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HomeMy WebLinkAboutFeb. 2006 MinutesJEFFERSON COUNTY PARKS & RECREATION ADVISORY BOARD MEETING February 1, 2006 MINUTES OPENING BUSINESS Chair Judith Lucia called the meeting to order at 12:04 p.m. in the First Floor Conference Room, Jefferson County Courthouse, Port Townsend, Washington. Members Present: Judith Lucia (Chair), Joan Linderoth, Mike Ryan, Philip Siemion, Rick Tollefson Members Absent: Judi Mackey, Eileen Rogers, Rich Stapf, Jr., Brian Miller, Staff Present: Matt Tyler, Molly Hilt Guests: None Quorum: There was a quorum. Agenda: The Agenda was approved on a motion by Joan Linderoth, a second by Rick Tollefson and a unanimous carry. Minutes: The Minutes of January 4, 2006 were approved with the following amendments: Rick Tollefson was present and Mike Ryan was absent; and, under Recreation Report, delete "and Jefferson County". There was none. ROAD VACATION OLD BUSINESS Manager's Report Matt Tyler reported that information for the 2006 Community Parks Grant process has been released. The job description for the vacant Recreation position has been reviewed and approved by the Management Committee, which recommends the hiring committee consist of Matt, Phil, Molly and a member of this Advisory Board. Rick Tollefson volunteered to participate. The position will be posted first for in-house candidates, then advertised locally and on various free employment information websites. Staff hopes for an early -April hire. Matt reported his attendance at meeting of Community Network Board. That Board initiated a survey of assets for youth in the South County Region. Rick Tollefson, who also attended the meeting, highlighted some points: 1. a closer need to work with school districts to resolve some service -to -youth problems, particularly regarding behaviors. 2. a lack of leadership and support for youth in the community. 3. the need for concerted efforts and cooperation by community, schools and Parks and Recreation. Matt emphasized that the Parks and Recreation open gym program was one of the top two identified as successful by the young people participating in the survey. It is expected that an after -school program in Quilcene is anticipated to start in March 2006. Matt reported on the work of the Management Committee: Matt, Phil Saxton and Molly HIlt. (Committee will include the future Recreation hire). Currently, the committee prepared a one-year plan for 2006, identifying: Capital Projects: 1. Quilcene Playground Equipment, anticipated completion of Summer 2006 2. Quilcene Work Plan sealing and surfacing, anticipated completion of Summer 2006 3. H.J. Carroll Third Field, anticipated completion of Fall 2006 4. BMX Race Track, undetermined completion, currently on hold 5. Skate Park, anticipated completion of Fall 2007 6. Frisbee Golf, undetermined completion, location research continuing 7. Upper Oak Bay Slide, anticipated completion of Summer 2006 8. Quilcene Logging and clean-up, with some bureaucratic complications, anticipated completion of Spring 2006 9. A Public Relations study for Parks & Recreation identity and purposes, anticipated completion of Fall 2006 10. H.J. Carroll Parking chipsealing remainder, anticipated completion of Fall 2006 11. H.J. Carroll Pave Pathways, anticipated completion of Fall 2006 12. Phase 1, Irondale Beach Park, securing a parking lot, closing some roadway, some shrub removal, anticipated completion of Spring 2006 Planning Projects 1. Lower Oak Bay, determine use, anticipated completion of 2. Indian Island Repairs, address erosion, determine use, anticipated completion of Fall 2007 3. Cape George Trailhead Master Plan planning process, anticipated completion of Spring 2006 Internal Processes 1. Creation of a project wish list and solicit assistance from community/citizen groups. It was suggested by the Chair that 15 minutes be set each meeting for a discussion of the 2002 Comprehensive Plan. 2. Review community/citizen requests for new facilities and facility improvements for PRAB review 3. Address request by PRAB to BOCC for realization of maintenance impacts when adding new facilities Maintenance Report 1. Regarding areas adjacent to the Quilcene Community Center, the responsibility of Oly-Cap to maintain, Matt will contact to determine status. 2. Concerning the new Courthouse grounds, Matt wishes to determine if his department will continue maintenance and what will be the cost and billing procedure. 3. Phil Saxton's crew will resume maintenance of Irondale Park field and Courthouse Park lawns; Molly Hilt will continue trash and restroom maintenance; and Molly will be filling a seasonal clerk hire position. 2005 End -of -Year Report The Manager reported that Jefferson County Parks and Recreation has one maintenance/operations budget covering Recreation, parks and fields, with major sources of revenue being the County general fund, fees, and roads (for Larry Scott Trail). JCPR also has two capital improvement budgets, Parks improvement and H.J.Carroll Park, with revenue sources being the general fund, the payment in Lieu of taxes (PILT) from Protection Island and campground fees. He presented the Board with graphs identifying revenue comparisons and sources. NEW BUSINESS Status Report: Frisbee Golf Luke Cherney, Olympic Disc Golf Club, was unable to attend as planned. Matt will copy a memorandum from Luke for the Board. The club and staff continues to investigate appropriate locations. Recreation Report Matt reported that all is going well. The website has information on programs. Great assistance from part-time workers. Facility Report Molly Hilt reported that a memorial bench for Josh Stewart, a Public Works employee, has been placed at North Beach Park. Brush clearing and repairs occur at Indian Island Park. The Quilcene project will begin next week. Tri-Area Garden Club plans to donate a tree to H.J. Carroll Park. ADDITIONAL BUSINESS AND CORRESPONDENCE A. Email received an email from a citizen suggesting replacing the Memorial Field fence with a see - through fence. B. Rick Tollefson reported on a meeting with the skateboard group who expressed concern about a potential BMX Bicycle track and bicycles having access to the skateboard facility. C. Phil Siemion announced that there is some interest in holding a Tri-athelon in the South County during the summer. D. Mike Ryan announced that his term on the Board has ended and that, after 6 years service, he will not be rejoining, SET NEXT MEETING DATE/ADJOURNMENT There being no further business, the meeting was adjourned at 1:35 p.m. The next meeting is to be March 1, 2006 at 12:00 noon, in the First Floor Conference Room, Jefferson County Courthouse. JEFFERSON COUNTY PARKS & RECREATION AGENDA February 1st, 2006 12 noon to 2 p.m. 1st Floor Conference Room, Courthouse A. OPENING BUSINESS Call to order Introductions Roll Call Agenda Additions or changes Adoption Minutes Additions or changes Adoption B. ROAD VACATION (none) C. REGULAR / OLD BUSINESS Manager's One Year Planning Process Manager's Report D. NEW BUSINESS Status Report; Frisbee Golf, Luke Churney Recreation Report Facility Report E. ADDITIONAL BUSINESS AND CORRESPONDENCE F. SET NEXT MEETING DATE/ ADJOURNMENT