass Care and Shelter - page 3 of 3 JEFFERSON COUNTY/ CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - ATTACHMENT 6 -A -1 ATTACHMENT 6 -A -1 USE OF COMMUNITY CENTERS FOR MOBILIZATION [RESERVED FOR FUTURE USE] 0 0 May 2005 Attachment 6 -A -1: Use of Community Centers - page 1 of 1 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - ATTACHMENT 6 -A -2 0 ATTACHMENT 6 -A -2 DISPOSITION OF DONATED CASH, GOODS, AND SERVICES {RESERVED FOR FUTURE USE] 0 9 May 2005 Attachment 6 -A -2: Disposition of Donations - page 1 of 1 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 6 -B PART 6 -B EOC RESOURCE ORDERING BACKGROUND: The objective is maximum use of resources, economy of effort, reduction of duplication and waste, accountability, and general coordination of critical supplies and equipment. This plan segment defines how the acquisition of critical resources will be coordinated through the Emergency Operations Center, and recommends a resource ordering and tracking process to assure objectives are met. POLICIES A. Unless otherwise determined in advance, the cost of the resource ordered, if any, is the responsibility of the requesting entity. B. Where financial liability will be assumed by Jefferson County or the City of Port Townsend, a resource order number (tracking number) must be assigned by the EOC Logistics Section. C. Owned resources under the control of a partner agency remain the responsibility of the providing entity unless released to the control of the requesting entity. D. Resources will not be received or paid for without a tracking number assigned in advance and coordinated with the Finance Section. . E. Acquisition of critical resources should not be contingent on a Federal government emergency or disaster declaration. SITUATION AND PLANNING ASSUMPTIONS A. For the purpose of this plan, "resource" means personnel, services, facilities, equipment, and supplies (including food and water). B. Shortages of critical resources can be caused by disrupted supply chain, closed transportation routes, panic buying, exceptional demands, or unforeseen needs. C. Emergency conditions may impact, delay, or otherwise hamper acquisition of critical resources. D. There is no way to foresee the kinds of resources that may be needed in an emergency. E. Most mutual aid agreements contain cost recovery provisions. CONCEPT OF OPERATIONS A. The requesting entity will expend the resources under their own authority and control before submitting a resource request. B. The EOC Incident Management Team will coordinate resource management through the Logistics Section. May 2005 Part 6 -13: EOC Resource Ordering - page 1 of 3 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 6 -B C. A requesting entity will contact the EOC Logistics Section for coordination of a resource required for an unmet need. D. A resource order form (EOC Form 6 -01, Resource Order) will be completed. The 6 -01 requires: 1. Priority (routine, expedite, highest - special handling). 2. Requestor information. 3. Resource requested, numberltype, and other specific details. 4. The type of support required (driver, fuel, transportation, etc.). 5. Where the resource should be delivered, and when. 6. Who will be responsible for the resource. 7. Assurance that the resource has not been ordered from any other source to avoid duplication. E. The Logistics Section will assign a LOGISTICS TRACKING NUMBER to each request. Any further action regarding that request will include reference to the tracking number. F. The remainder of EOC Form 6 -01 will be completed by Logistics as the order is processed. Additional information required is: 1. Source ordered from. 2. Source PO# if one was issued. 3. A cost estimate. 4. A note regarding accountability, ownership, and disposition. 5. An approval (approved by the appropriate section coordinator and Finance). 6. Receiving and routing information. 7. Final disposition record. G. The requestor will be provided with an estimated time of arrival (ETA), cost estimate, and other pertinent information, along with reference to the tracking number. H. The resource will be assigned to a "trustee" (requesting entity agent). The trustee will be responsible for the employment of the resource assigned and the maintenance of accountability. I. EOC Logistics will be advised by the trustee (user) of unused or released resources, along with the reference tracking number. J. If the resource involves an expenditure, the original Resource Order Form 6 -01, along with all related May 2005 Part 6 -B: EOC Resource Ordering - page 2 of 3 0 10 0 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 6-13 documentation, will be forwarded to the EOC Finance Section. RESPONSIBILITIES A. Incident Management Team, Logistics Section, 1. Receive, process, and track requests for resources. Assign a resource control number to all requests. 2. Coordinate with the Finance Section for procurement authorization if needed. 3. Provide for reception and distribution of requested resources. 4. Establish a system for resource accountability. B. County and City offices and departments. 1. Coordinate requests for additional resources with the Logistics Section. 2. Use the resource ordering process. 3. Identify a resource trustee to assure accountability. 4. Use the assigned resource order (RO) number to track requests. C. Other agencies and organizations. 1. Make maximum use of mutual aid resources. 2. Coordinate with the Logistics Section for acquisition of resources other than mutual aid. 3. Keep the Logistics Section informed of resource shortfalls and unmet needs. 4. Use the resource order (RO) number to track requests made to the Logistics Section. ADDENDA EOC Form 6 -01 — Resource Order Form May 2005 Part 6.6: EOC Resource Ordering - page 3 of 3 r � 0 JEFFERSON COUNTY INCIDENT MANAGEMENT SYSTEM FORM 6 -01 RESOURCE ORDER Priority: :o Routine ❑ Expedite ❑ Highest Requestor DatelTime Ordered Requestor's Position ETA Contact Method Cost Estimate Date/Time Now ❑ Perishable ❑ Consumable ❑ Rental ❑ Purchase a Contract ❑ Loaned ❑ Donated ❑ Mutual Aid Agreement o City ❑ County ❑ State n Federal ❑ Military ❑ Commercial ❑ Volunteer ❑ Other Who is the Trustee? Resource Requested Order Approved By Section Chief ❑ Additional attached Number/Type I.C. Rout a Copy To Size /Capacity Order Processed By Date/Time Suggested Source Resource Received By Substitute? Status Logistics Support Needed (fuel, driver, operator, etc) ❑ Self contained o Transaction Complete [ Attach all supporting documentation to the original) Report To/Where When Needed (NLT) Has this resource been requested from any other source? ❑ Yes ❑ No Use caution not to duplicate this order Notes: FOR LOGISTICS SECTION USE ONLY REQUIRED LOGISTICS TRACKING NUMBER Reference this number on all transactions involving this order r RO Source/Origin DatelTime Ordered Source PO # ETA Cost Estimate Accountability (Check all that apply) ❑ Perishable ❑ Consumable ❑ Rental ❑ Purchase a Contract ❑ Loaned ❑ Donated ❑ Mutual Aid Agreement o City ❑ County ❑ State n Federal ❑ Military ❑ Commercial ❑ Volunteer ❑ Other Who is the Trustee? Organization? Order Approved By Section Chief Finance I.C. Rout a Copy To ❑ Requestor ❑ Trustee ❑ Finance Section ❑ Master Log o File ❑ Other Order Processed By Date/Time Resource Received By Date/Time Status o Transaction Complete [ Attach all supporting documentation to the original) Form 6 -01 (Revised November 2004) JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 6-C 0 PART 6 -C VOLUNTEER MANAGEMENT BACKGROUND: The objective is the best use of volunteer forces for special purposes, to address unmet needs, and provide a mechanism for broad scale community participation. POLICIES A. Wherever possible, volunteer resources (expedient volunteers) will be referred to existing volunteer - based relief organizations for duty as needed. Referred volunteers will become the responsibility of the using organization according to their internal policies and procedures. S. Volunteers utilized directly or assigned by the Incident Management Team are emergency workers as defined by WAG 118 -04, and subject to the rules for use, classes, scope, conditions of duty, and training of Emergency Workers, and compensation for claims. C. All volunteer emergency workers will be registered by the Department of Emergency Management as required by law. D. Emergency workers will be utilized for emergency activities outlined in RCW 38.52. E. The law provides for reasonable compensation to registered emergency workers for loss or injury while involved in eligible activities. Eligible activities are indicated by the issuance of a state Emergency Management Division mission number. SITUATION AND PLANNING ASSUMPTIONS A. The influx of unexpected or unneeded volunteers and donations can negatively impact the community struggling to recover from disaster. Persons wishing to volunteer or donate should be given precise information on needs before their offer of assistance is accepted. B. Several special purpose volunteer organizations are recognized by the Department of Emergency Management for occasional use in carrying out the provisions of this plan. C. Each of those organizations operates under the requirements of WAG 118 -04 and their members are registered as emergency workers. D. Temporary registration is authorized for expedient, short term volunteers recruited for limited assignments. E. In a community emergency there is often a sizeable volunteer resource available. Provisions should be made for the use of expedient volunteers through a system of screening and assignments. A volunteer management system will be coordinated by the Logistics Section for this purpose. Registered emergency workers belonging to recognized organizations have the responsibility to certify to the registering authority that they are aware of and will comply with the requirements of WAG 118 -04. May 2005 Part 6 -C: Volunteer Management - page 1 of 2 Establish a procedure for registering volunteers as Emergency Workers in accordance with WAG 118 -04. 