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C.(. t'l \ \ \.-" I! ). \ I l~r~.J JEFFERSON COUNTY State of Washington ORDER: BUDGET APPROPRIATIONS/EXTENSIONS:} VARIOUS COUNTY FUNDS } RESOLUTION NO. 72-05 WHEREAS, the Jefferson County Board of Commissioners did on the 21st day of November, 2005, declare that an emergency existed for the listed expenses which are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, the Jefferson County Board of Commissioners did on the 21st day of November, 2005, set a hearing on said emergency for the 5th day of December, 2005, at the hour of 10:05 a.m. in the County Commissioner's Chambers, Courthouse, Port Townsend, Washington; and, WHEREAS, Jefferson County has published notice of this hearing on November 23rd and on November 30th in the official newspaper of Jefferson County; and, WHEREAS, this being the time and place set for said hearing and no objection or objection interposed; NOW, THEREFORE, /T /S HEREBY ORDERED, by the Board of County Commissioners, that due to there being sufficient monies available in the Current Expense Fund and various other funds, that the County Auditor is hereby directed to extend the budget of the following funds by the amounts listed below and per the attached requests. AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE EXPENSE CURRENT EXPENSE/GENERAL FUND 001-01 0-000 Assessor $1 ,447 $0 $1 ,447 001-021-000 Auditor, Elections $0 $106,019 $73,251 001-059-000 County Administrator $3,000 $0 $3,000 001-068-000 Community Services $15,000 $0 $15,000 001-080-000 District Court $2,500 $0 $2,500 001-110-000 Juvenile Services $0 $5,500 $5,500 001-180-000 Sheriff $192,283 $112,217 $304,500 001-240-000 Superior Court $8,827 $0 $8,827 001-261-000 Transfers $28,000 $0 $28,000 001-270-000 Non-Departmental $19,000 $0 $19,000 TOTAL $270,057 $223,736 $461,025 Page 1 of2 ORDER: BUDGET APPROPRIATIONS/EXTENSIONS:} VARIOUS COUNTY FUNDS } RESOLUTION NO. AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE SPECIAL REVENUE/CAPIT AUENTERPRISE/INTERNAL SERVICE FUNDS 107-000-010 Boating Safety $0 $4,500 108-000-010 WSU Extension Office $0 $891 127-000-010 Public Health $6,000 $12,475 129-000-010 Animal Services $14,612 $0 130-000-010 Mental Health $0 $5,000 148-000-010 Affordable Housing $0 $50,000 155-000-010 Veterans Relief $7,000 $0 174-000-010 Parks & Recreation $267 $40,400 505-000-010 Employee Benefit Reserve $50,000 $0 APPROVED this 5th day of December, 2005. ,;'~~-~~' ~ ,1//\0'0:;-;.' . ........ 7.... ' If~' ! ...., ",:.''''fI..,,,~. !:.,. . ~": ~t",'~.~,~..,\1,'..'~"'~,,:;'."':' "", :;,.~, ' sJf: '. ,~~,~ql'^,,~,~..~ '1:" . ~ :; " - ,,- I .." . .. ---. . . .. tr ..'-...l.,j~. ..1l ~ ~ I.-.-... ,_ ~ ,.... ~ ... " ~ JEFFERSON COUNTY BOARD OF COMMISSIONERS /J /1 / /1/ d/~~' David Sullivan, Member ~ . , ''I ATTEST: :/)i Jj~ 7(1 ({'/Ii,,<e ~'I (1/1(. .../ / '-Julie Matthes, CMC Deputy Clerk of the Board Page 2 of2 72-05 EXPENSE $4,500 $891 $18,475 $14,612 $5,000 $50,000 $7,000 $40,667 $50,000 ,. 4-\\ uf-t<). i!f.~l jc~) JEFFERSON COUNTY STATE OF WASHINGTON IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIATIONS/EXTENSIONS FOR } FOR VARIOUS COUNTY FUNDS } RESOLUTION NO. 71-05 WHEREAS, various Jefferson County departments have made requests for supplemental budget appropriations/extensions for their 2005 budgets; and, WHEREAS, the increased spending in such requests are funded by additional sources which were not anticipated at the time of preparing said budgets; and such sources include unanticipated revenue received from fees, or grants from the State and Federal government, or proceeds from the sale of bonds, or budgeted but unexpended monies from the prior budget year; and, WHEREAS, it appears to the Board of County Commissioners that a need and emergency exists that could not have been foreseen or contemplated at the time of preparing the budgets for 2005. The following identified revenue and expenditure amounts are to be added to the various Funds. Expenditure amounts in excess of revenues listed shall be appropriated from the unencumbered balances and represent an extension of the Fund budgets listed: AMOUNT FROM UNENCUMBERED FUND BALANCE REVENUE FUND # FUND NAME CURRENT