HomeMy WebLinkAboutAmend 1 Nurse Family Partnership Kitsap Public Health District 615 Sheridan Street
Port Townsend, WA 98368
I'4;/—•N.
on www.JeffersonCountyPublicHealth.org
Consent Agenda
Public Healt
JEFFERSON COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
TO: Board of County Commissioners
Mark McCauley, inteciw,County Administrator
FROM: Apple Martine, Public Health Director
Denise Banker, Community Health Director
DATE:
SUBJECT: Agenda Item —Amendment 1 to Contract Agreement with Kitsap Public
Health District for Nurse Family Partnership; July 1, 2021 — June 30, 2022:
additional $227,099.50
STATEMENT OF ISSUE:
Jefferson County Public Health requests Board approval of Amendment 1 to the Contract Agreement with
Kitsap Public Health District for Nurse Family Partnership; July 1, 2021 — June 30, 2023; additional
$227,099.50 for a total of for total of $418,967.50.
ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S:
Jefferson County Public Health (JCPH) is the fiscal agency for the Department of Children, Youth, and Families
(DCYF) funding for the Nurse Family Partnership (NFP) Program. Kitsap County Public Health District (KPHD)
provides Nurse Family Partnership services in Kitsap County, functioning as a subcontractor to Jefferson County
under the Department of Children, Youth, and Families (DCYF) Grant. JCPH is the lead on the DCYF Grant
because of its extensive history and participation in the NFP program. JCPH and KPHD will share Nurse Family
Partnership staff, training, and supervision under the DCYF Grant. This amendment extends the contract for a
period of one year, until June 30, 2023 and provides additional funding from the 2022-2023 funding award
through DCYF.
FISCAL IMPACT/COST BENEFIT ANALYSIS:
This contract is funded through DCYF. As regional fiscal agency for DCYF funding, JCPH receives DCYF funding
for the period of July 1, 2022 through June 30, 2023 to support NFP in Kitsap, Jefferson, and Clallam counties.
Under the DCYF contract, KPHD, in regional partnership with JCPH, will receive $227,099.50 of this funding
composed of Home Visiting Service Account (HVSA) and MIECHV and State Rescue funding, dispersed through
DCYF, for continued support to provide services to NFP clients. This agreement is ongoing and is fully funded
through DCYF funding; there is no negative fiscal impact.
Community Health
Developmental Disabilities Environmental Public Health
360-385-9400 360-385-9444
360-385-9401 (f) (t)360-379-4487
Always working for a safer and healthier community
N-21-060-A1
RECOMMENDATION:
JCPH management requests Board approval of Amendment 1 to the Contract Agreement with Kitsap Public
Health District for Nurse Family Partnership; July 1, 2021 —June 30, 2023; additional $227,099.50 for a total of
for total of$418,957.50.
REVIEWED BY:
`
Mark McCauley, ,y 2T" ounty Administrator Date
Community Health Environmental Public Health
Developmental Disabilities 360-385-9444
360-385-9400 Always working for a safer and healthier community (f)360-379-4487
360-385-9401 (f)
Contract Amendment#1
Between
Kitsap Public Health District
And
Jefferson County Public Health
Nurse Family Partnership
WHEREAS, Kitsap Public Health District(KPHD) (CONTRACTOR) and Jefferson County Public
Health(JCPH) (COUNTY) entered into an agreement on July 1, 2021 for Professional Services to share
Nurse Family Partnership (NFP) staff, training, and supervision through the Department of Children
Youth and Families (DCYF) Grant
WHEREAS,the parties desire to amend this agreement
IT IS AGREED BETWEEN BOTH PARTIES AS NAMED HEREIN AS FOLLOWS:
1.) This amendment shall extend the provisions of the Agreement beginning July 1, 2022 and
will continue through June 30, 2023 unless terminated as provided by the Agreement
2.) Subcontractor's contract will be increased by $191,868.00 in funding for services
rendered during the term of July 1, 2022 through June 30, 2023 of DCYF funding.
American Rescue July 1, 2022 through June 30, 2023 dollars of DCYF funding for
support to families in the amount of$35,231.50. For a total combined DCYF funding of
$227,099.50, for the period of July 1, 2022 through June 30, 2023.
3.) Performance pay may be awarded for meeting milestones set by DCYF. Contractor may
receive performance payments upon completion of milestones and authorization from
DCYF.
4.) Work performed between June 30, 2022 and the execution of this Agreement that is
consistent with the provisions of this Agreement is hereby ratified.
5.) All other terms and conditions of the agreement will remain the same.
