Loading...
HomeMy WebLinkAboutJune 2007 - MinutesJEFFERSON COUNTY PARKS AND RECREATION ADVISORY BOARD MEETING Jefferson County Courthouse, Commissioners Chambers Port Townsend, Washington June 6, 2007 Noon — 2:00 PM OPENING BUSINESS Rick Tollefson, Chair, called the meeting to order at 12:07 PM in Commissioners Chambers, Jefferson County Courthouse, Port Townsend, Washington. Members Present: Steve Crosland, Joan Linderoth, Judith Lucia, Brian Miller, Phil Siemion (Arrived at 12:16 PM), Rick Tollefson Members Absent: Judi Mackey (Excused) Staff Present: Matt Tyler, Guests: Phil Johnson (1:00 — 1:35 PM), Michael Kingsley, Sarah Spaeth Agenda: Chair Tollefson said he would like to add an item under New Business: July 4 Meeting date. Matt Tyler suggested adding an update on Policy/Process, and Discussion on adding a seat for a youth member. The agenda was approved, as amended. Minutes: Corrections: Henderson, not Anderson, under Other Business Judith Lucia moved that the minutes for May be approved as amended; the motion was seconded. The minutes for May 2, 2007 were approved, as amended, all in favor. ROAD VACATIONS (None) REGULAR/OLD BUSINESS Equestrian Presentation Matt Tyler introduced this agenda item by explaining that this process was not a public hearing and had no legal bearing. That would be part of a permitting process that could take place in the future. He said that there had been two notices of this meeting which may have looked like public hearing announcements, so he wished to clarify that point. Sharon Dembro introduced herself as a member of the Jefferson Equestrian Association, and noted that she was one of several people who wished to speak at this meeting. The Jefferson Equestrian Association is an umbrella organization including the organized horse community and unaffiliated riders formed for the purpose of developing a horse park for Jefferson County. She referred to the draft Master Plan for a public horse park to service Jefferson County and the region that had been mailed to the PRAB in advance. "The Plan is a culmination of efforts by horse people over the last seven years. Many hundreds of hours have been put in by volunteers to explore the possibilities and come up with a plan, and now here we are at the end of that process. Rather than going through the plan that you have already read, we thought it more useful to let you know the reasons people were willing to spend so much time and work so hard for a horse park. We would like to share our vision something that's hard to put into a formal plan." Ms. Dembro stepped through a series of `What If questions to convey that vision. For example, she asked, "What if there were a place in Jefferson County where riders of all ages and disciplines could come to practice, take lessons, develop horsemanship skills and compete? What if families did not have to travel long distances to facilities and competitions? What if there were a safe, accessible all weather public facility where young and some not so young riders could develop their skills? What if this 80 acre parcel now mostly clear cut could be turned into a park with trails to serve -- cyclists, riders, hikers and perhaps to share with other compatible users such as an enclosed dog park and Page 1 of 8 agility course? What if we could develop a first class facility, one of them covered a round pen, enclosures for horses, parking and picnic facilities? What if we could build the only public cross county course at preliminary level in the area? Of course, it would accommodate competitions drawing riders from through the region. What if the land around the four acres used for arenas and parking could be developed as a sustainable forest used for 4-H and other educational purposes? What if the 4-H and pony clubs had facilities they could proudly invite other clubs to share for competitions and evaluations? What if having such a home for their activities drew more and more young people into their excellent programs? What if a first class horse park brought equestrian tourists and new businesses looking to relocate to Port Townsend?" "On a totally different scale from out proposal, the new Washington State Horse Park that just recently received initial funding from the state is estimated to bring $8 million per year to the Cle Elum area when it is completed. What if the County's many at risk young people had another option, another passion to see them though difficult years." She described the importance and the benefits that have been enjoyed by young riders and their families in the past. She described the example of Paradise Ridge Park on Vashon Island made possible by a 20 year public private collaboration. She said that the founders of that park have recently spoken in Port Townsend and invited those interested to visit their facility on June 9 to see a horse park in action. Ms. Dembro said that the association was asking the County to give them the "green light" to get started. "Together we can go from What If to the reality of a horse park for Jefferson County and the Olympic Peninsula". Second Speaker: She said she would like to cover the proposal at several levels. First, at the local level: There is a clear potential for providing fund raising opportunities and competition opportunities with a horse park like this. She cited the example of a recent 2-day event at Vashon Island during which they raised over $3,000. She said the competitions give young people something tangible to work for every year. On the regional level, the land lends itself to both intermediate and preliminary level event courses. She described the five levels of difficulty: novice, training, preliminary, intermediate and advanced (as in the Olympics). Preliminary or intermediate levels would be associated with a regional facility; at this time, there are only three venues within the state of Washington that offer this level of difficulty, one of which is for sale with an uncertain future. For regional events, people would be traveling from Oregon, Idaho, Montana and Canada and bringing in out of state and region dollars. On the Environmental Level, the establishment of a sustainable timber program where the land is now clear cut could provide some dollars for the County while setting an example of environmentally responsible behavior, as well as possibly open up trail systems for use when not scheduled for competitions. Jeff Chapman introduced himself as Director of the local Back Country Horsemen chapter and chair for the state public lands committee for that organization. He said the group oversees horse camps, trail use and public land use for horses throughout the state. He cited their experience with lobbying and supporting the Washington State Horse Park and other facilities during the past year. He said the city of Enumclaw is also attempting to stimulate growth and are marketing themselves as a horse town. He noted that the horse economy in Washington State is so huge that communities find they can grow by focusing on it. Small facilities do not compete with the regional ones, but provide opportunities for children and young people. He said that he is working on several regional issues: Pope Resources