EXPENSE/GENERAL FUND 001-010-000 Assessor 001-021-000 Auditor, Elections 001-059-000 County Administrator 001-068-000 Community Services 001-080-000 District Court 001-110-000 Juvenile Services 001-180-000 Sheriff 001-240-000 Superior Court 001-261-000 Transfers 001-270-000 Non-Departmental TOTAL $1 ,447 $0 $3,000 $15,000 $2,500 $0 $192,283 $8,827 $28,000 $19,000 $270,057 $0 $106,019 $0 $0 $0 $5,500 $112,217 $0 $0 $0 $223,736 EXPENSE $1,447 $73,251 $3,000 $15,000 $2,500 $5,500 $304,500 $8,827 $28,000 $19,000 $461,025 ~ IN THE MATTER OF A HEARING NOTICE } FOR PROPOSED SUPPLEMENTAL BUDGET} APPROPRIATIONS/EXTENSIONS FOR } FOR VARIOUS COUNTY FUNDS } 71-05 RESOLUTION NO. AMOUNT FROM UNENCUMBERED FUND # FUND NAME FUND BALANCE REVENUE SPECIAL REVENUE/CAPIT AUENTERPRISE/INTERNAL SERVICE FUNDS 107-000-010 108-000-010 127-000-010 129-000-010 130-000-01 0 148-000-010 155-000-010 174-000-010 505-000-010 Boating Safety WSU Extension Office Public Health Animal Services Mental Health Affordable Housing Veterans Relief Parks & Recreation Employee Benefit Reserve $0 $0 $6,000 $14,612 $0 $0 $7,000 $267 $50,000 $4,500 $891 $12,475 $0 $5,000 $50,000 $0 $40,400 $0 EXPENSE $4,500 $891 $18,475 $14,612 $5,000 $50,000 $7,000 $40,667 $50,000 NOW, THEREFORE, BE /T RESOL VED, that an emergency is hereby declared, and that supplemental budget appropriations/extensions be made for the above noted funds. BE /T FURTHER RESOL VED, that a public hearing be held on the said emergency extensions and that said hearing be held in the County Commissioners' Chambers, Courthouse, Port Townsend Washington, on the 5th day of December, 2005, at the hour of 10:05 a.m., and that notice of said hearing be published in the official newspaper of Jefferson County, and that at said hearing any interested taxpayer may appear and be heard for or against the extensions for such alleged emergency. APPROVED this 21 st day of November, 2005. JEFFERSON COUNTY BOARD OF COMMISSIONERS -----;/ / ("~</Jt;I}t--. Phil JOhnsbn, Chairman ~~7 " . l //~/J. /7 .., , ,/ Yp'/ .au //' < '~~ Dav d Su Ivan, ember ~ber .:. .I .. . ...: ~ " .;.~ ~ ' "' ..- ."'" . l?SCl" t,' ATTEST: ()r1u. '}l)j;j/1-,t,,2/ C ; (})(' --/ \ ( " ~.. .Julie Matthes, CMC Deputy Clerk of the Board TO: BOARD OF COUNTY COMMISSIONERS Date: Nov. 8, 2005 RE: Request For Emergency Budget AppropriationlExtension and Amendment ASSESSOR Department/Fund Name 001010000 Fund Number Commissioners: (check all that apply) ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $1,446.73 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description 51424.35.0000 Small tools & Equip (Upgrade of AutoCAD) Current Bud et $2,500.00 Revision New Budget $0.00 $0.00 $0.00 $3,946.73 171-7 $2,500.00 R~!l~Qn. foc AppropriationlExtension , : We have reviewed our budget for the remainder of the year and find that we are short on funds because of two large expenses !that was not foreseen. Our map/color printer needed repairs. The estimated cost so far is $488, with some parts on order. The I cost may be higher if more work or parts are needed. i Our cartographer's AutoCAD was upgraded with both us and IS paying half each. Now it appears that we have to paid for the I twhole copy as the program can not be shared. IS has ordered a second copy and both are now installed, so that we can not put ioffuntil next year this expense. fWe ask that you allow the $1,446.73 (total cost ofthe upgraded AutoCAD). This will help paid for the rest ofthe AutoCAD 1($723), printer (est $488) and fuser kit for printer ($290). Total estimated cost $1,501. !Our fund balance at the end ofthe year will have some cash left in payroll to cover the above expense. 1#7 - -"'-~---.- ~.- ------_._~.--,---_._-~----_._-_..,,------~--"._-_._--".--~--------_._.__. -....-..--..-.--.- .__.._------_.__.~~.----~-~--_.~--~-~--_._~.