Dated this day of ,2022
(SIGNATURES FOLLOW ON THE NEXT PAGE)
N-21-060-Al Page 1 of 2
JEFFERSON COUNTY WASHINGTON Kitsap Public Health District
Board of County Commissioners Keith Gellner,RS Administrator
Jefferson County, Washington Kitsap County, WA
By: By:
Heidi Eisenhour, Chair Date Signature
By: Name:
Kate Dean, Commissioner Date
Title:
By: Date:
Greg Brotherton, Commissioner Date
SEAL:
ATTEST:
Carolyn Gallaway Date
Clerk of the Board
Approved as to form only:
r a. Sept. 6, 2022 for
Philip C. Hunsucker, Date
Chief Civil Deputy Prosecuting Attorney
N-21-060 Al Page 2 of 2
KPHD 2210
CONTRACT AGREEMENT
For Professional Services
Between
Jefferson County
And
Kitsap Public Health District
THIS AGREEMENT for Professional Services is entered into between Jefferson County Public
Health (JCPH),herein referred to as the"COUNTY"and Kitsap Public Health District(KPHD),
herein referred to as the"CONTRACTOR".
Section 1. PURPOSE:
This Agreement is made and entered into in order to share Nurse Family Partnership (NFP) staff,
training and supervision through the Department of Child Youth and Families(DCYF)Grant.
Section 2. TERMS:
This Agreement shall commence on July 1, 2021, and continue through June 30, 2022 unless
terminated as provided herein.The agreement may be extended beyond June 30,2022,upon mutual
written consent of COUNTY and CONTRACTOR.
Section 3. SCOPE OF AGREEMENT:
Kitsap Public Health District (KPHD)will function as a Subcontractor to Jefferson County Public
Health (JCPH) and provide Nurse Family Partnership services in Kitsap County as outlined herein
in Exhibit A.
Section 4. Contract Representatives:
COUNTY and CONTRACTOR will each have a contract representative who will have responsibility
to administer the Contract for that party. A party may change its representative upon providing
written notice to the other party. The parties'representatives are as follows:
COIJNTY Contract Representative CONTRACTOR Contract Representative
Apple Martine,Director Yolanda Fong,Director of Community Health
Jefferson County Public Health Kitsap Public Health District
615 Sheridan St. 345 6TH Street,Suite 300
Port Townsend,WA 98368 Bremerton, WA 98337
(360) 385-9400 (360) 728-2275
Section 5. COMPENSATION:
CONTRACTOR will be reimbursed for all work performed under the terms of this Agreement.
The total amount payable under this Agreement by COUNTY to CONTRACTOR,for this
Agreement period shall not exceed $191,868.00. A maximum of$191,868.00 for the completion
of the Scope of Work detailed in Exhibit A without express written amendment signed by both
parties to this Agreement.
P erformance payments shall not exceed$9,743.00,and may be awarded for meeting milestones
set by the DCYF. CONTRACTOR may receive performance payments upon completion of
milestones and authorization from DCYF.Payments will be released biannually based on milestones met.
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N-21-060
KPHD 2210
Kitsap Public Health District—NFP,Department of Early Learning
A. COUNTY agrees to pay CONTRACTOR$191,868.00 for services for the NFP staff and
training during the Agreement.Compensation will be based on invoices submitted by
CONTRACTOR itemizing a detailed description of services performed per the agreed upon
scope of work and budget. CONTRACTOR shall submit invoices to JCPH, 615 Sheridan
St.,Port Townsend,WA 98368;Attn: Finance Department,for payment of work actually
completed to date.
B. Invoices must be submitted within 10 business days of the previous month for that month's
expenses.COUNTY will review such invoices,and upon approval thereof,payment will be
made to CONTRACTOR in the amount approved. Failure to submit timely invoices may
result in a denial of reimbursement.
C. Performance Payment Awards are based on completed milestones and will be issued upon
authorization from DCYF. Once authorized,the COUNTY will pay CONTRACTOR the
authorized amount.
D. CONTRACTOR shall maintain backup documentation for all invoiced expenses and
provide copies to COUNTY upon written request. Any indirect charges require the
submittal of an indirect cost methodology and rate using 2 CFR,Part 225.
E. COUNTY will make final payment of any balance due to CONTRACTOR promptly upon
determining that i) CONTRACTOR has completed its obligations under this Agreement
and ii)COUNTY can and does accept the work performed by CONTRACTOR.
F. CONTRACTOR records and accounts pertaining to this Agreement are to be retained and
available for inspection by representatives of COUNTY and state for a period of six(6)
years after final payments. Copies shall be made available upon request.