2. Register expedient volunteers as needed to support emergency operations. 3. Refer spontaneous volunteers to the American Red Cross volunteer coordinator. B. American Red Cross. 1. Establish procedures for registering, deploying, and manage spontaneous volunteers as needed to support relief activities. 2. Establish and identify a volunteer coordination center. ADDENDA Emergency Worker Registration Form. isMav 2005 Part 6 -C: Volunteer Management - page 2 of 2 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 6 -C • basic G. It is the responsibility of the registering authority to ensure emergency workers meet the qualifications as stated in the law. CONCEPT OF OPERATIONS A. The Department of Emergency Management will determine the use of volunteer emergency workers for responding to emergency and recovery needs. B. When emergency workers are used, a mission number will be obtained from the state Emergency Management Division. C. Recognized organizations will be deployed according to standing orders and their own internal procedures. D. New volunteers wishing to assist in the emergency or recovery activities will be referred to existing organizations for utilization as needed. Should the volume of volunteer activity require it, a screening and assignment process will be established collectively by the participating volunteer, non- profit groups. E. Registered emergency workers who are injured or have a loss associated with an eligible activity may qualify for certain compensation if: 1. They are participating in an authorized activity for which a mission number has been issued. 2. Are under the direction and control of an authorized official. RESPONSIBILITIES A. Department of Emergency Management. Establish a procedure for registering volunteers as Emergency Workers in accordance with WAG 118 -04. 2. Register expedient volunteers as needed to support emergency operations. 3. Refer spontaneous volunteers to the American Red Cross volunteer coordinator. B. American Red Cross. 1. Establish procedures for registering, deploying, and manage spontaneous volunteers as needed to support relief activities. 2. Establish and identify a volunteer coordination center. ADDENDA Emergency Worker Registration Form. isMav 2005 Part 6 -C: Volunteer Management - page 2 of 2 Jefferson County -'200- Emergency Management Temporary Worker Registration Form WAC 118 -04 -080 (3) Temporary Registration (a) Temporary Registration may be authorized: (ii) In those training exercise situations where certain duties can be performed by persons who have no permanent and specific emergency worker assignments, and who are not registered emergency workers but whose participation may be essential or necessary for the conduct of the training or exercise activity such as persons serving as disaster victims during a medical exercise. (b) Persons shall be temporarily registered during the period of service if they have filled out a temporary registration card which includes name, date -of -birth, and address, as well as information describing the emergency, training or exerciser function they participated in, and the date and time they were involved in these activities, are issued a temporary . identification card, and have reported to and are under the control and supervision of an authorized official operating under the provisions of chapter 38.52.RCW. WAC 118 -04 -100 (6) Classes of Emergency Workers. Generally includes, but is not limited to, duties, which can be performed by persons without specific emergency assignment. These persons may be necessary for training or exercise activities such as serving as disaster casualties. These personnel shall register as temporary emergency workers for the period of time they are participating in emergency activities. Initials of volunteer Date initialed WAG 118 -04 -320 Eligibility requirements and procedures for filing personal injury claims. (1) The injured person shall have been a registered emergency worker, activated by an authorized official for an authorized activity under the provisions of chapter 38.52 RCW, and shall have reported to or have been in the process of reporting to the authorized on -scene official. Full Name: Address: Date of Birth: Home Phone Number: Emergency Phone Number: Date & Time in: Date & Time out: Signature: Emergency Worker Number: Worker Number: Case Number: Comments: 0 Page 2 (back side) of Jefferson County Emergency Management Temporary Worker Registration Form JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 6 -D iPART 6 -D MILITARY SUPPORT TO LOCAL GOVERNMENT BACKGROUND: The objective is to provide for the best use of military assets to augment local resources. This plan segment defines how the services of the military are requested, deployed, and integrated into the local emergency response and recovery effort. POLICIES: A. The Washington National Guard is the primary military resource for Washington State. All military support will be tasked by the Military Department through the State Emergency Operations Center. B. A request for military support can be granted only after complete exhaustion of local resources. C. Military support will be integrated with the local emergency response organization as an intact resource, and will remain under the direct control of the military department existing chain of command. A liaison will be assigned to the Emergency Operations Center to assure coordination. D. The Governor is the only authority that can activate National Guard assets.' SITUATION AND PLANNING ASSUMPTIONS A. A declaration of emergency by the Governor may be required for deployment of National Guard assets. B. There may be a considerable time lag between request for assistance and the arrival of the requested military resource. C. In a major emergency with a wide spread impact, military assistance may be prioritized elsewhere. D. There are no Washington State National Guard units in this jurisdiction. CONCEPT OF OPERATIONS A. Emergency response agencies will assess capabilities and request support as needed. The Logistics Section will coordinate with the state Emergency Operations Center to request military assistance to meet local unmet needs. C. The Governor will consult with the Adjutant General to determine if the mission requested is consistent with National Guard capabilities, and it fills an emergency need which cannot be met with state or other resources in a reasonable time. D. The state Emergency Operations Center will determine if there are assets available that will meet the need. 'Reference RCW 38.08.040. May 2005 Part 6 -D: Military Support - page 1 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 6 -D E. Types of military support include, but are not limited to:2 1. Air and land transportation. 2. Tentage. 3. Security forces and traffic control. 4. Light urban search and rescue support operations. 5. Supplemental communications. 6. Air support for reconnaissance. 7. Limited emergency medical assistance. 8. Limited mass feeding. 9. Limited water purification. 10. Limited power generation. 11. Assistance with wildland firefighting operations. • F. The appropriate asset will be tasked by the Military Department. G. When the asset arrives on scene, it will be assigned to the requesting agency as an intact resource. H. Liaison will be assigned to the EOC to coordinate all military support. RESPONSIBILITIES A. Department of Emergency Management 1. Maintain communications with the state Emergency Operations Center. 2. Establish and maintain a logistics support and order processing capability. 3. Process requests for military support through the state Emergency Operations Center. B. Washington State Military Department 1. Process requests for support to local government. 2. Task assets according to internal plans and procedures. Reference Washington State CEMP, ESF 20 — Military Support To Civil Authorities, March 2003. Mav 2005 Part 6 -D: Military Support - page 2 of 3 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - PART 6 -D 3. Assign liaison to the requesting jurisdiction Emergency Operations Center. C. Local Emergency Response and Recovery Agencies Identify unmet needs and recommend the type of military resources that are needed to augment local efforts. 