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Home My WebLink AboutMarch 2006 - Minutes and Managers ReportJEFFERSON COUNTY PARKS & RECREATION ADVISORY BOARD MEETING March 1, 2006 MINUTES OPENING BUSINESS Chair Judith Lucia called the meeting to order at 12:04 p.m. in the First Floor Conference Room, Jefferson County Courthouse, Port Townsend, Washington. Members Present: Judith Lucia (Chair), Joan Linderoth, Brian Miller, Philip Siemion, Rick Tollefson, Judi Mackey. Members Absent: Eileen Rogers, Rich Stapf, Jr. Staff Present: Matt Tyler, Molly Hilt Guests: Phil Johnson Quorum: There was a quorum at 12:07. Agenda: The Agenda was approved with the Amendment that "Proposed Fee Increase" under Manager's Report be postponed, on a Motion by Judi Mackey, a Second by Rick Tollefson and a unanimous carry. Minutes: MOTION: By Joan Linderoth, Second by Brian Miller, carried unanimously, to approve the Minutes of February 1, 2006 as submitted. There was none. ROAD VACATION OLD BUSINESS MANAGER REPORT Matt Tyler reported that applications for the 2006 Community Parks Grants are being received. He presented for review a copy of the study of South County youth services for the Community Network Board, which indicated a positive opinion of the Parks and Recreation programs. As a preliminary overview of recent repairs to County Parks, Matt presented photos of Indian Island, portions of the Larry Scott Trail, Lower Oak Bay, and addressed repairs to Quilcene Park electrical and East Beach. Proposed Fee Increase Postponed to future address. Progress on the One -Year Plan With regard to Capital Projects, in order to complete the Quilcene Playground project, additional parts in the amount of $1,000 to $2,000 need to be purchased; sealing is recommended rather than re -surfacing for the basketball courts and skate area, due to cost. The "third" Field at HJ Carroll Park, a multi -purpose field, staff is working with an architect for planned update which can be taken to IAC (Washington State Interagency Committee for Outdoor Recreation) this year for matching funding; costs will be about $100,000 and include backstop, bleachers, landscaping and ADA access. Action on the BMX racetrack has been postponed. The Skatepark is on track for Fall, 2007. Frisbee Golf is progressing, with research on a plot of land behind the Little League field in Hadlock/Chimacum. In Quilcene, regarding the logging and clean-up, most has been completed; however, debris will be removed for burning. At the Irondale Park, staff will perform low-cost development, as guided by the Master Plan, with a purpose of protecting the area, reducing trash dumping and vandalism; currently, the Department of Fish and Wildlife are completing a reconfiguration project. Concerning Planning Projects, staff is performing an in-house assessment on Lower Oak Bay; the Indian Island repairs are completed; and the Cape George Trailhead Master Plan (Rumage Property) is being prepared, with a meeting planned for neighbors to address any issues. On Internal Processes, staff is hoping for a management committee and ad -hoc JCPRAB committee to create a list of projects, then seek citizen involvement to help with completion; it is also hoped for a management/PRAB committee to review citizen requests for new facilities and improvements for presentation to the whole Board. 2005 END -OF -YEAR REPORT Matt reported that Jefferson County Parks & Recreation has one maintenance/operation budget for the three programs of recreation, parks and fields. The County general fund, fees from activities and facility rental, and roads budget (for Larry Scott Maintenance) are major revenue sources. There are two capital improvement budgets: general parks improvement and H.J. Carroll Park, with revenue sources from general fund, PILT (Payment in Lieu of Taxes/Protection Island), and campground fees. 2005 operating expenses were $469,248.00, and 2005 operating revenue was $472,664.00. Matt presented charts displaying revenue sources. OHV STUDY Matt presented a proposal for an IAC-funded OHV study by Tom Beckwith, who prepared the County Comprehensive Plan, and Bruce Dees, who prepared an OHV study for the entire Olympic Peninsula; it is expected that this proposal will be accepted. ROPES COURSE RESERVATIONS There is a strong interest, with 12 reservations to date, one a 40-person event. COMPREHENSIVE PLAN In preparation for allowing a 15-minute period at each meeting to address the Comprehensive Plan, Matt distributed maps, from Chapter 3 of the Plan, identifying Washington State, Jefferson County, and Port Townsend park properties. NEW BUSINESS Recreation Report Matt Tyler presented the Board with photographs of the climbing wall facility, the only one of its kind in Jefferson County, and of the Grant Street after -school