Section 6. INDEMNIFICATION:
Contractor shall indemnify and hold harmless the County, its past or present employees,officers,agents,
elected or appointed officials or volunteers(and their marital communities),from and against all claims,
losses or liability,or any portion thereof,including reasonable attorney's fees and costs,arising from
injury or death to persons,including injuries,sickness,disease or death to Contractor's own employees,
or damage to property occasioned by a negligent act,omission or failure of the Contractor. Contractor
shall be liable only to the extent of Contractor's proportional negligence. The Contractor specifically
assumes potential liability for actions brought against the County by Contractor's employees,including all
other persons engaged in the performance of any work or service required of the Contractor under this
Agreement and,solely for the purpose of this indemnification and defense,the Contractor specifically
waives any immunity under the state industrial insurance law,Title 51 R.C.W. The Contractor recognizes
that this waiver was specifically entered into pursuant to provisions of R.C.W.4.24.115 and was subject
of mutual negotiation.
Section 7. INSURANCE:
Prior to commencing work,the Contractor shall obtain at its own cost and expense the following
insurance coverage specified below and shall keep such coverage in force during the terms of the
Agreement.
a. Commercial Automobile Liability Insurance providing bodily injury and property
damage liability coverage for all owned and non-owned vehicles assigned to or used in
the performance of the work for a combined single limit of not less than$500,000 each
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KPHD 2210
Kitsap Public Health District—NFP,Department of Early Learning
occurrence with the County named as an additional insured in connection with the
Contractor's performance of this Agreement. This insurance shall indicate on the
certificate of insurance the following coverage: (a)Owned automobiles;(b)Hired
automobiles;and,(3)Non-owned automobiles.
b. Commercial General Liability Insurance in an amount not less than a single limit of one
million dollars($1,000,000)per occurrence and an aggregate of not less than two(2)
times the occurrence amount($2,000,000.00 minimum)for bodily injury, including death
and property damage,unless a greater amount is specified in the contract specifications.
The insurance coverage shall contain no limitations on the scope of the protection
provided and include the following minimum coverage:
i. Broad Form Property Damage,with no employee exclusion;
ii. Personal Injury Liability,including extended bodily injury;
iii. Broad Form Contractual/Commercial Liability—including coverage for products
and completed operations;
iv. Premises—Operations Liability(M&C);
v. Independent Contractors and subcontractors;
vi. Blanket Contractual Liability.
c. Professional Liability Insurance. The Contractor shall maintain professional liability
insurance against legal liability arising out of activity related to the performance of this
Agreement,on a form acceptable to Jefferson County Risk Management in the amounts
of not less than$1,000,000 Each Claim and$2,000,000 Aggregate. The professional
liability insurance policy should be on an"occurrence"form. If the professional liability
policy is"claims made,"then an extended reporting periods coverage(tail coverage)
shall be purchased for three(3)years after the end of this Agreement,at the Contractor's
sole expense. The Contractor agrees the Contractor's insurance obligation to provide
professional liability insurance shall survive the completion or termination of this
Agreement for a minimum period of three(3)years.
d. The County shall be named as an"additional named insured"under all insurance policies
required by this Agreement,except Professional Liability Insurance when not allowed by
the insurer.
e. Such insurance coverage shall be evidenced by one of the following methods: (a)
Certificate of Insurance;or,(b)Self-insurance through an irrevocable Letter of Credit
from a qualified fmancial institution.
f. The Contractor shall furnish the County with properly executed certificates of insurance
that,at a minimum,shall include: (a)The limits of overage;(b)The project name to
which it applies; (c) The certificate holder as Jefferson County,Washington and its
elected officials, officers,and employees with the address of Jefferson County Public
Health 615 Sheridan Street,Port Townsend,WA 98368,and,(d)A statement that the
insurance policy shall not be canceled or allowed to expire except on thirty(30)days
prior written notice to the County_ If the proof of insurance or certificate indicating the
County is an"additional insured"to a policy obtained by the Contractor refers to an
endorsement(by number or name)but does not provide the full text of that endorsement,
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KPHD 2210
Kitsap Public Health District—NFP,Department of Early Learning
then it shall be the obligation of the Contractor to obtain the full text of that endorsement
and forward that full text to the County. Certificates of coverage as required by this
section shall be delivered to the County within fifteen(15)days of execution of this
Agreement.
g. Failure of the Contractor to take out or maintain any required insurance shall not relieve
the Contractor from any liability under this Agreement,nor shall the insurance
requirements be construed to conflict with or otherwise limit the obligations concerning
indemnification of the County.
