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HomeMy WebLinkAboutJune 1999 - MinutesJEFFERSON COUNTY PARKS & RECREATION ADVISORY BOARD MINUTES FOR WEDNESDAY, DUNE 9, 1999 I. OPENING BUSINESS Chair Frank Trafton, Jr. called the meeting to order at 12:10 p.m. in the basement conference room of the Jefferson County Courthouse, Port Townsend, Washington. Members Present: Frank Trafton, Jr., Karen Kautzman, Dick Broders, Judy French -Scott, Char Laughlin, Randy Kline, Rick Tollefson, David Whipple Staff Present: Tim Black, Warren Steurer, Phil Saxton, Jefferson County Public Works Guests: Commissioner Dan Hatpole Minutes: Minutes of the May 12, 1999, meeting were reviewed/approved. Quorum: There was a quorum. Agenda: The addition of Parks Rules and Fees Discussion from Warren Steurer H. OLD BUSINESS A. H.J. Carroll Park: Advisory Board. The advisory board meets the second Monday of every month. All PAB members are welcome to attend. Playground. The Family Play Date was successful with large volunteer support from County Parks staff, Domestic Violence, and the Tri-Area Preschool Co-op. Contributions for the , playground area and equipment now total $6,400 (including the $2,000 park grant) and fund- raising efforts will continue toward the goal of $10,000. Restroom/Concession: Warren and Valerie Green continue to work together on the project along with architect Guy Hupy. Drawings for the full -capacity restroom and concession shell building are near completion. Septic permits and design are complete and the system will be placed in the buffered area inside the tree line. 4. Aquatic Center: The next meeting is Thursday, from 4:00 — 6:00 at the WSU Extension Office and will include a presentation on feasibility studies. 5. Field and Recreation: Barriers are needed to control vehicle vandalism. Tim Black reported the fields require a lot of fertilizer during the first three years. 6. Other: Windemere Real Estate volunteers will contribute approximately 45 hours on repairing the lower -level trail and laying crushed rock. Mike Thorniley wants to add tournament horse- shoe pits with volunteer labor. There are many requests to reserve the Wild Olympic Salmon picnic shelter. B. Larry Scott Trail: An advertisement has been placed for a dedicated staff person on this project. There continues to be a lot of trail usage. C. Gibbs Lake: The Quimper Trails group contributed another 30 hours of general trail maintenance work on Sunday. Signs are made, but have not yet been posted. D. Off -Leash Area: Char Laughlin reported a petition has been created and will soon be posted. Friends of the Animal Shelter have organized a Pet Fair at H.J. Carroll Park for July 24. Judy French - Scott recommended a demonstration off -leash area in the northeast corner. E. Paragliding Peninsula Skysailors: Warren distributed copies of the PAB motion sent to the BOCC in support of the concept. The BOCC expressed their interest in the project and requested a strategy to move the project forward, including contacting Whidbey Island about their public process. Dan recommended Warren also contact Jim Farmer on the state level. F. City Parks & Recreation: Char Laughlin reported a project manager will be hired for the 35`h Street Park and the project will now go to engineering. Dan reported the BOCC signed the amended agreement with the City. The impervious surface at the present site will be a big issue. Chuck Henry and a group of citizens are working with the City to consider the old dog pound site for the basketball courts. If there is a change of location, it is thought that the project could move forward more quickly and at a lesser cost G. Chimacum Creek IAC Grant: Warren distributed copies of the PAB motion supporting the site plan and concept. The BOCC approved the submission of the County's name on the IAC application. Mium Rubin -Crump has contracted with the County to work on the formal application due June 17 and will work with Joe Breskin. H. Best Self/Yippee Program: The next meeting is June 10. An advertisement was placed in The Leader about the Quilcene program. I. County and City Parks District: Dan Harpole reported the City and County have met twice and the next meeting is July 20. There is general recognition that capital facilities is the highest priority. Rick Tollefson asked that there be consideration to activities for youth in the Tri Area. J. Labyrinth: There was discussion about placement of the labyrinth. There was support for a site in the northwest corner. 111 eDI'A'A t R110 *. l A. Parks and Recreation - Rules and Regulations: Warren distributed copies of Recommendations for Rules and Regulations at H.J. Carroll Park, Parks and Rec. Field Fees, and the related ordinance. The increase in requests for use of H.J. Carroll Park are forcing a review of the structure. The current ordinance only covers events at Memorial Field, but it gives the County authority to establish fees that correspond with staff and materials. He said it is also important for the County to better monitor the use of County Parks for personal gain (as a site to conduct business and charge for services). He will plan to send to the BOCC his recommended changes. PAB questions and concerns were: 1. Should the fee structure be the same for Memorial Field and HJ Carroll fields given the difference of restricted entry at Memorial Field? Warren responded the kiosk at H.J. Carroll Park will provide information and signage could also be placed on the field indicating the reservation. 2. The perception that the public pays through taxes and will pay again through use fees. Warren said fees aren't -intended to hinder programs, but to get special interest groups to pay a minor fee for their usage. 3. Suggestion to call it a reservation or maintenance fee instead of a use fee. 4. Consider not charging non -profits or local non -profits. B. Road Vacation: Terry Duff reviewed the information on the road vacation of the alley off Prospect Avenue. David Whipple made a motion that the road vacation has no significance to Parks. The motion was seconded and approved. IV. STAFF REPORTS Jeff. Co. Parks & Recreation Advisory Board Minutes of June 9, 1999 Page 2 A. Field and Recreation: Memorial Field is recovering after minor carnival damage. Eighty kids participated in Safe Night at the Rec Center and 26-30 stayed overnight. Tim gave credit for the successful event to the efforts of Rec Coordinator Sue Lindsey who staffed the event and arranged for food and prize donations. Tim displayed the program boxes which will be placed throughout the County with camp and recreation program information. B. Manager's Report: Molly Hilt will return from maternity leave on July 2nd. Campsites are quiet. Camp revenues of $7,200 have been collected so far which is ahead of last year. Security Services has been discontinued and the sheriff and staff will pick up the additional work and save $3,700. To help offset maintenance expense, it is suggested that winter overnight campers at Lower Oak Bay pay a winter rate fee of $6 starting this October. V. ADDITIONAL BUSINESS AND CORRESPONDENCE Warren reported the County is advertising for a District 1 Parks Advisory Board position. Next month, the PAB will consider whether to hold the August 11 meeting due to busy summer schedules. 1 1 11,1►lu ► 1 The meeting adjourned at 1:55 p.m. The next meeting is scheduled for Wednesday, July 14, 1999. Jeff. Co. Parks & Recreation Advisory Board Minutes of June 9, 1999 Page 3