---~.._-"*-.... Respectfully submitted, ~ ~77L /(5'P.5~ ~ / TO: BOARD OF COUNTY COMMISSIONERS Date: November 10, 200~ RE: Request For Emergency Budget Appropriation/Extension and Amendment Jefferson County Elections DepartmentlFund Name 001-021-000 Fund Number Commissioners: (check all that apply) l:a Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $73,251.00 for this current year for the reason(s) outlined below. D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No D Please be advised that a revenue source (i.e. grant, new fee) bas been received by this department. which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. . BARS # Revenue 344.00.30.0010 341.45.00.0000 341.45.00.0010 Description Current Revision New Budget Bud et $178,000.00 $39,397.00 $217,397.00 $55,000.00 $50,000.00 $105,000.00 $0.00 $16,622.00 $16,622.00 $0.00 $233,000.00 $106,019.00 $339,019.00 Current Revision New Budget Bud et $13,500.00 -$13,000.00 $500.00 $41,200.00 $41,000.00 $82,200.00 $0.00 $10,830.00 $10,830.00 $82,000.00 $98,500.00 $180,500.00 $96,000.00 -$64,079.00 $31,921.00 $232,700.00 $73,251.00 $305,951.00 HA VA Grant Election Services Voter Registration Expense - City of PT ~eason for_.Mm:QQriation/Exte.~!on IREVENUE: HA V A Grants received: $125,866.26, $54,560.87, $22,882.71, $7,387.60 and $6,700.00 - originally budgeted 1$178,000. Primary and General Election Services will exceed original budget ($55,000) by $55,000. Voter Registration !Expense-City ofPT not in original budget $16,622. . EXPENDITURES: Will not need Election Workers ($13,000.) Printing and Binding Costs due to Primary Election - 3 IbalIots, not 1 as originally budgeted, and raising cost of envelopes. ElMS Monthly Lease ($10,830.) is offset from HA V A IGrant and billing pro-rata share to City of Port Townsend. Interfund Professional Services is offset from HA VA Grants. IMachinery and Equipment is reduced because we only need 2 AUTOMARKS to meet the HA V A criteria (also grant funded). I ! BARS # Expenditure 511.70.41.0020 511.70.49.0020 511.70.49.0100 511.70.91.0000 594.11.64.0000 Description Election Workers Printing and Binding ElMS Monthly Lease Interfund Professional Services Machinery and Equipment I I I ..____.....____.._____.. _____.__.__.. _ R~fUI1Y SUbm.ittcdj"\ "'.' ~ ~?-..../ )/'1 ~ &pf....cJ(;c j (1. ( ~~[t1l () - TO: BOARD OF COUNTY COMMISSIONERS Date: RE: Request For Emergency Budget AppropriationlExtension and Amendment "1 lei I ()c; COl.Cn-h.! Ad~II'\'1ff:a~Gc~ rc,cAd Department/Fund ame OD, - 051 - 0 (J tJ Fund Number Commissioners: (check all that apply) ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount ... ~I IMO for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Revision New Budget Ii 3 OQ6.... $0.00 $0,00 $0.00 $0.00 $0.00 -3 O()(J." ~ ~ 00 .S. ~eason for Appropriation/Extension IA. " {). ,,+; ~ pA. -k-.,.{ e)( ~ 4b ^ I\...e..J> ~(t (J (+LA L<. r= c.. Wed t\M" ct xt/{&-I tN.'^- t- t... N'\ I;ert,.. +k:.o Yt. ~ , ,,,"-.--_--,,"__.,_._,_,,.__.,, __._.__.__,_________.___,_....J Respectfully submitted, ~ ~. 'J...Jt-..Q TO: BOARD OF COUNTY COMMISSIONERS Date: RE: Request For Emergency Budget Appropriation/Extension and Amendment Cou.n+y Atlftt~';,rmntml6J",,~, ~~u.1 &-lurt~ F".~"J. Department/Fund NahIe I 11/""/05 , 00 ,- 0 "8 - 000 Fund Number Commissioners: (check all that apply) ~lease be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $ '~IIJDO. (JO for this current year for the reason(s) outlined below. I:l For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No I:l Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Bud et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 15 000- .. .... $0.00 $0.00 $0.00 $0.00 J!O 15"0. *Nt ~eason..for Appropriation/~2'-teIl~.Q!!..__.____ ~ ~+- ~~...,-h, T" Ah~\.t.o.+e~ ~nc::1 Cc>>"", t'f\u.,,',ftj Gy.; I ~ OtyC4-", J ;"<fU oAIJ.. o........+-~,,,.J ope~J!"e1 by d:.I6, ~DO , ~"-'-~--'---'.~'--"--""'-----""-~-"-~~-~'_.' ,.~,-, " --_....._"'"~,-'"'._,_.,.-_...'"--,.,~~,."".._,,-_.,,_.-_...,"-'-,,,-, ---'-'~~'~""--"-"._-----~-'---'"'~_._'-~-""--""'-'_'_'._--'-_'_-""_--~---"-~--_'_'_,----.--~-- Respectfully submitted, c;y 4.