h. The Contractor's insurers shall have no right of recovery or subrogation against the
County(including its employees and other agents and agencies),it being the intention of
the parties that the insurance policies,with the exception of Professional Liability
Insurance,so affected shall protect both parties and be primary coverage for all losses
covered by the above described insurance.
i. Insurance companies issuing the policy or policies shall have no recourse against the
County(including its employees and other agents and agencies)for payment of any
premiums or for assessments under any form of policy.
j. All deductibles in the above described insurance policies shall be assumed by and be at
the sole risk of the Contractor.
k. Any deductibles or self-insured retention shall be declared to and approved by the County
prior to the approval of this Agreement by the County. At the option of the County,the
insurer shall reduce or eliminate deductibles or self-insured retention,or the Contractor
shall procure a bond guaranteeing payment of losses and related investigations,claim
administration and defense expenses.
I. Insurance companies issuing the Contractor's insurance policy or policies shall have no
recourse against the County(including its employees and other agents and agencies)for
payment of any premiums or for assessments under any form of insurance policy.
m. Any judgments for which the County may be liable,in excess of insured amounts
required by this Agreement,or any portion thereof,may be withheld from payment due,
or to become due,to the Contractor until the Contractor shall furnish additional security
covering such judgment as may be determined by the County.
n. Any coverage for third party liability claims provided to the County by a"Risk Pool"
created pursuant to Ch.48.62 RCW shall be non-contributory with respect to any policy
of insurance the Contractor must provide in order to comply with this Agreement.
o. The County may,upon the Contractor's failure to comply with all provisions of this
Agreement relating to insurance,withhold payment or compensation that would
otherwise be due to the Contractor.
p. The Contractor's liability insurance provisions shall be primary and noncontributory with
respect to any insurance or self-insurance programs covering the County,its elected and
appointed officers,officials,employees,and agents.
q. Any failure to comply with reporting provisions of the insurance policies shall not affect
coverage provided to the County,its officers,officials,employees,or agents.
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KPHD 2210
Kitsap Public Health District—NFP,Department of Early Learning
r. The Contractor's insurance shall apply separately to each insured against whom claim is
made or suit is brought,except with respect to the limits of the insurer's liability.
s. The Contractor shall include all subcontractors as insured under its insurance policies or
shall furnish separate certificates and endorsements for each subcontractor. All insurance
provisions for subcontractors shall be subject to all the requirements stated herein.
t. The insurance limits mandated for any insurance coverage required by this Agreement
are not intended to be an indication of exposure nor are they limitations on
indemnification.
u. The Contractor shall maintain all required insurance policies in force from the time
services commence until services are completed. Certificates,insurance policies,and
endorsements expiring before completion of services shall be promptly replaced. All the
insurance policies required by this Agreement shall provide that thirty(30)days prior to
cancellation,suspension,reduction or material change in the policy,notice of same shall
be given to the Jefferson County Public Health Contracts Manager by registered mail,
return receipt requested.
v. The Contractor shall place insurance with insurers licensed to do business in the State of
Washington and having A.M.Best Company ratings of no less than A-,with the
exception that excess and umbrella coverage used to meet the requirements for limits of
liability or gaps in coverage need not be placed with insurers or re-insurers licensed in the
State of Washington.
w. The County reserves the right to request additional insurance on an individual basis for
extra hazardous contracts and specific service agreements.
Section 8. CONFIDENTIALITY:
CONTRACTOR,its employees, subcontractors and their employees will maintain the confidentiality
of all information provided by COUNTY or acquired in perfonnance of the Agreement as required by
HIPAA and other privacy laws.This Agreement,once executed by the parties,is and remains a Public
Record subject to the provision of Ch.42.56 RCW,the Public Records Act.
Section 9. INDEPENDENCE:
CONTRACTOR and COUNTY agree that CONTRACTOR is an independent CONTRACTOR with
respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto.
CONTRACTOR shall not be entitled to any benefits afforded to COUNTY employees by virtue of the
services provided under this Agreement. COUNTY shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state industrial
insurance program,otherwise assuming the duties of an employer with respect to employee.
Section 10. REPORTING:
CONTRACTOR will provide a monthly service, enrollment summary,and performance data report
to COUNTY. CONTRACTOR will ensure screenings and assessments are entered into the NFP
system.Timely,accurate data entry into the NFP system will provide data necessary for Performance
Milestones evaluations by DOH and DCYF pursuant to the JCPI3 Data Sharing Agreement with DOH
attached hereto. CONTRACTOR will submit reports and enter data for performance payments
monthly. Reports must be submitted by the 2"d Monday of the month for the previous month's work.