2. Coordinate requests for support through the Emergency Operations Center (Logistics Section if activated). 3. Act as point of contact for arriving military support. 0 0 May 2005 Part 6 -13: Military Support - page 3 of 3 JEFFERSON COUNTY / CITY OF PORT TOWNSEND COMPREHENSIVE MANAGEMENT PLAN • SECTION 7 FINANCE AND ADMINISTRATION BACKGROUND: The objective is coordinated incident cost tracking and financial management. This segment outlines the fiscal elements of incident response and recovery and how county and city resources and support organizations will determine incident costs. Section 7 covers incident cost tracking, administration of direct and indirect costs, force accounts, extraordinary expenditures, purchasing, and other incident - related financial matters for Jefferson County and the City of Port Townsend, and includes other agencies with responsibilities identified in this plan. POLICIES: A. The County and the City have the authority to enter into contracts and incur obligations in carrying out this plan without regard to time consuming procedures and formalities prescribed by law, including but not limited to budget law limitations and the appropriation and expenditure of public funds. B. Each department or agency is responsible for establishing internal procedures for real time tracking of incident - related costs and for coordinating with the Finance Section. C. Records will be kept in such a manner to separately identify incident - related expenditures and obligations from general programs and activities. D. Recovery of certain extraordinary costs, should such become eligible under the rules, will be based exclusively on records kept in real time during an incident. Reconstructed (backdated) records will likely not be recognized. (See Part 7 -A - Cost Documentation for further guidance) E. There should be no expectation of reimbursement. A complex procedure is required for eligibility under the Stafford Act, and emergency action should not be restrained awaiting federal aid. SITUATION AND PLANNING ASSUMPTIONS A. A disaster may require substantial and necessary unanticipated obligations and expenditures by county or city departments and participating agencies. B. Although there is some flexibility in fiscal management and budget rules provided by a declaration of emergency, there is no lessened requirement for accountability. C. Complete and accurate records are necessary to document requests for assistance, and for possible reimbursement under approved applications pertaining to declared emergencies or major disasters. D. Records should include work that is performed by force account, appropriate extracts from payrolls, with any cross- references needed to locate original document, a schedule of equipment used on the job, invoices, warrants, and checks issued and paid -for materials and supplies used on the job. iRCW 38.52.070(2) 10 May 2006 Section 7: Finance - page 11 of 2 JEFFERSON COUNTY I CITY OF PORT TOWNSEND COMPREHENSIVE MANAGEMENT PLAN CONCEPT OF OPERATIONS A. As soon as practical following the onset of a major emergency, each agency will set up and maintain on- going records regarding costs incurred relating to the incident. B. The Board of County Commissioners, or the City Council, can make a declaration of emergency to activate certain emergency powers. Upon such declaration, the County and the City are authorized to make the expenditures necessary to meet the emergency without delay. 2 C. A Finance Section may be established in the Incident Management Team, and functional units staffed as necessary to coordinate finance and administration duties. D. Where necessary to assure cordination, a joint county /city Finance Section may be established. E. Disaster - related expenditures and obligations of local political subdivisions may be reimbursed under a number of federal or state programs. Reimbursement may be authorized after a major disaster declaration by the President or under the statutory authority of certain federal agencies. F. Once a disaster is declared by the President, a disaster field office (DFO) is opened for the FEMA financial management unit. FEMA personnel will guide local authorities in the processing of claims for reimbursement for eligible costs. RESPONSIBILITIES A. County Treasurer / County Auditor (Alternate) : Act as the lead agency in carrying out the financial management provisions of the plan and assume the duties of Finance Section coordinator, staff and supervise the section as needed. B. City Finance Director: Act as the lead agency in carrying out this plan as it pertains to city operations. Coordinates with the County Finance Section. C. County and city offices and departments: Keep records, and provide cost information to the Finance Section upon request. D. Partner agencies and organizations: Keep accurate records, and provide incident - related cost information to the Finance Section upon request. ADDENDA Part 7 -A - Cost Documentation and Reporting Z Reference RCW 38.53.070(2);RCW 35.33.081; and RCW 36.40.180. May 2005 Section 7 : Finance - page 2 of 2 JEFFERSON COUNTY I CITY OF PORT TOWNSEND COMPREHENSIVE MANAGEMENT PLAN 0 PART 7 -A COST DOCUMENTATION AND REPORTING BACKGROUND: Local jurisdictions will incur disaster - related obligations and expenditures in accordance with RCW 38.52.070(2) and appropriate statutes. Specifically, the City of Port Townsend will follow Chapter 35.33 RCW. Jefferson County will follow Chapter 36.40 RCW. POLICIES: Records will be kept in such a manner to separately identify event - related expenditures and obligations from general programs and activities of city and county agencies. Following a declaration of emergency, the opportunity to obtain reimbursement for expenditures made during emergency operations will be facilitated only if financial records are available. A. Complete and accurate records are necessary to ensure documentation is available to support reimbursement if appropriate. B. Detailed records will be kept from the onset of the event that include, but are not limited to 1. Work that is performed in house (a) Appropriate extracts from payrolls, with cross - references needed to locate original document. Include names, personnel identification numbers, assignment description, logs of work performed, etc. (For example: if an individual is brought on duty to erect barricades, an indication of what roads were barricaded, times, etc., should be included) (b) A schedule of equipment used in the emergency operations response. (For example: include hours / mileage recorded on specific equipment, fuel costs for that specific equipment, maintenance performed, etc.) (c) Invoices, warrants, and checks issued in support of materials and supplies used. 2. Work that is contracted out: (a) Copies of requests for bids (b) Copies of bids received (c) Copies of the awarded contract (d) Invoices submitted by the contractor (e) Warrants authorizing check issuance (f) Emergency Operations Center Form 6 -01 "Resource Order" supporting the effort May 2005 Part 7 -A Cost Documentation & Reporting - page f of 2 JEFFERSON COUNTY / CITY OF PORT TOWNSEND COMPREHENSIVE MANAGEMENT PLAN 3. Work that was accomplished under mutual aid agreements or other inter - community agreements C. The following Jefferson County Incident Management Forms will be used to summarize detailed costs in their appropriate areas: 1. Rented Equipment Summary Record, Form 7 -04 2. Contract Work Summary Record, Form 7 -05 3. Applicants' Benefits Calculation Worksheet, Form 7 -06 4. Materials Summary Record, Form 7 -07 5. Force Account Labor Summary Record, Form 7 -08 6. Force Account Equipment Summary Record, Form 7 -09 D. Utilizing the Incident Cost Summary Sheet (Figure 7 -1, Incident Cost Summary) costs will be gathered from supporting of documents including, but not limited to: time sheets, equipment logs, invoices, stock records, etc. All of the supporting documents may be subject to audit. The Incident Cost Summary Form will be used to summarize labor, equipment, materials, Rental Equipment costs, and contract services costs for all cast centers, and will be signed and certified by the preparer. ADDENDA Figure 7 -1, Incident Cost Summary Figure 7 -2, Rented Equipment Summary Record, Form 7 -04 Figure 7 -3, Contract Work Summary Record, Form 7 -05 Figure 7-4, Applicant's Benefits Calculation Worksheet, Form 7 -06 Figure 7 -5, Materials Summary Record, Form 7 -07 Figure 7 -6, Force Account Labor Summary Record, Form 7 -08 Figure 7 -7, Force Account Equipment Summary Record, Form 7 -09 0 May 2005 Part 7 -A Cost Documentation & Reporting - page 2 of 2 0 0 } Q cG G D r A F � y �p °0) U LL Z W 0 U Z E 0 w n 0 d) a 0 E F- C b U c N E Z w w 0 w w O O O O O U U U U U m 0 r N N N N N E E E E E U U U U U N C N N _U m O E O W J O co Q @ UJ C 0 it U 7 l6 _O d m :cc w m N C m E 0 U 0 n d L O O N n U N Y U O m' vi U O C N O C E CYO. j 0 N N L N E E O w n N Q E O U N 3 c m E E N N O l6 d ME m U m l6 UI r a d d U N O D1 f0 O_ 0 I a� rn (0 a 4 N W w D U LL 4 4 0 ri d z Y U W 2 U H In o Q It o all z ~ Q Z J C) Z H 0 m J W 0 G j W U W y o Ed a U W LLI U x v a O x W r zz o z W DI Z O W W U' R Z O a a U O O z W > ui W U O Z v7 O 0 U W K J J CD 00 O i n �U ~ a ~ ~ Q Q 0 0 > > LL O z u~i30 w� a m r O ui CL o Wg w ga 3 a W W 3 Q } R' 2 O 22 w zm Z Q OLL N o= N o w a F0 z W o zZ a os -w Y K m Q O m w Q 7 w LL Z N d R M f UCf F- O W N L N y Qam 2 2w 0 3 0 Wr 0 ~ O y z Q z O CL ex 02 � M._R 6 }}OvU d R LL w LL N C a W C O w rllzw—u U ¢ o 0 ri \ � ) , LIJ IL LU \ \ CD \ . / : R k` LU « ! b . § . . / cn CC ( �� LU [ kLU ) 7 \ � , w §k L - 0LL . E LU/) \ ) j §o u § ] 2 z § \ ;� § o § z (2 (\ 0 c - z� 2 & k - §\ \ \ O y II Z , & § - / ) \ wR\ ; k 0 � \ § a / } o . io Lu o & E ) k k ! s to \ LU § � � . LL LU 0 § !