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HomeMy WebLinkAboutJuly 2004 - MinutesJEFFERSON COUNTY PARKS & RECREATION ADVISORY BOARD MEETING MINUTES THURSDAY, JULY 15, 2004 I. OPENING BUSINESS Chair Eileen Rogers called the meeting to order at 12:02 PM in the Main Floor Conference Room of the Jefferson County Courthouse, Port Townsend, Washington. Members Present: Bob Henderson, Eileen Rogers (Chair), Joan Linderoth, Brian Miller, Mike Ryan, Judi Mackey Members Absent: Rick Tollefson (Vice Chair) excused, Judith Lutia Staff Present: Warren Steurer of Public Works Guests: Sabrina Hathaway, East Jefferson Little League; Larry Browning, Quimper Trails Association; Cleone Telling, South Jefferson Little League; Therese Diamond and Jim Ott, Northwest Kiwanis Camp; Chuck Preble, Peninsula Trails Coalition Quorum: There was a quorum Agenda: Bob Henderson moved to approve the Agenda with the addition of the item, Peninsula Trails Coalition Trail Handbook. The motion was seconded and carried by a unanimous vote. Minutes: Mike Ryan moved to approve the Minutes of June 2, 2004. The motion was seconded and carried by a unanimous vote. Eileen Rogers announced that Judith Lutia has been appointed as a new member representing District 3. II.OLD BUSINESS A. Larry Scott Trail. Staff is awaiting the results of the request for a $343K grant from IAC. If received, the grant would be matched with $30K in cash donations and other in -kind services. Another $368K grant from a Transportation Enhancement Account (TEA) is also expected. Trail work this year involves paving Segment 2 (adjacent to the highway starting at Thomas Avenue and continuing to Jacob Miller Road, including two spur trails that bypass the Highway 20 bridge). Asphalting versus chip sealing options are currently being considered. B. Irondale Beach: Two letters were received in response to the request for comments on the master plan and the determination of non -significance and environmental review. One was from the North Olympic Salmon Coalition and one from Ecology, both discussing the merits of having a boat ramp. The Port has indicated interest in seeking a grant to reconstruct their Hadlock boat ramp and improve their Mats Mats ramps. The Port has requested a letter of support from Jefferson County for the Port,s IAC application. There was further discussion of the development of the Heritage Boat campus as well as new resort designation at the Old Alcohol plant. The boat ramp alternative would remain in the plan for right now. On July 20d' from 7-8:30 at the Tri area Community Center, Fish and Wildlife would offer a public presentation on their plans for Chimcacum Creek beach Jeff. Co. Parks & Recreation Advisory Board Minutes of July 15, 2004 — Page 1 restoration. It is hoped that an explanation of the project could address some recent public concerns about access. C. H.J. Carroll Park. The facility has been very busy, including a recent County -sponsored 3-on-3 Basketball Tournament and Fun Run. The Rotary pavilion project is now being discussed for September and October. D. Gibbs Lake: The site has been very busy, including use by various groups and another facilitator training. Parks and Recreation manages the facility and reports being about half way to the anticipated $7,000 in revenue for 2004. So far, the additional Staff time spent scheduling this facility has been manageable. E. Memorial Field. This weekend the facility hosts the Andy Mackie Music Festival. The Tribes' canoe Paddle participants will be coming July 25th. Soccer camps and baseball programs have been held and Bellevue High School will use the facility for football practice Tuesday and Saturday. A youth concert is also being coordinated. F. ORV Update: Judi Mackey said she believes the ORV Focus Group is getting closer to determining their wants and needs in a facility. U.S. Forest Service Ranger David Craig, who was at a recent Brinnon/Quilcene Chamber meeting, offered his insights into the positive aspects of offering a site where there could be controlled, responsible off -road use. Warren said the group would continue to work on its mission, values, and purpose in addition to the site criteria. In the future, they will explore IAC funding for a feasibility study. Their next meeting is Tuesday, July 27 at 7:00 p.m. at the Tri Area Community Center. G. Quilcene Community Center: Warren reported that rehabilitation of the tennis court is being investigated in the hopes that resurfacing could be complete in August/ September. He showed a master plan developed in the mid-90s for a redesign of the Quilcene Community Center. Judy mentioned that at the meeting with the Chamber, Brinnon residents had asked about County services in that area, especially in light of their decreasing school enrollment. Demographics indicate that opportunities for Parks and Recreation will probably be found in the retired population, such as a walking track. Warren and Judy might have a fall meeting with a core group of citizens to talk about services. There was some interest in having a Parks meeting in that area. H. Conservation Futures Committee: Eileen Rogers summarized projects to be funded as a result of BOCC approval as was reported in the June 29 issue of the Peninsula Daily Dews. They approved the purpose of land at the entrance to Port Townsend as well as an increase to $80.5K in funding to purchase several parcels of land to add to the Quimper Wildlife Corridor. I. Joint Meetings with the City of Port Townsend Parks Advisory Board: There would be a joint meeting between the City of Port Townsend Parks and Recreation Advisory Board on August 4 at 7:00 PM at the Pope Marine Building in Port Townsend. The chairs of both committees would meet to prepare the agenda. She solicited topics from the Board and suggested highlighting the County's offering of recreational programs as well as its outreach to other areas of the County. A question was whether the Boards could discuss Jeff. Co. Parks & Recreation Advisory Board Minutes of July 15, 2004 — Page 2 opportunities for combining