trail issues; Miller Peninsula and State parks; and future issues for Anderson Lake. He said that there were few facilities in this area. He recalled the Ramage property, which was smaller and offering only 5 of 40 acres and constrained by the Larry Scott Trail. He pointed out on the map how this 80 acre tract would be configured and utilized for horse activities, noting the options for access and types of uses. He also pointed out the nearby DNR property, behind Hidden Trails and Arabian Lane, whose long term use is unknown: The intention for the designated camping area is to limit it to event camping and otherwise day -use. Judith Lucia asked Mr. Chapman to elaborate on how public access would be handled during events. He said that in his experience at other events, the public is not prohibited, but generally does not choose to use the facility for non -horse uses during these times. Generally, people are posted at the jumps on the cross country course during events to ensure that the course is kept clear and to avoid risk. In general, there would need to be some way, such as a gate. The options for water and utilities were briefly discussed. Christina Pivarnik introduced herself as the President of the Olympic Dressage Club, which has a membership of 50, and a business development consultant . She noted that in her travels around the country, she has Page 2 of 8 observed the positive impact horse parks typically have on their communities. She mentioned the "Kentucky Horse Park, which is perhaps the pinnacle of horse parks," with its 1200 plus acres. Three day events consist of dressage (20 x 17 meter arena) on first day, cross-country course on the second, and stadium jumping on the third day. She also said the Rolex S-day event drew 140,000 people. She also described the newly developed 400 acre horse park in Woodside, CA, which includes a dog agility park, stabling, etc. and the impact on local hotels and secondary businesses. She also noted that she has been a "horse show mom". She said raising her own teenager "was a breeze", which she attributed to her daughter's interest in and skills acquired through horse related activities. She encouraged the Board to support this proposal for the community. Ellen Hargarty, Marrowstone Island, introduced her daughter, Brianna who had taken time from school to make her comments. Brianna, who is the valedictorian of her class, said she had been a member of the Equi- Tees Pony Club for about 10 years. She said that horses have always been a part of her life and had given her passion, joy and a focus. She spoke of the challenge, and achievement of a C-3 rating, which is a regional level. She had she had learned a great deal and that it had been a very important part of her life. Having a horse park nearby would provide this opportunity for many other young people. Teren McCloud, Sand Road, said she is a neighbor of the Ramage Property. She said that while the community was supportive of that site on many levels, it had some constraints and would have been difficult to implement. She said that as a neighbor and equestrian she would like to express her support for the current proposed site. The parcel under consideration could be improved by this plan, and the community could come together to build something that works for the entire county. She mentioned her own youth as having been positively shaped by her love of horses, and her desire to make that possible for many others. She urged the PRAB to approve the proposal. Elisa Hawkim said she was a volunteer for the local 4-H Club. She said that although the fairgrounds arena has recently been enlarged and improved, it is expensive to use. A $100 per day fee applies for private parties. The 4-H is allowed to provide "in kind" service/maintenance instead of the fee, but others are not. Since expanding the arena, the fairgrounds management is planning to bring in other groups, such as the Olympic Peninsula zone horse show or Junior Rodeo, which will reduce the time the facilities are available for 4-H. She said that having another option and a place without huge fees for private lessons would be wonderful. Kathleen Sailer said she was a horse owner and rider, and wished to add her support to what others had said about the potential benefits of the proposed horse park. She added that it would also be a draw for professional people, not only within the equestrian community but in many other professions as well. Chair Tollefson asked if members of the board had comments or questions. Judith Lucia said that she could see the benefits for the County, and that it was a big undertaking for which there really is no parks/recreation funding. She noted, as well, that the PRAB is advisory only. She said it is an exciting project, that she had been disappointed when the Ramage property did not work out, and that she wished the Equestrian Association luck in taking this new direction. Steve Crosland asked about provisions for parking and estimates on peak attendance. He was told that a recent Vashon event had about 35 to 40 attendees for a 2-day event and that the new site's parking area is about four times larger than the Ramage parking area. Some of that will be grassy overflow space. In response to a follow up question from Mr. Crosland, he was told that the 35- 40 estimate is a starting point and represents the initial goal. There was acknowledgement that this could be a 25-30 year project, and ultimate size depends on how the community embraces this project. Any large competition would only happen once per year, regardless. Chair Tollefson stated that the PRAB often sees ideas or projects, but realizes that there is a great deal of time, work and money involved. He asked what other partners or uses the association has in mind. A spokesperson mentioned the Audubon Society, the USDA (for the timber project), and a dog park. There was discussion about hiking, nature walks, possibly sustainable timber management as educational components, and bicyclists. Mr. Tollefson asked what the group could do with children or youth who do not have a supportive parent or other adult, which seems especially necessary to be involved with horses. There was mention of Page 3 of 8 various adults in the horse community whose own children are grown and who are able to provide a horse and trailer for an `adopted child' to participate in lessons and events. Chair Tollefson asked if there was any estimate of cost as yet, and was told that was in process. He restated that although the PRAB would be a good partner, there were no resources and that any decision would be made by the County Commissioners. There was a brief discussion about the minor maintenance that would be required and the relatively high numbers of active horse people. There was further discussion about the location and appropriate use of the property for the horse park. A member of the association asked if the PRAB, as an advisory board, was willing to make a recommendation on the master plan. Matt Tyler recalled that the purpose of this meeting had been for the equestrians to gather input from the advisory group as well as the public and to return, if necessary, with a revised