� _ §� �o §§ . } }\ \ } e §§ \ < 0 z§ .z E § f� LU }� / - °z B § - 2� - k - \ \ 2 k § § W m v � } 2 - < _ - - = g _ _ % 2 § # $ \ k d \ k / ■ 2 ( § = k G ) , § ( \ 0 §/\ \ . C) 7 2 % j LU Lli w k§ § \ . (} a cr .: / LU Q » it 0 a. \ ) f -- § o § 2 J ƒ ` 0C) LLJ K ! . (. § k� § / §2 q _ )2 0 Ir ° ■R - z@ § � § ( « .§§ k . k §� ! - k . 22 e 6 . > LU \ ! IL \ ) 0 4 uj It § 4 4 §� \ §� \ . \ 0) m ° \ - \ } w C uj \ § \ ) ( kk ) ) $ f ( 2 ( ) Q ° uj \ \ \ 2 z . ~ ° } } \ § § LLJ % z } !§ k k \ } ) 8 z■ _ Lu » § \ z w kB ! �2 ) ) § 2� } ] _ § \ } LU [ (§ § \ § ! )R { /2 k a ? § , - )0X ®L _ . - - } \ \ /(\ \ \ 4 0 JEFFERSON COUNTY! CITY OF PORT TOWNSEND COMPREHENSIVE MANAGEMENT PLAN PART 7 -B MUTUAL AID / FIRE MOBILIZATION BACKGROUND Clarifies criteria for recognition of eligibility of costs under the Public Assistance Program and the Fire Management Assistance. The following terms relating to fire mobilization and mutual aid are defined: A. Declared Disaster - An emerging or major disaster as defined at 44CFR 206.2(1)(9) and (17) B. Declared Fire - An uncontrolled fire or fire complex, threatening such destruction as would constitute a major disaster C. Incident Commander - The ranking official responsible for overseeing the management of operations, planning, logistics, and finances of the field response D. Providing Entity - The entity providing mutual assistance to a Requesting Entity pursuant to a local or statewide mutual aid agreement E. Requesting Entity - An entity that requests mutual aid assistance from a Providing Entity for emergency work resulting from a declared fire, emergency, or major disaster within its legal jurisdiction. The requesting entity is eligible to receive FEMA assistance. POLICIES F. "Mutual aid" agreements provide for rapid assistance from neighboring fire jurisdictions to meet the immediate requirements of an emergency situation demanding resources beyond those available from the local jurisdiction. Rapid intervention by mutual aid resources can secure control over an emergency incident that might otherwise continue to escalate. B. "Mobilization' means that firefighting resources beyond those available through existing agreements will be requested, and when available, sent to an emergency or disaster situation that has exceeded the capabilities of available local resources. The State Fire Mobilization Plan was written as a Statewide Mutual Aid Plan, which allows for reimbursement and compensation of responding jurisdictions anytime mobilization is authorized. C. To be eligible for reimbursement by FEMA, the mutual aid assistance must have been requested by a Requesting Entity; be directly related to a Presidentially declared emergency, major disaster, or declared fire; used in the performance of eligible work; and the costs must be reasonable. SITUATION AND PLANNING ASSUMPTIONS A. FEMA encourages parties to have written mutual aid agreements in place. These agreements should address the subject of reimbursement. B. FEMA will not reimburse costs incurred by entities that "self deploy" 0 May 2005 Part 7 -B: Mutual Aid 1 Fire Mobilization JEFFERSON COUNTY / CITY OF PORT TOWNSEND COMPREHENSIVE MANAGEMENT PLAN 0 C. Reimbursement provisions of local mutual aid agreements must not be contingent on a Federal government emergency or disaster declaration D. Detailed records and supporting documentation is essential. Documentation should include, but not be limited to: timesheets for both regular and temporary staff; vendor / contractor invoices and contracts; cost spreadsheets; financial reports and rate schedules; personnel policies including overtime and exchange time; cost -share and mutual aid agreements; force account labor, equipment and material CONCEPT OF OPERATIONS A. Mutual aid agreements are executed by the Requesting Entity B. Verbal agreements can be made during the incident, provided they are documented in writing by the officials with the authority to request and provide assistance C. If the mutual aid assistance / emergency work is necessary to meet immediate threats to life, public safety, and improved property, and the incident receives a Presidential declaration, some costs incurred by the Providing Entity may be recoverable D. The Applicant Entities are the eligible applicants for FEMA assistance. The Providing Entity must submit its claim for reimbursement to the Applicant Entity E. FEMA will not provide reimbursement for the first eight (8) hours of assistance performed 10 F. Straight or regular -time wages or salaries of a Requesting Entity's permanently employed personnel performing or supervising emergency work are not eligible costs. Overtime costs and additional staff costs are are eligible if property documented. G. The labor force of a Providing Entity will be treated as contract labor. H. Backfill costs incurred by either the Requesting or Providing Entities are not eligible for reimbursement. I. A request for reimbursement of mutual aid costs must include a copy of the mutual aid agreement J. State Fire Mobilization cannot pay for resources ordered or utilized before Mobilization is authorized. As a result, documentation must include dates and times 1. Work that is performed in house: (a) Appropriate extracts from payrolls, with cross - references needed to locate original document. Include names, personnel identification numbers, assignment description, logs of work performed, etc. (For example: if an individual is brought on duty to erect barricades, an indication of what roads were barricaded, times, etc., should be included. (b) A schedule of equipment used in the emergency operations response. (For example: include hours / mileage recorded on specific equipment, fuel costs for that specific equipment, maintenance performed, etc. May 2005 Part 7 -B: Mutual Aid I Fire Mobilization C� JEFFERSON COUNTY / CITY OF PORT TOWNSEND COMPREHENSIVE MANAGEMENT PLAN (c) Invoices, warrants, and checks issued in support of materials and supplies used 2. Work that is contracted out: (a) Copies of requests for bids (b) Copies of bids received (c) Copies of the awarded contract (d) Invoices submitted by the contractor. (e) Warrants authorizing check issuance (f ) Emergency Operations Center Form 300 -1, "Resource Order" supporting the effort 3. Work that was accomplished under mutual aid agreements or other inter - community agreements C. Utilizing the Incident Cost Summary Sheet (Figure 7 -1, Incident Cost Summary) costs will be gathered from supporting documents including, but not limited to: time sheets, equipment logs, invoices, stock records, etc. All of the supporting documents may be subject to audit. The Incident Cost Summary Form will be used to summarize labor, equipment, materials, rental equipment costs, and contract services costs for all cost centers, and will be signed and certified by the preparer. May 2005 Part 7 -B: Mutual Aid! Fire Mobilization JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - TAB 8-A 0 TAB 8 -A AUTHORITIES AND REFERENCES USED IN THE DEVELOPMENT OF THIS PLAN Comprehensive Emergency Management Planning Guide (Edition II), State of Washington Military Department, Emergency Management Division, March 2003 Continuity of Operations Planning for State and Local Governments, Federal Emergency Management Agency, U. S. Department of Homeland Security, May 2004 Emergency Response Guidebook, U. S. Department of Transportation (publication 14- ORS -0), 2000 Emergency Alert System (EAS), Puget Sound Region, Puget Sound EAS Coordinating Committee Guide for All Hazards Emergency Operations Planning, State and Local Guide (SLG) 109, Federal Emergency Management Agency, September 1996 Homeland Security Presidential Directive /HSPD -5, Management of Domestic Incidents, Department of Homeland Security, February 2003. Jefferson County AMBER Alert Plan, JeffCom (joint agency 9 -1 -1 dispatch), May 2004. Jefferson County- City of Port Townsend Natural Hazards Mitigation Plan, Jefferson County and the City of Port Townsend, Department of Emergency Management, November 2004. Jefferson County Hazard Identification and Vulnerability Assessment (HIVA), Jefferson County Department of Emergency Management, 2004 Jefferson County Health and Human Services, Emergency Response Plan, Jefferson County Department of Health and Human Services, draft