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HomeMy WebLinkAboutAug. 2006 - MinutesJEFFERSON COUNTY PARKS AND RECREATION ADVISORY BOARD MEETING August 2"', 2006 MINUTES OPENING BUSINESS Judith Lucia, Chair, called the meeting to order at 12:00 pm in the County Commissioners Chambers, Jefferson County Courthouse, Port Townsend, WA. Members Present: Judith Lucia, Judi Mackey, Steve Crosland, Philip Siemion, Joan Linderoth, Rick Tollefson Members Absent: Eileen Rogers, Richard Stap£ Jr. Brian Miller (all excused) Staff Present: Matt Tyler, Molly Hilt, Nancy Rook, Kelli Larson Guests: Tom Beckwith; Rick Sepler; (Disc Golf Association) Audrey Miles-Cherney; Luke Cherney Agenda: A new agenda was presented: see attached. A request was made to include discussion about the Quilcene Park play equipment, and the location of future meetings in New Business. A motion was made by Judith Lucia to approve the agenda as amended and it was passed unanimously. Minutes: A motion was made by Rick Tollefson to approve the minutes, and the minutes were approved unanimously as written. ROAD VACATION Kurt A. Kippenhan, unopened portion of Gustaysen Road, County Road # 327809. See attached information. A discussion was held. There was an inquiry as to the reason for this vacation. This was believed to be a neighborhood dispute where negotiations did not work out. A hearing will be held. A motion stating that the vacation was not relevant to County Parks and Recreation was made by Judith Lucia. The motion was approved unanimously. OLD BUSINESS CONSERVATION FUTURES FUND No report. DISC GOLF Disc golf day was held on June 21st, 30 people attended. A great day, lots of kids and families. After this experience the group decided to recommend that HJ Carroll Park be the location of the disc golf course. Matt, Molly, Phil, John Conte reviewed the idea on - site in July. Matt stated that staff was supportive. John Conte, Luke, and Audrey reviewed the idea on -site and presented a map for the PRAB to review. The Advisory Board agreed that the proposal to site the disc golf course at H.J. Carroll Park was sound. The six baskets will be placed, after consultation with Matt, Molly and Phil. COMMUNITY PARKS GRANT A motion was made to fund the Backcountry Horse Group, and the Quimper Trail Association grant requests at the full amount of their requests. A modification to the motion was made that the groups should provide an inventory of what they now own, and the groups should work together to share equipment. The motion, as modified, passed unanimously. FEE PROPOSAL A discussion was held about the fee proposal. Matt Tyler gave an introduction and stated that this is the second look at the proposed fee schedule, most of the groups involved have been contacted for feedback about the proposal, this is a four year program with gradual increases — so as not to shock the system, and eventually we will reach our goal. This fee increase is to help pay for programs and services. A goal of the fee increase is to not put anyone out of business or force them out of the parks, but we would like to increase our fee basis. In general, the board's comments were positive and accepting of the fact that prices will need to increase. The discussion continued by looking at the Shelter Fee Proposal. The shelter fee proposal is a flat rate along with a per person rate. Campground Fees were then discussed. All rates are a flat rate whether resident or non- resident. The increases to the campground fees were noted to be appropriate, except for one mistake, the fees at Lower Oak Bay were set too high and should be the same at for Upper Oak Bay. This correction was made by Matt Tyler. A discussion about field fees followed; a fee for the lights is separate now. School sports fees will increase. School PE classes from the Jefferson Community School are utilizing Memorial field this year. Club sports fees are increasing as well — they have been notified and will be increasing their fees to accommodate the increase. The fee for the Carnival will increase the most. Steve Crosland suggested that a note be made regarding the costs of energy for the lights at Memorial Field, should that cost increase dramatically, then the fee should be allowed to be adjusted. A motion was made to approve the fee schedule with the changes mentioned above, and for Matt to take the fee schedule to the B.O.C.C. and make a presentation about it to seek a resolution, and for Judith Lucia to write a letter explaining the process by which