version. There was discussion as to whether any action could or should be made at this meeting. Steve Crosland asked if the cost to the PRAB was available. Matt Tyler referred to the list of responsibilities in the document: overall park management and coordination; permit coordination (through DCD); grant application support ( i.e. application for State grants); contracted/paid work by the County for the association. In summary, there would be no appreciable unrecoverable cost to the County, and it would function as a partnership similar to other public/ private arrangements. Chair Tollefson said that it would be important to have a flexible, evolving process. There was acknowledgement that the proponents had shown diligence and determination in getting to this point. Joan Linderoth moved and Phil Siemion seconded that the PRAB recommend that this proposal be heard and investigated by the County Commissioners for possible approval. All were in favor. The motion passed unanimously. (Phil Johnson arrived at 1:00 PM) Broad Spit on Dabob Bay (Sarah Spaeth and Peter Scoles) Phil Johnson introduced Peter Scoles, Director of Protection for the Nature Conservancy (NC) in Washington and Sarah Spaeth, Jefferson Land Trust (JLT). Mr. Scoles said that he and Sarah Spaeth were present to talk about a plan developed by a number of organizations for conservation of the Tarboo/Dabob area. The Nature Conservancy looks at places throughout the state that have high natural value. The Tarboo/Dabob area is exceptional because it is primarily intact. He said that today he would be particularly focused on county land, i.e. Broad Spit at the southern edge. This is a 28 acre site acquired by the County in 1935. He said that in various records it is identified as a park reserve. However, they have been unable to find any document that would restrict the County from using it for some other purpose or from disposing of it. Chair Tollefson asked if it had been acquired by tax seizure. Records show that it was acquired by warranty deed, presumably by purchase. Mr. Scoles explained that his organization is looking for an understanding and endorsement of the notion to protect the Tarboo/Dabob area, and additional private land that has been offered to the NC and JLT by willing sellers. There is currently an agreement to purchase a private property that is about 1.5 miles north of Broad Spit on the west side of the Bay. In the process of acquiring this property, their organizations are applying for grants from federal and state agencies, grants which require matching cash or land value. He suggested that Jefferson County could make a very significant commitment to support protection of the Tarboo/Dabob area by allowing encumbrance of Broad Spit by these federal and state grants. In perpetuity, it will remain in its natural open space condition. By providing the match, this would allow protection of other land in that area. Sarah Spaeth said that putting Broad Spit in the context of this bigger project area is important. She said it provides critical estuarine habitat for summer chum salmon and juvenile Chinook salmon; it also has very steep unstable slopes that contribute to the whole estuary habitat. It has very high recreational value for boaters, and this proposes no change to its use for habitat and recreation. In terms of how this fits into the broader project area, she said the state legislature has appropriated $5 million for DNR Trust Land transfer in Page 4 of 8 this area. This means that a number of DNR properties would be taken out of active timber status and placed in protective status through a natural area preserve or a natural resource conservation area. DNR is in the midst of a year long assessment process seeking additional lands that can provide timber revenue. She noted that the properties in red are under consideration. One 120 acre tract, with steep slopes, is under residential pressure. Pope Resources had considered breaking it into smaller parcels for this purpose. Northwest Natural Resouces now has an option for purchase to protect it permanently through a conservation easement through Jefferson Land Trust. The permanent encumbrance of Broad Spit would provide a match for a national coastal wetlands grant that Northwest Watershed Institute (NWI) has applied for. It may also be possible to use Broad Spit for additional acquisitions and additional grant funding in the project area. She noted that NWI and JLT have been working up the watershed to the area of the Olympic Music Festival property. Over 300 acres have been protected permanently through conservation easement with willing sellers. She said the County could make a major contribution with minimal cost to the County just by agreeing to permanent protection. Chair Tollefson asked, "When the watershed group and other partners do business, who is the permitting agency, i.e. who has control over all this land use work that is being done?" He said he was familiar with this area, had friends living there, and knew something about the proceedings. Mr. Scoles said that he should have first pointed out the property that the Nature Conservancy has the option on and did so, showing its relationship to Broad Spit. Sarah Spaeth pointed out that it is next to the last conservation easement that the Phillips' put on the property in the early 1990s. It is not accessible by road, but is by boat. Chair Tollefson also asked about the status of the DNR tideland leases there. Mr. Scoles said that the Nature Conservancy vision is that there will be a natural resources conservation area created from the state lands in this area, and that this would be a natural addition to it in terms of topography. He pointed out certain tidelands which are held by split title (two owners) and the Nature Conservancy would also purchase a one half interest in those tidelands. In response to a follow up question, he said he could not speak to the question of tribal rights there. Ms. Spaeth said that one of the efforts is to protect the commercial oyster businesses there, especially considering concerns about the effect of increased logging and development in the watershed around them, and that they are supportive of protection efforts. Sarah Spaeth said she would list several transactions as examples. Regarding the Pope property for which NWI holds an option, the seller would sell a conservation easement to Jefferson Land Trust that would restrict the development of the property. Regarding a 100 acre parcel upstream, a conservation easement was sold on 30 acres of it, to maintain the mature forest along the stream that provides buffer to support salmon habitat. In those situations, the land owner has collaborated to create permanent land use restrictions through conservation easement. There was a brief discussion about underlying science and the possible tradeoffs between development, agriculture and salmon habitat protection. Ms. Spaeth said that the Land Trust always works with willing sellers who want to see their property go back to Spruce bottom wetland. Chair Tollefson asked what restrictions are envisioned for the Broad Spit property, and whether or not recreational and conservation interests