version, June 2003 Jefferson County Health and Human Services, Strategic National Stockpile (SNS) Distribution Plan, Jefferson County Department of Health and Human Services, interim version. National Incident Management System, U. S. Department of Homeland Security, December 3, 2003 National Response Plan, U. S. Department of Homeland Security, September 2003 National Warning System (NA WAS) Operations Handbook, State of Washington Military Department, Emergency Management Division, July 2001. Olympic Region Fire Defense Plan, Olympic Regional Fire Defense Board, January 2004 Public Assistance Guide (FEMA 322), Federal Emergency Management Agency, October 1999 Radio Amateur Civil Emergency Services (RACES) Plan, State of Washington Military Department, Emergency Management Division, January 2004 0 May 2005 Tab 8 -A: Authorities and References - page JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - TAB 8 -A Recovery Division Policy 9523.6 - Mutual Aid Agreements for Public Assistance and Fire Management Assistance, U. S. Department of Homeland Security, September 22, 2004 Regional Hospital Plan, Preparedness and Response for Bioterrorism, Homeland Security Region 2, May 2003. Revised Code of Washington Chapter 38.52 - Emergency Management Chapter 39.34 - Interlocal Cooperation Act Chapter 70.136 - Hazardous Materials Incidents Chapter 42.14 - Continuity of Government Others State of Washington Comprehensive Emergency Management Plan, Washington State Military Department, Emergency Management Division, July 2002 State of Washington Comprehensive Emergency Management Plan, Annex A - Terrorism, Washington State Military Department, Emergency Management Division, June 2002 (exempt from public disclosure) State of Washington Hazard Identification and Vulnerability Assessment (HIVA). Washington State Military Department, Emergency Management Division, 2001 Washington Administrative Code Title 118 -04 - Emergency Worker Program Title 118 -30 - Local Emergency Management Organization Plans and Programs Title 118-40 - Hazardous Chemical Emergency Response Planning (Right -to -know Planning) Others Washington State Fire Services - Resource Mobilization Plan, State of Washington Military Department, Emergency Management Division, May 2002 Washington State Public Assistance Manual, State of Washington Military Department, Emergency Management Division, November 2003 Water Utility Emergency Response Plan, City of Port Townsend, Department of Public Works, September 2004 (exempt from public disclosure) 0 May 2005 Tab 8 -A: Authorities and References - page 2 of 2 JEFFERSON COUNTY 1 CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN 10 TAB 8 -B CROSS REFERENCE TO THE STATE OF WASHINGTON COMPREHENSIVE EMERGENCY MANAGEMENT PLAN 0 Washington Administrative Code, Chapter 118 -30 -060 defines the minimum criterion for a plan of operations. Local plans may vary from the annex format described in the WAC provided that a cross - reference is included that describes where the required components are located. A cross - reference is also recommended to coordinate the local plan with the Emergency Support Function (ESF) format. This plan uses a format based on the Incident Command System. This cross - reference ties the adopted format with both the ESF and Annex component requirements. WAC 118-30 -060 (required minimum State Format This plan content) (1)(a) - Mission or purpose Basic Plan Section 2 - Basic Plan (1)(b) - Organization and responsibilities Basic Plan Section 2 - Basic Plan (1)(c) - Concept of operations Basic Plan Section 2- Basic Plan (1)(d) - Administration and logistics Basic Plan Section 2 - Basic Plan Appendix 5 - Administration Section 6- Logistics and Finance Section 7 - Finance (1)(e) - Direction and control Basic Plan Section 2 - Basic Plan (2)(a) - Direction, control and coordination Basic Plan Section 2 - Basic Plan (2)(b) - Continuity of government Basic Plan Section 2 - Basic Plan Annex F: Continuity of Government Plan (published separately) (2)(c) - Emergency resource management ESF 7 Section 6 - Logistics (2)(d) - Warning ESF 2 Section 3 - Incident Management (2)(e) - Emergency public information Basic Plan, Appendix 2 Section 3 - Incident Management (2)(f) - Response and recovery operations ESF 21 Section 4 - Operations reports Section 5, Part 5A - Damage Assessment May 2005 Tab 8 -B: Cross Reference to the State CEMP - page 1 of 2 �.I 11 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN (2)(g) - Movement (evacuation) ESF 24 Section 4 - Operations (2)(h) - Shelter ESF 6 Section 6 - Logistics (2)(i) - Human resources Basic Plan Section 6 - Logistics (2)0) -Mass care and individual assistance ESF 6 Section 6 - Logistics (2)(k) - Medical, health, and mortuary ESF 8 Section 6 - Operations (2)(1) - Communication ESF 2 Section 3 - Incident Mgmt. (2)(m) - Food ESF 11 Section 6- Logistics (2)(n) - Transportation ESF 24 Section 6 - Logistics (2)(o) - Radiological and technological protection Basic Plan, Appendix 2 Annex E - Radiological Protection Plan (published separately) (2)(p) - Law enforcement ESF 22 Section 4- Operations (Part 4A) (2)(q) - Fire protection ESF 4 Section 4 - Operations (Part 4B) (2)(r) - Emergency engineering services ESF 3 Section 4 - Operations (Part 4D) (2)(s) - Search and rescue ESF 9 Section 4 - Operations (Attachment 4A -1) (2)(t) - Military support ESF 20 Section 6 - Logistics (Part 6 -D Military Support to Civil Government) (2)(u) - Religious and volunteer agency affairs ESF 6 Section 6 - Logistics (Part 6 -C Volunteer Management) (2)(v) - Emergency administrative procedures Basic Plan, Appendix 1 Section 7 - Finance and Administration (2)(w) - Emergency fiscal procedures and records Appendix 5 Section 7 - Finance and Administration (2)(x) - Training and education Basic Plan (2)(y) - Energy and utilities ESF 12 Section 4- Operations (2)(z) - Special subjects Section 8 - Special Subjects May 2005 Tab 8 -13: Cross Reference to the State CEMP - page 2 of 2 JEFFERSON COUNTY! CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - TAB 8 -C TAB 8 -C ACRONYMS AND GLOSSARY OF TERMS ARIES Amateur Radio Emergency Services BoCC Board of County Commissioners CAP Civil Air Patrol CEMP Comprehensive Emergency Management Plan CID Command Post DEM Department of Emergency Management DHS Department of Homeland Security DSR Damage Survey Report EAS Emergency Alert System EMAC Emergency Management Assistance Compact EMD Emergency Management Division (State of Washington Military Department) EMS Emergency Medical Services EOC Emergency Operations Center EOG Emergency Operations Guide ESF Emergency Support Function EXSUM Executive Summary FEMA Federal Emergency Management Agency FLA Federal Lead Agency HAZMAT Hazardous Materials HHS Health and Human Services HIVA Hazard Identification and Vulnerability Analysis IAP Incident Action Plan IC Incident Commander ICS Incident Command System IMT Incident Management Team JCSO Jefferson County Sheriff's Office JEFFCOM Jefferson County Communications (9 -1 -1 center) JGH Jefferson General Hospital JIC Joint Information Center JPREP Jefferson- Peninsula Regional Emergency Planning Committee LEPC Local Emergency Planning Committee (for hazardous materials emergencies) NAWAS National Warning System NIMS National Incident Management System (parent to the ICS) NOAA National Oceanographic and Atmospheric Administration (parent to NWS) NRP National Response Plan NWS National Weather Service PDA Preliminary Damage Assessment PIO Public Information Officer PPE Personal Protective Equipment PSAP Public Safety Answering Point (9 -1 -1) RACES Radio Amateur Civil Emergency Services 1 6 May 2005 Tab 8 -C: Acronyms and Glossary of Terms - page of Agency Representative: A person assigned by a primary, assisting, or cooperating government agency or private entity that has been delegated authority to make decisions affecting that agency's participation in incident management activities following appropriate consultation with the leadership of that agency. All Hazards: The concept of a single master plan and operational concept that can be adapted to all of the hazards faced by the community. Area Command (Unified Area Command): An organization established to oversee management of multiple Incidents or oversee the management of large or multiple incidents to which several Incident Management Teams have been assigned. Area Command sets overall strategy and priorities, allocates critical resources according to priorities, ensures that objectives are met and strategies followed. Area Command becomes Unified Area Command when incidents are multi - jurisdictional. Area Command may be established at the Emergency Operations Center or at some other location other than an incident command post. City Command: The general term used to identify the principal location for technical deployment and coordination of city resources. See Emergency Operations Center. Command Post: The local command and control point for the detailed deployment of individual agency assets. Continuity of Government Measures taken to assure continuation of essential functions and services under emergency conditions. Cross - boundary: A multi - jurisdictional incident; usually refers to a joint city /county operation. Damage assessment: The process of determining the magnitude of damage and identifying the unmet needs of the community. Declaration of disaster: Follows a Declaration of Emergency (see below) as notice to the Governor that local and mutual aid resources have (or may soon be) exhausted, and that special assistance is required to meet the needs of the emergency. 