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Home My WebLink AboutDevelop/Implement Coordinated Tobacco, Vapor and Marijuana 615 Sheridan Street Port Townsend, WA 98368 9e ason www.JeffersonCountyPublicHealth.org Consent Agenda Public Healt JEFFERSON COUNTY BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST TO: Board of County Commissioners Mark McCauley, County Administrator FROM: Apple Martine, Public Health Director Denise Banker, Community Health Director DATE: 4/ 1 + .ii SUBJECT: Agenda item — Amendment 1 to Professional Services Agreement with Kitsap Public Health District; July 1, 2022 — June 30, 2023; additional $70,000 STATEMENT OF ISSUE: Jefferson County Public Health (JCPH), Community Health Division, requests Board approval of the amendment to the Professional Services Agreement with Kitsap Public Health District (the District) to develop and implement coordinated tobacco, vapor and marijuana product prevention and intervention strategies; July 1, 2022 —June 30, 2023; an additional $70,000 for a total of$124,761, income generating. Washington Department of Health has increased Tobacco funding and the parties have agreed it is desirable to adjust funding. ANALYSIS/STRATEGIC GOALS/PRO'S and CON'S: The purpose of this agreement is for the District to retain JCPH to develop and implement coordinated tobacco, vapor and marijuana product prevention and intervention strategies to prevent and reduce tobacco and marijuana use by youth in Jefferson County. This amendment, for an additional $70,000, added to the original $54,761, is to pay for direct labor, direct material, and other direct costs. This amendment changes no other provisions of the Agreement. FISCAL IMPACT/COST BENEFIT ANALYSIS: This contract agreement is fully funded by the District through a regional funding received from the Washington State Department of Health. Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 (f) 360-379-4487 360-385-9401 (f) Always working for a safer and healthier community N-22-028-A1 RECOMMENDATION: JCPH management requests approval of the amendment to the Professional Services Agreement with the District to develop and implement coordinated tobacco, vapor and marijuana product prevention and intervention strategies; July 1, 2022 —June 30, 2023; an additional $70,000 for a total of$124,761. REVIEWE BY: r/Y/2. Mark McCauley, unty Administrator Date Community Health Environmental Public Health Developmental Disabilities 360-385-9444 360-385-9400 (f) 360-379-4487 Always working for a safer and healthier community KPHD 2262 Amendment I (2284) AMENDMENT TO AGREEMENT 2262 JEFFERSON This Amendment("Amendment")to Kitsap Public Health District Contract for Youth Cannabis and Commercial Tobacco Prevention Program (the"Contract"), is entered into between the Jefferson County Public Health("Contractor") and the Kitsap Public Health District ("District"). RECITALS WHEREAS,the Parties entered into the Contract effective July 1, 2022;and WHEREAS, Washington State Department of Health has increased Tobacco funding, and the parties have agreed it is desirable to adjust funding; and NOW,THEREFORE,THE PARTIES AGREE AS FOLLOWS: I. Amendment of Contract Section 5. Compensation. $70,000 dollars will be added to increase tobacco funding for Jefferson County Public Health to provide services in both Jefferson County and Clallam County. For a total compensation of$124,761. H. Amendment of Contract Section 4. Statement of Work and Budget Subcontractor shall furnish the necessary personnel,equipment material, and/or services and otherwise do all things necessary for or incidental to the performance of the work set forth in ATTACHEMENT A-1, attached hereto and incorporated herein. ATTACHMENT A of the initial contract remains unchanged. III. Other Provisions Unchanged. The other provisions of the Contract,remain unchanged. IV. Effective Date. This Amendment is effective July 1, 2022. V. Authorization.Each party signing below warrants to the other party that they have the full power and authority to execute this Amendment on behalf of the party for whom they sign. IN WITNESS WHEREOF,the Parties have subscribed their names hereto. Dated this 8th day of September 2022. Dated this day of , 2022. KITSAP PUBLIC JEFFERSON COUNTY WASHINGTON HEALTH DISTRICT Board of County Commissioners Keith Grellner Heidi Eisenhour, Chair Administrator Approved as to form only: ATTEST: Sept.13,2022 for Philip C. Hunsucker, Date Carolyn Gallaway, Date KPHD Amendment_Standard Form.docx Chief Civil Deputy Prosecuting Clerk of the Board Attorney N-22-028-AI ATTACHMENT A-1 SCOPE OF WORK AND BUDGET Jefferson County Public Health July 1,2022—June 30,2023 As a subrecipient of KPHD under the Washington Department of Health funded Youth Cannabis& Commercial Tobacco Prevention Program (YCCTPP)Additional Tobacco Funds, Jefferson County Public Health agrees to the following activities funded in full or part by the associated budget. Activity Planning& Attend the Olympic Prevention Partnership steering committee and network. Coordination of • Invite new community partners to join the Olympic Prevention Partnership Regional Steering Committee. Network • Attend nine monthly steering committee meetings(Sept 2022—June 2023) 2022-2023 Goals for the Additional Tobacco Funds: • Reduce Commercial tobacco-related disparities among priority populations • Prevention commercial tobacco use among youth and young adults with Implementation emphasis on e-cigarettes Goals • Leverage resources for promoting and supporting commercial tobacco dependence treatment. • Eliminate exposure to secondhand smoke and electronic cigarette emissions. The above goals are Washington State specific goals. By August 15,2022,sub recipients will work with the lead contractor at KPHD to develop a detailed workplan and activities specific to Jefferson&Clallam Counties.Workplans are subject to change.Any changes will be approved by both parties. Monitor progress for each activity as appropriate;submit monthly narrative and data reports Monitoring and as requested by KPHD on the 5th of every month. Only one report will be required for both Reporting Jefferson and Clallam additional tobacco work. Midterm By February 1,2023,report progress to the Regional Coordinator. If needed,adjust Evaluation activities to ensure spend down. Conduct a mid-year workplan re-evaluation. Participate in monthly conference call with KPHD and attend webinars as scheduled; Calls/Meetings respond to correspondences related from the Department of Health;respond to activity assessments/surveys administered by KPHD as appropriate per scope of work. Submit monthly invoices by the 20th of the month following the month in which costs were Invoicing incurred,except for the Final Expenditure Report and Request for Reimbursement in each federal fiscal year(due July 1,2023). Invoices must include supporting documentation such as timecards for staff time and copies of invoices paid for goods and services. 2 Budget July 1,2022—June 30,2023 Cost Description Staff hours split between Jefferson&Clallam (6 hr. wk. Clallam— Megan C); (5 hr. wk. Jefferson Laura T);(8 hr. wk. Jefferson Karen Staff Salary $33,796 0). Benefits $8,366 Indirect $9,879 Rate: 29.23% Goods& Services $5,057 Materials necessary and approved for programing: See Work Plan. Mileage $4,902 1 time to PT--PA two ways @$1.00 per mile 52.1329 wks. in a year Travel/Training Youth and sponsors to Legislative activity;Conferences,e.g. Montana Institute, Rural Network, People's Institute NW(undoing racism),etc. Host regional in-person training addressing changing $8,000 behavior/behavioral health. Total Jefferson $70,000 Total Funding Source Chart of Accounts Program Name or CFDA# BARS Code 7/1/22—6/30/23 Title FFY23 TOBACCO PREVENTION 334.04.93 $70,000 Total to Jefferson $70,000 3