can co -exist. He asked if some public access would still be possible. Mr. Scoles said that the arrangement has to be made thoughtfully so that the County is not giving up a passive or minimal recreational use. Mr. Tollefson said that was all he had in mind. The Board agreed that this property is a jewel, unique and worthy of very careful consideration. Mr. Tollefson cautioned that he had seen oyster trucks on the beach there. Phil Johnson said that the County had testified before the DNR board regarding 68 acres (nearby) in an effort to delay logging, and lost on that issue. Judith Lucia added that she hikes the Thousand Road (from Lindsey Road to Dabob Road) and that it is all marked for logging; she said that apparently this is not going to stop. Commissioner Johnson said that the DNR committee is very supportive of an NRC or an NAP. He said he prefers NRCs because NAPs are too restrictive; the public should be allowed to hike. He also said that the DNR and Pope Resources have been sued for siltation of oyster beds, and seem to be willing partners in Page 5 of 8 putting a great deal of this property aside in trust land transfer. This arrangement allows continuance of tax revenue for the County. There was further discussion about how a trust land transfer works and what it means. The arrangement allows the timber companies to exchange land and log in areas deemed less environmentally critical. The state appropriation compensates them to look for properties elsewhere that can be actively managed. Matt Tyler pointed out that it is not clear what the County gets out of the deal; other parties are trading and the County seems to be giving only. Mr. Scoles said that the DNR manages a lot of land for the benefit of schools, including some that is considered to be sensitive sites for community reasons or natural values. To compensate the schools, the state appropriates money to buy the land out of the trust, takes the value of the timber and gives it to the schools, and takes the value of the land and buys other land with that money. Traditionally, on this site it would be logged to support schools, and relogged, etc. In this case, the revenue is basically paying for the property as if it was logged, which portion goes to the schools, and the DNR gets money to buy other land; the land is conserved. Phil Siemion asked for clarification on how much of the County property at issue is upland and how it is accessed, which was pointed out on the map. There was a speculation as to whether Flash Road, which is gated, was a private road. He also asked if it was marked as County land; Mr. Tollefson said he did not believe it was marked. Chair Tollefson also asked about any oyster leases; there was no information on this. After additional discussion about the importance of the match, Mr. Scoles said that the benefit to the County is protection of this whole area; if the County does not agree with that purpose, then there would probably be no justification to encumber the property. Mr. Tollefson remarked that in a previous experience at Gibbs Lake, the County had to pay a big price to prevent logging to save the property and now has no funds to properly develop and use the land. Mr. Scoles said that, from his point of view, one major advantage of a natural resource conservation area is that the DNR is the land manager and there is funding available to care for it that might not otherwise be available. Rick Tollefson suggested that perhaps DNR could be asked to put in a few amenities such as a composting toilet. Matt Tyler suggested that perhaps the County could craft a similar agreement on its own, perhaps through an IAC grant or the like. Sarah Spaeth said that there may be enough match from this to go to another IAC (?) program for amenities on the site; toilets, moorage, and trails were mentioned. Matt Tyler asked specifically where the benefit of the match would be seen. Sarah Spaeth said she believed it would be for the Pope Resources acquisition, but possibly additional acquisitions. Phil Johnson said that he believed that the matter deserved more study. [ Phil Johnson left the meeting at this point in the discussion (1:35 PM).] There was agreement that the concept seemed great, but that certain details remained to be understood. In response to a question about timing, Mr. Scoles said that the Nature Conservancy deadline was further away than the date for the Pope property. Ms. Spaeth said that she believed Peter Bahls needed to have some answer by mid June. Steve Crosland said that perhaps the PRAB should recommend this in principle. Mr. Scoles confirmed that in first speaking with Commissioner Johnson, he had advised Mr. Scoles to present the proposal to the Park Board, after which the County attorney could be engaged in the discussion. Steve Crosland said he wished to disclose that he had been a member of the Land Trust and the Nature Conservancy. He then moved that the PRAB recommend this proposal in principle, as well as to investigate further, including determination of costs and benefits. The motion was seconded by Phil Siemion and approved, all in favor. Steve Crosland said that he believed this to be the highest, best use of the property. Ms. Spaeth and Mr. Scoles thanked the Board, and left the meeting at 1:38 PM. Minutes Approval (deferred earlier in the meeting) Chair Tollefson noted that the approval of minutes had been deferred and moved to that topic. Page 6 of 8 There was one change to the minutes under Other Business; the name mentioned should be "Bob Henderson, not Bob Anderson". Joan Linderoth pointed that the attendance record should distinguish between excused and unexcused absences. Chair Tollefson moved for approval of the minutes. All were in favor, and the minutes of May 2, 2007 were approved, as corrected. Irondale Community Park Matt Tyler said that, at a gathering of the neighbors, a poll was held to determine a new name for the Irondale Park. The group chose to recommend Irondale Community Park out of three choices, which included Irondale Family Park and Irondale Neighborhood Park. Steve Crosland moved to adopt the name change, as recommended by the neighborhood group. Brian Miller seconded. The motion to rename Irondale Community Park was approved, all in favor. Drug Free Zone Matt Tyler said that he had been advised to take this initiative to the Law and Justice Committee in July to seek feedback and advice. Matt said that he wished to send the message that there must be no drugs in or near the parks. He said it did not change any existing rules about alcohol or firearms. Phil Siemion asked what is done about graffiti when it appears on county park property. Matt Tyler said that cases are immediately reported to the Sheriff and cleaned up or repaired. Phil reported that he had enlisted the aid of several youth at the skateboard area to paint over graffiti that appeared there recently. Steve Crosland said that he had seen graffiti at the old water tank at Irondale Beach Park. Matt Tyler said that it would be taken care of along with trash pick up in the near future. Parks and Recreation Draft Document Chair Tollefson referred to a draft document that Matt Tyler had e-mailed and asked