HomeMy WebLinkAboutWashington State Administrative Office of the Courts (AOC) 080822r
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INTERAGENCY AGREEMENT ICA23863
BETWEEN
WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS
AND
JEFFERSON COUNTY SUPERIOR COURT
FOR THE SUPPORT OF
FAMILY AND JUVENILE COURT IMPROVEMENT PLAN (FJCIP)
THIS AGREEMENT is entered into by and between the Washington State Administrative
Office of the Courts (AOC) and Jefferson County Superior Court (Court).
PURPOSE
The purpose of this agreement is to engage the services of the Court to improve and support
family and juvenile court operations as set forth in the Family and Juvenile Court Improvement
Plan (FJCIP) legislation RCW 2.56.220-230.
Funds received under this agreement may only be used to supplement, not supplant, any other
local, state or federal funds received for the Court.
DESCRIPTION OF SERVICES
The Court will;
a. Assign a Chief Judge for the family and juvenile court for a minimum term of two (2)
years;
b. Hire a FJCIP Coordinator within a timeframe acceptable to both AOC and the Court,
provide that Coordinator with training in the area of family and juvenile law and, ensure
that Coordinator participates in specialized Coordinator trainings offered by AOC,
including the FJCIP Coordinator Community of Practice;
c. Document that all court commissioners and judges serving in the county's FJCIP
project have completed a minimum of 30 hours of specialized training in dependency
and family law related topics as required under RCW 2.56.230,
d. Implement the principle of one judicial team hearing all of the proceedings in a case
involving one family, especially in dependency cases;
e. Work with AOC Staff to support mutually agreed upon court improvement projects,
including data collection, evaluation, multi-disciplinary training and meetings of court
and community partners;
f. Submit a spending plan detailing the intended use of funds received under this
agreement to AOC by August 31, 2022;
g. Submit a report comparing actual expenditures with the submitted spending plan to
AOC by June 30, 2023;
h. Submit or update a ''local improvement plan" identifying the specific staffing, facility,
case management and/or operational improvement(s) that the Court intends to
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accomplish during this project, and identifying which Unified Family Court (UFC)
principle(s) are targeted.
The Court's local improvement plan shall:
1. Identify case types that will be impacted (family, juvenile or both);
2. Explain what the local improvement is and how it will enhance current court
operations;
3. List the specific UFC principle(s)the local improvement is targeted to meet;
4. Describe potential barriers to implementing the local improvement;
5. Describe measurable outcomes for which data will be collected;
6. Develop and document a plan to identify those children who have been in foster
care for at least 15 of the past 22 months; and
7. Be finalized and provided to AOC by August 31, 2022.
The Court shall submit to the AOC semi-annual reports of court's activities and progress on
measurable outcomes related to Family/Juvenile Court activities during the preceding quarter.
Semi-annual reports are due September 30, 2022 and March 31, 2023.
PERIOD OF PERFORMANCE
The period of performance under this Contract shall be from July 1, 2022 through June 30,
2023.
COMPENSATION
a. AOC shall reimburse the Court a maximum of$31,000 for FJCIP coordinator salary and
benefits costs incurred during the term of this agreement.
b. The Court shall submit invoices to AOC for expenditures no more frequently than monthly,
and no less frequently than quarterly. Invoices shall be submitted on state form A-19.
c. Before payment can be processed, properly-completed A-19 invoices must be submitted
to payablesna courts.wa.gov
d. If this agreement is terminated, the Court shall only receive payment for performance
rendered or costs incurred in accordance with the terms of this agreement prior to the
effective date of termination.
e. The Court shall maintain sufficient backup documentation of expenses under this
agreement.
f. Payments made by AOC within 30 days of receipt of a properly-completed A-19 invoice
shall be deemed timely.
G. AOC, in its sole discretion and upon notice, may initiate revenue sharing and reallocate
funding among recipients of funding governed by the Family and Juvenile Court
Improvement Plan legislation. If, in AOC's assessment, the Court is unlikely to expend
the maximum agreement amount, AOC may reduce the maximum agreement amount.
AOC may increase the maximum agreement amount if additional funds become
available.
APPROPRIATIONS
The terms of this Agreement are contingent upon sufficient appropriations and authorization
being made by the Legislature of Washington State (Legislature) for the performance of this
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Agreement. If sufficient appropriations and authorization are not made or removed by the
Legislature, this Agreement will terminate immediately upon written notice being given by the
AOC to the Court. The decision as to whether appropriations are sufficient to perform the
duties under this Agreement is within the sole discretion of AOC.
INDEPENDENT CAPACITY
The employees or agents of each party who are engaged in the performance of this
Agreement shall continue to be employees or agents of that party and shall not be considered
for any purpose to be employees or agents of the other party.
AGREEMENT ALTERATIONS AND AMENDMENTS
This Agreement may be amended by mutual agreement of the parties. Such amendments
shall not be binding unless they are in writing and signed by personnel authorized to bind each
of the parties.