0 May 2005 Tab 8 -C: Acronyms and Glossary of Terms - page 2 of 6 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - TAB 8 -C RCW Revised Code of Washington SAR Search and Rescue SARA Superfund Amendment and Reauthorization Act (Emergency Planning and Community Right -to -know Act - EPCRA) SOP Standard Operating Procedure USAR Urban Search and Rescue WAC Washington Administrative Code WPA Washington Pilots' Association Activation: Implementation of any or all of the Comprehensive Emergency Management Plan by the appropriate authority. Agency Representative: A person assigned by a primary, assisting, or cooperating government agency or private entity that has been delegated authority to make decisions affecting that agency's participation in incident management activities following appropriate consultation with the leadership of that agency. All Hazards: The concept of a single master plan and operational concept that can be adapted to all of the hazards faced by the community. Area Command (Unified Area Command): An organization established to oversee management of multiple Incidents or oversee the management of large or multiple incidents to which several Incident Management Teams have been assigned. Area Command sets overall strategy and priorities, allocates critical resources according to priorities, ensures that objectives are met and strategies followed. Area Command becomes Unified Area Command when incidents are multi - jurisdictional. Area Command may be established at the Emergency Operations Center or at some other location other than an incident command post. City Command: The general term used to identify the principal location for technical deployment and coordination of city resources. See Emergency Operations Center. Command Post: The local command and control point for the detailed deployment of individual agency assets. Continuity of Government Measures taken to assure continuation of essential functions and services under emergency conditions. Cross - boundary: A multi - jurisdictional incident; usually refers to a joint city /county operation. Damage assessment: The process of determining the magnitude of damage and identifying the unmet needs of the community. Declaration of disaster: Follows a Declaration of Emergency (see below) as notice to the Governor that local and mutual aid resources have (or may soon be) exhausted, and that special assistance is required to meet the needs of the emergency. 0 May 2005 Tab 8 -C: Acronyms and Glossary of Terms - page 2 of 6 JEFFERSON COUNTY 1 CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - TAB 8 -C Declaration of emergency: Notice by the elected heads of government that extreme measures may be necessary to preserve life and property and protect the public peace. Made by resolution under the rules. Designee: Authorized to perform certain identified duties by the grantor. The designee for the Director of Emergency Management in the execution of the CEMP is usually the Program Manager. Director of Emergency Management: Responsible for development, administration, and execution of the emergency management program; The County Administrator for Jefferson County and the City Manager for the City of Port Townsend. Emergency Action Guide (EOG): A manual (and related checklists) of specific procedures necessary for effective activation of emergency plans and procedures. Emergency Alert System (EAS): The federally mandated program requiring local broadcasters and cable outlets to relay emergency information. Replaces the Emergency Broadcast System. Emergency Management Council (previously known as the Jefferson - Peninsula Regional Emergency Planning Committee): The joint county /city policy level body that provides general guidance to the Director of Emergency Management regarding the emergency management plan and program; established by the interlocal agreement. Emergency Operations Center (EOC): The central location from which overall direction and control of coordinated response to a disaster will be established. County coordination is carried out from the EOC. City resources are deployed from "City Command" (see above). Emergency Support Function: Functional annexes to the State of Washington Comprehensive Emergency Management Plan. Emergency Worker. For the purposes of this plan, an Emergency Worker is a volunteer operating under the provisions of WAC 118 -04, and eligible for compensation for loss or injury when involved in an eligible activity. Expedient volunteer. Volunteer resources recruited for short-term assignments, usually on the scene; also spontaneous volunteer. Federal Disaster Declaration: Formal action by the President to make a state eligible for federal disaster assistance. Finance Section: Referring to the IMT general staff position for coordination of all fiscal management relating to the incident; including purchase control, cost tracking, claims processing, and general budget management. Fire Mobilization Plan: Washington State plan for the mobilization of fire defense resources throughout the state in response to a major incident. 0 May 2005 Tab 8 -C: Acronyms and Glossary of Terms - page 3 of 6 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - TAB 8 -C Functional Unit. A component of the Incident Management Team within a section assigned to a carry out a specific duty within that section. Franchise utilities: Private utility companies providing authorized services in the city or the county; includes telephone, electricity, cable television, water, etc. Govem&s Emergency Declaration: Formal action by the Governor activating the state Comprehensive Emergency Management Plan and authorizing state resources to be used to assist local political subdivisions. Hazard: Any threat with the potential to disrupt services, cause damage, or create casualties. Hazard Analysis: The process of identifying the hazards that may impact a community and becomes the basis for emergency planning and preparedness. Hazard Mitigation: Measures to reduce or prevent the damaging effects of a hazard. Hazard Specific: Referring to a particular emergency category; unique procedures. Hazard Vulnerability: The ratio of population, property, commerce, and essential infrastructure and services at risk from a given hazard relative to the entire community. Incident Action Plan: A general plan of action, including overall objectives and strategy, established by incident command for a specific operational period (usually twenty -four hours). Incident Commander. The individual responsible for overall management of the incident. Incident Command System: A common organizational structure and procedure for managing resources and coordinating response to an emergency. Incident Management Team: The leadership team, rooted on the Incident Command System structure, responsible for general coordination of emergency response and recovery from the Emergency Operations Center. Interlocal agreement for Emergency Management: The formal agreement for carrying out a program of emergency management in Jefferson County and the City of Port Townsend. Jefferson- Peninsula Regional Emergency Planning Committee (now known as Emergency Management Council): The operational level forum for the exchange of information and training among the partner emergency response and recovery agencies. Joint Information Center (JIC): The central coordination point for release of information to the public; made up of representatives from all major participants to assure consistent public message. Liaison officer. The IMT command staff position for coordination with all external resources, including state May 2005 Tab 8C: Acronyms and Glossary of Terms - page 4 of 6 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN -TAB 8 -C and federal agencies. Local Disaster Declaration: A resolution by the Board of County Commissioners that local resources (including municipal, mutual aid, and reasonable commercial sources) has been (or is about to be) exhausted; and specific assistance is required from the state. (See Declaration of Disaster) Local Emergency Declaration: A resolution by the Board of County Commissioners activating the county Comprehensive Emergency Management Plan authorizing county resources to be used to respond to the emergency, and implementing certain emergency powers. (See Declaration of Emergency). Logistics Section: Referring to the IMT general staff position for coordination of materiel support to the incident; including supplies and equipment, transportation and fuel, facilities, and maintenance. Mutual Aid Agreement: A formal