The monthly report shall be submitted to Jefferson County Public Health in care of Apple Martine,
Director,615 Sheridan,Port Townsend,WA 98368.COUNTY will review such reports,and upon
Page 5 of 8
KPHD 2210
Kitsap Public Health District—NFP,Department of Early Learning
approval thereof,payment will be made to CONTRACTOR in the amount approved. Failure to submit
timely reports may result in a denial of reimbursement.
CONTRACTOR will be notified by COUNTY if additional reports are needed for the purpose of
providing requested information to DCYF.
Section 11. ASSIGNMENTS AND SUBCONTRACTING:
CONTRACTOR shall not sublet or assign any of the services covered by this Agreement without the
express written consent of COUNTY.
Section 12. TERMINATION:
COUNTY reserves the right to terminate this Agreement, in whole or in part with a 30 day notice, in
the event that expected or actual funding from any funding source is withdrawn,reduced or limited in
any way after the effective date of this Agreement In the event of termination under this clause,
COUNTY shall be liable only for payment for services rendered prior to the effective date of
termination.
This Agreement may also be terminated as provided below:
I. With a 30 day notice by the Board of County Commissioners for any reason,or
2. With a 30 day notice by the Board of County Commissioners for non-performance of the
specific job duties in Exhibit A.
3. With a 30 day notice by the Contractor by voluntary resignation.
Section 13. MODIFICATION:
This Agreement may be modified at any time by written agreement signed by authorized
representatives of both parties.
Section 14. INTEGRATED AGREEMENT:
This Agreement together with attachments or addenda represents the entire and integrated agreement
between COUNTY and CONTRACTOR and supersedes all prior negotiations, representations,or
agreements written or oral between the parties. This Agreement may be amended only by written
instrument signed by both COUNTY and CONTRACTOR.
(SIGNATURES FOLLOW ON THE NEXT PAGE)
Page 6 of 8
KPHD 2210
Kitsap Public Health District—NFP,Department of Early Learning
Approved this < day of 747 1 '` ,aeiti.2022.
BOARD OF COUNTY COMMISSIONERS KITS PUBL TH DISTRICT
JEFFL.,RSON COUNTY,WASHINGTON
EiSel,he µ r/ ( .ai)- Date Kith Grellner,l94. Date
Administrator
ATTEST:
�`l j , 1 7 r CCt.Li") %/zz
Clerk of de—Board
APPROVED AS TO FORM
" - November 12,2021
Philip C.Hunsucker,Chief Civil Deputy
Attorney
Funding Soui:,e Federal Compliance(if applicable) BARS Code
o ARRA (Recovery Act)
o Federal Sub-recipient o FFTA(Transparency Aot)
o Direct
X Slate a Other
Other(private) CFDA Number-
Page 7 of 8
KPHD 2210
Scope ofWork-Exhibit A
COUNTY will provide CONTRACTOR with a copy of the contract from DCYF. This
Exhibit is to be used in conjunction with the contract between JCPH and DCYF.
1. Contractor will ensure adherence to NFP program model standards and adhere to home
visiting model throughout the contract period.
2. Contractor will maintain approved,qualified staffing,and ensure home visitor staff
adhere to training requirements established by NFP program and Home Visiting Service
Account (HVSA). Personnel documentation including required training and background
checks will also be maintained.
3. Contractor agrees to maintain an active caseload in accordance with NFP model
requirements.
4. Contractor agrees to provide the number of home visits to families based on NFP
program model requirements. If there are no model requirements, County will provide
definition developed from Thrive Washington.
5. Perform individual assessments, screenings,and referrals and ensure compliance with
the NFP model requirements and IIVSA aligned measures.
6. Participate in local and regional early learning coalitions and other initiatives to support
and build connections with local early childhood partners,early intervention,Early
Supports for Infants and Toddlers,child welfare, economic support services,and the
Community Wellness and Prevention Initiative.
7. Collect data for all families,adults and children enrolled in home visiting services,
following model requirements. Data will be entered in NFP data system accurately and
timely. Data will be secured and available only to those with a business need for the
data. Contractor will comply with HIPAA laws and regulations.
8. Agree to provide data and to obtain consent pursuant to the Jefferson County Public
Health data sharing agreement with DOH to share identifiable demographic
information, enrollment,service utilization,program performance and staffing data,a
copy of which is attached hereto.
9. Efforts to obtain parental consent from enrolled families for voluntary services and data
sharing.
10. Participate with HVSA, DCYF and DCYF-specified evaluations.
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