RECORDS, DOCUMENTS, AND REPORTS
The Court shall maintain books, records, documents and other evidence of accounting
procedures and practices which sufficiently and properly reflect all direct and indirect costs of
any nature expended in the performance of this agreement. These records shall be subject at
all reasonable times to inspection, review, or audit by personnel duly authorized by the AOC
and the Office of the State Auditor, or so authorized by law, rule, regulation, or agreement. The
Court will retain all books, records, documents, and other material relevant to this agreement
for six years after settlement, and make them available for inspection by persons authorized by
this provision.
RIGHT OF INSPECTION
The Court shall provide right of access to its facilities to the AOC, or any of its officers, or to
any other authorized agent or official of the state of Washington at all reasonable times, in
order to monitor and evaluate performance, compliance, and/or quality assurance under this
agreement.
DISPUTES
Disputes arising under this Agreement shall be resolved by a panel consisting of one
representative from the AOC, one representative from the Court, and a mutually agreed upon
third party. The dispute panel shall thereafter decide the dispute with the majority prevailing.
Neither party shall have recourse to the courts unless there is a showing of noncompliance or
waiver of this section.
TERMINATION
Either party may terminate this Agreement upon thirty (30) days written notice to the other
party. If this Agreement is so terminated, the parties shall be liable only for performance
rendered or costs incurred in accordance with the terms of this Agreement prior to the effective
date of termination.
GOVERNANCE
This Agreement is entered into pursuant to and under the authority granted by the laws of the
state of Washington and any applicable federal laws. The provisions of this Agreement shall be
construed to conform to those laws.
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In the event of an inconsistency in the terms of this Agreement, or between its terms and any
applicable statute or rule, the inconsistency shall be resolved by giving precedence in the
following order:
a. Applicable state and federal statutes and rules;
} b. Description of Services; and
c. Any other provisions of the agreement, including materials incorporated by reference.
ASSIGNMENT
The work to be provided under this Agreement, and any claim arising thereunder, is not
assignable or delegable by either party in whole or in part, without the express prior written
consent of the other party, which consent shall not be unreasonably withheld.
WAIVER
A failure by either party to exercise its rights under this Agreement shall not preclude that party
from subsequent exercise of such rights and shall not constitute a waiver of any other rights
under this Agreement unless stated to be such in a writing signed by an authorized
representative of the party and attached to the original Agreement.
SEVERABILITY
If any provision of this Agreement, or any provision of any document incorporated by reference
shall be held invalid, such invalidity shall not affect the other provisions of this Agreement
which can be given effect without the invalid provision and to this end the provisions of this
Agreement are declared to be severable.
ENTIRE AGREEMENT
This agreement contains all the terms and conditions agreed upon by the parties. No other
understandings, oral or otherwise, regarding the subject matter of this agreement shall be
considered to exist or to bind any of the parties to this agreement unless otherwise stated in
this agreement.
COUNTERPARTS
Each party agrees that a facsimile (FAX) or scanned transmission of any original document
shall have the same effect as the original. Any signature required on an original shall be
completed and sent to the other party, as applicable, when a facsimile copy has been signed.
The parties agree that signed facsimile or scanned copies of documents shall be given full
effect as if an original.
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CONTRACT MANAGEMENT
The program managers noted below shall be responsible for and shall be the contact person
for all communications regarding the performance of this Agreement:
AOC Project Manager I Court Contract Manager
Kelly Warner-King Barbara Carr
PO Box 41170 PO Box 1220
Olympia, WA 98504 Port Townsend, WA 98368-0920
kelly.warner-king@courts.wa.gov Ocarr@co.jefferson.wa.us
(206) 920-2414 ', Phone
AGREED:
ADMINISTRATIVE OFFICE JEFFERSON COUNTY
OF THE COURTS
Egg/Z7
Signature iP ante Signature Date
Dawn Marie Rubio Heidi Eisenhour
Name Name
State Court Administrator Chair Board of County Commissioners
Title Title
Approved as to form only:
0.
July 30, 2022
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
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Consent Agenda
Juvenile Services
Jefferson County
Board of County Commissioners
Agenda Request
To: - Board of County Commissioners
Mark McCauley, County Administrator
From: Barbara Carr, Juvenile Court Administrator
Agenda Date: August 8, 2022
Subject: Interagency Agreement# ICA 23863
Family and Juvenile Court Improvement Plan
STATEMENT OF ISSUE:
The FJCIP program is been funded by the Administrative Office for the Courts. The
program supports efforts to improve court functioning in the area of dependency and
other civil matters. Our funding for this program reflected in this year's contract is a
doubling of what we have had in the past. This supports my request to AOC based on
my need to increase the hours performed by this staff person. These funds will provide
one-half of this now 40-hour employee, Meagan Ryan, Family Court Program Assistant.