agreement for reciprocal assistance for emergency services and resources between jurisdictions. Mutual Aid Agreements can be written pre - disaster compacts or verbal after the emergency occurs. Verbal agreements must be documented in writing as a condition for receiving reimbursement. Operational Period: The period of time identified in the Incident Action Plan for execution of a given set of actions; usually twenty -four hours. Operations Section: Referring to the IMT general staff position for coordination of direct response to the emergency; including law enforcement, fire, EMS, public works, public health, disaster assistance. Providing Entity: The entity providing mutual aid assistance to a Requesting Entity pursuant to a mutual aid agreement. Requesting Entity: The entity that requests mutual aid assistance for emergency work within its legal jurisdiction. Partner agency /organization: Active participants in implementation of the CEMP; agencies with an identified role in disaster mitigation, preparedness, response, or recovery. Plans Section: Referring to the IMT general staff responsibility for coordination of disaster analysis, damage assessment, and strategic information management. Primary EOC: The lead direction and control point; the EOC of the jurisdiction in which the incident occurs; the county EOC in the event of a cross - boundary event. Public information Officer(P10): The IMT command staff position responsible for coordination of the release of information to the public. Public Safety Answering Point: The twenty -four hour location for the receipt of emergency calls from the public (9 -1 -1). 0 May 2005 Tab 8-C: Acronyms and Glossary of Terms - page 5 of 6 . JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN - TAB 8 -C Radio Amateur Civil Emergency Services (RACES): A recognized component of the amateur radio community specifically assigned to support government operations in an emergency. Requesting agency: The agency or organization requesting an external resource through the resource ordering process. A party to a mutual aid agreement. Requesting agent: The designated recipient (custodian) of the requested resource. The agency or organization requesting an external resource through the resource ordering process. Resource: All personnel, facilities, supplies, and equipment available, or potentially available, for use in combating the emergency. Section: An organizational level of the IMT having responsibility for coordination of primary elements such as operations, plans, logistics, or finance. Self- deploy: Deployed to an emergency without request for mutual aid assistance Strategic: Strategic elements of incident management are characterized by continuous long -term, high -level planning. These elements involve the adoption of goals and objectives, the setting of priorities, the establishment of budgets and other fiscal decisions, policy development, and application of measures of performance or effectiveness. Strike Team: Specific combinations of the same kind of resources; with a leader and common communications. Task Force: A group of resources temporarily assembled for a specific assignment; with a leader and common communications. Unified Command: A method for all designated lead agencies with jurisdictional responsibility to the incident to contribute to determining overall objectives and selection of strategy to achieve those objectives. Volunteer: Any individual accepted to perform services by an agency having the authority to accept volunteer services, when the individual performs services without promise, expectation, or receipt of compensation for services performed. Warning: Information that hazardous conditions are occurring or there is a high probability that they are imminent. Watch: Increased probability of the occurrence of hazardous conditions, the timing and severity of which is unknown. Welfare Inquiries: The process of tracking displaced persons after a major emergency; conducted by the American Red Cross. Wildland /Urban Interface fire: Forest fire in an adjacent developed area. May 2005 Tab 8 -C: Acronyms and Glossary of Terms - page 6 of 6 JEFFERSON COUNTY / CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN TAB S -D PLAN DISTRIBUTION LIST County Offices and Departments: Animal Services Assessor Auditor Board of County Commissioners Central Services Community Development County Administrator District Court Emergency Management Facilities Health and Human Services JeffCom Prosecutor Public Works Sheriff's Office Superior Court Treasurer City Offices and Departments: Building and Community Development City Attorney City Clerk City Council City Manager Finance Library Police Department Public Works Special Purpose Districts and Quasi - Governmental Agencies: Brinnon Community Center Brinnon School District Chimacum School District Coyle Parks and Recreation District East Jefferson Fire & Rescue Fire District No. 2 Fire District No. 3 Fire District No. 4 Fire District No. 5 Gardiner Community Center Jefferson County Library Jefferson County P. U. D. No. 1 Jefferson Transit May 2005 TAB 8 -D: Plan Distribution List - page 1 of 2 JEFFERSON COUNTY I CITY OF PORT TOWNSEND EMERGENCY MANAGEMENT PLAN Olympic Community Action Programs (OLYCAP) Port of Port Townsend Port Townsend Community Center Port Townsend School District Quilcene Community Center Quilcene School District Tri -Area Community Center Private, Non - profit, faith - based, and service organizations: American Red Cross, Olympic Peninsula Chapter Kale Point Emergency Preparedness Committee North Beach Emergency Preparedness Committee Port Ludlow Emergency Preparedness Committee Salvation Army Other local, state government, and tribal offices: Clallam County Emergency Management Division Fort Flagler State Park Fort Worden State Park Hoh Tribal Nation Kitsap County Department of Emergency Management Naval Magazine Indian Island State Emergency Management Division Washington State Patrol, Bremerton is 0 Mav 2005 TAB 8 -D: Plan Distribution List - page INTERLOCAL AGREEMENT FOR EMERGENCY MANAGEMENT IN JEFFERSON COUNTY, WASEEINGTON AND THE CITY OF PORT TOWNSEND, WASHINGTON THIS AGREEMENT, made and entered into by Jefferson County, Washington referred to as the COUNTY and the City of Port Townsend hereinafter referred to as the CITY. urt+Cr+� a 1 WHEREAS, RCW 38.52.070 authorizes and directs each political sub-division o. organization for emergency management in accordance with the state emergency and WHEREAS, RCW 38.52.070 authorizes two or more political subdivisions to join in the formation and operation of alocal organization for emergency management; and WHEREAS, it is in the best interest of the citizens of Jefferson County that the COUNTY and the CTIT cooperate and coordinate with each other in developing emergency management plans and programs; and WHEREAS, a unified approach to providing emergency management is cost effective, prevents' duplication of effort, and improves communication across jurisdictions NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties agree as follows: I. PURPOSE It is the purpose of this agreement to provide for a joint comprehensive program of emergency management to mitigate, prepare for, respond to, and recovery from emergencies and disasters as defined by RCW 38.52. i H. ORGANIZATION A. There is hereby created a joint local organization for emergency management, to be composed of the COUNTY and the CITY, to be ]mown as the Jefferson County Department of Emergency Management. B. The County Administrator shall act as Director of Emergency Management. i C. The duties of the Director of Emergency Management shall include, but are not limited to, the following: 1. Directs the activities of the emergency management department. 2. Supervises emergency management staff. 3. Maintains a process for developmont, review, and revision of the joint Comprehensive Emergency Management Plan as required by law. 4. Cooperates with other local, state, and federal government agencies, and private sect agencies and organizations in matters pertaining to emergency management planning, 5. Co- chairs the Emergency Management Council. 6. Serves as the chief advisor to the Board of County Commissioners concerning emergency management matters. 1 W is is 7. When needed to activate the emergency management plan, issues emergency pending ratification by the Board of County Commissioners. of S. Upon declaration of emergency, executes the special powers conferred by statue, agreement, or as approved by the Board of County Commissioners. i C. The City Manager shall act as City Director of Emergency Management for matters pertaining to emergency management in the city in cooperation with the Director of Emergency Management. The City Manager shall also serve as co-Director of Emergency Management. D. The duties of the Co- direetor of emergency management shall include, but are not limited to, the following: I 1, Co- chairs the Emergency Management Council. 