~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/extension and Amendment Date: November 8,2001 OISTRlCT CQURT Department/Fund Name Commissioners: (mark aR that apply with an "X") [!] Please be advised that after a thorough examination of my curent budget It appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a carefuleumlnation of all the expendltu.... within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $2,100 I D For funds other than Current Expense (General Fund)- - Is U1ere enough FlIld Balance (unencumbered cash) to cover this additional expenditure? B~:- D 001 080 000 Fund Number Please be advised that a nwenue source (I.e. grant, new fee) has been received by this department which was not included in the annual budget at the time It was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue In the budget this year 88 outIned below In the amount of: I. I BUDGET CURRENT REVIUON AMENDED BARS Revenue . DescrI $0 $0 $0 $0 $0 BARS expenditure ., DescrI 51240.49.002 JURY F ES 13000 $0 $0 $0 $0 $10,500 $2,500 $13,000 Reason for ADDI'1 .. n/Extension WhHe the number of jury trials are 8tlIlI1der what was predicted for 2005, the number of ]wen that have been caRed has increased (Superior Court ell"'" the)uRn) In October there was an error made when caRIng the jurors and more were caRed in than normal. 0f8trIct Court al80 had a few trials that lasted for more than one day which Increased our C081s. We 8tIII have 9 potential days for jury trials in 2005 with a number ()f trials set for each and are requesting an extenelon of the budget to cover the jurror C081s for those that do occur. Our revenue for the eecond hllt'to date _lner....d. If that trend contInueI.. this exter1lIIon would be covered. Respectfully Submitted, ~.... ~tlt!U tUt-L ~ t.<~ Elected Official/Department TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 8, 2005 Juvenile and Family Court Services Department/Fund Name Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department bUdget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I 001110000 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo lU Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $5,500 I BARS Revenue # 338.27.10 Description Reinvestin in Youth - Functional Famil BUDGET CURRENT REVISION AMENDED $0 $5 500 $5 500 $0 $0 $0 $0 $5,500 $5,500 BARS Expenditure # 52710.41.0025 Description Reinvestin in Youth - Functional Famil BUDGET CURRENT REVISION AMENDED $0 $5 500 $5 500 $0 $0 $0 $0 $0 $5,500 $5,500 Reason for A ro riation/Extension This request reflects services and training associated with the Reinvesting in Youth Pilot Project. These funds will be reimbursed by the grant. Further extensions for 2006 will be forthcoDrl.ng after the first of the year. -' T';~'- ~~ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 5, 2005 Sheriffs Office DepartmenUFund Name Commissioners: (mark all that apply with an "X") o Please be advised that atter a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $304,500 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No 001-180-000 Fund Number ~ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # 334.03.17.0000 338.23.10.0010 Description 2006 Ford Van for Workcrew Jail Services to Port Townsend BUDGET CURRENT REVISION AMENDED $31,625 $22,217 $53,842 $70000 $90,000 $160,000 $101,625 $112,217 $213,842 BARS Expenditure # Description 52110.10.0000 Salaries 52110.20.0000 Benefits 52122.10.0500 Patrol Overtime 52170.10.0500 Traffic Overtime 52110.31.0010 Su lies 52121.31.0010 Su lies 52122.31.0010 Su lies 52310.10.0500 Corrections Overtime 52360.31.0028 Dru s & Medicine 52360.41.0010 Jail Doctor 52360.41.0030 Outside Care/Custod Amb/Hos ital 59700.00.0003 Transfer to Boating Safety BUDGET CURRENT REVISION AMENDED $353974 $45000 $398,974 $130014 $16000 $146,014 $18 830 $38 000 $56 830 $8,470 $30,000 $38,470 $4 500 $3 000 $7 500 $750 $1 000 $1 750 $500 $2 000 $2 500 $5 000 $33 000 $38,000 $10000 $12000 $22000 $15500 $15000 $30500 $26000 $105000 $131,000 $3,200 $4,500 $7,700 $576,738 $304,500 $881,238 The Workcrew Litter van was not originally included in the budget, but our department has been fully reimbursed for the cost of the van thru the grant. The cost for jail expenses, doctor, medical and prescription drugs continues to escalate.The salaries and benefits for all divisions within the Sheriffs Budget was under budgeted due to the increase in health care costs for employees and many changes in personnel, which resulted in increased overtime. ~~&~h~ Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 10, 2005 SUPERIOR COURT DepartmenVFund Name Commissioners: (mark all that apply with an "X") o Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $8,827 