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HomeMy WebLinkAboutApril 2003- MinutesJEFFERSON COUNTY PARKS & RECREATION ADVISORY BOARD MEETING MINUTES WEDNESDAY, APRIL 9, 2003 I. OPENING BUSINESS Acting Chair Rick Tollefson called the meeting to order at 12:00 PM in the Main Floor Conference Room of the Jefferson County Courthouse, Port Townsend, Washington. Members Present: Joan Linderoth, Mike Ryan, Bob Henderson, Rick Tollefson Member Absent: Brian Miller (Chair), Eileen Rogers (Vice Chair), Randy Kline Staff Present: Warren Steurer, Tim Black, Nik Worden of Public Works Guests: Commissioners Titterness and Wrinkle Quorum: There was a quorum Agenda: No changes Minutes: Joan Linderoth moved to approve the minutes of the March meeting. The motion was seconded and carried by unanimous vote. II. OLD BUSINESS A. Larry Scott Trail: Nik Worden reported that their project review for the very competitive Land and Water Conservation Fund Grant for 2004 went well. Matching funds must be identified by June 10. Staff may ask the BOCC to certify the match, but refrain from spending grant funds until a match is acquired. In preparation for a final presentation on this grant, Staff is contacting five property owners for possible easements (Ed Edwards, Ferrell Gas, Norm and Teren McLeod, Donald Cooper). A public meeting/open house would be held the second week in May to discuss the trail route and the next segment (#3), which runs 3'/z miles from the highway bridge to the north end of Chevy Chase Golf Course. Adjacent property owners would receive notice of the meeting, and it will be advertised in the newspaper. There have been a few complaints about motorcycles using the Ramage property late in the night. Several trail sites received some of the 120-130 potted trees donated last year by Master Gardeners; the Trail Committee members and Master Gardener volunteers did plantings at the Mill Road trail crossing, the Thomas St. crossing, the horse coral by the Port, and at the new culvert under crossing on Discovery Road. Warren noted that Staff continues to receive a lot of calls regarding dogs on the trail and in parks in general. A County ordinance states that dogs need to be on a lease or otherwise under the control of the owner. New signs would be put on Larry Scott Trail and Staff is considering other signs reminding the public to be more responsible about their animals. He reminded that no dogs are allowed on athletic fields or at the swimming beach at Gibbs Lake. B. Chimacum Creek/Irondale Beach Park: The subcommittee had a March meeting at which Randy Johnson of the Department of Fish and Wildlife gave a PowerPoint presentation about habitat needs and the importance of beach restoration. Staff thought the presentation contained the project information required for the road vacation and that Fish and Wildlife should include this presentation when they resubmit their proposal. Public Works will hear the presentation on April 17`b at 10:00 AM. There was PAB interest in seeing the presentation. Mike Ryan said that while he has no objection to this project, he hears from many area residents that the site should be left as is. This committee will meet again on April 17`h at 5:30 PM at the Tri-Area Community Center, at which there will be a discussion of the previous meeting's presentation and in order to provide the PAB with feedback regarding Fish and Wildlife's proposal. C. H.J. Carroll Park: H.J. Carroll Park has been very busy with lots of field activities. Staff is working with labyrinth coordinators on creating a new, more suitable labyrinth area surrounded by trees, which should make room for another activity (such as skateboard or playground area). Warren noted that the City has applied for and will receive IAC funds to create a more permanent skateboard area at Point Hudson. Jim Whitaker is working with Staff on the possibility of providing a climbing rock at the park. Wild Olympic Salmon is working on the gardens surrounding their shelter. D. Community Network: Rick Tollefson reported that the youth program providers of the Healthy Youth Coalition meets tomorrow at 4:00 at the Jefferson County Library. Discussions will likely focus on the alcohol -related death of a Chimacum teen and the activities of a student -organized group called SADD (Students Against Destructive Decisions). He noted the teen center in Quilcene is temporarily without a facility, so efforts are underway to find a new site. There have also been discussions in the Birth-to-5 Committee about creating a family resource center at a proposed low-income housing development in Port Townsend called Laurel Heights. The State is likely to continue to fund Community Networks for the next biennium. On April 29, there will be a substance abuse forum at the Lutheran Church. E. Gibbs Lake: Warren Steurer said the last stages of the challenge course are being finished. The operation and procedures manual is being written. The WSU 4-H challenge course expert will next certify and train facilitators. F. Community Pavilion: Staff met yesterday on the pavilion project with representatives of the East Jefferson Rotary. They are still working on a good set of plans before getting