for PRAB comments. Matt said that he had written the draft with the intention of reflecting the views of the PRAB collectively and requested feedback. Rick Tollefson said that he approved of it. Matt said that it is difficult to define public policy process. He said it was still lacking specifics about land use issues and should also include detailed educational information about permitting and zoning. Matt said that once refined it could be used as an education aide. Joan Linderoth added that it was good to be proactive with such a document, before problems arise. Judith Lucia noted that this would be useful to share with groups such as the OHV and Equestrian groups at the outset of a proposal or initiative process so that expectations are clear. Suggestions included: refer to JCPRAB instead of County Rec and bullet the guidelines in 12. There was a brief discussion about how to title the document. Art Burke was introduced to the PRAB. Matt Tyler reported that he, Chair Tollefson and Art Burke had met with the Quimper Foundation to discuss assessment and strategies of parks and recreation matters for the county, city and the greater community. They had created a spreadsheet and plan, which would include a study to address the question of "where do we go from hereT They had suggested finding a non-profit (non - biased) entity to handle the study, to raise private funds to do the study and draw conclusions. One premise was to utilize the energies of a community member to see this through; Art Burke had volunteered to be involved. There has been a show of interest from the School Board, the City of Port Townsend, the Fire Department and the Police Department. Matt said there is a need for working together to balance all these various needs and resources in order to break out of the cycle of inadequate resources. He mentioned a related meeting between the City Council and the Port Townsend School District. From that, a joint study funded by the Quimper Foundation may be done, although the scope is unknown. Matt noted that a bond will be needed to fund a new school, which in turn depends on collaboration and effective public outreach by all the interested parties. There was also discussion about the future of the Mountain View School property. Matt said that overall the status and possibilities for effective collaboration are better now than ever before. Page 7 of 8 NEW BUSINESS Manager's Report Brinnon Soccer Camp — Matt Tyler reported that the crew spent a day at the Brinnon School improving the field and fixing the goals at no charge to the school. The recreation crew is hosting a soccer camp for the entire student population, allowing teachers time to plan and do other preparation. SET MEETING DATE/ADJOURNMENT The July PRAB meeting is cancelled due to the July 4 holiday. The next meeting will be held Wednesday August 1, 2007 at H J Carroll Park in the pavilion area. Chair Tollefson suggested that everyone bring a sack lunch and beverage. The meeting was adjourned by Chair Rick Tollefson at 2:05 PM. Page 8 of 8 Jefferson County Equestrian Park Master Plan Park and Recreation Board Draft March 1st, 2007 Adopted: Prepared for: The Jefferson County Public Works Department New Site Park Master Plan Page 1 Parks and Recreation Advisory Board Draft Modified: 5/23/2007 Table of Contents 1.0 Summary 1.1 Introduction 1.2 Need 1.3 The Opportunity 2.0 The Master Plan 2.1 Introduction 2.2 Existing Conditions 2.3 History of the Site 2.4 Park Vision Statement 2.5 Park Goals 2.6 Recommended Park Master Plan 3.0 Master Plan Process 3.1 Process 3.2 Park Programming and Community Involvement 3.3 Alternatives 3.3.1 A. 3.3.2 B. 3.4 Non Equestrian Uses 3.5 Trails 3.6 Crime Prevention Through Environmental Design 4.0 Implementation 4.1 Projects and Process for Approval 4.2 Public Private Partnerships 4.3 Jefferson County's Role in a Public Private Partnership 4.4 Projects 4.4.1 Equestrian Uses and Center 4.4.2 Non Equestrian Uses 4.4.3 Trails New Site Park Master Plan Page 2 Parks and Recreation Advisory Board Draft Modified: 5/23/2007 FACING PAGE: AERIAL VIEW OF SITE 1. Summary There is the potential to add an important amenity to Jefferson County: a public equestrian center owned by the County but managed and funded by a citizen advocacy group. This facility will not duplicate existing facilities and it will 100% self funded using fees, donations, and grants. The proposed facility is strategically located on Cape George Road in parcel # 001172002, to the North of the Ramage Property, and to the South of the Solid Waste facility. Including buffers for visual and noise impacts, the facility encompasses about 80 acres of County property that is currently used for timber production and monitoring wells. The facility would include two riding arenas, a parking lot, an undeveloped camping area strictly for events, pole enclosures, a vault toilet, power, a cross country course, and water. Community support for the facility is overwhelming. A successful development process is likely because of the resources and organization of the Jefferson Equestrian Association (JEA). o What is a master plan? The Master Plan Report is a blueprint for the future development and use of the property on which the proposed facility would be located. The Master Plan Report was developed with the extensive involvement of community members, organizations, and agencies. It provides guidance for the short and long terms. The plan is unique in that it relies on public private partnerships for development and management. These partnerships begin with key performance standards. The performance standards are a means by which the County can hold private entities accountable to the plan. Proposed uses must demonstrate that they can successfully meet the performance standards before agreement can be made with the County to allow the development of the facility. Evaluation and adherence to these performance standards will ensure that only appropriately - scaled, financially viable projects that contribute to the goals of the park can occur. o How does a PPP work? Thoughtfully developed, consistent with the vision, goals and performance standards in this plan, the Jefferson County Equestrian Park will become an New Site Park Master Plan Page 3 Parks and Recreation Advisory Board Draft Modified: 5/23/2007 enduring community asset that provides unique recreational opportunities for all County residents. In time of reduced ability of government to build new parks, the Jefferson County Equestrian Park will be built on a unique model. • How was the site selected? Local equestrian groups including: the Olympic Dressage Club, the Back Country Horsemen, Silver Spurs 4-H club, Rising Stars 4-H club, County Mounties 4-H club, Discovery Pony club, Equitese Pony club, Equimasters Adult Pony club, as well as unaffiliated riders, organized themselves into one body, the Jefferson Equestrian Association to conduct a site selection process. The process included association meetings; meetings with neighbors of the Ramage Property and the proposed new facility, and meetings with the current land management agencies (Jefferson County Parks and Recreation). The end result of the site