001240000 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION AMENDED $0 $0 $0 BARS Expenditure # 512.21.49.0030 512.21.10.0020 512.21.48.0000 Description BUDGET CURRENT REVISION AMENDED ..DQ. $20 000 $5 000 $25 000 ~Cf) $2,000 $2,500 4-5 $800 $1,327 $2,127) $0 At)(L $0 ~ 3~ ft,;L "/ $22.800 $8,827 JURY FEES BAILIFF REPAIR/MAINTENANCE Reason for A ro riation/Extension The amount budgeted for Jury Fees in 2005 was $20000 with $1053.21 remaining. We have several jury trials scheduled for November and several scheduled for December including 5 co-defendants charged with Assault I.The criminal filings for 2005 YTD exceeds the total filings for 2004. The increased number of jury trials increases the the Bailiffhours and pay. This line item was budgeted for 2005 was $2000 with the current balance being in the negative by $1256.50. The $1327 for repair/maintenance represents $347 billed by Greentree Communications for servicing the Superior Court soundsystem and a $979.20 for the unbudgeted FTR maintenance contract that the Clerk's Office aid for but is the res onsibili of Su erior Court and that amount needs to be reimbursed. R~bmi.ed. L ~<:--- --- Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 12, 2005 County AdministratorlTransfers Department/Fund Name Commissioners: (mark all that apply with an "X") []] Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and bud et extension in the amount of: $28,000 001-261-000 Fund Number o For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 AMENDED $0 $0 $0 $0 $0 $0 BARS Expenditure # 59700.00.0099 Description Transfer Out, Parks & Recreation BUDGET CURRENT REVISION AMENDED $344 152 $28,000 $372,152 $0 $0 $0 $0 $344,152 $28,000 $372,152 Reason for Appropriation/Extension To fund wage & benefit payout at retirement for Parks & Recreation Manager as calculated by Public Works. Respectfully Submitted, ~-t.i~ l/t''l{Dr Elect Official/Department Head Sign~ture TO: BOARD OF COUNTY COMMISSIONERS Date: 11/08/05 RE: Request For Emergency Budget AppropriationlExtension and Amendment NON DEPARTMENTAL Department/Fund Name 001-270-000 Fund Number Commissioners: (check all that apply) EI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of aU the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $19,000.00 for this current year for the reason(s) outlined below. D For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description Current Revision New Budget Bud et 51510.41.0010 Legal-Special Atty Fees $12,000.00 $7,000.00 $19,000.00 51990.41.0061 Hearing Examiner $25,000.00 $5,500.00 $30,500.00 51990.49.0110 Codification & mise $1,600.00 $6,500.00 $8,100.00 $0.00 $0.00 $38,600.00 $19,000.00 $57,600.00 ~on.for_appropriationlExtension ICosts being expended are higher than original budget. I j Respectfully submitted, ~~VL/ ~~ /I /) /1 /J . Ill? /. /J TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 5, 2005 Boating Safety DepartmenVFund Name Commissioners: (mark all that apply with an "X") ~ Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I $4,500 I 107-000-010 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? B~~s D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # 397.00.00.0010 Description Transfer in from Sheriffs Office eneral fund 001-180-000 BUDGET CURRENT REVISION AMENDED $3200 $4,500 $7,700 BARS Expenditure # 52190.10.0010 52190.32.0000 Description BUDGET CURRENT REVISION AMENDED $11 655 $3,245 $14,900 $1 500 $1 255 $2 755 Sala /Benefits Fuel Consumed $13,155 $4,500 $17,655 Reason for Appropriation/Extension The appropriation is to cover the share of Deputy Brian Tracer's salary/benefits that are paid from the Boating Safety Fund and well as expenses that have not been paid. Respectfully Submitted, ." . /' - -...:;:> /:.;;.::? "">-.-.l!!7>'-- ---:~"",__;trZ.~ - '._'::Y'~"~ ClaMaft nffi"i,.,..,IJnA......,...,...I"'I"'I."""'