2. Serves as the chief advisor to the City Council concerning emergency management matters. i 3. When needed to activate the emergency management plan, issues interim declaration of emergency pending ratification by the City Council. 4 approved on declaration � qty ��y, executes the special powers conferred by statue, a l' cement; or as III. FINANCES i A. There is hereby created and established a special pooled fund, designated the "Jefferson County Emergency Management Fund ". It is agreed by the parties hereto that said fund shall be (maintained and administered by the COUNTY. All monies received for the Emergency Management account, including financial contributions by the CITY, shall be deposited in said fund. B. The parties hereto may agree to provide in -kind services as agreed in lieu of financial contribution to the fund. C. Failure of either party hereto to contribute their budget share or provide in -kind services as agreed shall constitute withdrawal from this agreement IV. PROGRAM GUIDANCE - EMERGENCY MANAGEMENT COUNCIL A. There is hereby created a joint Emergency Management Council (hereinafter referred to as COUNCIL). The COUNCIL shall consist of the following: j I 1. County Administrator. 2. City Manager. 3. Board of County Commissioner's representative. 4. City Council representative. 5. Sheriffs Office representative. 6. Police Department representative. 7. Fire Districts' representative. H. Maintain coordination with the Department ofHomeland Security through Homeland Security Region Two Coordinating Council. Monitor and comply with budget and grant management requirements associated with Homeland Security grants and related activities. I. Establish and maintain a twenty-four hour warning receipt and key personnel alerting capability. Establish and maintain a twenty-four on-call capability. J. Represent the Jefferson County Department of Emergency Management. K Coordinate the Jefferson Peninsula Regional Emergency Planning committee. 8. City Fire Department' representative. 9. Department of Health and Human Services representative. B. The powers and responsibilities of the COUNCIL shall include the following: 1. Review emergency management plans and procedures and make recommendations to the legislative bodies of the COUNTY and CITY. 2. Recommend staffing levels, scope. or work, operating budget, and distribution of costs. Recommendations will be reviewed and approved by the signatories to this agreemeak 3. Establish broad policy guidelines provide general policy oversight of the emergency'managem program C. The majority of the voting members of the COUNCIL shall constitute a quorum. D. The County Administrator and the City Manager shall co -chair the COUNCIL. V. SERVICES TO BE PROVIDED BY THE COUNTY TO THE CITY The COUNTY will provide service and personnel to the CITY to assist them in developing andl maiutaiuir an emergency management program, to include, but not limited to, the following: A. Manage the Department of Emergency Management and develop the emergency readiness ofCOUN and CITY government in compliance with state and federal laws and standards for disaster pteparedr and homeland security. B. Develop and maintain the joint Comprehensive Emergency Management plan.asrequved by law. C. Provide and support an Emergency Management organization to coordinate program activities, including daily program administration, maintenance and production of records, department correspondence, and routine office management. D. Recruit, register, and identify emergency management volunteers, and assure compliance with WAC 118 -04. E. Coordinate, design, and/or conduct emergency management training, drills, and exercises.! F. Establish and maintain an public outreach and disaster preparedness education program G. Coordinate compliance with S.A.R.A. Title III. H. Maintain coordination with the Department ofHomeland Security through Homeland Security Region Two Coordinating Council. Monitor and comply with budget and grant management requirements associated with Homeland Security grants and related activities. I. Establish and maintain a twenty-four hour warning receipt and key personnel alerting capability. Establish and maintain a twenty-four on-call capability. J. Represent the Jefferson County Department of Emergency Management. K Coordinate the Jefferson Peninsula Regional Emergency Planning committee. A D L. Assure operational: readiness of COUNTY Emergency Operations Center and ass conduct scheduled maintenance and readiness tests; assure operational readiness. VI. SERVICES TO BE PROVIDED 13Y THE CITY TO THE COUNTY A Identify and assign personnel to the joint emergency management program or make a contribution the "Jefferson County Emergency Management Fund" as agreed. B. Assist in development of plans and procedures for CITY departments and agencies ca joint Comprehensive Emergency Management Plan. C. Assure operational readiness of the CITY Command Center and associatedequipmeni scheduled maintenance and readiness tests; assure operational readiness and coordinal County EOC. D. Coordinate with COUNTY staff personnel designing and conducting operational read drills, and exercises. E. Assign personnel to the COUNTY Emergency Operations Center (EOC) as requested assure COUNTYXI TY coordination. VII. DURATION The duration of this Agreement shall be commencing immediately, and end December 31, continue in effect for subsequent calendar years. VIII. WrMRAWAL Either party to this Agreement may withdraw effective December 31 of any year during the term he provided such notice to withdraw is provided in writing ninety (90) days prior to December 31. No compensation shall be owed to any withdrawing party. This Agreement may be amended upon the mutual agreement of the parties hereto. writing and signed by both parties. X. INDEMNITY Each party shall be responsible for the wrongful and negligent acts or omissions, of its employees to the full extent required by law, and shall indemnify, defend, and hold the from any such liability. XI. SEVERABILTTY A. It is understood and agreed that if any part, term or provision of this Agreement be illegal, the validity of the remaining provisions shall be construed and enforc did not contain the particular provision held to be invalid. B. If it should appear that any provision hereof is in conflict with any statute of the State said provision which may conflict therewith shall be deemed modified to conform to provision. XIII. ENTIRE AGREEMENT with the to be in or courts to 10 The parties agree that this Agreement is the complete expression of the terms hereto and any oral representations or understandings not incorporated herein are excluded. � 7 WHEREOF, the parties have caused this Agreement to be executed this I day of w 2004. • • e ICY, C5, coyn' -w: 5�5,100ef Approved as to form only: Jefferson Co. Prosecutor's fftce ATTEST: CITY OF PORT T END David T' ns, City Manager APPR VED AS TO LEGAL FORM: City Attorney ATTEST: City Clerk 5 E 0 MA/V, JEFFERSON COUNTY M Z THE JEFFERSON COUNTY EMERGENCY MANAGEMENT LOGO The term "Emergency Management" means the combined efforts of local, state, federal, and private resources in disaster mitigation, preparedness, response, and recovery. The Emergency Management program, formerly "Civil Defense ", was established in1941 in response to the growing national emergency, Several similar civilian defense programs date as far back as 1900. The first Civil Defense activity was identified in Jefferson County in 1942, a few months following the outbreak of World War II. Various components of the program, including the Ground Observer Corps, were made up of volunteers. The Civil Defense heritage of community preparedness was expanded in the early 1960's to include disaster response and recovery from all hazards. The original national Civil Defense symbol was a white triangle in a blue circle with a red "CD ". Various patterns were depicted in the middle of the circle to represent duties such as Air Raid Warden, Fire Watch, Auxiliary Police, Medical Corps, etc. The white triangle has remained a symbol of disaster preparedness (local- state - federal), and still appears on the seal of the Federal Emergency Management Agency (FEMA - the successor to the various offices of civil defense). FEMA was absorbed by the Department of Homeland Security in 2004. The unique Jefferson County Emergency Management logo shown above is intended to reflect the civil defense triangle in a past - present- future array. The triangles transition through the circle depicting an honorable history, a clear mission, and the application of modern technology in meeting an ever changing role. The gold circle describes coordination and shared responsibility among the emergency response and recovery partners. The red half - circle (background) represents the war service heritage (and the current mission of homeland security) and the blue half - circle our all- hazards emergency preparedness configuration. Those two background fields outline the letters "CD ". The triangles graphically resemble the forests and mountains of the Olympic Peninsula. Red, white, and blue were chosen as the primary colors to represent our national pride.