selection process was a recommendation to pursue further research regarding the `new' parcel. New Site Park Master Plan Page 4 Parks and Recreation Advisory Board Draft Modified: 5/23/2007 Selection Criteria: Side by Side Property Analysis Ramage 40 acres -mostly not usable due to topography, and the LST Hilly -possibly expensive to develop Closer to residential development Covered in doe -hair timber Trails -no room for cross country course Trails -encompasses part of the LST No safety issue accessing LST No access to this DNR _ Zoned.park and open spaces Not adjacent to commercial property, no safety issues foreseen Not currently in production Was purchased using IAC Grant and County for the purposes of equestrian uses. Some camping could probably be negotiated Events could be a challenge due to size and noise concerns-LST conflicts possible Access to LST and some amenities are complete 2.0 The Master Plan New 80 acres, not all will be used for development, most will be buffers and trails. Flat less expensive to develop More isolated, larger buffers Recent timber harvest - replanted Trails -has room for cross country course No access to LST. This issue will have to be addressed with the roads department. Potential safety issue of horses crossing Cape George Road in order to access the LST, must be addressed Trails -accesses DNR property #001082020 _ Zoned Waste Management EPF Adjacent to commercial operation of the County Solid Waste Facility -need to address possible safety issues, stewardship issues, and the future needs of the current users (Jefferson County Solid Waste Division) Generated revenue from timber 1n-2005-could be reduced by equestrian uses, also -could become a model sustainable timber harvest site (grant $), and an educational site Property is dedicated to Jefferson County Solid Waste uses, use of the property will require careful consideration of this fact and the _ implications that has for Jeff Co -Solid Waste More room for buffers and camping Better location for events/overnight/overflow parking etc. Access is not complete, no development on site at this time Visitors to the Jefferson County Equestrian Park will find walking, running, hiking, bicycle riding and equestrian activities. The site will contain facilities that will enhance formal and informal use. Opportunities for individual, small and large groups will exist. The Master Plan was developed after a detailed site analysis. The plan established an overall vision and goals for the Park. A synthesis of the existing New Site Park Master Plan Parks and Recreation Advisory Board Draft Page 5 Modified: 5/23/2007 conditions in the context of the goals and vision resulted in the preparation of a recommended site plan for the park. 2.1 Existing Conditions The site proposed for the equestrian facility and cross county course, Parcel 001172002, (New Site) consists of 80 acres owned by the County since 1963. This parcel was logged and replanted in 2006. To the west is a 20 acre residential parcel, to the south are privately owned forest lands, and to the east are 5 acre residential parcels - two of which are presently developed and occupied. Nearby residents currently use informal trails in and around the New Site for riding, walking and cycling. The overall density in the surrounding area ranges from approximately 100-200 persons per square mile. 2.1.1 Wetlands, streams, flora, fauna, soils, topography, aquifer recharge. The site does not contain any significant wetland areas or streams. No protected or endangered species are resident on the site. The site is located within a critical aquifer recharge area. The site soils are made up of Clallam gravelly sandy loam, with 0-5 percent slopes. 2.1.2 Describe current use of the property, current zoning, and need to rezone. Describe rezone and permitting process - Talk to DCD before we go the Park Board. Go to DCD for an interview to discuss the project. Matt will set up the interview The site is now currently managed the County Solid Waste. Because the New Site is adjacent to a landfill, it contains wells for monitoring water quality and detecting methane gas. The proposed facility would require the site be rezoned for recreational and open space purposes. 2.2 Park Vision Statement A vision statement helps to organize and summarize the key qualities and desirable characteristics that are unique to an identified place. As applied to the Park, the vision statement represents a concise summary of the community's direction for the ongoing use and character of the facility. The park goals taken with the vision statement provides a snapshot of how the community will use the park. "The Park will be a local recreational destination with a regional component. Equestrian facilities for education, training, competition, and events including arenas, trails and a cross country course will be developed. Park uses will be day and overnight. Overnight uses will be limited to camping directly New Site Park Master Plan Page 6 Parks and Recreation Advisory Board Draft Modified: 5/23/2007 associated with a structured equestrian program. The park will not be open for general camping. A fee structure will be established for facility use. " 2.3 Park Goals Goal 1.0 "The Park should incorporate facilities and encourage activities that support and enhance non -motorized recreational uses." Discussion: the trails and other facilities are incompatible with motorized recreation due to noise, speed, environmental and logistical issues. Goal 2.0 "Recreational development and use in the Park should have limited or no impact on the environmental qualities of the Park and the surrounding area. In addition, the Park should strive to be a `good neighbor' to surrounding residents and organizations." Goal 3.0 "Equestrian facilities should be encouraged in the Park." Discussion: The establishment of a covered arena, a cross country jumping course, pole enclosures, and an outdoor arena are examples of appropriate scale. Rodeo grounds, livestock show areas, barns, permanent stables, horse race tracks, community centers or other public structures are not appropriate at this site. Goal 4.0 "Internal trail development should acknowledge and respect the needs of various categories of non -motorized trail users (pedestrian, bicyclist and equestrian). Discussion: During events certain trails will be closed for safety reasons. Goal 5.0 "Facilities in the Park should enhance both formal and informal opportunities for community residents to interact." The park will be open for informal use. Use will not be limited to those belonging to clubs or organizations. The facilities will be managed in an open, inclusive and transparent manner. Appropriate fees will be charged. Goal 6.0 "Facilities in the Park should be designed to integrate into the natural environment as much as possible. Where possible, natural materials and earth tone colors should be chosen. Grants for restoration of habitat, sustainable timber, partnerships can be developed with non -equestrian groups such as the Quimper Trails Association, the USDA, etc. New Site Park Master Plan Page 7 Parks and Recreation Advisory Board Draft Modified: 5/23/2007 Goal 7.0 "Activities and