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HomeMy WebLinkAboutSept. 2006 - MinutesJEFFERSON COUNTY PARKS AND RECREATION ADVISORY BOARD MEETING September 61n, 2006 OPENING BUSINESS Judith Lucia, Chair, called the meeting to order at 12:00 pm in the County Commissioners Chambers, Jefferson County Courthouse, Port Townsend, WA. Members Present: Joan Linderoth; Brian Miller; Philip Siemion; Richard Stapf; Judith Lucia; Judi Mackey; Steve Crosland; Rick Tollefson Members Absent: None Staff Present: Matt Tyler Guests: Phil Johnson, County Commissioner Agenda: A new agenda item was presented by Joan Linderoth, regarding her interest in establishing a County dog park. A motion was made by Judi Mackey to approve the Agenda as amended; the motion was seconded by Rick Tollefson and was approved unanimously. Minutes: A motion was made by Judi Mackey to approve the minutes. It was seconded by Philip Siemion and approved unanimously. ROAD VACATION None CONSERVATION FUTURES FUND Matt Tyler stated that this board held a seat on the Conservation Futures Board that was currently open. The Board asked for more information and Matt Tyler agreed to find that information and email it to the Jefferson County Parks and Recreation Advisory Board (JCPRAB) REGULAR/OLD BUSINESS OHV STUDY Judi Mackey expressed concern about the location of the meeting on September 12tn, 2006, being in Port Townsend. Mackey said she wanted to have the meeting in South County because the two proposed alternatives are both located in South County, and it would be more convenient for interested members of the community to hold the meeting in South County. Mackey also expressed concern regarding the appearance that the meetings were being held in Port Townsend because the group wanted to intentionally Page 1 of 4 keep the local community members out of the process. Matt Tyler said that the meetings were being held in Port Townsend for the sake of convenience, because they were meant to be focus group planning meetings, and that to his knowledge the concern regarding appearances was incorrect. Matt Tyler presented a letter from Carol and James Christiansen to the Jefferson County Board of County Commissioners (BOCC), the writers of which specifically asked that copies be presented to the Park and Recreation Advisory Board. Rick noted that there was a town in New Hampshire that has opened their doors to off highway vehicles (OHVs). Discussion followed that included the sites, the public opinion in Quilcene, the Burnt Hill site, issues of revenue and expense, and the issue of liability. It was noted that the Park and Recreation Advisory Board will make a recommendation in the future, other sites in Kitsap County have been problematic and issues exist at those sites. A motion was made by Judi Mackey that the recommendation be made to locate the meeting on 9/12/06 in Quilcene, the motion was seconded by Philip Siemion, and the motion was unanimously approved. FEE PROPOSAL Matt Tyler presented a revised Fee Schedule that included some changes from the one that was approved at the last meeting. The changes were highlighted. Highlights included a membership program for the PT Recreation Center and a birthday party program for children. Discussion was held and concerns were expressed. These included access to the recreation center, a public facility, being restricted by the fee, and the closure of the recreation center during the birthday party program. Matt Tyler stated that no one would be turned away based on inability to pay, instead they would be asked to fill out a scholarship application. A concern regarding the stigma of filling out the application was raised and Matt Tyler stated that he would monitor the situation and should it be an issue he would bring the proposal back for amendment at a later date. NEW BUSINESS MANAGERS REPORT A concern was raised about the minutes. Matt Tyler expressed that he had not found anyone to do the minutes and was planning on doing them himself or seeking a volunteer from the JCPRAB in order to save the money spent on the recorder. An issue was raised that it was impossible to do the minutes correctly and conduct the meeting at the same time. Matt Tyler agreed to find a recorder and to have them working by the next meeting. Matt Tyler presented the results of the IAC grant evaluation and noted that two grants were presented, one for the Larry Scott Trail, and one for the HJ Carroll Park Third Field Project. Tyler said that both the proposals were ranked very high but suffered from a lack of population points, and that he did not know if they would be funded or not, it depended on the actions of the State Legislature. Page 2 of 4 RECREATION REPORT Matt Tyler gave the recreation report because