...... U___,.I ~i___"" .._ TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 3, 2005 WSU JEFFERSON COUNTY EXTENSION Department/Fund Name Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I 108000010 Fund Number D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes DNo IKJ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I $891 I BARS Revenue # 334 02 15 0000 Description GRANT FROM WSDA STATE NOXIOUS WEED CONTROL BUDGET CURRENT REVISION $0 $891 $0 $891. BARS Expenditure .. Description 53160310010 OFFICE SUPPLIES BUDGET CURRENT REVISION AMENDED $0 $0 $0 ;134-6 $:;1,315.91 Reason for Appropriation/Extension GRANT RECEIVED FROM WA STATE NOXIOUS WEED CONTROL BOARD FOR EQUIPMENT I OFFICE SUPPLIES - A LAMINATOR AND DIGITAL CAMERA. .7 Elected Officlal/D partment Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Public Health 127 DepartmenUFund Name Fund Number Commissioners: (mark all that apply with an "X") D Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s) outlined below, I request an emergency appropriation and budget extension in the amount of: I I Date: November 4, 2005 00 For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? [K]Yes DNo lKJ Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and bUdget extension to include this new revenue in the budget this year as outlined below in the amount of: I . $12,475 I BARS Revenue # 334.03.10.0315 Description BUDGET CURRENT REVISION AMENDED $7500 $12475 $19975 OSS Surve $7,500 $12,475 $19,975 BARS Expenditure # 56200.31.0020 56200.35.0000 56210.10.0000 56210.20.0000 BUDGET CURRENT REVISION AMENDED $2 700 $1 000 $3 700 $2 700 $5 000 $7 700 $311 806 $9589 $321 395 $95 108 $2 886 $97 994 $0 $0 $412,314 $18,475 $430,789 Reason for Appropriation/Extension The expenses and revenue listed above were not identified in the original 2005 budget. The remodel of JCPH requires specific expenses (see operating and equipment detail above) that are necessary to accommodate current staff with wor1<stations, furnish conference rooms, and provide some storage such as shelving. The salary and benefit detail is for the new, but already established, OSS employee and is grant funded. The variance between the revenue and expense will be covered by the department fund balance (carry forward from 2004). Respectfully Submitted, Elected Official/Department Head Signature TO: BOARD OF COUNTY COMMISSIONERS RE: Request for Emergency Budget Appropriation/Extension and Amendment Date: November 8, 2005 ANIMAL SERVICESI SHERIFFS OFC Department/Fund Name 129-000-010 Fund Number Commissioners: (mark all that apply with an "X") X Please be advised that after a thorough examination of my curent budget it appears that the amount allocated is - insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, for this current year for the reason(s} outlined below, I request an emergency appropriation and budget extension in the amount of: I S14,612 I D For funds other than Current Expense (General Fund)- - Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? DYes ONo D Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension to include this new revenue in the budget this year as outlined below in the amount of: I I BARS Revenue # Description BUDGET CURRENT REVISION $0 $0 AMENDED SO SO $0 SO SO BARS Expenditure # 53930.31.0020 53930.32.0030 53930.35.0000 53930.41.0010 53930.95.0030 53930.49.0090 Description OPERATING SUPPLIES PROPANE SMALL TOOLS & EQUIPMENT VETERINARIAN FACILITY RENT OPERATING EXPENSES BUDGET CURRENT REVISION AMENDED $4 500 $3 880 $8 380 $3000 $2475 $5475 $1 000 $445 $1445 $7017 $5267 $12284 $12600 $400 $13000 $4,612 $2,145 $6,757 $32,729 $14,612 $47,340 Reason for Appropriation! Extension Effective January 1, 2005 the responsibility for Animal Services in Jefferson County was transferred from the Health Department to the Sheriffs Office. The Sheriffs Department completed a study of Animal Services. Deficiencies were noted in the budgetary areas of training, equipment and operating expenses. The requested revisions our reflective of thoses deficiencies. Respectfully Submitted ~~'-~~~ Elected OfficiaVDepartment Head Signature TO: BOARD OF COUNTY COMMISSIONERS Date: 11/03/05 RE: Request For Emergency Budget AppropriationlExtension and Amendment Mental Health Department/Fund Name 130-000-010 Fund Number Commissio~ers: (check all that apply) EI Please be advised that after a thorough examination of my current budget it appears that the amount aIlocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of aU the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $5,000.00 for this current year for the reason(s) outlined below. EI For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? yes.... No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. f .00 .00 $0.00 $0.00 L)$M6 BARS # Expenditure Description 56400.41.0100 JC Community Counseling Current Bud et $34,975.00 Revision New Budget $34,975.00 $5,000.00 $39,975.00 $0.00 $0.00 $0.00 $0.00 $5,000.00 $39,975.00 Reaso]1 for AppropriationlExtension _ . ~ tax money received for Mental Health is a pass through to JCCc. Not enough budgeted in original budget. I {~k/ &4'-/l/~ ! ~ ~ /3, 0":> ,;S or II )PjoJ i i I i i I L._.