uses should be designed and established in a manner that prevents crime, vandalism and other inappropriate activities. Crime Prevention Through Environmental Design (CPTED) principles should be employed in the design of all park facilities." Goal 8.0 Opportunities for community stewardship, and or public private partnerships to develop and maintain the Park consistent with the Master Plan should be encouraged. However, all stewardship agreements must acknowledge and preserve the ability of the general public to use the site. Discussion: Individuals and groups have come forward and expressed an interest in facilitating the development of some of the facilities proposed for the Park. This is an exciting opportunity for the community. A step by step framework should be prepared to guide the successful development of these public/private ventures. This framework should contain a process which ensures that all of the potential outcomes associated with a proposal are appropriately identified and evaluated before final approval is granted. Goal 9.0 "Facilities and activities in the Park should be designed and established in a manner that minimizes maintenance and operational costs. 2.4 Recommended Park Master Plan The Jefferson County Parks Advisory Board reviewed the Draft Master Plan preliminarily at a workshop meeting held on June 6th, 2007. Copies of the Parks Board Discussion Draft were also made available to members of the community who participated in the planning process. A revised draft was prepared based on comments received. The revised draft was circulated to the community. On August 1st, 2007 the Parks and Recreation Advisory Board held a meeting to hear the final draft and obtain public comment on the strategies contained in the Draft Master Plan. The Park Board, by a vote of (INSERT VOTE RESULTS). 3.0 Master Plan Process 3.1 Process After the site selection process was completed by the Jefferson Equestrian Association, a planning process was initiated. The planning process focused on facilitating a community based discussion of the key issues and opportunities associated with this site. In addition, current and future recreational needs for the community were examined. The information that was gathered throughout this process served as the basis for this Master Plan. In addition, relevant information from the Ramage Property Master Plan was also incorporated. New Site Park Master Plan Page 8 Parks and Recreation Advisory Board Draft Modified: 5/23/2007 Neighbors of the site were contacted individually by letter, phone call, and email to gather their initial feedback. Neighbors were asked to share their concerns about the concept and invited to engage in the process. A website, and an email newsgroup were developed for people interested in learning more about the project. Links were provided from the www.jeffersonequestrian.org website. Other community groups were kept informed through speaking engagements. A tour to the Vashon Island Equestrian facility (Paradise Ridge Park) was made. The purpose of the tour was to experience a model facility, gain investment for the proposal, and build relationships. The Vashon facility is a successful partnership between the Vashon Park District and the Vashon-Maury Island Horse Association. The partnership has been in place for over 20 years and has brought significant economic, recreational and youth development benefits to the community. If you get Matt the info, he can send out the invites to County Officials. The JEA invited representatives of the Vashon-Maury Island Horse Association to be featured speakers at a public meeting to share their experience in building an equestrian center with the stakeholders. This event was held on May 4th, 2007. The Jefferson County Park and Recreation Advisory Board (JCPRAB) advertised and conducted a question and answer session for the general public. The JCPRAB made some recommendations for changes and voted on a formal action to recommend the proposal be adopted by the BoCC. 3.2 Alternatives The planning process narrowed the site concept plan to two alternatives. Alternative B was chosen by unanimous consent of the planning committee based on the input they received in the master planning process. Alternative A • A road will be built from Landfill Road to the New Site that leads past the Animal Shelter facility. • A buffer zone will surround all adjacent sides except for access point off of Landfill Road. ■ A 2 acre parking lot will be constructed in the North eastern half of the property. • Equestrian facilities will be located adjacent to the parking lot and to the South. New Site Park Master Plan Page 9 Parks and Recreation Advisory Board Draft Modified: 5/23/2007 A cross country course would be oriented North/South and located to the East of the Parking lot. Alternative B • An access road will be developed off of Cape George Road that leads to a 3 acre parking lot. • The parking lot will have separate entrance and exit roads. • A deep buffer zone will surround the entire facility except for an opening at the access from Cape George Road. • Equestrian facilities will be developed to the North of the parking lot. • A cross country course will be oriented East West and Located to the East of the Parking lot. The course will be larger than alternative B. • Overnight tent camping facilities will be located to the North of the parking lot. 4.0 Implementation 4.1 Projects and Process for Approval The Jefferson County Equestrian Association has organized the equestrian community for the purposes of building this facility. Jefferson County, like many jurisdictions in Washington and across the country, has found that providing essential public services requires an increasing share of available funds. Funding for new or expanded park facilities in Jefferson County will be extremely limited for the foreseeable future. Specific funding for the further development of new facilities in the New Site has not been allocated. Funds for the development of the site will be both public and private grants and donation. However, the County is highly encouraged that the degree of interest shown to date by the neighbors and the JEA can be positively directed towards the establishment of a public/private partnership that can facilitate park development. 4.2 Public Private Partnerships Public/private partnerships are a system in which a government service is funded and operated through a partnership of government and one or more private sector groups. These schemes are sometimes referred to at PPP or P3. New Site Park Master Plan Page 10 Parks and Recreation Advisory Board Draft Modified: 5/23/2007 In the case of the New Site, the County would partner with the Jefferson County Equestrian Association to establish the park. The JEA would prepare a preliminary design and proposal to construct and operate the facility. Such a proposal must be consistent with the performance standards contained in this master plan. County staff and the Parks and Recreation Advisory Board would then review the proposal to ensure consistency with all the adopted goals and performance standards as well as the financial viability for the proposal. Should the proposal be found to be in conformance with adopted standards by staff and the Advisory Board, the proposal would be considered by the BoCC in a public session. Should the BoCC find that the proposal is consistent with all adopted regulations, preliminary approval would be granted and a Detailed Project Scope and Process Agreement (DPSPA) would be prepared. The DPSPA may provide for a long term use agreement after a designated monitoring period has been successfully completed. After the proponents for a proposed facility have prepared plans for construction, funding and maintenance, the BoCC would review the proposal consistent with guidance provided in the DPPPA and consider final approval for the project. 