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Home My WebLink About062 05 cc: f ---rr-e cO. ~.~.I . ur!J7!c7C) 8 ., u..' ~) JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIATIONS/EXTENSIONS FOR } FOR VARIOUS COUNTY FUNDS } RESOLUTION NO. 62-05 WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2005 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2005. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: FUND # FUND NAME AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE/GENERAL FUND No Requests TOTAL $0 $0 $0 $0 $0 $0 SPECIAL REVENUE/CAPIT AUENTERPRISE/INTERNAL SERVICE FUNDS 127-000-010 Public Health $0 $42,191 128-000-010 Natural Resources $0 $16,500 147-000-010 Federal Forest Title III $60,000 $0 181-000-010 Transportation Emergency $556,456 $0 185-000-010 Flood/Stormwater $7,969 $32,031 $42,191 $16,500 $60,000 $556,456 $40,000 Page I of2 IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIATIONS/EXTENSIONS FOR } FOR VARIOUS COUNTY FUNDS } RESOLUTION NO. 62-05 NOW, THEREFORE, BE IT RESOLVED, that an emergency is hereby declared, and that supplemental budget appropriations/extensions be made for the above noted funds. BE IT FURTHER RESOLVED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 17th day of October, 2005, at the hour of 10:05 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. APPROVED this 26th day of September, 2005. JEFFERSON COUNTY BOARD OF COMMISSIONERS . 1. -. -' . ./ , ',) ..; 1 .... ATTEST: ...-:- (y(IJ41~) C/Yl.C- Julie Matthes, CMC Deputy Clerk of the Board Phil Jo son, Chairman L/!I /J!. - David SUII~ ~ber ~ Page 2 of 2 TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Public Health 127 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: September 6, 2005 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo [K] Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $42,191 I BARS Revenue # 333.66.06.0300 334.03.20.0300 334.04.99.0300 334.03.10.0315 BARS Expenditure # 56210.43.0000 56210.31.0020 56210.41.0045 56210.10.0000 56210.20.0000 56210.35.0000 Description BUDGET CURRENT REVISION AMENDED $0 $13125 $13125 $0 $13125 $13125 $0 $8441 $8441 $0 $7,500 $7,500 $0 $42,191 $42,191 BUDGET CURRENT REVISION AMENDED $2125 $1 000 $3125 $3966 $750 $4 716 $50 $24 500 $24 550 $306 325 $5481 $311 806 $92148 $2960 $95108 $100 $7 500 $7 600 $404,714 $42,191 $446,905 Reason for AoorooriationlExtension New grants awarded from State of Washington Puget Sound Action Team, Department of Health, and Department of Ecology. These grants will fund the means to evaluate the nitrogen inputs to soil water from typical existing onsite sewage system dissipation devices, evaluate the performance of three types of nitrogen-reducing onsite sewage treatment devices, conduct survey to identify and correct failing septic systems along the Hood Canal shoreline, educate homeowners of their responsibility, and improve water quality. The salaries and benefits listed above is for one half of an FTE to perform technical computer services and administrative support associated with these new grants. Respectfully Submitted, t>K TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Natural Resources 128 Department/Fund Name Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: September 6, 2005 D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo lKJ. BARS Revenue # 334.03.10.0330 Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: l.{f~/)DO I BUDGET CURRENT REVISION AMENDED $0 $16500 $16500 $0 $0 $0 $16,500 Description Dosewalli s Enhancement $0 $16,500 BARS Expenditure # 53111.91.0060 53111.41.0255 53111.31.0020 Description BUDGET CURRENT REVISION AMENDED $0 $2 325 $2 325 $0 $13175 $13175 $560 $1 000 $1 560 $0 $0 $560 $16,500 $17,060 Reason for AppropriationlExtension The revenue identified above was not reflected in the 2005 budget. This grant will help naturalize habitat and improve the aesthetics along a portion of the lower Dosewallips River. The project will involve demolition of existing structures, removal of household waste, vehicles and debris and assist in the reseeding and/or replanting of affected areas. The project will require permit applications, temporary access agreements, bids, decommissioning of wells and se tics hotos and r ress re rts. DK. TO: BOARD OF COUNTY COMMISSIONERS Date: 09/12/05 RE: Request For Emergency Budget Appropriation/Extension and Amendment FEDERAL FOREST TITLE III Department/Fund Name 147-000-010 Fund Number Commissioners: (check all that apply) EI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of aU . the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $60,000.00 for this current year for the reason(s) outlined below. EI For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure?- Yes "'. No D Please be advised that a revenue source (i.e. grant, new fee) has been' received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined ,below. BARS # Revenue Description Current Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Bud et $15,000.00 Revision New Budget 53190.91.0040 NIRPLANNING $15,000.00 $60,000.00 $75,000.00 $0.00 $0.00 $0.00 $0.00 $60,000.00 $75,000.00 Reason for Annronriation/Extension Not enough budgeted for flood plain acquisition projects. There is enough cash to fund additional expenditures. Re~y SUbmi~e'l ~ . ~ r'l LUc.J-y...J ~ 1. x.JL.g "1510> 6K TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: October 17, 2005 Transportation Emergency Fund DepartmentlFund Name Commissioners: (mark all that apply with an "Xli) [KJ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs; I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $556,458 I 181-000-010 Fund Number [KJ For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? ~~~s o Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BUDGET CURRENT REVISION BARS Revenue # Description AMENDED $0 $0 $0 $0 $0 $0 $0 BARS Expenditure # 59700.00.0180 Description Transfer Out to Roads CURRENT $0 $556,458 Reason for ro riationlExtension A Transportation Emergency Fund was established in 2003 by Resolution 07-03 (attached) as a holding fund for approximately $619,000 received from a lawsuit settlement over the Gardiner Road washout in 1997. Perthe Resolution, the fund is to be utilized for .....responding to emergency events impacting the County's transportation system..." by the Public Works Department. Between 1998 and 2004, emergency expenditures for Roads have averaged $900,000 per year. Since the Transportation Emergency Fund was established (January 2003), emergency roads expenditures have totaled $1,040,809 of which $556,458 (53%) was paid from local road funds and $484,351 (47%) was reimbursed from sources including FEMA, State Emergency Management, FHWA, and RAP. (See attached spreadsheet for a project breakdown). These expenditures were all made for projects undertaken where the Board had issued a Declaration of Emergency. This Budget Extension Request authorizes transfer of $556,458 out of the Transportation Emergency Fund into the Road Fund to cover emergency expenditures of local road funds made on Declared Emergency transportation re ai~ betwee 003 and 2005. Respectfull b OK TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget AppropriationlExtension and Amendment Date: October 17, 2005 Flood/Stormwater Fund DepartmentlFund Name Commissioners: (mark all that apply with an "X") [K] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $40,000 I 185-000-010 Fund Number [K] For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [X] Yes DNo [K] Please be advised that a revenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $27,248 I BARS Revenue # 397.00.00 334.03.13 0 () BUDGET CURRENT REVISION AMENDED o $27 248 $27 248 $62 491 783 $67 274 o $0 $62,491 $32,031 $94,522 BARS Expenditure # 531.50.10 531.50.91 $23,322 $40,000 $0 $63,322 Reason for r riationlExtension The 2005 Budget was developed with the understanding that the primary revenue source (Department of Ecology Grant) for the Countywide Stormwater Plan (FL 1405) would expire in June. Due to staffing constraints, it became necessary to obtain a grant extension that allows completion of the plan by the end of the year. This not only provided for additional time to complete the Plan, but also allowed for additional work on the public education and technical assistance components of the project, which are being performed by the Jefferson County Conservation District and by the Washington State University extension program. These expenditures are covered by the existing grant but were not budgeted for 2005. An Operating Transfer In is also being completed at this time in the amount of $27,248 to fulfill a committment from the Road Fund made in 2002. In summary, this budget extension request provides for addtional expenditures in 2005 which are fully covered by existing grant revenue and operating cash committed in prior years. 6K .-.J