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Home My WebLink AboutPC Minutes 08-17-2022 - signed621 Sheridan St. P: 360-379-4450 Port Townsend, WA, 98368 PCommissionDesk@co.jefferson.wa.us MEETING MINUTES �0r JEFFERSON COUNTY COMMUNITY DEVELOPMENT DEPARTMENT Regular Meeting — August 17, 2022 .'"IIfiyC, Tri Area Community Center, 10 West Valley Road, Chimacum, Washington 98325 5:30PM Welcome Chair and Overview Presentation 1. Call to Order/Roll Call District 1 District 2 District 3 Alen Present Sircely Present Hull Present Coker Present Smith Unexcused Nilssen Present Koan Present Richert Present Llewelyn Present 2. Approval of Agenda 3. Approval of Minutes a. July 20, 2022 Minutes Motions Motion # Motion 1st 2nd Yay Nay Abstain 1 Motion to Approve minutes Nilssen Coker 7 0 0 2 _ Motion to Approve consent agenda Coker Nilssen 7 0 0 PUBLIC COMMENT 4. No public comments this meeting. Public Comment period closed at 5:43PM. S. Planning Commission Updates a. Commissioner Nilssen reports citizen comments on Port Ludlow development and requests an update. Planner Peterson will request an update from Planner Johnson, who is the planner for the Port Ludlow Master Planned Resort. 6. DCD Staff and Director Updates (5 minutes) a. EnerGov Update —Josh Peters. DCD and Environmental Public Health (EPH) staff have been trained on the new permitting software, EnerGov. We are now working through a substantial testing protocol before we are able to "go live." The plan is to transition from Tidemark to EnerGov, working through whatever issues remain, and then initiate the customer portal that will enable online applications and other public -facing features. We are moving as quickly as possible to get EnerGov up and running; however, that last step involving the customer portal is not expected until sometime this fall. b. DCD Staffing —Josh Peters. Sarah Bearman is no longer employed at DCD. Helena will continue in her role as clerk to the Planning Commission until we are able to hire a Planning Tech and/or assign someone else to those duties. Thank you for your patience. Public Comment: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that the public comment period is three minutes. 621 Sheridan St. Port Townsend, WA, 98368 P:360-379-4450 PCommissionDesk@co.jefferson.wa.us CONSENT AGENDA 7. General Information Item to Read and Receive a. Shoreline Master Program Update — General Information Item to Read and Receive. DCD had two virtual meetings with Ecology staff and our SMP consultant toward the beginning on July to review topic areas and questions concerning the draft SMP update that we submitted to Ecology months ago. Ecology had asked for a check -in before providing the county with written comments. Once we receive those comments, we'll restart the legislative process for updating the SMP. The next iteration of the proposal —assuming some changes based on Ecology's comments —would go through a public process that includes the Planning Commission and the Board of County Commissioners. b. Housing Conversations with our Community event on August 18 —General Information Item to Read and Receive REGULAR BUSINESS 8. Legal Lot of Record Regulation Development Update — Bryan Benjamin a. Summary of Public Input b. Draft Ordinance c. Discussion: Commissioner Nilssen asks if the proposed regulations would impact the tax base. Planner Benjamin will research the possibility. Chair Hull asks for more detail about in -person outreach. DCD staff has held over 40 in person conversations at farmers markets, and distributed 36 paper surveys. Commissioner Koan asks if notice has been sent to property owners in the impacted subdivisions. The postcards about the changing regulations are currently printing to be mailed in the next week. Planner Benjamin has contacted all thirteen Home Owners Associations in the impacted subdivisions, and the county's real estate association. The survey will also remain open until the close of public comments to encourage participation. Commissioner Koan requests a Line -In, Line -Out copy of the proposed regulations before the next meeting's hearing. The proposed regulations are a new chapter, so there is previous version for a LiLo comparison. Commissioner Sircely suggests that the lack of comment despite extensive outreach could indicate that residents do not take issue with the proposed regulations. Commissioner Koan asks for a definition of testamentary divisions, which are the process of land division through a last will and testament. Commissioner Nilssen would have wanted a copy of the postcard for property owners in the impacted subdivisions to be included in this meeting's agenda. The copy he saw through the Board of County Commissioners looked good. 9. Miles Sand and Gravel MRLO Project Review —Joel Peterson a. Presentation b. Discussion: Public Comment: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that the public comment period is three minutes. 621 Sheridan St. Port Townsend, WA, 98368 P:360-379-4450 PCommissionDesk@co.jefferson.wa.us Commissioner Koan asks for reference about the dollar value of resource lands in taxes. Planner Peterson will investigate. Commissioner Sircely said that tribal participation in the process was encouraging. Commissioner Coker asked what is the projected life of these resources. Planner Peterson reported that it is hard to estimate because their length of availability is based on demand. However, the quantity of these resources is measured. 10. Planning Commission Retreat — Joel Peterson The Commissioners agreed to a retreat on Saturday, September 17, from 9AM to 4PM 7:30 PM ADJOURNMENT The next Planning Commission meeting is scheduled for September 7, 2022, at 5:30. To attend virtually please use the following link or dial in using your phone by calling: +1 (646) 749-3122; Access Code: 883-126-605. Link is littl)s://us02web.zooin.us/i/88671047253?owd=OU8vTWZGWTVRRGNRVEOlc2kUWDVadzD9 and the passcode is 894561 To learn if in -person attendance is possible, please view the next meeting agenda These meeting minutes were a ved this day off, 2022. Richard Hull, Chair Helena Smith, Secretary Public Comment: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that the public comment period is three minutes.