4.3 Jefferson County's Role in a Public Private Partnership 4.3.1 Benefits Completion of these facilities will draw participants and spectators from throughout the County and beyond with benefits to local businesses. There is no public, serious cross-country course within 5 hours of Port Townsend. Building such a, course would prove a major draw for riders from throughout Western Washington. Competitions using the arenas would do the same. Citizens of all ages in the County will acquire a much needed recreational facility without major outlay of public funds. With the possibility of private fund raising, business sponsorship and volunteer labor, a beautifully landscaped and much needed County park can be created. The responsibility, commitment, hard work, patience and cooperation fostered as young people pursue horsemanship will benefit the community over generations. Young people involved in horses are usually not tempted to participate in destructive behavior. They know how to set goals and how to work to achieve them. They are rewarded as they experience increasing competence and growing empathy with another living creature. Young people participating in clubs can also receive the encouragement of formal recognition for their achievements. New Site Park Master Plan Page 11 Parks and Recreation Advisory Board Draft Modified: 5/23/2007 Jefferson County deeply appreciates the involvement of community members and organizations in facilitating the development of the Park. The County has a fiduciary obligation to the community as a whole to ensure the following. All proposed facilities must be fully funded or have a demonstrable funding source. Both construction and continued operation of any proposal must not create a financial burden for the County. All proposed facilities must be consistent with all approved construction standards and requirements. Jefferson County will provide the following: Overall park management and coordination • Permit coordination • Grant application support • County may contract with a facility proponent on a case by case basis to provide site improvements or on -going maintenance on a fee basis. In these cases, the County will bill on a hourly rate equivalent to the staff persons hourly rate plus overhead and supplies. For any facility held on site, Jefferson County will require that the Parks and Recreation Department be listed at a project partner in all promotional materials, signage, correspondence and advertisement. 4.4 Projects 4.4.1 Equestrian Uses and Center The Jefferson Equestrian Association has approached the County seeking to establish an equestrian center in the New Site. The proposed center would be planned, funded, built and operated by volunteers. Other communities have established similar centers so a great deal of information on the costs, operational issues, and potential impact of the facility is readily available. The size of the proposed center and the intensity of the proposed use would be guided through application of the Park goals and the following performance standards: 1. Public Use All equestrian facilities must allow for appropriate public use. Any proposed equestrian center must be available to the general public for appropriate uses, 4H, pony clubs and hiking or cycling on the trails etc. The amount of availability and schedule must be determined during the development of the DPSPA. All trails within the park will be multiple -purpose and will be open to equestrians, walkers, runners and bicyclists. New Site Park Master Plan Page 12 Parks and Recreation Advisory Board Draft Modified: 5/23/2007 2. Security Equestrian facilities will be designed in a manner that facilitates Crime Prevention Through Environmental Design (CPTED) strategies. Safe parks are created through pursuing design strategies, and also through adequate maintenance and by programming the park with activities. 3. Maintenance Equestrian facilities will be maintained by members of the Jefferson Equestrian Association, not Jefferson County. It is expected that the JEA will bond for two years of maintenance upon approval of the project. One half of the bond will be released after a successful completion of a one year monitoring period. New Site Park Master Plan Page 13 Parks and Recreation Advisory Board Draft Modified: 5/23/2007 4. Neighborhood Character The appearance and use of the equestrian facilities will incorporate design techniques to minimize any potential negative impacts on the surrounding neighborhood. 5. Phasing and Financial Plan The Jefferson Equestrian Association will provide a phased development and financial plan to Jefferson County for all proposed facilities. This plan must demonstrate with a high degree of assurance that the project will be completed by the community organization and the County will not be responsible for any part of its development. A key aspect of the proposed plan is to minimize the risk that partially completed facilities occur. 6. Liability The JEA and Jefferson County will negotiate terms regarding the liability for the facilities within the DPSPA. 7. Length of Commitment The JEA will provide a commitment to the development maintenance and management of the proposed facilities, which will be negotiated and become a part of the DPSPA between the County and the JEA. 8. Monitoring Jefferson County and the JEA will agree to terms for monitoring to ensure that the above performance standards are maintained. This will be included within the DPSPA executed between the County and the JEA. New Site Park Master Plan Page 14 Parks and Recreation Advisory Board Draft Modified: 5/23/2007 i .� � � .Sr � :#•r �Ziff±@.. � , � :ii •.i �w 4 i 1Pt' .3 NO 4-4 Alp, /'yy�.�L'T ear 0 ] , POO' it � `� 7.�`` y Cl � ....E � � ,`.��' • ��.,� �• "" � i5 O O N C> N (D Q) C r��t JeTt"ell-son r� I•s lf r 0 �� Serving the Community ADVISORY BOARD AGENDA Wednesday, June 6th, 2007 12 noon to 2 p.m. County Courthouse Commissioners Chambers A. OPENING BUSINESS i. Call to order ii. Introductions iii. Agenda A. Additions or changes B. Adoption iv. Minutes A. Additions or changes B. Adoption B. ROAD VACATION i. None C. REGULAR / OLD BUSINESS i. Equestrian Presentation ii. Irondale Park Renamed Irondale Community Park A. Official Action Needed iii. Drug Free Zone Update iv. New Recreational Program or Facility Development Update D. NEW BUSINESS i. Manager's Report ii. Recreation Report iii. Facility Report E. ADDITIONAL BUSINESS AND CORRESPONDENCE F. SET NEXT MEETING DATE/ ADJOURNMENT