________.___ Respectfully submitted, &~/ v?:i<J . (\r') 11 IJ . n~ - TO: BOARD OF COUNTY COMMISSIONERS Date: 11/03/05 RE: Request For Emergency Budget AppropriationlExtension and Amendment Jeff Co Affordable Housing Department/Fund Name 148-000-010 Fund Number Commissioners: (check all that apply) a Please be advised that after a thorough examination of my current budget it. appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $50,000.00 for this current year for the reason(s) outlined below. IZl For funds other than Current Expense -- Is there enough Fund Balance (unencwnbered cash) to cover this additional expenditure? Yes '" No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. cI' BARS # Revenue Description Revision BARS # Expenditure Description 55150.41.0010 Rent & bldg maint. assisance Current Bud et $50,000.00 $50,000.00 Revision New Budget $50,000.00 $100,000.00 $0.00 $0.00 $0.00 $0.00 $50;000.00 $100,000.00 Reason for AppropriationlExtension ITO insure that there is enough budget to cover requests for the remaining year. OlyCAP can request money from this fund as Ineeded. As of 10/31 there is a cash balance of $70,492. , i I I I i - , I I I i L.,. '''''''',,,.,,,._,.,,,,'''''' Respectfully submitted, ~~cLZ~~ /""'\--... A ^ ./l/l__~___ ___.._......L. ",170. 1\ ) I 1 TO: BOARD OF COUNTY COMMISSIONERS Date: 11/7/05 RE: Request For Emergency Budget Appropriation/Extension and Amendment Veteran's Relief Fund Department/Fund Name 155-000-010 Fund Number Commissioners: (check all that apply) ~ Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $7,000.00 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes ~ No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure '------uescription Current Revision New Budget Bud et 553.60.40 Other Services/Charges $33,050.00 $7,000.00 $40,050.00 $0.00 $0.00 $0.00 $0.00 $33,050.00 $7,000.00 $40,050.00 ~ason for,Appropriation/Extension ____-;__._.__________ .___________._,-_._ ___, : 7h9- m~~ (J+.-#1e... appJi (~~ -lOr V.e-l<.!tun'S. tfk/J1X FU.nds Iece/ved..Ji I ,h ~-!>ctt t~~(v l:4'hfUto..L ~~S (1f <1500 ~r Ve -kil(),~. ! !hi5 ~v ~ daf<.-, ))4)1;6 'tyUJ CJ:J.j.S(cL 4tJ a~C{L~ljl?1\0 -fir, _' I -fr~al-.P~M0. . 0 :n~~'!JJ 0 ..f.~ckc1 kJ f!hitl1lJ...G ~ 1>>4UL Ve~ Pass aw ~,vrvr tv) I).J</\J fYXJ""h~ S IA fU/J...:J t.c> oii-f/~ ()rt1 ad.dJvrn, o.f.~1 'j?JLfd:J;l!j I>.~ Vw ~o J# I--M I t1dJ h-\ M.t4A tij J d:# ~ Jc5ff:O fLW i -fir .R.ili.C+nC ~ or t~o nJLUi I)~ -HJ p<<llcA~~ -kJ hal--i ! ~~h~~ I j ~"-"~~"-'."<<=~~-~"~'-'-"---~~--_.._--~--"'-"'~"'"'"",,".',,"L,..-"""- . _,.~....,_."""w".,,,,,~,_,~,"-,,,.,.,,-,,,,,,,,,,,,,,,,,,,,,_ ~."'_,~_.,,"'''''_''""_--------'_______-'''__,____---''_'',.,.,'~___''~~ ReS~llY submitted, ") . ':'-)( &U(lZ IQQ 1~ ........... . A _ ^ fl/J .- " TO: BOARD OF COUNTY COMMISSIONERS Date: 11/9/05 RE: Request for Emergency Budget Appropriation/Extension and Amendment Parks & Recreation Department/Fund Name 174-000-010 Fund Number Commissioners: (check all that apply) o Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of all the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $40.667 for this current year for the reason(s) outlined below. o For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes No_X_ o Please be advised that a revenue source (i.e. grant, new fee) will be received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of $40,400 to include this new revenue in the budget this year as outlined below. BARS # Revenue Description Current Revision New Budget Bud et 39700.00.0010 Operating Transfer in from general fund 344,152.00 28,000.00 372,152.00 