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HomeMy WebLinkAboutSept. 1998 - MinutesJEFFERSON COUNTY PARKS & RECREATION ADVISORY BOARD MINUTES FOR SEPTEMBER 9, 1998 A. OPENING BUSINESS Chair David Whipple called the meeting to order at 12:09 p.m. in the BOCC Chambers of the Jefferson County Courthouse, Port Townsend, Washington. Members Present: David Whipple, Dick Broders, Judy French -Scott, Kate Spear, Karen Kautzman, Rick Tollefson, Jr., Char Laughlin Members Absent: Frank Trafton Staff Present: Warren Steurer, Klara Fabry, Terry Duff, Jefferson County Public Works Guests: Linda Ferns, Gatheringplace; Susan Claire Walker, Wild Olympic Salmon; Marjorie Rogers, Tri-Area Garden Club. Minutes: Minutes of the August 12, 1998 meeting were reviewed/approved. Quorum: There was no quorum. B. OLD BUSINESS H.J. Carroll Park: Warren Steurer reported the staff is busy finishing some of the first phase projects for the Grand Opening on Saturday, September 19, 1998. He has been working with Karen Archer,, on organizing the event. The softball challenge, which was an idea of Scott Wilson and Warren, should raise $2,000 for the park. Some other events are a morning 5K fun run, a soccer game, picnicing, and kite flying. Wild Olympic Salmon and Chimacum Band Supporters will have concession stands. Speakers for the day are: the BOCC, the Director of Public Works, Jack Carroll, a Wild Olympic Salmon representative, Rick Tollefson for the PAB, and Warren. There was a brief discussion about parking for the event. Larry Scott Trail.- Judy French -Scott reported the grand opening was quite successful and feedback has been positive. Dan Harpole mentioned to Judy that the chlorine pipeline project (which is the utility corridor) is being made into a trail. She also mentioned other trail projects in the city were occurring simultaneous to the Larry Scott Trail opening. David Whipple said statistical data of Larry Scott Trail users might be useful. There was some discussion about the possibility of household waste in the trail trash cans. Judy asked the PAB to carefully review future road vacations for trail significance. Klara Fabry announced the BOCC has agreed to include in the contract with a Board consultant the development of a conceptual trail master plan. After-School/Summer Best Self Program: Rick Tollefson reported three candidates were interviewed for the coordinator position. The program is scheduled to start in June 1999 and is planned to be a coordinated effort between Parks, Law and Justice, school districts, and the sheriff. He will plan to make a presentation on the program to the PAB in the future. Gibbs Lake: Warren reported Will Butterfield is working with the DNR to get an agreement on a trail corridor at Gibbs Lake as well as other trails for the comprehensive trail plan. Jefferson County Fair: Warren thanked the PAB for staffing the booth at the fair. Warren reconunended the Gatheringplace display their calendars and/or the Dragon Tracks notebook at the County Fair. August Meeting: There was a brief discussion about low attendance at August PAB meetings. David Whipple suggested an alternative meeting for August such as touring park sites. Rick Tollefson suggested having an executive committee available if decisions are needed during the month. C. NEW BUSINESS Road Vacations: Terry Duff presented information on the proposed road vacation at Captain Temble's Lake Park between Cook Avenue and North of Jacob Miller Road. The Petitioner's reason for the request is for septic system placement off of Lake Avenue between blocks 27 and 28. A motion was made that the road vacation has no significance to Parks. The motion was seconded and approved. Community Park Grant - Gatherialgplace: Linda Ferris of the Gatheringplace reviewed the uses of grant dollars this year. The Gatheringplace presently serves about 12 severely developmentally disabled individuals in the community. The $1,575 grant they are requesting would be used to staff their group on revisiting Dragon Tracks sites as an educational activity and for litter pick up. They are also looking for other places where the disabled can volunteer such as at the Jefferson County Fair. Community Park Grant — LVild Olympic Salmon: Susan Walker presented a proposal for landscaping four areas surrounding the picnic shelter at H.J. Carroll Park. The landscape plans will include native plants, flowers, shrubs and trees. Their plan also includes the creation and placement of interpretive signage along the park trail leading up to the shelter and