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Home My WebLink AboutWashington State Department of Transportation (WSDOT )Supp No. 1 re: Quil River Bridge - 080822 ,, _ ....ROfivrafg CA W grg ,,? d_, f/VA.L., 4111111 ashington State Agreement Local Agency Department of Transportation 9 Y g reement Supplement pp meat Agency Suppiement fum6er 1 Jefferson County ederai d roleCt Number Agreement f�tumber CFDA No. 20.205•Highway Planning BRS-Q161(fl10) LA10280 and Construction All provisions in the basic agreement remain in effect except as modified by this supplement. The Local Agency certifies that it is not excluded from receiving Federal funds by a Federal suspension or debarment (2 CFR Part 180).Additional changes to the agreement are as follows: Project Description Name Little Quilcene Bridge Replacement Length 0.15 .7 Termini Center Road milepost 14.55 to 14,70 Description of Work / No Change Reason for Supplement The consultant fee proposal for project design and permitting exceeds the Agency's estimate by S300,000,largely due to permitting /1 and stormwater changes,related to PGIS requirements,which occurred subsequent to the grant award.See attachment for details. �J Are you claiming indirect cost rate? I Yes / No Project Agreement End Date December 31,2026 Advertisement Date Estimate of Funding 'P Type of Work (1) (2) (3) (4) (5) _ Previous Estimated Total Estimated Agency Estimated Federal Agreement/Suppl, Supplement Project Funds Funds Funds flEr _ 64,500.00 64,500.00 64,500.00 , .4, Consultant 292,000,00 230,314.00 522,314.00 522,314.00 FederatXid a 0.00 u Participation Ratio for PE S� r��es__ 10,000.00 10 000.00 10,000.00 .Total PE Cost Estimale_(a.b+vi _ _ 366,500.00 230,314.00 596,814.00 0.00 596,814.00 Right oi1Nay A.-n 0.00 iZ" Oilier 0.00 Federal Aid —__ FPederal Aid ' Qther 0,00 Ratio for RW State Services 0.00 cl t Total'FM Cos.Estimate lf'4hjL_.__' OM 0 00 0.00 0.00 0,00 Construction __ __ Sirar.__ o.Uo Other 0.00 m.Other 0.00 ecrerai7ltd Participation n,Other 0.00 RatioforCN ' Agency 0.00 ',_State .ervicgs 0.00 '. 'al CN Cost Es inte_ljot+m+n+v L 0.00 0.00 0,00 0.00 0,00 r.Total Project CPSLESILM.Dieietitt4 366,500,00 230,314.00 596,814.00 0.00 596,814.00 The Local Agency further stipulates that pursuant to said Title 23, regulations and policies and procedures,and as a condition to payment of the Federal funds obligated,it accepts and will comply with the applicable provisions. Agency ciat Washington State Department of Transportation By 141 . - By Di itall si ned by Title _....--e Heidi Eisenhour,Chair Board of County Commissioners Director, Local Program Stephanie Stephanie gax Agent Da a Approved!A to form only: Date Executed Tax Date:202 " g 11'� C "'_._ 13:34:28 07'00' 2 00 July 30,2022 DOT Fomi 140-041 Philip C.Hunsucker, Date Page 1 Revised 04/2022 Chief Civil Deputy Prosecuting Attorney 'Agency Supplement Number Jefferson County 1 Federal Aid Project Number Agreement Number CFDA No. 20.265-Highway Planning BRS-Q161(010) LA10280 and Construction VI. Payment and Partial Reimbursement The total cost of the project, including all review and engineering costs and other expenses of the State, is to be paid by the Agency and by the Federal Government.Federal funding shall be in accordance with the Federal Transportation Act, as amended, 2 CFR Part 200.The State shall not be ultimately responsible for any of the costs of the project.The Agency shall be ultimately responsible for all costs associated with the project which are not reimbursed by the Federal Government. Nothing in this agreement shall be construed as a promise by the State as to the amount or nature of federal participation in this project. The Agency shall bill the state for federal aid project costs incurred in conformity with applicable federal and state laws. The agency shall minimize the time elapsed between receipt of federal aid funds and subsequent payment of incurred costs. Expenditures by the Local Agency for maintenance,general administration, supervision, and other overhead shall not be eligible for federal participation unless a current indirect cost plan has been prepared in accordance with the regulations outlined in 2 CFR Part 200-Uniform Admin.Requirements,Cost Principles and Audit Requirements for Federal Awards, and retained for audit. The State will pay for State incurred costs on the project. Following payment,the State shall bill the Federal Government for reimbursement of those costs eligible for federal participation to the extent that such costs are attributable and properly allocable to this project.The State shall bill the Agency for that portion of State costs which were not reimbursed by the Federal Government(see Section IX). VII.Audit of Federal Consultant Contracts The Agency, if services of a consultant are required,shall be responsible for audit of the consultant's records to determine eligible federal aid costs on the project.The report of said audit shall be in the Agency's files and made available to the State and the Federal Government. An audit shall be conducted by the WSDOT Internal Audit Office in accordance with generally accepted governmental auditing standards as issued by the United States General Accounting Office by the Comptroller General of the United States; WSDOT Manual M 27-50,Consultant Authorization,Selection,and Agreement Administration; memoranda of understanding between WSDOT and FHWA; and 2 CFR Part 200.501 -Audit Requirements. If upon audit it is found that overpayment or participation of federal money in ineligible items of cost has occurred,the Agency shalt