permits. The Rotary is currently selling roses as a fundraiser G. Camping Fees: The new fee structure is being implemented. H. PAB By-laws: Warren Steurer reviewed changes to the Bylaws as agreed at the February meeting. Before formalizing these changes, he noted that the meeting secretary has asked to change the day of the regular meeting to the first Wednesday of every month to coincide with a change in her meeting schedule. Although the by-laws currently state that the meetings of the Board shall be held the first Wednesday of every month, the PAB has actually been meeting the second Wednesday for several years. Another change discussed in February was in the last paragraph of Section 2. Instead of saying "a leave of absence in excess of 90 days shall render the position unfilled," a suggestion was to revise it to say "an unexcused leave of absence in excess of ninety (90) days shall render the position unfilled." Bob Henderson moved to change Bylaws, Section 10. Sentence one should read "Regular meetings of the Board shall be held the first Wednesday of every month at 12:00 PM at the County courthouse in Port Townsend." The motion was seconded and carried by unanimous vote. Bob Henderson moved to change the Bylaws, Section 2. Sentence two should read "Any unexcused leave of absence in excess of ninety (90) days shall render the position unfilled, and it shall be filled as established in Section 2, Paragraph 2." The motion was seconded and carried by unanimous vote. I. Community Parks Grants: After briefly reviewing some of the past projects funded with these grants, Warren Steurer listed some suggestions for 2003 parks grants projects as follows. • Quilcene Community Center Playground — $2000 for improvements. Possible partners: 4-H and other community groups. Logger might be able to donate site work to thin trees in the area and use the felled trees to support the purchase of play equipment. • Courthouse Park Courts — $2000 for resurfacing. Possible partners: P.T. High School Community Service Project. • Teen summer dance program or outdoor concert/dance — $2000 for events in May —August. Partners: would be sought to help with planning and fundraising aspect of the event (service groups such as Kiwanis and Rotary, Boiler Room, teen centers). • Gibbs Lake Challenge Course — $2000 for Operations Manual, training, platforms, safety equipment. • Relocate Labyrinth at HJ — $1000 to deconstruct existing labyrinth and relocate to SE section. • Relocate dragon sculpture and salmon bell installation — $1000. Partners: Tom Jay and Mall Johani. Jeff. Co. Parks & Recreation Advisory Board Minutes of April 9, 2003— Page 2 There was interest in Staff checking with Linda Ferris of Gathering Place to determine their grant needs, since they have been funded for several years in a row through this program. Joan Linderoth moved to accept the proposed Community Park Grant projects as presented with the caveat that Staff would also contact the Gathering Place about their needs. The motion was seconded and carried by unanimous vote. J. 2003 Park and Recreation District: No report. III. NEW BUSINESS A. Board Business: Warren Steurer reported that David Whipple had resigned for personal reasons and that Frank Trafton, Jr. had chosen not to reapply for his expired term. Randy Kline and Eileen Rogers have been reappointed for two years. Rick Tollefson's term is up in October 24, 2003. Warren recognized the significant contributions of outgoing members David Whipple and Frank Trafton, Jr. The PAB now has two openings in District 3, which will be advertised. B. Summer Outdoor Concerts/Dances: Staff continues to work on this idea for an intergenerational event. C. Summer Recreation Programs: Tim Black reported on the following upcoming program plans. He also noted that there would be a Brad Brown men's hoop tournament at Chimacum High School this weekend: • Kids Fishing Day at Lake Leland with Trout Unlimited on June 7 ■ Brinnon in -school soccer camp near the end of the school year (2 hrs./day Monday - Friday) • Summer ball and games day camp will be expanded from four to six weeks (9-3:00 PM) for ages 7-13 • Skyhawks basketball camp for ages 7-13 at Chimacum School • Skyhawks mini -camp for ages 4-8 — covering softball, basketball and soccer • Skyhawks soccer camps again at H.J. Carroll Park and Junior Hawks soccer camp for younger kids • Assessment camp for baseball players (tentative), which might be done in conjunction with little league Pacific Coast Soccer Camp in summer at Memorial field for ages 5-14 • Camp Arnold camp (straight camp and wilderness camp) Salvation Army camp for ages 7-14 • Post player and guard basketball camps for girls and boys ages 8-10 at Rec. Center • Tennis camp, including adult lessons • Skateboard camp by Hard Line Skates • Three -on -three hoop tournaments in conjunction with outdoor dances at H.J. Carroll Park • Safe Night at the Rec. Center • Water Rocket camp later in summer • Late summer outdoor basketball league for different age levels IV. STAFF REPORTS — None V. ADJOURNMENT The meeting adjourned at 1:40 PM. The next meeting is Wednesday, May 7, 2003, Jeff. Co. Parks & Recreation Advisory Board Minutes of April 9, 2003— Page 3