services. Warren identified Memorial Field and the Port Townsend Community Center as County facilities that primarily serve City residents. If there were services that overlap with the City, it would likely be with YMCA programs. Warren suggested a focus on issues that affect both the City and County, including funding. III. NEW BUSINESS A. Community Parks Grants 2004: Warren Steurer reviewed that a total of $10K is available for Community Parks Grants. The following presentations were given: • Sabrina Hathaway from the East Jefferson Little League (serving 300 youth ages 5- 18) requested a $2K grant for batting cages. She talked about the achievements of the girls and boys teams. Total project cost is $8.6K. Larry Browning from the Quimper Trails Association requested a $1.9K grant for equipment (weed eater and other non -mechanized tools) and trailer to be used for building and maintaining trails in Jefferson County. He displayed a bike trailer and some of the tools used. Warren indicated the need to have an inventory of tools purchased and asked that they be identified in some way as belonging to the QTA and to be returned to the County if the organization were to disband. Cleone Telling, South Jefferson Little League, requested a $lK grant toward the total estimated cost of $2K for plumbing and aluminum bleachers for use by the Little League and the public. She also talked about the desire to increase recreational opportunities at the site. Bob Henderson moved to award to the South Jefferson Little League a grant, increasing the amount from $1K to $2K. The motion was seconded and carried by a unanimous vote. • Therese Diamond and Jim Ott of the Northwest Kiwanis Camp requested $2K for facility improvements, including: taking down old tent platforms, moving and grading a bridge, new campfire areas in the woods, and new table benches. The improvements are hoped to improve the site for those with developmental disabilities as well as for use by the general public. Warren recognized the significant volunteer efforts of all of the groups. Judi Mackey moved to award $2K each to East Jefferson Little League, Quimper Trails Association, and the Northwest Kiwanis Camp. The motion carried by a unanimous vote. B. Peninsula Trails Coalition (PTC) Trail Handbook: Chuck Preble, President of PTC was present to discuss an adopt -a -trail agreement with Jefferson County, the purpose of which is to manage volunteer trail maintenance. While they currently only have three adoptees, he feels it is time to begin coordinating the adopt -a -trail program because all the various user groups (bicyclists, hikers, and horsemen) are on board. They are also advocating for the development of the Olympic Discovery Trail. In discussing the cost of maintaining such a trail corridor, he reviewed the Trail Maintenance Handbook, a work in progress that is important for setting consistent maintenance standards. Chuck noted that the Olympic Discovery Trail is a major highway for non -motorized transportation. While there are lots of different constituencies and owners of the various segments of the trail, a common view of the intent of the trail is important, as is the use of federal trail standards. Jeff. Co. Parks & Recreation Advisory Board Minutes of July 15, 2004 — Page 3 Bob Henderson moved to recommend Jefferson County enter into an adopt -a -trail agreement with the Peninsula Trails Coalition for the Larry Scott Trail. The motion carried by a unanimous vote. C. Broad Spit Acreage: Bob Henderson mentioned that several District 3 citizens have questioned the County's ability to utilize and benefit from retaining this undeveloped 43- acre property. Warren Steurer reviewed that access is by water only and there are no amenities on the site. There are also private and leased tide flats where there is commercial oyster growing, which makes creating an accessible public park challenging. IV. STAFF REPORTS Recreation: Current recreation activities are going well and include the Fishing Derby at Lake Leland in cooperation with Trout Unlimited, a Quilcene and Brinnon day camp, a Pacific Soccer Camp at Memorial Field, and an open outdoor volleyball at H.J. Carroll Park. Parks Staff is also working with citizens to provide a bottle rocket workshop, a drill -and -cheer camp, tennis camp, as well as an arts and crafts camp, including a tie -die shirt program. Nine youth attended Camp Arnold this summer. A preschool playtime is planned to start in September. In addition to coordinating the above activities, Matt Tyler is also making improvements to the website and in general at the Recreation facility. Eileen noted that letters to the editor by Matt Tyler had been published in both the Leader and the Peninsula Daily News. Manager's Report: Campgrounds are busy. There are new camp hosts at Oak Bay, but Lake Leland currently has none. There were no conflicts or injuries over the July 4'h holiday. V. ADJOURNMENT There being no further business, and upon a motion duly made, seconded and unanimously approved, the meeting adjourned at 2:00 PM. The next meeting is a joint meeting with the City Parks and Recreation Advisory Board on Wednesday, August 4, 2004 at 7:00 PM. Jeff. Co. Parks & Recreation Advisory Board Minutes of July 15, 2004 — Page 4 JEFFERSON COUNTY PARKS & RECREATION ADVISORY BOARD AGENDA July 15, 2004 12 noon to 2 p.m. 1" Floor Conference Room, Courthouse A. OPENING BUSINESS Call to order Introductions Roll Call Agenda Additions or changes Adoption Minutes Additions or changes Adoption B. OLD BUSINESS Larry Scott Trail Irondale Beach HJ Carroll Park: Warren Gibbs Lake/ Challenge Course: Warren Memorial Field Fairgrounds ORV Update Quilcene Park Project Community Network Conservation Futures Committee: Eileen R. P&R Advisory Board: Membership/ City PT, other C. NEW BUSINESS Community Park Grant (presentations) Trail Agreement with Peninsula Trails Coalition Summer Recreation Programs Other: D. STAFF REPORTS: Recreation Division / Parks Division F. ADDITIONAL BUSINESS AND CORRESPONDENCE G. SET NEXT MEETING DATE/ ADJOURNMENT