reimburse the State for the amount of such overpayment or excess participation. IX. Payment of Billing The Agency agrees that if payment or arrangement for payment of any of the State's billing relative to the project(e.g., State force work, project cancellation, overpayment,cost ineligible for federal participation, etc.)is not made to the State within 45 days after the Agency has been billed,the State shall effect reimbursement of the total sum due from the regular monthly fuel tax allotments to the Agency from the Motor Vehicle Fund.No additional Federal project funding will be approved until full payment is received unless otherwise directed by the Director, Local Programs. Project Agreement End Date-This date is based on your projects Period of Performance(2 CFR Part 200.309). Any costs incurred after the Project Agreement End Date are NOT eligible for federal reimbursement.All eligible costs incurred prior to the Project Agreement End Date must be submitted for reimbursement within 90 days after the Project Agreement End Date or they become ineligible for federal reimbursement. VIII. Single Audit Act The Agency, as a subrecipient of federal funds, shall adhere to the federal regulations outlined in 2 CFR Part 200.501 as well as all applicable federal and state statutes and regulations.A subrecipient who expends$750,000 or more in federal awards from all sources during a given fiscal year shall have a single or program-specific audit performed for that year in accordance with the provisions of 2 CFR Part 200.501. Upon conclusion of the audit, the Agency shall be responsible for ensuring that a copy of the report is transmitted promptly to the State. XVII.Assurances Local Agencies receiving Federal funding from the USDOT or its operating administrations(i.e., Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration)are required to submit a written policy statement, signed by the Agency Executive and addressed to the State,documenting that all programs, activities and services will be conducted in compliance with Section 504 and the Americans with Disabilities Act(ADA). DOT Form 140-041 Page 2 Revised 0412022 Department of Public Works O Consent Agenda Page 1 of 1 Jefferson County Board of Commissioners Agenda Request To: Board of Commissioners Mark McCauley, County Administrator From: Monte Reinders, P.E., Public Works Director/County Engineer 7/ Agenda Date: August 8, 2022 Subject: Local Agency Agreement Supplement No. 1 for the Washington State Dept. of Transportation (WSDOT), Little Quilcene River Bridge Replacement, Project No. 18020970, County Road No. 931507 Statement of Issue: The attached Local Agency Agreement Supplement is necessary in order to receive needed additional funding for the Little Quilcene River Bridge Replacement. Analysis/Strategic Goals/Pro's Et Con's: The Little Quilcene River Bridge, located at Center Road MP 14.62, is classified as structurally deficient, functionally obsolete, and has load restrictions for single unit trucks. Replacement of this bridge is of high importance because Center Road is Jefferson County's main north-south route for freight mobility and the travelling public. Public Works has secured funding for project design and construction through the Federal Bridge Replacement and Rehabilitation (BRR) Program and is in the process of hiring a consultant for design and permitting. Due to changes in permitting and stormwater design, related to Pollution Generating Impervious Surfaces, which occurred after project funding obligation, the consultant fees are considerably higher than anticipated. This Local Agency Agreement Supplement will cover the cost increase. Fiscal Impact/Cost Benefit Analysis: This Supplement amount is $230,314 and will increase the funding for consultant design and permitting costs from $292,000 to $522,314. The Preliminary Engineering phase will be funded at 100% by the BRR. Recommendation: The Board is requested to sign the original of the Local Agency Agreement Supplement No. 1, and return to Public Works. Department Contact: Mark Thurston, P.E. Project Manager, 385-9210. Reviewe y: Mark McCauley, County Administrator Date CONTRACT REVIEW FORM Clear Form (INSTRUCTIONS ARE ON THE NEXT PAGE) CONTRACT WITH: Washington State Dept.of Transportation Contract No: fa, o70,A -N.7 Contract For: Little Quilcene River Bridge Replacement Term: COUNTY DEPARTMENT: Public'Ncwks Contact Person: Mark Thurston/Chris Spay Contact Phone: ext.210/Ext 208 Contact email: mthurston@co jeserson.wa us/cspaYtkoletferson via us AMOUNT: $230,314 PROCESS: _ Exempt from Bid Process Revenue: 180oo0o1o.33320.23.000o Cooperative Purchase Expenditure: 595 ._._, Competitive Sealed Bid Matching Funds Required: Yes Small Works Roster Sources(s)of Matching Funds Federal BRR Vendor List Bid Fund# RFP or RFQ Munis Org/Obj Jim ✓ Other:Local Agency Agreement supplement APPROVAL STEPS: STEP 1: DEPARTMENT CERTIF_ S CO 'LIANCE WI JCC 3.55.080 AND CHAPTER 2.23 RCW. CERTIFIED: a N/A:n Signature ate STEP 2: DEPARTMENT CERTIFIES THE PERSON PROPOSED FOR CONTRACTING WITH THE COUNTY (CONTRACTOR) HAS NOT BEEN DEB ED BY ANY FEDERAL, STATE, OR LOCAL AGENCY. CERTIFIED: 1 - N/A: guatut e— Date STEP 3:RISK MANAGEMENT REVIEW(will be added electronically through Laserfiche): d iL 6/L zz_ STEP 4: PROSECUTING ATTORNEY REVIEW(will be added electronically through Laserfiche): Electronically approved as to form by PAO on 7/30/2022. Contract amendment. STEP 5: DEPARTMENT MAKES REVISIONS & RESUBMITS TO RISK MANAGEMENT AND PROSECUTING ATTORNEY(IF REQUIRED). STEP 6: CONTRACTOR SIGNS STEP 7:SUBMIT TO BOCC FOR APPROVAL