the fees were adjusted. The motion passed unanimously. OFF HIGHWAY VEHICLE FEASIBILITY STUDY PRESENTATION Tom Beckwith presented the progress of the work so far. An information packet was handed out. Work started on May 8'h with a focus group meeting, a user workshop was held on June 13"', findings were reviewed on July 119' and a workshoplcharrette was held on July 18'h. From the original 11 sites, seven have been eliminated and there is a list of four proposed sites remaining. Those four are Skidder Hill, Dabob, Lindsey Hill, and Devil's Lake: A variety of criteria are being used to evaluate each site. The next steps are to conduct more research on the four remaining sites, hold an open house to gather public information, choose a preferred site, review implementation measures, select implementation measures with this Board, review the plan documents, and present the plan to the B.O.C.C. CAPE GEORGE TRAILHEAD PARK PRESENTATION Rick Sepler came to present the Master Plan for Cape George Trail Head. An information packet was handed out. He was interested in comments from this Board and preparing for a meeting next month. He summarized the process of the master plan: meeting with focus groups interested in trail and equestrian use as well as neighbors who are very interested in seeing this project succeed. Information gathered from these groups was used to create performance standards that will become the basis of a public/private partnership that will not encumber the County with maintenance cost, and will guarantee that the project is completed, that public access is ensured, and that the neighbors' concerns are addressed. The consensus is to make sure it is a modest, low-key facility. He recommended the Board look the plan over, then share their thoughts by next week. From there we can go to the public with the idea and invite them to the next meeting of this Board on September 61h. Then the process would be to move forward and take the completed Master Plan to the B.O.C.C. Copies of maps were given out. There is an issue of forest maintenance; it is something that needs to be looked at. The board will give comments on this in a week. Rick will return next month. NEW BUSINESS QUILCENE PARK Judy Mackey: Requested discussion about Quileene — playground and courts. Courts are finished and look good. Playground projected start date is August 171h. This is an in- house project so it will be a slow process. Skateboard equipment is stored, but it is not scheduled to be reinstalled right now. However, Matt Tyler agreed to have another look at the ramps and see if they could be renovated by a service group and installed. Purchase of new cement/metal equipment pieces is needed for safety reasons. Posts at Quilcene have been painted. MEETING LOCATIONS Judy Mackey: Meeting locations; it was suggested that the location rotate through districts to alleviate excess driving burdens for some. It will also help to build a trusting relationship to include different communities. Matt Tyler agreed to create a schedule to rotate the meetings to each of the three districts. MANAGERS REPORT HJ grant was "pitched" yesterday and went well. Feedback was positive. The process was discussed. Sarah's presentation for the trail also was presented and went well. Rick Tollefson made a comment about the need for a trail from HJ Carroll Park through the valley to downtown Port Hadlock with a bridge over Chimacum Creek. Next meeting is Sept. 6`h. We will meet at the Commissioners Chambers. A rotating schedule of meeting locations will be developed. �oG Jefferson County ti �,:J1J JritieCrOr sI N �°� Serdrlg the Community ADVISORY BOARD AGENDA Wednesday, August 2nd, 2006 12 noon to 2 p.m. GIBBS LAKE CHALLENGE COURSE AREA A. OPENING BUSINESS i. Call to order ii. Introductions iii. Roll Call iv. Agenda v. Additions or changes vi. Adoption vii. Minutes viii. Additions or changes ix. Adoption B. ROAD VACATION — Gustaysen Road C. CONSERVATION FUTURES FUND D. REGULAR / OLD BUSINESS i. Congratulations to Judith Lucia and Steve Crosland for reappointment to the board until 2008 ii. Site visit to the NAD Disc Golf Facility Report iii. Community Park Grant Program Current Applications Review iv. Fee Increase Proposal v. Challenge Course Business Plan Update vi. Period of discussion regarding resource allocation, capital funding, and revenues E. NEW BUSINESS i. Manager's Report ii. Recreation Report iii. Facility Report F. ADDITIONAL BUSINESS AND CORRESPONDENCE G. SET NEXT MEETING DATE/ ADJOURNMENT