ANALYSIS:
None.
FISCAL IMPACT:
This revenue will be included in my budget for 2023, as well as associated expenditures
and I would plan to make any fourth quarter adjustments for 2022 that would be
required.
RECOMMENDATION:
That the Board sign three originals of this Interagency Agreement with the Administrative
Office of the Courts.
R EWE
McCauley, County Administrator Date
Julie Shannon
From: Philip Hunsucker <PHunsucker@cojefferson.wa.us>
Sent: Saturday, July 30, 2022 9:24 AM
To: Barbara Carr
Cc: Julie Shannon; Carolyn Gallaway; Adiel F. McKnight; Laura Mikelson
Subject: AOC - Juvy Services
Attachments: Administrative Office of the Courts (AOC) for Juvenile Services.lfe; Administrative Office
of the Courts (AOC) for Juvenile Services - PAO SIGNATURE.pdf
Barb:
This contract has been approved. Please replace the signature page with the one attached.
Philip
pronouns: he/him/his
Philip C. Hunsucker
1-' " Chief Civil Deputy Prosecuting Attorney
Jefferson County Prosecuting Attorney's Office
P.O. Box 1220, Port Townsend,WA 98368
Ph: 360-385-9219 (direct)
All e-mail sent to this address has been received by the Jefferson County e-mail system and is therefore subject to the Public Records Act,a state law
found at RCW 42.56. Under the Public Records law the County must release this e-mail and its contents to any person who asks to obtain a copy(or for
inspection)of this e-mail unless it is also exempt from production to the requester according to state law, including RCW 42.56 and other state laws.
1
CONTRACT REVIEW FORM Clear Form
(INSTRUCTIONS ARE ON THE NEXT PAGE)
CONTRACT WITH: Administrative Office of the Courts(AOC) Contract No: JS/AOC FJCIP
Contract For: Family&Juv. Court Improvement Plan (FJCIP) Term: August 31,2022-June 30, 2023
COUNTY DEPARTMENT: Juvenile Services
Contact Person: Barbara Carr
Contact Phone: X190
Contact email: bcarr@coefferson wa us
AMOUNT: included in Budget for 2023 PROCESS: Exempt from Bid Process
Revenue: Cooperative Purchase
Expenditure: — Competitive Sealed Bid
Matching Funds Required: _Small Works Roster
Sources(s)of Matching Funds ` Vendor List Bid
Fund# RFP or RFQ
Munis Org/Obj —Other:
APPROVAL STEPS:
STEP I: DEPARTMENT CERTIFIES CO PLIANCE WITH JCC 3.55.080 AND CHAPTER 42.23 RCW.
CERTIFIED: N/A; ( t
Sig5(4021‘41
re "'` Date t
STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE
COUNTY (CONTRACTOR) HAS NOT BEEN DEBARRED BY ANY FEDERAL, STATE, OR LOCAL
AGENCY. - C
CERTIFIED: U N/A: E (( ,rliwfq4
Sign St ure
�..
STEP 3: RISK MANAGEMENT REVIEW(will he added electronically through Laserfiche):
Electronically approved by Risk Management on 7/27/2022.
State language - cannot change.
STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laaerfiche):
STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND
PROSECUTING ATTORNEY(IF REQUIRED).
STEP 6: CONTRACTOR SIGNS
STEP 7: SUBMIT TO BOCC FOR APPROVAL
1
Board of County Commissioners
f70N
�� 1820 Jefferson Street
4, PO Box 1220
Port Townsend, WA 98368
A- Brotherton,
Kate Dean,District 1 Heidi Eisenhour,District 2 GregDistrict 3
NG
August io,2022
Administrative Office of the Courts(AOC)
Attn: Kelly Warner-King, Project Manager
kelly.warner-king@a court,wa.gov
PO Box 41170
Olympia,WA 98504-1170
Re: AGREEMENT re: Family and Juvenile Court Improvement Plan(FJCIP); In the Amount of$31,000 approved
in the 2023 Budget;Jefferson County Juvenile Services;Administrative Offices of the Courts(AOC)
Dear Ms.Warner-King,
Enclosed are two (2) Originals re:AGREEMENT re: Family and Juvenile Court Improvement Plan (FJCIP); In the
Amount of$31,00o approved in the 2023 Budget;Jefferson County Juvenile Services;Administrative Offices of
the Courts(AOC)
Please sign both(2)Originals. Keep one(1)Original for your own records and please return the other signed
Original to the following address:
Jefferson County Commissioners Office
Attn:Julie Shannon
PO Box 1220
Port Townsend,WA. 98368
Please contact our office if you have any questions.
That, im,
Julie- hannon
Executive Secretary II
Jefferson County Commissioners Office
360 385 Too
jshantiOn@co a fer$Q11W . s
Enclosure
Phone (360) 385-9100 Fax (360) 385-9382 jeffbocc@co.jefferson.wa.us