34760.10.0000 Youth Activities 20,000.00 11,400.00 31,400.00 36240.00.0010 Memorial Field 12,023.00 1,000.00 13,023.00 BARS # Expenditure Description Current Revision New Budget Bud et 57420.10.0020 Asst Recreation Director 25,755.00 1,900.00 27,655.00 57420.20.0000 Personnel Benefits 28,809.61 1,100.00 29,909.61 57610.10.0010 Parks Manager 11,110.44 22,000.00 33,110.44 57610.20.0000 Personnel Benefits 23,278.96 3,000.00 26,278.96 57420.41.0000 Professional Services 6,250.00 1,000.00 7,250.00 57680.95.0000 Interfund Rents and Leases 14,502.30 3,000.00 17,502.30 57610.95.0000 Interfund Rents and Leases 24,402.30 1,800.00 26,202.30 57610.47.0000 Public Utility Service 13,000.00 2,000.00 15,000.00 57420.44.0000 Advertising 500.00 2,200.00 2,700.00 57610.31.0000 Office & Operating Supplies 3,500.00 2,667.00 6,167.00 40,667.00 Reason for Appropriation/Extension Parks & Recreation is asking for an increase in the operating transfer from the General Fund to cover increased personnel costs. Due to a new UFCW contract there was an increase to Recreation salaries and benefits of approximately $3,000. The Parks & Recreation Manager is retiring at the end of December 2005. Anticipated cost of Vacation and Sick payout along with associated benefits will increase these costs approximately $25,000. Revenue: Youth Activities - Recreation: increased participation & fees for youth soccer, basketball and recreation youth programming. Memorial Field I increase in special events & miscellaneous uses of the stadium. Expenditure: Pro Service - Recreation I new youth & adult programs with contracted instructors. Interfund Rents and Leases - Field Maintenance: Use of road department equipment for field maintenance projects at HJ Carroll Park and Memorial Field. Interfund Rents and Leases - Park Maintenance: Use of road department equipment for park maintenance projects at Lower Irondale Beach, Lower Oak Bay Park and Larry Scott Trail. Public Utility - Field Maintenance: Increased water use and cost for irrigation at H.J. Carroll Park & Memorial Field. Advertising - Recreation: Increased advertising for programs and services with Web Page and Newspaper Supplements. Office & Operating Supplies - Park Maintenance: Underestimated facility costs, increased public use of all park facilities, purchase of maintenance products, seed, fertilizers and plantings. ~ TO: BOARD OF COUNTY COMMISSIONERS Date: 11/03/05 RE: Request For Emergency Budget AppropriationlExtension and Amendment Employee Benefit Reserve DepartmentlFund Name 505-000-010 Fund Number Commissioners: (check all that apply) EI Please be advised that after a thorough examination of my current budget it appears that the amount allocated is insufficient to pay necessary expenses of this department for this year. After a careful examination of aU the expenditures within the department budget with respect to present and future needs, I find that my budget is short. Therefore, I request an emergency appropriation and budget extension in the amount $50,000.00 for this current year for the reason(s) outlined below. EI For funds other than Current Expense -- Is there enough Fund Balance (unencumbered cash) to cover this additional expenditure? Yes." No o Please be advised that a revenue source (i.e. grant, new fee) has been received by this department which was not included in the annual budget at the time it was prepared. Therefore, I request an emergency appropriation and budget extension in the amount of to include this new revenue in the budget this year asoutIined below. BARS # Revenue Description Current Bu et Revision New Budget $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 BARS # Expenditure Description 51721.41.0000 DRS Claims Current Bud et $20,000.00 $20,000.00 Revision New Budget $50,000.00 $70,000.00 $0.00 $0.00 $0.00 $0.00 $50,000.00 $70,000.00 Reason for A ro riation/Extension This fund needs to payout LEOFF 1 retiree medical, and PERS 1 retirement excess compensation costs. We have not yet been billed for David Goldsmith or Ken Sukert. Respectfully submitted, h~&~. . (\/)" I) . /1; () ..., ..-.._--'"...~.....--.."--_..._---_...,....,",....""'....."~""',,...,,',,..,....."....----...--.-.-........---