Nancy Rook could not attend due to the fact that she was working on setting up the Jr. Soccer League. Matt Tyler stated that Nancy had demonstrated exemplary performance in every area of her job including starting new programs, launching the soccer league and having recruited 301 players (a new record), and for having started a new series of adult programs. FACILITY REPORT Matt Tyler gave the facility report because neither Molly Hilt nor Phil Saxton could attend. Tyler noted that H.J. Carroll Park was receiving extreme amounts of use at this time including the first wedding at the park. The wedding was extremely successful. Tyler also noted that the revenues for the campgrounds were up from last year. Tyler said that the field crew was entering their busy season and was preparing for football, recreational soccer, JC Soccer Club, and other school sports. 2007 PRELIMINARY BUDGET REVIEW Matt Tyler reviewed the preliminary budget with the JCPRAB and noted that the preliminary budget hearing had gone well, and that he was hopeful that the budget would be approved as submitted. Tyler made special note of the fact that this was a success because in the last two years the division had faced imminent cuts, and that there was more funding available because of the retirement of Warren Steurer. DISCUSSION REGARDING A NEW DOG PARK Joan Linderoth stated that she had been approached about designating an area within an existing park or creating a new park that would be for dogs to run off leash. Joan Linderoth said that this person would do all of the organizing and clean up work associated with the park. Matt Tyler said that he felt the new area or park would require service by staff, as well as materials and equipment, costing money that was not available. Matt Tyler said the maintenance crews were having difficulty completing existing tasks and new tasks, such as the project in Quilcene. The JCPRAB said that Joan Linderoth should invite the dog park person to come and make a presentation to learn more about it and Joan agreed. ADDITIONAL BUSINESS AND CORRESPONDENCE LETTER FROM ALAN AND MARY KOLLAR The letter from Allan and Mary Kollar was presented to the JCPRAB. The letter stated the wishes of the Kollars to preserve the land as it is, thereby limiting future development on the site for recreation. The JCPRAB said they would like to find out more Page 3 of 4 information about how this could be done, and Matt Tyler agreed to contact the Jefferson County Land Trust about arranging for preservation of the property while generating revenue for Jefferson County Parks and Recreation. LETTER FROM EILEEN ROGERS The JCPRAB accepted a letter of resignation from Eileen Rogers with regrets. JCPRAB- expressed that Eileen was a long term member and had contributed a tremendous amount of service to the JCPRAB. EXPRESSION OF CONCERN REGARDING THE PROJECT IN QUILCENE Judi Mackey expressed concern regarding the installation of the playground equipment in the Quilcene Park. She stated that the citizens had been given a list of projects and dates and that we had fallen behind on the list. Judi asked what the estimated date of completion would be. Matt Tyler responded that the maintenance crews were having tremendous difficulty completing the project and that the project was costing far more than had been anticipated, therefore he could not provide an estimated time of completion. Several members of the JCPRAB as well as Phil Johnson offered to volunteer to assist with the construction. Philip Siemion offered to fix and transport salvaged skate board equipment as needed. Matt Tyler agreed to connect the volunteers with Molly Hilt, the project manager. SET MEETING DATE/ADJOURNMENT The rotating schedule of meetings was presented by Matt Tyler and the JCPRAB agreed to it without a motion or vote. The next meeting was set for October 41h at 12 pm, at the Tri Area Community Center. The meeting was adjourned at 2 pm by Judith Lucia, Chair. Page 4 of 4 4 W i\c " � 7-1 IF IL Z9orl C ount r Y -,�-ijifd kecreation SerWtlg the Community ADVISORY BOARD AGENDA Wednesday, September 6t", 2006 12 noon to 2 p.m. County Courthouse BOCC Chambers A. OPENING BUSINESS i. Call to order ii. Introductions iii. Agenda iv. Additions or changes v. Adoption vi. Minutes vii. Additions or changes viii. Adoption B. ROAD VACATION C. CONSERVATION FUTURES FUND D. REGULAR / OLD BUSINESS i. OHV Study ii. Fee Proposal Revisited E. NEW BUSINESS i. Manager's Report ii. Recreation Report iii. Facility Report iv. 2007 Preliminary Budget Review F. ADDITIONAL BUSINESS AND CORRESPONDENCE i. Letter from Allan and Mary Kollar ii. Letter from Eileen Rogers iii. Discussion period regarding future strategies, revenues and issues G. SET NEXT MEETING DATE/ ADJOURNMENT