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HomeMy WebLinkAboutApril 2006 - MinutesJEFFERSON COUNTY PARKS & RECREATION ADVISORY BOARD MEETING April 5, 2006 MINUTES OPENING BUSINESS Vice Chairman, Philip Siemion called the meeting to order at 12:04 p.m. in the First Floor Conference Room, Jefferson County Courthouse, Port Townsend., Washington. Members Present: Joan Linderoth, Brian Miller, Philip Siemion (Vice Chair), Rick Tollefson, Judi Mackey, Steve Crosland, Eileen Rogers, Rich Stapf, Jr. Members Absent: Judith Lucia (Chair), Staff Present: Matt Tyler, Kelli Larson Guests: Phil Johnson, Jefferson County Commissioner Quorum: There was a quorum. Agenda: MOTION: By Judi Mackey, Second by Rick Tollefson carried unanimously to approve the Agenda as submitted. Minutes: MOTION: By Judi Mackey, Second by Rick Tollefson, carried unanimously, to approve the Minutes of March 1, 2006 as submitted. Steve Crosland, new member from District 2, was introduced. Appreciation was offered to Brian Miller and Judi Mackey for continued service on this Board. ROAD VACATION Kelli Larson presented a County Road Vacation Petition by Richard and Sharon Beal requesting vacation of an alley adjacent to Lots 19 through 28, Block 135 of Irondale Division No. 6. On a MOTION by Rick Tollefson, a Second by Rich Stapf, Jr., and a unanimous carry, it was determined that this Road Vacation has no impact on Parks and Recreation. OLD BUSINESS Conservation Futures Fund Eileen Rogers, the County Parks representative to the CFFB (Conservation Futures Fund Board), reported that the Board met and had one application to review. It was from the Jefferson Land Trust for $87,000 for the Quimper Wildlife Corridor additional acquisition by Winona Wetlands. A site review by the Board was made. Additional review will occur on April 20, 2006, from 2:00 to 4:00 p.m. in the First Floor Conference Room, Jefferson County Courthouse, with subsequent recommendation to the Board of County Commissioners for funding. MANAGER REPORT Matt Tyler reported on preparing an application for an IAC (Interagency Committee on Recreation) grant for H.J. Carroll Park, which is due on May 1, 2006. The first step is to update the landscape plan of the master plan for H.J. Carroll Park. The master plan update will be conducted by an architect. The update will include the construction of a multi purpose field, access improvements, a skateboard park, irrigation improvements, and reconfiguring the BMX track. There is approximately $90,000 in the Park fund; however, staff hours, volunteer hours, material and monetary donations can be counted toward the match request. Matt requested that the PRAB assist with obtaining letters of support. The Off Highway Vehicle group is close to choosing a consultant to assist with an OHV feasibility study; however, the timeline is tight to apply to IAC for grant funding for a consultant. Safety signage for the Larry Scott Trail has become a high priority because of some injury occurrences. Staff will take care of the signage. The Master Plan project for the Cape George Trailhead (Rumage Property on Cape George Road at the end of the Larry Scott Trail) is moving along well with assistance from consultant Rick Sepler. After meeting with property owners and citizens with equestrian and special interests, the first official planning meeting to formulate a multi -purpose trail, is scheduled for April 18, 7:00 p.m. at the Port Townsend Recreation Center. 25 excellent applications were received for the Recreation Manager position. Five of the applicants were selected to interview on April 17th and 18th. A recommendation will then be made to PRAB. PROGRESS ON THE ONE-YEAR PLAN Capital Projects: Quilcene Park: Playground equipment was purchased and installed for $4,000. The sealing project will occur as soon as weather permits. This project will have courts patched, sealed with tar twice, and repainted for approximately $6,000. The area has been logged and the debris has been relocated for disposal. H.J.Carroll Park: The BMX racetrack is being redesigned. The skate park implementation is part of the anticipated IAC grant. The frisbee golf location will be elsewhere. It was decided chip sealing the remainder of parking was no longer high priority, therefore it was removed from current project list, but pathways will be paved. A slide for Upper Oak Bay has been purchased and will be installed. Irondale Beach Park: There is a new parking lot. Staff is expecting to begin a public relations project. Planning Projects: Lower Oak Bay Park project and Indian Island repairs has been completed. A lease agreement for Indian Island Park has not been signed since 1998. In order to re -activate the lease with DNR, a survey (at a cost of $30,000+) is required. The Cape George Trail Head Master Plan is progressing. Internal Processes: It is recommended that the management committee review requests for new facilities and then present them to the PRAB. Additionally, when requests for new facilities are made to the BOCC by PRAB, impact on maintenance and operation costs and staff time need to be considered. NEW BUSINESS Recreation Report A ropes course with a large group from Sequim was successful. The hours at the recreation center have increased. Numerous summer camps are planned. The recreation director hiring process continues. The Quilcene open gym, with Joni Mahan, is underway. The Brinnon soccer camp is planned for the end of the school year. Facility/ Parks & Fields Report Campgrounds are now open with improvements underway. High activity levels are reported at all facilities. Budget Report Concerns that are not in the current budget are the South Indian Island survey ($30,000+), new truck rental rate ($300 per month), and retro pay for Teamsters contract. The $90,000 currently in the H.J.Carroll Park Fund must be retained for matching IAC grant application. ADDITIONAL BUSINESS AND CORRESPONDENCE Rick Tollefson presented some ideas for acquiring additional revenues, such as property sales and rental spaces at facilities. Eileen Rogers, in support of this, suggested a PRAB sub- committee to investigate the possibilities of capital assets and increasing revenues for Parks and Recreation, sending the message to BOCC a willingness to assist. This issue will be discussed further at the next Regular Meeting. SET NEXT MEETING DATE/ADJOURNMENT There being no further business, on a MOTION by Judi Mackey, a Second by Brian Miller and unanimous carry, the meeting was adjourned at 12:45 p.m. The next meeting is to be MAY 3, 2006 at 12:00 noon, in the First Floor Conference Room, Jefferson County Courthouse. JEFFERSON COUNTY PARKS & RECREATION ADVISORY BOARD AGENDA April 5", 2006 12 noon to 2 p.m. 1st Floor Conference Room, Courthouse A. OPENING BUSINESS Call to order Introductions Roll Call Agenda Additions or changes Adoption Minutes Additions or changes Adoption B. ROAD VACATION (none) C. REGULAR / OLD BUSINESS Manager's Report Progress on the one year plan Fifteen Minutes with the Comp. Plan Update from the hiring committee for recreation D. NEW BUSINESS Recreation Report Facility Report Reappointment of Ms. Mackey One new application for 2Id district position E. ADDITIONAL BUSINESS AND CORRESPONDENCE F. SET NEXT MEETING DATE/ ADJOURNMENT