program. Facility Report Molly Hilt reported that staff is preparing campground facilities for an April 1, 2006 opening. Resignation Letter from Mike O. Ryan Staff has received a letter from Mike O. Ryan, District 2 Representative, declining a subsequent term on this Board. The vacancy will be advertised and a replacement sought. There was none. ADDITIONAL BUSINESS AND CORRESPONDENCE SET NEXT MEETING DATE/ADJOURNMENT There being no further business, the meeting was adjourned at 1:13 p.m. The next meeting is to be April 5, 2006 at 12:00 noon, in the First Floor Conference Room, Jefferson County Courthouse. sly 1 t4 G0 Jefferson County Parrs &A Recreatimi, Serving the Community Manager's Report ■ Community Parks Grant ■ South County study completed by the Community Network. Parks and Recreation gets positive results. ■ Overview of recent repairs to the Parks One Year Plan Capital Projects Project Completion Leader Status 1. Quilcene Playground Equipment Summer 2006 Molly Green $ Quilcene Work Plan Sealing Summer 2006 Matt Green $ 3. HJC Third Field Fall 2006 Phil Yellow 4. BMX Race Track 5. Skate Park 6. Frisbee Golf 7. Slide Upper Oak Bay 8. Logging and Clean -Up 9. Public Relations 10. HJC Parking Chip Sealing Remainder 11. HJC Pave Pathways 12. Phase One Irondale Beach Park undetermined Fall 2007 Undetermined Summer 2006 Spring 2006 Fall 2006 Fall 2006 Fall 2006 Summer 2006 Planning Projects Matt Red Matt Green Matt Yellow Molly Green Committee Done! Matt Green Matt Red Matt Green Matt Green Project Completion Leader Status 1. Lower Oak Bay In House Spring 2007 Matt Green 2. Indian Island Repairs Fall 2007 Matt Green 3. Cape George Trail Head Master Plan Spring 2006 Matt Green (Just need to get together and lay out our plan, not an elaborate project) Internal Processes l. Management committee and ad- hoc JCPRAB committee come together to create a wish list of projects that we need to do and then to solicit help from citizen groups to complete that list. This will focus citizen involvement to meet the overall goals of the community. Much of this to come from the 2002 comprehensive plan. Hope to finish before summer 2006. 2. Joint/Management and PRAB committee to review requests from citizens for new facilities and improvements to facilities then present these to PRAB in order to provide better, more team oriented input regarding the appropriateness of citizen driven projects. a. Water Trail Project 3. PRAB will spend a few minutes each meeting reviewing the Parks Comp Plan Maintenance Report 2005 End of the Year Re ort Review 1. JCPR has one maintenance and operations budget. This budget is split into three programs: recreation, parks and fields. The major sources of revenue for this budget is the County general fund, fees, and the roads budget (for maintenance of Larry Scott). 2. JCPR has two capital improvement budgets: parks improvement and H.J. Carroll park. The major sources of revenue for these budgets are the general fund, the PILT fund, and campground fees. ■ 2005: operating expenses $469,248 ■ 2005: Werating revenue $472 664 y net $3,416 ■ 2005 operating ending reserve $63,178 2003 to 2005 Operating Revenue Comparisons Revenue from Fees and Grants $90,000.00 $80,000.00 $70,000.00 $60,000.00 $50,000.00 $40,000.00 $30,000.00 $20,000.00 $10,000.00 $0.00 ■ 2003 ■ 2004 ❑ 2005 Operating Revenue from Fees as % of the Previous Years and % of the Total Revenue Campgounds not Included Operating Revenue from Fees and Grants Sources of Operating Revenue Memorial Field 23% Other Park Fees 6% Recreation d Center 7% Recreation Program Fees 64% ❑ Other Park Fees Recreation Program Fees ❑ Recreation Center ❑ Memorial Field Parks Improvement Sources of Revenue Parks Improvement Sources of Revenue $6,074.00 $1,132.00 $8,561.00 ❑ PILT ❑ Chimacum ❑ Lower Oak Bay $7,510.00� ❑ Upper Oak Bay V $45,343.00 ® Lake Leland $1,485.00 ❑ Quilcene Growth Increase in Fees/Grants from 2003 Year Revenue from Fees/Grants as a Total Revenue as % of Total to 2005 as Fees/Grants Percentage of a Previous Year Revenue percentage of 2003 2003 $50,720.03 382,232.03 13.27% 2004 $58,812.57 15.96% 413,160.27 14.23% 2005 $80,161.87 36.30% 473,663.53 16.92% 58% JEFFERSON COUNTY PARKS & RECREATION ADVISORY BOARD AGENDA March 1st, 2006 12 noon to 2 p.m. 1st Floor Conference Room, Courthouse A. OPENING BUSINESS Call to order Introductions Roll Call Agenda Additions or changes Adoption Minutes Additions or changes Adoption B. ROAD VACATION (none) C. REGULAR / OLD BUSINESS Manager's Report Proposed Fee Increase Progress on the One Year Plan OHV Study Ropes Course Reservations Fifteen Minutes with the Comp. Plan D. NEW BUSINESS Recreation Report Facility Report Resignation Letter from Mike O. Ryan E. ADDITIONAL BUSINESS AND CORRESPONDENCE F. SET NEXT MEETING DATE/ ADJOURNMENT