along the forest trail to Chimacum Creek. Along with a S2,000 grant, Wild Olympic Salmon would be responsible for maintenance and watering responsibility for one year. The future vision is to commission an artist to create, large, climbable fish sculptures along the meandering path in the wildflower meadow. David Whipple questioned use of a front end loader in the list of expenses. Susan explained a backhoe has since been substituted for grading rough areas and the cost for that item would be reduced to roughly $300. Community Park Grant -- Tri-Area Garden Club: Marjorie Rogers reviewed the picnic grove project at H.J. Carroll Park that was established from last year's park grant. This year's proposal is in response to the Park's request for a plan for the berms surrounding the commons area at H.J. Carroll Park. Marjorie reviewed the specific plantings and design plans for the four berms. The amount requested is $2,000. The Garden Club will accept watering responsibility for two years, after which time, the plantings will survive under natural climatic conditions. Warren asked how the plan might work with what Wild Olympic Salmon has proposed. Marjorie said the two groups have not coordinated their efforts, but their philosophies of using native plants are similar. Community Park Grant — Home Builders Association: Rick Tollefson presented the proposal for building a 10 x 10 wood -structured kiosk at H.J. Carroll Park for Parks to display their information. ivlost of the grant dollars will be used to purchase the clear roofing material. Rick mentioned the kiosk would be more like the picnic shelter in terms of roof slopes and shape and it is designed by the same architect. There was some discussion about the grant applications and the desire for a coordination of efforts on the projects at H.J. Carroll, including equipment if possible. Warren said he would like to receive more information from Wild Olympic Salmon on their coordination of efforts. Kate Spear made a motion that the PAB recommends the BOCC approve the four proposed community grant projects and that Wild Olympic Salmon's grant be contingent upon them returning to the PAB with their plan to ensure their coordination with other efforts. Jeff. Co. Parks & Recreation Advisory Board Minutes of September 9, 1998 Page 2 D. STAFF REPORTS Manager's Report: Warren reported all recreation camps were successful. The swim bus suffered when the pool was closed,. although other activities were scheduled. Memorial Field is in good shape and football and soccer have started. Recent activities at the field included the Kiwanis classic car show, the outdoor movie, and a bicycle group. The relationships with Security Services has just been completed and as of yesterday, $22,379 in camping fees were collected. This figure is above last year and the money goes into the Parks Improvement Fund. Budget planning for 1999 is in process. The Parks improvement budget will include a continuation of the community park grant project, a restroom improvement at Chimacum Park, as well as an additional parks maintenance worker. E. ADDITIONAL BUSINESS AND CORRESPONDENCE Oasis: David Whipple mentioned the idea of Oasis (a 501(c)(3) chartered agency) serving as an umbrella organization for smaller membership organizations. The organization could provide technical assistance, networking, insurance, grant writing, and marketing to assist small entities such as Friends of Larry Scott Trail. David encouraged individuals to contact him if interested and he may propose the idea more formally in the future. Oak Bay Park: Warren distributed and reviewed the letter from Ron Sikes of the Admiralty Audubon Chapter regarding the nomination of Oak Bay Park for one of Washington State's Important Bird Areas. Port Hadlock Lion's Club Park: Warren distributed and reviewed the letter from the Port Hadlock Chamber of Commerce. The letter states the Chamber's desire to assume responsibility and maintenance for the park on Indian Island. Kate Spear made a motion to support the Port Hadlock Chamber of Commerce assuming responsibility for and maintenance of Lion's Club Park on Indian Island with a request that the Chamber submit new signage designs to Parks for prior approval. Rick Tollefson recommended a letter be sent from Parks to the remaining Lion's Club for their care and maintenance of the park. F. ADJOURNMENT The meeting adjourned at 2:00 p.m. The nextmeeting is scheduled for Wednesday, October 14, 1998. Jeff Co. Parks & Recreation Advisory Board Minutes of September 9, 1998 Page 3