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Home My WebLink AboutPC Minutes 09-07-2022 - signed621 Sheridan St. P: 360-379-4450 Port Townsend, WA, 98368 PCommissionDesk@co.jefferson.wa.us MEETING MINUTES JEFFERSON COUNTY COMMUNITY DEVELOPMENT DEPARTMENT Y Regular Meeting — September 7, 2022 Tri Area Community Center, 10 West Valley Road, Chimacum, Washington 98325 5:32PM Welcome Chair and Overview Presentation 1. Call to Order/Roll Call District 1 District 2 District 3 Alen Present Sircely Present Hull Present Coker Present Smith Present Nilssen Excused Koan Present Richert Present Llewelyn Present 2. Approval of Agenda 3. Approval of Minutes a. August 17, 2022 Minutes Motions Motion # Motion 1st Coker 2nd Alen Yay 5 Nay 0 Abstain 3 1 Motion to Approve minutes 2 Motion to vote for Chair at this meeting Koan Richert 7 0 1 3 Motion voting for Commissioner Hull as Planning Commission Chair Hull 7 0 1 4 Motion to vote for the Vice -Chair at this meeting Hull 7 0 1 5 __ Motion voting for Commissioner Sircely as Planning Commission Chair Hull 7 0 1 PUBLIC COMMENT 4. Three minutes per speaker. No members of the public spoke. 5. Planning Commission Updates a. Commissioner Koan reports that she and Commissioner Nilssen have prepared a draft of the Planning Commission bylaws. It will be included with the agenda for the September 17, 2022 Planning Commission Retreat. It will be discussed during the retreat, but action can only be taken during a regular meeting. 6. DCD Staff and Director Updates (5 minutes) — Director Brent Butler a. Stock Plans. The subcommittee presented the stock plans to the Board of County Commissioners. DCD staff shared a staff report. The Board would like to gauge community interest in the proposed plans before committing funding. The subcommittee will reconvene to discuss how to measure public interest. Public Comment: When the Chair recognizes you to speak, please begin by stating your name and address. Please be aware that the public comment period is three minutes. 621 Sheridan St. Port Townsend, WA, 98368 P: 360-379-4450 PCommissionDesk@co.jefferson.wa.us b. Out of an abundance of caution, the hearing is continued to a special meeting on September 15, 2022, at 5:30 PM. People without internet access can attend in person because the special meeting will be a hybrid event. The special meeting will be noticed in The Port Townsend Leader. The discussion can begin tonight, but the record will remain open so that the public can give in -person comment at the special meeting. c. Members of the public are invited to comment on the materials for tonight's Public Hearing on the Legal Lot of Record. The record will remain open so that the public may provide comment during the special meeting on September 15. d. Resolution no. 4122, Adopting a Twelfth Temporary County Policy Based on Emergency Response to the COVID-19 Pandemic. The full text of the resolution is attached to the meeting agenda. e. Planner Joel Peterson will be out of the office until September 9=h, 2022. CONSENT AGENDA No Consent Agenda Items this meeting REGULAR BUSINESS 7. Election of Planning Commission Chair a. Commissioner Smith nominates Commissioner Hull for Chair. b. No additional nominations. 8. Election of Planning Commission Vice -Chair a. Commissioner Coker nominates Sircely, seconded by Smith. b. No additional nominations 5:52 Public Hearing Opened 9. Legal Lot of Record a. Staff Presentation — Planner Bryan Benjamin Commissioner Smith asks if the staff recommendation includes illegally -created lots that have already been developed. Planner Benjamin replies that under current regulations, further development on illegally -created lots would require a different process to create a legal lot. Commissioner Coker asks how quickly these determinations are expected. Planner Benjamin says it would depend on site conditions. Determining legal lot status for prior to the sale, not development, of a property could be made independently of the longer site development review process to expedite the process. Site development review would still be required at a later date prior to development. Commissioner Koan asks if property owners who plan to sell could tie their legal lot status and development review to the parcel. The legal lot determination would run with the parcel. The development review could run with the parcel but require updates. Commissioner Koan asks about the relationship between the presentation and the existing language. Planner Benjamin and Director Butler explain that the presentation is about language that staff is submitting as a comment for tonight's hearing. The full proposed language will be shared in the notice for the special meeting on September 15, 2022. It will also be sent to the Planning Commissioners after this meeting. 6:22 PM Public Comment: When the Chair recognizes you to speak, please begin by stating your name 2 and address. Please be aware that the public comment period is three minutes. 621 Sheridan St. Port Townsend, WA, 98368 P: 360-379-4450 PCommissionDesk@co-jefferson.wa.us b. Public Comment on the Legal Lot of Record i. Ed Bown, Western Jefferson County landowner. Bowen is pleased with the mailing he received in July and would want more mailings to landowners. He is concerned by the term "substandard lots." The draft ordinance changes in the staff report on page 36 state that development would require lots meet the standards of the time they were subdivided, but also current subdivision standards, and the definition of "buildable lot" as determined by the county. The report did not define buildable lot. The moratorium and regulatory changes do not seem well suited to Western Jefferson County due to the areas very limited development compared to Eastern Jefferson County. 6:29 PM Close of Public Comment Section in Meeting, Public Record remains open for the continued hearing at 5:30 PM, Thursday, September 15, 2022. c. Planning Commission Deliberation and Recommendation Commissioner Smith is concerned that not enough contact has been made with the public and impacted property owners. She suggests an article in the Leader in addition to the notice. Commissioner Koan shares these concerns and requests an update on how public outreach was conducted. Director Butler notes the engagement numbers on the StoryMap website and that staff have been answering questions from the public. Commissioner Coker notes that even legal lots of record are not guaranteed to be buildable. Commissioner Alen suggests also placing a story in Peninsula Daily News. Planner Benjamin notes that the postcards were sent to the owners of lots in impacted plats. Commissioner Koan asks if mailers were able to be directly targeted to property owners. Director Butler replies that yes, they did direct them to affected property owners based on the Planning Commission's recommendation. 6.:36 PM Hearing Continued to Special Meeting on September 15, 2022, at 5:30 PM_ 6:37 PM ADJOURNMENT The next Planning Commission Special Meeting is scheduled for September 15, 2022, at 5:30. To attend virtually please use the following link or dial in using your phone by calling: +1 (646) 749-3122; Access Code: 883-126-605. Link is https://us02web.zoom.us/ i/88671047253?wd=OU8vTWZGWTVRRGNRVE 1c2kOWDVadz09 and the passcode is 894561 To learn if in -person attendance is possible, please view the next meeting agenda. These meeting minutes 7// proved this �f day off, 2022. A, Richard Hull, Chair Helena Smith, Secretary Public Comment: When the Chair recognizes you to speak, please begin by stating your name 3 and address. Please be aware that the public comment period is three minutes.